Reginal Transportation Authority of Central Oklahoma

By The City of Oklahoma City Office of the City Clerk at 8:13 am, May 15, 2023 REGULAR MEETING WEDNESDAY, MAY 17, 2023 2:30 P.M. ARTS DISTRICT PARKING GARAGE LARGE CONFERENCE ROOM 431 West Main Street, Suite B Oklahoma City, OK, 73102 DIRECTORS : City of Edmond James Boggs, Treasurer City of Edmond Jim Gebhart City of Norman Marion Hutchison, Vice Chairperson City of Norman Chuck Thompson City of Oklahoma City Brad Henry, Chairperson City of Oklahoma City Mary Mélon, Secretary City of Oklahoma City Vacant 1|Page  Regional Transportation Authority of Central Oklahoma MEETING INFORMATION The Regional Transportation Authority of Central Oklahoma (RTA) typically meets once a month. The meetings are held on the third Wednesday of the month at the Arts District Parking Garage, Large Conference Room, 431 West Main Street, Suite B, Oklahoma City, Oklahoma, at 2:30 p.m. Notices of or changes to meeting dates and locations are posted prior to the meeting at www.rtaok.org, and filed with the Secretary of State. It is the policy of RTA to ensure communication with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires accommodations, modifications of policies or procedures or auxiliary aid or services to participate in this meeting should call (405) 297-2484 or TDD (405) 297-2020 at least 48 hours in advance (excluding weekends or holidays). The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at this meeting, please call (405) 297-2484 at least 48 hours before the meeting. Public Parking Parking for meeting is available in the Arts District Parking Garage, 431 West Main Street, or at metered parking on the street. Addressing RTA The public may address RTA during public hearings on any agenda item or at the end of the meeting when the Board Chairperson asks for public comments. You may sign up to speak at the meeting. Please limit your comments to three minutes. Prior to the meeting, you may submit your comments by e-mail to: info@rtaok.org. Please address your e-mail to the RTA Board Chairperson. The Chairperson or presiding officer may in his or her discretion prohibit a person from addressing the RTA, or have any person removed from the meeting, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker's allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is "violent, threatening, abusive, obscene, or that jeopardizes the safety of self or others". A person may also be subject to arrest and removal from the building for violation of Oklahoma City Municipal Code 2020, § 30-81 - Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees 2|Page RTA Actions RTA may adopt, amend, approve, ratify, deny, defer, recommend, strike or continue any agenda item. RTA is not limited by staff recommendations as to the actions it may take. When more information is needed, RTA may refer matters to the Executive Director, General Counsel, committees, or independent consultants for additional information and study. Items may be stricken from the agenda, or no action may be taken. To confirm meeting dates or for more information about the RTA, call (405) 297-2185; or visit the website at www.rtaok.org 3|Page  May 17, 2023 2:30 p.m. 431 W. MAIN STREET, SUITE B, OKLAHOMA CITY, OK REGULAR MEETING 1. Call to Order – Brad Henry, RTA Board Chairperson 2. Roll Call – Brad Henry, RTA Board Chairperson 3. Consider Approval of Minutes A. January 18, 2023 Regional Transportation Authority Meeting B. April 19, 2023 Regional Transportation Authority Meeting 4. Executive Director Reports – Suzanne Wickenkamp 5. Committee Reports – Board of Directors A. Property Acquisition Committee B. Outreach Committee 6. Owner’s Representative Report – Kathryn Holmes, Homes & Associates LLC 7. Receive Financial Reports and Ratify and Approve Claims A. Period of April 1, 2023 through April 30, 2023 8. Fiscal Year 2024 Budget A. Public Hearing; and B. Consider a Resolution adopting the Fiscal Year 2024 Budget; and directing the Interim Executive Director to implement and administer the budget as per the Trust Agreement and Indenture. 9. Project Update: Alternative Analysis – Liz Scanlon, Kimley-Horn 10. Public Comments – Brad Henry, RTA Board Chairperson 11. New Business – Brad Henry, RTA Board Chairperson Non-action items that were not known or reasonably foreseen at the time of the posting of the agenda. This may include requests for future agenda items. 12. Adjournment Page | 4 The regular meeting of the Regional Transportation Authority (RTA) was convened at 2:40 p.m. on Wednesday, January 18, 2023 at 431 W. Main Street. This meeting was held as indicated by advanced notice filed with the Oklahoma County Clerk on January 12, 2023 at 1:52 p.m. RTA Board of Directors Present Entity Brad Henry, Chairperson City of Oklahoma City Mary Mélon, Secretary City of Oklahoma City Jim Gebhart, Director City of Edmond Chuck Thompson, Director City of Norman RTA Board of Directors Absent James Boggs, Treasurer City of Edmond Marion Hutchison, Vice Chairperson City of Norman Administrative Support Staff Present Jason Ferbrache, Interim Executive Director Josh Minner, Legal Counsel Christina Hankins, RTA Admin Support Guests Present Amy Parker, OKC Finance Justin Henry, OKC Planning Sue Korpi, OKC Finance Taylor Johnson, City of Norman Scott Barret, Halff Assoc. Gary Thomas, Jacobs Engineering Jaxier Arguello, Halff Assoc. David Todd, OKC MAPS Hannah Nolen, ACOG Maxton Harris, OKC Andy Brophy, Bank of Oklahoma Derek Sparks, Greater OKC Chamber Randy Entz, City of Edmond Trent Elmore, Resident Larry Hopper, Resident Consultants Present Kathryn Holmes, Holmes & Assoc. Jill Gibson, Kimley-Horn Luke Schmidt, Kimley-Horn 1|Page  January 18, 2023 2:30 p.m. 431 W. MAIN STREET, SUITE B, OKLAHOMA CITY, OK REGULAR MEETING 1. Call to Order – 2:40 p.m. Chairperson Henry called the meeting to order at 2:40 p.m. 2. Introduction of Jim Gebhart, Newly Appointed RTA Director – Brad Henry, RTA Board Chairperson Chairperson Henry welcomed the new director representing the City of Edmond to the RTA. Director Gebhart stated that he is very excited to be a part of the RTA. 3. Roll Call – Brad Henry, RTA Board Chairperson QUORUM PRESENT: Gebhart, Thompson, Henry, and Mélon. ABSENT: Boggs and Hutchison. 4. Consider Approval of Minutes A. December 14, 2022 Regional Transportation Authority Meeting Chairman Henry made a motion to amend the minutes to reflect that Director Boggs, who was listed as both voting and abstaining on the approval of the November 16, 2022 minutes, be changed to only abstaining. Chairman Henry also requested the minutes to state “none” under New Business when nothing was presented. MOTION TO AMEND MINUTES: Moved by Henry, seconded by Thompson. AYES: Gebhart, Thompson, Henry, and Mélon. NAYS: None. APPROVED AS AMENDED: Moved by Thompson, seconded by Mélon. AYES: Gebhart, Thompson, Henry, and Mélon. NAYS: None. 2|Page  5. Executive Director Reports – Jason Ferbrache, Interim Executive Director Interim Executive Director Ferbrache stated that Tara Laughlin from AGH will present the annual audit report to the Board in February. 6. Committee Reports – Board of Directors A. Property Acquisition Committee Kathryn Holmes stated that the Property Acquisition Committee did not meet this month and there is nothing new to report. B. Outreach Committee Director Mélon stated that the Outreach Committee did not meet this month and there is nothing new to report. 7. Receive Financial Reports and Ratify and Approve Claims A. Period of December 1, 2022 through December 31, 202 RECEIVED, RATIFIED, and APPROVED: Moved by Mélon, seconded by Thompson. AYES: Gebhart, Thompson, Henry and Mélon. NAYS: None. 8. Consider adopting a Joint Resolution with the Central Oklahoma Transportation and Parking Authority waiving the thirty-day notice requirement and agreeing to renew the Memorandum of Understanding for interim administrative services, effective February 1, 2023 through January 31, 2024. ADOPTED: Moved by Thompson, seconded by Gebhart. AYES: Gebhart, Thompson, Henry and Mélon. NAYS: None. 9. Presentation of the MAPS 4 BRT Project – Jill Gibson, Kimley-Horn Jill Gibson, Kimley-Horn, gave a PowerPoint presentation on the MAPS 4 BRT Project, which included a project overview, the Northeast and South Corridor study, and upcoming public engagement events. Chairperson Henry appreciated the update on what the MAPS office is doing and how it fits with what the RTA is doing. 3|Page  10. Public Comments – Brad Henry, RTA Board Chairperson Larry Hopper stated that he is part of a consultant team working with ODOT as part of a statewide Active Transportation Plan (ATP) which looks at the needs of people who walk, bike, and use wheelchairs or mobility scooters as transportation options. Mr. Hopper informed the group that there will be a series of virtual public workshops and encouraged everyone to participate. 11. Enter into Executive Session on advice of the Municipal Counselor to discuss the purchase or appraisal of real property as authorized by 25 O.S (2021 Supp) § 307 (B)(3) ENTERED EXECUTIVE SESSION. Moved by Mélon, seconded by Thompson. AYES: Gebhart, Thompson, Henry and Mélon. NAYS: None. 12. New Business – Brad Henry, RTA Board Chairperson None. 13. Adjournment Lost quorum at 4:10 p.m. meeting ended at 4:14 p.m. APPROVED by the Board of Directors and SIGNED by the Chairperson of the Regional Transportation Authority of Central Oklahoma, on this 17th day of May 2023. ATTEST: _______________________________ _______________________________ Marion Hutchison, Vice Chairperson Brad Henry, Chairperson 4|Page The regular meeting of the Regional Transportation Authority (RTA) was convened at 2:40 p.m. on Wednesday, April 19, 2023 at 431 W. Main Street. This meeting was held as indicated by advanced notice filed with the Oklahoma County Clerk on April 17, 2023 at 4:11 p.m. RTA Board of Directors Present Entity Brad Henry, Chairperson City of Oklahoma City Marion Hutchison, Vice Chairperson City of Norman James Boggs, Treasurer City of Edmond Chuck Thompson, Director City of Edmond RTA Board of Directors Absent Mary Mélon, Secretary City of Oklahoma City Jim Gebhart, Director City of Edmond Administrative Support Staff Present Jason Ferbrache, Interim Executive Director Josh Minner, Legal Counsel Suzanne Wickenkamp, RTA Admin Support Christina Hankins, RTA Admin Support Guests Present Amy Parker, OKC Finance Justin Henry, OKC Planning Sue Korpi, OKC Finance Derek Sparks, Greater OKC Chamber Jason Huff, City of Norman Trent Elmore, Resident Scott Barrett, Halff Assoc. Tara Laughlin, AGH Hannah Nolen, ACOG Tim Strange, RRDP Mike Patterson, HNTB Kate Blackburn, HNTB DeShawn Heusel, Halff Assoc. Linsey Nunn, OKC Finance Scott Young, Jacobs Sasha McCrone, OKC Taylor Johnson, City of Norman Jason Cotton, ADG/Blatt Larry Hopper, Resident AJ Kirkpatrick, ADG/Blatt Cody Boyd, EMBARK Consultants Present Kathryn Holmes, Holmes & Assoc. Jill Gibson, Kimley-Horn Luke Schmidt, Kimley-Horn 1|Page  April 19, 2023 2:30 p.m. 431 W. MAIN STREET, SUITE B, OKLAHOMA CITY, OK REGULAR MEETING 1. Call to Order – 2:40 p.m. Chairperson Henry called the meeting to order at 2:40 p.m. 2. Roll Call – Brad Henry, RTA Board Chairperson QUORUM PRESENT: Boggs, Hutchison, Thompson, and Henry. ABSENT: Mélon and Gebhart. 3. Consider Approval of Minutes A. January 18, 2023 Regional Transportation Authority Meeting MOTION TO POSTPONE ITEM TO NEXT MONTH’S AGENDA: Moved Hutchison, seconded by Boggs. AYES: Boggs, Hutchison, Thompson. Abstained: Henry. NAYS: None. B. February 15, 2023 Regional Transportation Authority Meeting APPROVED: Moved Thompson, seconded by Hutchison. AYES: Boggs, Hutchison, Thompson. Abstained: Henry. NAYS: None. 4. Executive Director Reports – Jason Ferbrache, Interim Executive Director Interim Executive Director Ferbrache stated he met with Congressman Cole on April 23rd and went on a tour of the Santa Fe Depot facility to paint the picture of what the commuter rail system could look like. 5. Committee Reports – Board of Directors A. Property Acquisition Committee 2|Page Vice Chairperson Hutchison stated the Property Acquisition Committee did not meet this month. Vice Chairperson stated that he was invited and attended the Norman Chapter of the League of Women Voters. B. Outreach Committee Kathryn Holmes, Owner’s Representative, stated that the Outreach Committee did not meet this month. 6. Receive Financial Reports and Ratify and Approve Claims A. Period of February 1, 2023 through February 28, 2023 RECEIVED, RATIFIED, and APPROVED: Moved Boggs, seconded by Hutchison. AYES: Boggs, Hutchison, Thompson, and Henry. NAYS: None. B. Period of March 1, 2023 through March 31, 2023 RECEIVED, RATIFIED, and APPROVED: Moved Boggs, seconded by Hutchison. AYES: Boggs, Hutchison, Thompson, and Henry. NAYS: None. 7. Approve Insurica’s Director Errors and Omissions Insurance Renewal for May 17, 2023 to May 17, 2024 APPROVED: Moved Thompson, seconded by Boggs. AYES: Boggs, Hutchison, Thompson, and Henry. NAYS: None. 8. Consider adopting a Resolution setting a public hearing on May 17, 2023, as per the Trust Agreement and Indenture (2022), Section 11.2 Annual Budget, to receive public comments regarding the Fiscal Year 2024 Budget; and authorize the Interim Executive Director to publish the Notice of Public Hearing (Attachment “A”) at least seven days prior to the May 17, 2023 public hearing ADOPTED: Moved Boggs, seconded by Hutchison. AYES: Boggs, Hutchison, Thompson, and Henry. NAYS: None. 9. Consider approving an Agreement with the Central Oklahoma Transportation and Parking Authority (COTPA) establishing the Regional Transportation Authority of Central Oklahoma (RTA) as a sub-recipient of the Fiscal Year 2021 Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant funds APPROVED: Moved Thompson, seconded by Hutchison. AYES: Boggs, Hutchison, Thompson, and Henry. NAYS: None. 10. Consider approving a Professional Services Contract with Kimley-Horn and Associates, Inc., to perform an Alternatives Analysis for the Central Oklahoma 3|Page  Regional Transit Corridors to Promote Economic Development and Equity Inclusion, effective upon approval and remaining in effect for 14 months commencing upon the issuance of a Notice to Proceed, cost not to exceed $1,157,160 APPROVED: Moved Thompson, seconded by Boggs. AYES: Boggs, Hutchison, Thompson, and Henry. NAYS: None. 11. Consider approving Request for Proposals for Financial Planning Consulting Services (RTA 23-002); and authorize the Interim Executive Director to advertise APPROVED: Moved Boggs, seconded by Hutchison. AYES: Boggs, Hutchison, Thompson, and Henry. NAYS: None. 12. Consider approving Request for Proposals for On-Call Engineering Consultant Services (RTA 23-001); and authorize the Interim Executive Director to advertise APPROVED: Moved Hutchison, seconded by Thompson. AYES: Boggs, Hutchison, Thompson, and Henry. NAYS: None. 13. Presentation of the MAPS 4 BRT Project – Jill Gibson, Kimley-Horn Jill Gibson, Kimley-Horn, gave a PowerPoint presentation of the MAPS 4 BRT Project, Transit Planned Growth. Ms. Gibson gave a summary of the first round of engagement, reviewed the alignment screening, BRT typology screening and the preliminary recommended alternatives. 14. Public Comments – Brad Henry, RTA Board Chairperson None. 15. New Business – Brad Henry, RTA Board Chairperson None. 16. Adjournment – 3:57 p.m. 4|Page  APPROVED by the Board of Directors and SIGNED by the Chairperson of the Regional Transportation Authority of Central Oklahoma, on this 17th day of May 2023. ATTEST: _____________________________ _______________________________ Mary Mélon, Secretary Brad Henry, Chairperson 5|Page Regional Transportation Authority of Central Oklahoma FY2023 Year End Forecast Presented May 17, 2023 Prepared by RTA Support Team (unaudited) OPERATIONS YTD Actuals Est. Remaining Total YE FY23 Sources Jul-May Jun Forecast Budget Variance Variance % Local Contributions $1,289,032 $0 $1,289,032 $1,409,753 -$120,721 Total Operations Revenues $1,289,032 $0 $1,289,032 $1,409,753 -$120,721 -9% Expenditures YTD Actuals Est. Remaining Total YE FY23 Contracts and Services Jul-May Jun Forecast Budget Variance Variance % Professional Services - COTPA Administration $25,168 $2,292 $27,460 $27,460 $0 Professional Services - Holmes & Associates $315,655 $41,200 $356,855 $444,900 $88,045 Professional Services - Kimley Horn (1) $1,068,172 $91,245 $1,159,417 $1,121,110 -$38,307 Transfer to Grant Activity for Local Grant Match (2) $0 $0 $0 $200,000 $200,000 BNSF Study Fee $0 $250,000 $250,000 $250,000 $0 Professional Services-Legal $0 $9,000 $9,000 $9,000 $0 Independent Financial Audit $9,000 $0 $9,000 $15,000 $6,000 Website Hosting Fee $807 $1,568 $2,375 $2,500 $125 Branding $150 $10,000 $10,150 $10,000 -$150 Conference/Training $1,690 $2,235 $3,925 $7,850 $3,925 Directors & Officer Liability Insurance $3,512 $0 $3,512 $3,500 -$12 Advertising/Public Notice $180 $454 $634 $1,000 $366 Printing & Binding $361 $30 $391 $20 -$371 Postage $0 $12 $12 $100 $88 Mileage $0 $0 $0 $20 $20 Parking $65 $15 $80 $50 -$30 Travel $4,039 $0 $4,039 $20,000 $15,961 Polling Services $0 $26,000 $26,000 $26,000 $0 Other Services & Fees $20 $27 $47 $300 $253 Total Contracts and Services $1,428,818 $434,078 $1,862,897 $2,138,810 $275,913 13% Equipment and Supplies Office Supplies $36 $0 $36 $320 $284 Food $0 $0 $0 $1,000 $1,000 Other Supplies $13 $0 $13 $200 $187 Total Equipment and Supplies $49 $0 $49 $1,520 $1,471 97% Total Operations Expenditures $1,428,867 $434,078 $1,862,945 $2,140,330 $277,385 13% (1) This reflects estimated expenses from two invoices carried over from FY22 plus 10 months of projected expenditures for Kimley Horn's Year 3 contract. (2) This is the 33% local match required for the RAISE grant based on estimated consultant cost. GRANT ACTIVITY YTD Actuals Est. Remaining Total YE FY23 Sources Jul-May Jun Forecast Budget Variance Variance % Federal Grant (3) $0 $0 $0 $400,000 $400,000 Transfer from Operations for Local Grant Match (4) $0 $0 $0 $200,000 $200,000 Total Grant Revenues $0 $0 $0 $600,000 $600,000 100% Expenditures YTD Actuals Est. Remaining Total YE FY23 Contracts and Services Jul-May Jun Forecast Budget Variance Variance % Professional Services - RAISE Grant Consultant Fees $0 $0 $0 $600,000 $600,000 Total Grant Expenditures $0 $0 $0 $600,000 $600,000 100% (3) This revenue is reimbursement from COTPA for 67% of consultant fees for the RAISE grant funded study. (4) This revenue is the 33% RTA local match for the RAISE grant funded consultant fees. FY23 Beginning Cash Balance $1,219,729 FY23 Ending Cash Balance (Forecast) $645,816  RTA Agenda Item No. 7.A. Regional Transportation Authority of Central Oklahoma Payment Claims Period: 4/01/2023 to 4/30/2023 Invoice Date Vendor Description Cost Total No. 4/30/2023 Holmes & Associates LLC Consultant Fees - Labor 523 $ 41,410.00 Cost Reimbursement RTA 523 $ 2,116.45 $ 43,526.45 3/31/2023 Kimley-Horn Task 1 - Project Management 24688061 $ 10,037.50 Kimley-Horn Task 2 - Public Engagement 24688061 $ 930.00 Kimley-Horn Task 3 - Prior Studies Assess 24688061 $ - Kimley-Horn Task 4 - AA Process 24688061 $ 6,977.50 Task 5 - Station Area/Land Use Kimley-Horn 24688061 $ 1,170.00 Analysis Kimley-Horn Task 6 - Rail Ops Planning 24688061 $ 25,498.45 Kimley-Horn Task 7 - Travel/Rider Forecast 24688061 $ 24,223.36 Kimley-Horn Task 8 - FTA Cap Grant 24688061 $ - Kimley-Horn NEPA Dpcumentation 24688061 $ - Kimley-Horn Expenses 24688061 $ 1,167.95 $ 70,004.76 4/8/2023 COTPA Admin Services Fee 23-110 $ 2,288.00 $ 2,288.00 Total Claims $ 115,819.21 APPROVED by the Regional Transportation Authority of Central Oklahoma, and SIGNED by the Treasurer and Chairman on this 17th day of May 2023. REGIONAL TRANSPORTATION AUTHORITY OF TREASURER: CENTRAL OKLAHOMA James P. Boggs Brad Henry, Chairperson ATTEST: Mary Mélon, Secretary  Please remit payment electronically to: If paying by check, please remit to: Account Name: KIMLEY-HORN AND ASSOCIATES, INC. KIMLEY-HORN AND ASSOCIATES, INC. Bank Name and Address: WELLS FARGO BANK, N.A., SAN FRANCISCO, CA 94163 P.O. BOX 847385 Account Number: 2073089159554 LOS ANGELES, CA 90084-7385 ABA#: 121000248 10pt blank space RTA OF CENTRAL OK Invoice No: 24688061 ATTN: JASON FERBRACHE Invoice Date: Mar 31, 2023 2000 S. MAY AVENUE Invoice Amount: $70,004.76 OKLAHOMA CITY, OK 73108 Project No: 197385001.B Project Name: OKC RTA AA NEPA STUDY Federal Tax Id: 56-0885615 Project Manager: SCANLON, LIZ For Services Rendered through Mar 31, 2023 Client Reference: COST PLUS MAX 018692197385001.B2297693197385001.BCPTG-4GS % Billed to Amount Billed to Previous Amount Current Amount Description Contract Value Date Date Billed Due TASK 1: PROJECT MANAGEMENT 119,142.00 99.98% 119,115.00 109,077.50 10,037.50 TASK 2: PUBLIC ENGAGEMENT 143,833.00 94.21% 135,500.00 134,570.00 930.00 TASK 4: ALTERNATIVES ANALYSIS - EAST CORRIDOR 241,555.00 99.19% 239,605.00 232,627.50 6,977.50 TASK 5: STATION ARE AND LAND USE ANALYSIS 85,110.00 99.96% 85,072.50 83,902.50 1,170.00 TASK 6: RAIL OPERATIONS PLANNING - 208,632.00 39.24% 81,875.03 56,376.58 25,498.45 NORTH/SOUTH CORRIDOR TASK 7: TRAVEL DEMAND/RIDERSHIP FORECASTING 211,839.00 59.30% 125,631.10 101,407.74 24,223.36 TASK 8: FTA CAPITAL GRANT AND FINANCIAL PLAN 40,518.00 3.35% 1,357.50 1,357.50 0.00 SUPPORT TASK 9: NEPA DOCUMENTATION 30,233.00 0.00% 0.00 0.00 0.00 KHA EXPENSES 18,200.00 99.32% 18,075.37 16,907.42 1,167.95 Subtotal 1,099,062.00 73.36% 806,231.50 736,226.74 70,004.76 Total COST PLUS MAX 70,004.76 Total Invoice: $70,004.76 197385001.B If you have questions, please contact Jennifer Simms at (720) 617-1018 or Jennifer.Simms@kimley-horn.com 80JNS  REMIT PAYMENT TO: EMBARK - Accts Receivable 2000 S. May | Oklahoma City, OK 73108 embarkok@okc.gov Bill To: Regional Transportation Invoice #: 2023-110 Authority of Central Oklahoma Address: 2000 S May Avenue Invoice Date: 5/8/23 Oklahoma City, OK 73108 Invoice For: Administrative Services Item # Description Qty Unit Price Discount Price Admin Services Fee - April 1 1 $2,288.00 $2,288.00 2023 NOTES: RTA PO # 2023-003 Invoice Subtotal $2,288.00 Tax Rate Sales Tax $0.00 Other Deposit Received Make all checks payable to EMBARK TOTAL $2,288.00  RTA Agenda Item No. 8.A-B. 5/17/2023 TO: Chairperson and Board of Directors FROM: Interim Executive Director A. Public Hearing; and B. Resolution adopting the Fiscal Year 2024 budget and directing the Interim Executive Director to implement and administer the budget as per the Trust Agreement and Indenture. Background The Fiscal Year 2024 Budget (Attachment “A”) for the Regional Transportation Authority of Central Oklahoma (RTA) is being presented for public hearing, discussion by the Board of Directors, and final adoption. The budget covers general operations and administrative expenses, including such items as liability insurance, contracted professional services, financial audit, website maintenance, etc. The Fiscal Year 2024 operating budget is $2,659,322, a 24% percent increase from the Fiscal Year 2023 budget, and the grant budget is $1,114,000, an 86% increase from the Fiscal Year 2023 budget. The increased costs in the operating and grant budgets are related to expected work to be performed by Kimley-Horn to prepare RTA’s high-capacity transit projects for FTA consideration. The increase in the operating budget also includes two new contracts, one for an on-call engineering consultant and one for a financial planner. Upon adoption of the Fiscal Year 2024 Budget, staff will file the adopted Fiscal Year 2024 operating and grant budget with the governing bodies of the Beneficiaries, as per Section 7.13 of the Trust Agreement and Indenture. Recommendation: To hold the public hearing, adopt the proposed Fiscal Year 2024 budget, and direct the Interim Executive Director to implement and administer the budget. Jason Ferbrache Interim Executive Director  RESOLUTION NO. 23-005 RESOLUTION OF THE REGIONAL TRANSPORTATION AUTHORITY OF CENTRAL OKLAHOMA ADOPTING THE FISCAL YEAR 2024 BUDGET; AND DIRECTING THE INTERIM EXECUTIVE DIRECTOR TO IMPLEMENT AND ADMINISTER THE BUDGET AS PER THE TRUST AGREEMENT AND INDENTURE. WHEREAS, the Fiscal Year 2024 Budget (Attachment “A”) for the Regional Transportation Authority of Central Oklahoma (RTA) is being presented for consideration by the Board of Directors; and WHEREAS, a resolution setting the public hearing was adopted by the RTA on April 19, 2023 (Item No. 8); and WHEREAS, a public hearing is being held on May 17, 2023 (Item No. 8.A.), as per the requirements of the Trust Agreement and Indenture; and WHEREAS, the budget includes general operations and administrative expenses, such items as liability insurance, contracted professional services, financial audit, website maintenance, etc.; and WHEREAS, the overall Fiscal Year 2024 Budget is $2,659,322, a 24% increase from the Fiscal Year 2023 Budget, and the grant budget is $1,114,000, an 86% increase from the Fiscal Year 2023 budget; and WHEREAS, the increased costs in the operating and grant budgets are related to expected work to be performed by Kimley-Horn to prepare RTA’s high-capacity transit projects for FTA consideration; and WHEREAS, the increased costs in the operating budget are also in relation to two new contracts, one for an on-call engineering consultant and one for a financial planner; and WHEREAS, staff recommends the RTA Fiscal Year 2024 Budget be adopted. NOW, THEREFORE, BE IT RESOLVED by the Directors of the Regional Transportation Authority of Central Oklahoma that they do hereby adopt the Reginal Transportation Authority of Central Oklahoma Fiscal Year 2024 Budget (Attachment “A”). NOW, THEREFORE, BE IT FURTHER RESOLVED by the Directors of the Regional Transportation Authority of Central Oklahoma that they do hereby direct the Interim Executive Director to implement and administer the budget as per the Trust Agreement and Indenture.  ADOPTED by the Directors and SIGNED by the Chairman of the Regional Transportation Authority of Central Oklahoma this 17th day of May 2023. ATTEST: REGIONAL TRANSPORTATION AUTHORITY OF CENTRAL OKLAHOMA ___________________________ ______________________________ Mary Mélon, Secretary Brad Henry, Chairperson REVIEWED for form and legality. __________________________ Joshua Minner Assistant Municipal Counselor  Attachment A Fiscal Year 2024 Proposed Budget OPERATING BUDGET Adopted Proposed Change from Percent FY 2023 FY 2024 Prior Year Change Operating Sources Del City $31,133 $0 -$31,133 -100% Edmond $134,720 $257,375 $122,654 91% Moore $89,587 $0 -$89,587 -100% Norman $182,654 $348,950 $166,295 91% Oklahoma City $971,658 $1,856,292 $884,634 91% Subtotal $1,409,753 $2,462,616 $1,052,863 75% Prior Year Carryover $730,577 $196,706 -$533,871 -73% Total Operating Sources $2,140,330 $2,659,322 $518,992 24% Operating Expenditures Contracts and Services $2,138,810 $2,657,802 $518,992 24% Equipment and Supplies $1,520 $1,520 $0 Total Operating Expenditures $2,140,330 $2,659,322 $518,992 24% GRANT BUDGET Adopted Proposed Change from Percent FY 2023 FY 2024 Prior Year Change Grant Sources Federal Grant Funds $600,000 $1,114,000 Total Grant Sources $600,000 $1,114,000 $514,000 86% Grant Expenditures Contracts and Services $600,000 $1,114,000 Total Grant Expenditures $600,000 $1,114,000 $514,000 86%