Reginal Transportation Authority of Central Oklahoma

By The City of Oklahoma City Office of the City Clerk at 4:04 pm, Oct 13, 2023 REGULAR MEETING WEDNESDAY, OCTOBER 18, 2023 2:30 P.M. ARTS DISTRICT PARKING GARAGE LARGE CONFERENCE ROOM 431 West Main Street, Suite B Oklahoma City, OK, 73102 DIRECTORS : City of Edmond James Boggs, Treasurer City of Edmond Jim Gebhart City of Norman Marion Hutchison, Vice Chairperson City of Norman Chuck Thompson City of Oklahoma City Brad Henry, Chairperson City of Oklahoma City Mary Mélon-Tully, Secretary City of Oklahoma City Aaron Curry 1|Page  Regional Transportation Authority of Central Oklahoma MEETING INFORMATION The Regional Transportation Authority of Central Oklahoma (RTA) typically meets once a month. The meetings are held on the third Wednesday of the month at the Arts District Parking Garage, Large Conference Room, 431 West Main Street, Suite B, Oklahoma City, Oklahoma, at 2:30 p.m. Notices of or changes to meeting dates and locations are posted prior to the meeting at www.rtaok.org, and filed with the Secretary of State. It is the policy of RTA to ensure communication with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires accommodations, modifications of policies or procedures or auxiliary aid or services to participate in this meeting should call (405) 297-2484 at least 48 hours in advance (excluding weekends or holidays). The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at this meeting, please call (405) 297-2484 at least 48 hours before the meeting. Public Parking Parking for meeting is available in the Arts District Parking Garage, 431 West Main Street, or at metered parking on the street. Addressing RTA The public may address RTA during public hearings on any agenda item or at the end of the meeting when the Board Chairperson asks for public comments. You may sign up to speak at the meeting. Please limit your comments to three minutes. Prior to the meeting, you may submit your comments by e-mail to: info@rtaok.org. Please address your e-mail to the RTA Board Chairperson. The Chairperson or presiding officer may in his or her discretion prohibit a person from addressing the RTA, or have any person removed from the meeting, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker's allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is "violent, threatening, abusive, obscene, or that jeopardizes the safety of self or others". A person may also be subject to arrest and removal from the building for violation of Oklahoma City Municipal Code 2020, § 30-81 - Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees 2|Page RTA Actions RTA may adopt, amend, approve, ratify, deny, defer, recommend, strike or continue any agenda item. RTA is not limited by staff recommendations as to the actions it may take. When more information is needed, RTA may refer matters to the Executive Director, General Counsel, committees, or independent consultants for additional information and study. Items may be stricken from the agenda, or no action may be taken. To confirm meeting dates or for more information about the RTA, call (405) 297-2185; or visit the website at www.rtaok.org 3|Page  October 18, 2023 2:30 p.m. 431 W. MAIN STREET, SUITE B, OKLAHOMA CITY, OK REGULAR MEETING 1. Call to Order – Brad Henry, RTA Board Chairperson 2. Roll Call – Brad Henry, RTA Board Chairperson 3. Consider Approval of Minutes A. August 16, 2023 Regional Transportation Authority Meeting 4. Executive Director Reports – Jason Ferbrache, Interim Executive Director 5. Owner’s Representative Report – Kathryn Holmes, Holmes & Associates LLC 6. Receive Financial Reports and Ratify and Approve Claims A. Period of August 1, 2023 through August 31, 2023 B. Period of September 1, 2023 through September 30, 2023 7. Consider adopting a Resolution approving the Regional Transportation Authority of Central Oklahoma Regular Meeting Schedule for Calendar Year 2024 8. Project Update: Alternatives Analysis Update on the West and Airport Corridors – Liz Scanlon, Kimley Horn 9. Public Comments – Brad Henry, RTA Board Chairperson 10. New Business – Brad Henry, RTA Board Chairperson Non-action items that were not known or reasonably foreseen at the time of the posting of the agenda. This may include requests for future agenda items. 11. Adjournment Page | 4 The regular meeting of the Regional Transportation Authority (RTA) was convened at 2:36 p.m. on Wednesday, August 16, 2023 at 431 W. Main Street. This meeting was held as indicated by advanced notice filed with the Oklahoma County Clerk on August 14, 2023 at 1:18 p.m. RTA Board of Directors Present Entity Brad Henry, Chairperson City of Oklahoma City Marion Hutchison, Vice Chairperson City of Norman Mary Mélon-Tully, Secretary City of Oklahoma City Chuck Thompson, Director City of Norman RTA Board of Directors Absent James Boggs, Treasurer City of Edmond Jim Gebhart, Director City of Edmond Aaron Curry, Director City of Oklahoma City Administrative Support Staff Present Jason Ferbrache, Interim Executive Director Suzanne Wickenkamp, RTA Admin Support Josh Minner, Legal Counsel Christina Hankins, RTA Admin Support Guests Present Taylor Johnson, City of Norman Justin Henry, OKC Planning Hannah Nolen, ACOG Don Steel, STV, Inc. Laura Davis, HNTB Trent Elmore, Resident Logan Tabe, Jacobs Engineering Jordan Evans, Halff & Assoc. Stuart Campbell, Jacobs Engineering Lee Nichols, Halff James Cooper, Ward 2 Councilperson Linsey Nunn, OKC Finance Amy Parker, OKC Finance Sue Korpi, OKC Finance Christopher Hurtt, OKC Finance Steve Lackmeyer, The Oklahoman Consultants Present Kathryn Holmes, Holmes & Assoc. Liz Scanlon, Kimley-Horn  August 16, 2023 2:30 p.m. 431 W. MAIN STREET, SUITE B, OKLAHOMA CITY, OK REGULAR MEETING 1. Call to Order – Brad Henry, RTA Board Chairperson 2. Roll Call – Brad Henry, RTA Board Chairperson QUORUM PRESENT: Hutchison, Thompson, Henry, Mélon-Tully. ABSENT: Boggs, Curry and Gebhart. Chairperson Henry thanked Councilperson Cooper for attending the meeting. 3. Consider Approval of Minutes A. July 19, 2023 Regional Transportation Authority Meeting APPROVED: Moved by Thompson, seconded by Mélon-Tully. AYES: Hutchison, Thompson, Henry, Mélon-Tully. NAYS: None. 4. Executive Director Reports – Jason Ferbrache, Interim Executive Director Interim Executive Director Ferbrache informed the Directors that the consultants, Kimley Horn, were selected for the MAPS 4 Long-Range Transportation Plan. Kathryn Holmes, the RTA Owner’s Representative, will be working alongside Kimley Horn and the MAPS office as a stakeholder for that project. Interim Executive Director Ferbrache also stated that the RTA will have new legal representation from the Municipal Counselor’s office as early as next month. Christina Hankins, RTA Admin Support, stated that ADG will begin the RTA’s annual audit sometime at the end of September or the beginning of October. The representatives from ADG have met with Chairperson Henry and Interim Executive Director Ferbrache as part of that process. At last month’s meeting, the Board approved the Civil Rights Programs, Title VI, Disadvantaged Business Enterprise (DBE), and Equal Employment Opportunity (EEO), and those programs have been added to the RTA website for public viewing. 5. Owner’s Representative Report – Kathryn Holmes, Holmes & Associates LLC Kathryn Holmes, Holmes & Associates, stated that at last month’s Board meeting, two Professional Services Agreements (PSA) were approved for PFM and Regional Economic Advisors. She stated that she has met with both groups. Alpha Vu should have a dashboard to present to the Board in the next month or two to share their initial findings. There is an open house scheduled for tonight to receive input from the public on the west line and the airport line. 6. Receive Financial Reports and Ratify and Approve Claims A. Period of July 1, 2023 through July 31, 2023 RECEIVED, RATIFIED, and APPROVED: Moved by Hutchison seconded by Thompson. AYES: Hutchison, Thompson, Henry, Mélon-Tully. NAYS: None. 7. Consider approving Professional Services Agreements with HNTB Corporation, Jacobs Engineering Group Inc., and Kimley-Horn and Associates, Inc. to provide on-call engineering consulting services, aggregate cost not to exceed $100,000 annually, August 16, 2023 through June 30, 2026 APPROVED: Moved by Thompson, seconded by Mélon-Tully. AYES: Hutchison, Thompson, Henry, Mélon-Tully. NAYS: None. 8. Consider approving Freight Rail Coordination Reimbursement Agreement with BNSF Railway Company, cost not to exceed $500,000 annually, August 16, 2023 through June 30, 2026 APPROVED: Moved by Mélon-Tully, seconded by Thompson. AYES: Hutchison, Thompson, Henry, Mélon-Tully. NAYS: None. 9. Project Update: Alternatives Analysis Update on the West and Airport Corridors – Liz Scanlon, Kimley Horn Liz Scanlon, Kimley-Horn, gave a PowerPoint presentation on modal considerations, West and Airport Corridors analysis, and engagement updates. 10. Public Comments – Brad Henry, RTA Board Chairperson None. 11. New Business – Brad Henry, RTA Board Chairperson None. 12. Adjournment - 3:47 p.m. ADJOURNED: Moved by Mélon-Tully, seconded by Hutchison. AYES: Hutchison, Thompson, Henry, Mélon-Tully. NAYS: None. APPROVED by the Board of Directors and SIGNED by the Chairperson of the Regional Transportation Authority of Central Oklahoma, on this 18th day of October 2023. ATTEST: _____________________________ _______________________________ Mary Mélon-Tully, Secretary Brad Henry, Chairperson Regional Transportation Authority of Central Oklahoma FY2024 Year End Forecast Presented October 18, 2023 Prepared by RTA Support Team (unaudited) OPERATIONS YTD Actuals Est. Remaining Total YE FY24 Sources Jul-Sep Oct-Jun Forecast Budget Variance Variance % Local Contributions $2,205,242 $257,375 $2,462,617 $2,462,617 $0 Total Operations Revenues $2,205,242 $257,375 $2,462,617 $2,462,617 $0 0% Expenditures YTD Actuals Est. Remaining Total YE FY24 Contracts and Services Jul-Sep Oct-Jun Forecast Budget Variance Variance % Professional Services - COTPA Administration $7,347 $22,035 $29,382 $29,382 $0 Professional Services - Holmes & Associates $97,768 $502,232 $600,000 $600,000 $0 Professional Services - Kimley Horn (1) $141,806 $582,832 $724,638 $724,638 $0 Professional Services - On-Call Engineering Consultant $0 $100,000 $100,000 $100,000 $0 Transfer to Grant Activity for Local Grant Match (2) $80,345 $348,117 $428,462 $428,462 $0 BNSF Study Fee $0 $500,000 $500,000 $500,000 $0 Professional Services-Legal $0 $9,000 $9,000 $9,000 $0 Professional Service - Financial Planning Consultant $0 $50,000 $50,000 $50,000 $0 Professional Service - Economic Advising Consultant $4,545 $45,455 $50,000 $50,000 $0 Independent Financial Audit $0 $9,300 $9,300 $9,300 $0 Website Hosting Fee $125 $2,375 $2,500 $2,500 $0 Branding $0 $10,000 $10,000 $10,000 $0 Conference/Training $0 $7,850 $7,850 $7,850 $0 Directors & Officer Liability Insurance $0 $3,500 $3,500 $3,500 $0 Advertising/Public Notice $0 $1,000 $1,000 $1,000 $0 Printing & Binding $332 $168 $500 $500 $0 Postage $0 $100 $100 $100 $0 Mileage $0 $20 $20 $20 $0 Parking $48 $202 $250 $250 $0 Travel $0 $20,000 $20,000 $20,000 $0 Market Research Services $18,500 $92,500 $111,000 $111,000 $0 Other Services & Fees $0 $300 $300 $300 $0 Total Contracts and Services $350,817 $2,306,985 $2,657,802 $2,657,802 $0 0% Equipment and Supplies Office Supplies $0 $320 $320 $320 $0 Food $0 $1,000 $1,000 $1,000 $0 Other Supplies $0 $200 $200 $200 $0 Total Equipment and Supplies $0 $1,520 $1,520 $1,520 $0 0% Total Operations Expenditures $350,817 $2,308,505 $2,659,322 $2,659,322 $0 0% (1) This reflects estimated expenses from two invoices carried over from FY23 plus 10 months of projected expenditures for Kimley Horn's Year 4 contract. (2) This is the 38% local match required for the RAISE grant based on estimated consultant cost. GRANT ACTIVITY YTD Actuals Est. Remaining Total YE FY24 Sources Jul-Sep Oct-Jun Forecast Budget Variance Variance % Federal Grant (3) $87,342 $598,196 $685,538 $685,538 $0 Transfer from Operations for Local Grant Match (4) $80,345 $348,117 $428,462 $428,462 $0 Total Grant Revenues $167,688 $946,312 $1,114,000 $1,114,000 $0 0% Expenditures YTD Actuals Est. Remaining Total YE FY24 Contracts and Services Jul-Sep Oct-Jun Forecast Budget Variance Variance % Professional Services - RAISE Grant Consultant Fees $208,898 $905,102 $1,114,000 $1,114,000 $0 Total Grant Expenditures $208,898 $905,102 $1,114,000 $1,114,000 $0 0% (3) This revenue is reimbursement from COTPA for 62% of consultant fees for the RAISE grant study. (4) This revenue is the 38% RTA local match for RAISE grant consultant fees. FY24 Beginning Cash Balance $922,648 FY24 Ending Cash Balance (Forecast) $725,943  RTA Agenda Item No. 6a Regional Transportation Authority of Central Oklahoma Payment Claims Period: 8/01/2023 to 8/31/2023 Date Vendor Description Invoice No. Cost Total 9/1/2023 Holmes & Associates LLC Consultant Fees - Labor 923 $ 33,312.50 Cost Reimbursement RTA 923 $ 3,068.77 $ 36,381.27 713112023 Kimley-Horn AA Update - Year 3 Task 1 - Project Management 25728182 $ 5,790.00 Task 2 - Public Engagement 25728182 $ 347.50 Task 4 - AA Process 25728182 $ 2.500.00 Task 7 - Travel/Rider Forecast 25728182 $ 47,837.67 Expenses 25728182 $ 118.62 $ 56,593.79 7131/2023 Kimley-Horn AA Update - Year 4 Task 1 - Project Management 25736171 $ 4,320.00 Task 2 - Public Engagement 25736171 $ 72.50 Task 4 - AA Process 25736171 $ 1,625.00 Task 7 - Travel/Rider Forecast 25736171 $ 580.00 $ 6,597.50 7/3112023 Kimley-Horn EDEi Project Project Management 196742000-0723 $ 14,457.50 Project Participation 196742000-0723 $ 41,462.50 Alternatives Analysis 196742000-0723 $ 31,580.21 $ 87,500.21 8/3112023 PCI Municipal Services Parking Fees - July 2023 168127 $ 10.00 $ 10.00 9/1/2023 AlphaVu Transit Research 1897 $ 9,250.00 $ 9,250.00 812512023 Regional Economic Advisor, Task Order #1 - Payment 1 of 13 August 2023 $ 4,545 45 $ 4,545.45 ?n/2023 COTPA Ad min Services Fee 24-101 $ 2,449.00 $ 2,449.00 Total Claims $ 203,327.22 APPROVED: Date RATIFIED and APPROVED by the Treasurer and Chairman of the Regional Transportation Authority of Central Oklahoma, this 18th day of October, 2023. REGIONAL TRANSPORTATION AUTHORITY OF ATTEST: CENTRAL OKLAHOMA Mary Melon-Tully, Secretary Brad Henry, Chairman  Please remit payment electronically to: If paying by check, please remit to: Account Name: KIMLEY-HORN AND ASSOCIATES, INC. KIMLEY-HORN AND ASSOCIATES, INC. Bank Name and Address: WELLS FARGO BANK, N.A., SAN FRANCISCO, CA 94163 P.O. BOX 847385 Account Number: 2073089159554 LOS ANGELES, CA 90084-7385 ABA#: 121000248 10pt blank space RTA OF CENTRAL OK Invoice No: 25728182 ATTN: JASON FERBRACHE Invoice Date: Jul 31, 2023 2000 S. MAY AVENUE Invoice Amount: $56,593.79 OKLAHOMA CITY, OK 73108 Project No: 197385001.B Project Name: OKC RTA AA NEPA STUDY Federal Tax Id: 56-0885615 Project Manager: SCANLON, LIZ For Services Rendered through Jul 31, 2023 Client Reference: COST PLUS MAX 018692197385001.B2297693197385001.BCPTG-4GS % Billed to Amount Billed to Previous Amount Current Amount Description Contract Value Date Date Billed Due TASK 1: PROJECT MANAGEMENT 150,552.50 100.00% 150,552.50 144,762.50 5,790.00 TASK 2: PUBLIC ENGAGEMENT 157,970.00 100.00% 157,970.00 157,622.50 347.50 TASK 4: ALTERNATIVES ANALYSIS - EAST CORRIDOR 273,712.50 100.00% 273,712.50 271,212.50 2,500.00 TASK 5: STATION ARE AND LAND USE ANALYSIS 85,072.50 100.00% 85,072.50 85,072.50 0.00 TASK 6: RAIL OPERATIONS PLANNING - 176,070.00 80.15% 141,118.64 141,118.64 0.00 NORTH/SOUTH CORRIDOR TASK 7: TRAVEL DEMAND/RIDERSHIP FORECASTING 211,062.50 98.84% 208,607.37 160,769.70 47,837.67 TASK 8: FTA CAPITAL GRANT AND FINANCIAL PLAN 1,422.00 95.46% 1,357.50 1,357.50 0.00 SUPPORT TASK 9: NEPA DOCUMENTATION 0.00 0.00 0.00 0.00 KHA EXPENSES 43,200.00 68.13% 29,430.88 29,312.26 118.62 Subtotal 1,099,062.00 95.34% 1,047,821.89 991,228.10 56,593.79 Total COST PLUS MAX 56,593.79 Total Invoice: $56,593.79 197385001.B If you have questions, please contact Jennifer Simms at (720) 617-1018 or Jennifer.Simms@kimley-horn.com 80JNS  Please remit payment electronically to: If paying by check, please remit to: Account Name: KIMLEY-HORN AND ASSOCIATES, INC. KIMLEY-HORN AND ASSOCIATES, INC. Bank Name and Address: WELLS FARGO BANK, N.A., SAN FRANCISCO, CA 94163 P.O. BOX 913221 Account Number: 2073089159554 DENVER, CO 80291-3221 ABA#: 121000248 10pt blank space RTA OF CENTRAL OK Invoice No: 25736171 ATTN: JASON FERBRACHE Invoice Date: Jul 31, 2023 2000 S. MAY AVENUE Invoice Amount: $6,597.50 OKLAHOMA CITY, OK 73108 Project No: 197385001.C Project Name: RTA OK AA/NEPA STUDY Federal Tax Id: 56-0885615 Project Manager: SCANLON, LIZ For Services Rendered through Jul 31, 2023 Client Reference: COST PLUS MAX 018692197385001.C2297693197385001.CCPTG-4GS Amount Billed to Previous Amount Current Amount Description Contract Value % Billed to Date Date Billed Due ALTERNATIVES ANALYSIS 131,419.00 1.24% 1,625.00 0.00 1,625.00 EXPENSES 17,000.00 0.00% 0.00 0.00 0.00 OFFICE EXPENSE 0.00 0.00 0.00 0.00 PROJECT MANAGEMENT 193,941.00 2.23% 4,320.00 0.00 4,320.00 PUBLIC ENGAGEMENT 82,376.00 0.09% 72.50 0.00 72.50 RAIL OPERATIONS PLAN 115,276.00 0.00% 0.00 0.00 0.00 SANTE FE IMHS 76,361.00 0.00% 0.00 0.00 0.00 STATION AREA ANALYSIS 40,023.00 0.00% 0.00 0.00 0.00 SUBCONSULTANT MARKUP 2,625.00 0.00% 0.00 0.00 0.00 TRAVEL DEMAND/RIDERSHIP 77,316.00 0.75% 580.00 0.00 580.00 Subtotal 736,337.00 0.90% 6,597.50 0.00 6,597.50 Total COST PLUS MAX 6,597.50 Total Invoice: $6,597.50 197385001.C If you have questions, please contact Jennifer Simms at (720) 617-1018 or Jennifer.Simms@kimley-horn.com 80JNS  Please remit payment electronically to: If paying by check, please remit to: Account Name: KIMLEY-HORN AND ASSOCIATES, INC. KIMLEY-HORN AND ASSOCIATES, INC. Bank Name and Address: WELLS FARGO BANK, N.A., SAN FRANCISCO, CA 94163 P.O. BOX 913221 Account Number: 2073089159554 DENVER, CO 80291-3221 ABA#: 121000248 10pt blank space RTA OF CENTRAL OK Invoice No: 196742000-0723 ATTN: JASON FERBRACHE Invoice Date: Jul 31, 2023 2000 S. MAY AVENUE Invoice Amount: $87,500.21 OKLAHOMA CITY, OK 73108 Project No: 196742000 Project Name: RTA - WEST AND AIRPORT AA Federal Tax Id: 56-0885615 Project Manager: SCANLON, LIZ For Services Rendered through Jul 31, 2023 Client Reference: COST PLUS MAX 0186921967420002297693196742000.3CPTG-4GS KHA Ref # 196742000.3-25740775 Amount Billed to Previous Amount Current Amount Description Contract Value % Billed to Date Date Billed Due PROJECT MANAGEMENT 94,048.36 41.67% 39,190.00 24,732.50 14,457.50 PUBLIC PARTICIPATION 113,677.81 74.48% 84,667.50 43,205.00 41,462.50 ALTERNATIVES ANALYSIS 949,434.30 11.11% 105,525.21 73,945.00 31,580.21 Subtotal 1,157,160.47 19.82% 229,382.71 141,882.50 87,500.21 Total COST PLUS MAX 87,500.21 Total Invoice: $87,500.21 196742000 If you have questions, please contact Jennifer Simms at (720) 617-1018 or Jennifer.Simms@kimley-horn.com 80JNS  Arts District Garage INVOICE #: 168127 431 W Main Street Reference ID: Tax Exempt Oklahoma City, OK 73102 Invoice Date: 08/31/2023 405-297-2529 Due Date: 09/21/2023 Invoice To: Invoice Details Mailing Address RTA (TE) Total Due:$10.00 COTPA-Parking c/o Municipal christina.hankins@okc.gov Location: Arts District Garage Services PO Box 2404 405-297-2484 Status: sent Oklahoma City 2000 S MAY 73101 OKLAHOMA CITY, OK 73108 Item Rate Qty Total July Validations $2.50 4 $10.00 Subtotal: 10.00 Total: $10.00 Notes Please note the daily breakdown attachment does NOT reflect the tax exempt discount. Please pay the amount on the invoice. This document is attached for daily breakdown reference ONLY. Note: Please make checks payable to COTPA - Parking c/o Municipal Services. If you have any question about your invoice, please contact Charli Wrench via email at cwrench@municipalparking.com or by phone at 405-297-2529 1/1 Powered by TCPDF (www.tcpdf.org) 1100 15th St NW, 4th Floor Washington, DC 20005 (202) 450-6541 scott@alphavu.com www.alphavu.com BILL TO INVOICE # 1897 Christina Hankins DATE 09/01/2023 Regional Transportation Authority DUE DATE 10/01/2023 of Central Oklahoma TERMS Net 30 2000 South May Avenue Oklahoma City, Oklahoma 73108 ACTIVITY QTY RATE AMOUNT Social network intelligence, analysis, and reporting 1 9,250.00 9,250.00 August 2023 Services --Data setup, initial dashboard draft, client meetings, data connections BALANCE DUE $9,250.00 AlphaVu o o o  REMIT PAYMENT TO: EMBARK - Accts Receivable 2000 S. May | Oklahoma City, OK 73108 embarkok@okc.gov Bill To: Regional Transportation Invoice #: 2024-103 Authority of Central Oklahoma Address: 2000 S May Avenue Invoice Date: 9/1/23 Oklahoma City, OK 73108 Invoice For: Administrative Services Item # Description Qty Unit Price Discount Price Admin Services Fee - August 1 1 $2,449.00 $2,449.00 2023 NOTES: RTA PO # 2024-002 Invoice Subtotal $2,449.00 Tax Rate Sales Tax $0.00 Other Deposit Received Make all checks payable to EMBARK TOTAL $2,449.00  RTA Agenda Item No. 6.B. Regional Transportation Authority of Central Oklahoma Payment Claims Period: 9/01/2023 to 9/30/2023 Date Vendor Description Invoice No. Cost Total 10/4/2023 Holmes & Associates LLC Consultant Fees - Labor 1023 $ 23,472.50 Cost Reimbursement RTA 1023 $ - $ 23,472.50 8/31/2023 Kimley-Horn AA Update - Year 4 Task 1 - Project Management 26003119 $ 3,922.50 Task 4 - AA Process 26003119 $ 9,562.50 Task 5 - Station Area/Land Use Analysis 26003119 $ 3,765.00 Task 6 - Rail Ops Planning 26003119 $ 635.00 $ 17,885.00 8/31/2023 Kimley-Horn EDEI Project Project Management 196742000-0823 $ 15,452.50 Project Participation 196742000-0823 $ 37,661.85 Alternatives Analysis 196742000-0823 $ 42,027.50 $ 95,141.85 9/25/2023 PCI Municipal Services Parking Fees - August 2023 173880 $ 5.00 $ 5.00 9/20/2023 PFM Financial Advisors LLC Financial Advisory Services July - August 2023 126902 $ 1,350.00 $ 1,350.00 10/3/2023 AlphaVu Transit Research 1910 $ 9,250.00 $ 9,250.00 9/25/2023 Regional Economic Advisors Task Order #1 - Payment 2 of 13 September 2023 $ 4,545.45 $ 4,545.45 10/2/2023 COTPA Admin Services Fee 24-104 $ 2,449.00 $ 2,449.00 Total Claims $ 154,098.80 APPROVED by the Regional Transportation Authority of Central Oklahoma, and SIGNED by the Treasurer and Chairman on this 18th day of October 2023. REGIONAL TRANSPORTATION AUTHORITY OF TREASURER: CENTRAL OKLAHOMA James P. Boggs Brad Henry, Chairperson ATTEST: Mary Mélon-Tully, Secretary  Please remit payment electronically to: If paying by check, please remit to: Account Name: KIMLEY-HORN AND ASSOCIATES, INC. KIMLEY-HORN AND ASSOCIATES, INC. Bank Name and Address: WELLS FARGO BANK, N.A., SAN FRANCISCO, CA 94163 P.O. BOX 913221 Account Number: 2073089159554 DENVER, CO 80291-3221 ABA#: 121000248 10pt blank space RTA OF CENTRAL OK Invoice No: 26003119 ATTN: JASON FERBRACHE Invoice Date: Aug 31, 2023 2000 S. MAY AVENUE Invoice Amount: $17,885.00 OKLAHOMA CITY, OK 73108 Project No: 197385001.C Project Name: RTA OK AA/NEPA STUDY Federal Tax Id: 56-0885615 Project Manager: SCANLON, LIZ For Services Rendered through Aug 31, 2023 Client Reference: COST PLUS MAX 018692197385001.C2297693197385001.CCPTG-4GS Amount Billed to Previous Amount Current Amount Description Contract Value % Billed to Date Date Billed Due ALTERNATIVES ANALYSIS 131,419.00 8.51% 11,187.50 1,625.00 9,562.50 EXPENSES 17,000.00 0.00% 0.00 0.00 0.00 PROJECT MANAGEMENT 193,941.00 4.25% 8,242.50 4,320.00 3,922.50 PUBLIC ENGAGEMENT 82,376.00 0.09% 72.50 72.50 0.00 RAIL OPERATIONS PLAN 115,276.00 0.55% 635.00 0.00 635.00 SANTE FE IMHS 76,361.00 0.00% 0.00 0.00 0.00 STATION AREA ANALYSIS 40,023.00 9.41% 3,765.00 0.00 3,765.00 SUBCONSULTANT MARKUP 2,625.00 0.00% 0.00 0.00 0.00 TRAVEL DEMAND/RIDERSHIP 77,316.00 0.75% 580.00 580.00 0.00 Subtotal 736,337.00 3.32% 24,482.50 6,597.50 17,885.00 Total COST PLUS MAX 17,885.00 Total Invoice: $17,885.00 197385001.C If you have questions, please contact Jennifer Simms at (720) 617-1018 or Jennifer.Simms@kimley-horn.com 80JNS  Please remit payment electronically to: If paying by check, please remit to: Account Name: KIMLEY-HORN AND ASSOCIATES, INC. KIMLEY-HORN AND ASSOCIATES, INC. Bank Name and Address: WELLS FARGO BANK, N.A., SAN FRANCISCO, CA 94163 P.O. BOX 913221 Account Number: 2073089159554 DENVER, CO 80291-3221 ABA#: 121000248 10pt blank space RTA OF CENTRAL OK Invoice No: 196742000-0823 ATTN: JASON FERBRACHE Invoice Date: Aug 31, 2023 2000 S. MAY AVENUE Invoice Amount: $95,141.85 OKLAHOMA CITY, OK 73108 Project No: 196742000 Project Name: RTA - WEST AND AIRPORT AA Federal Tax Id: 56-0885615 Project Manager: SCANLON, LIZ For Services Rendered through Aug 31, 2023 Client Reference: COST PLUS MAX 0186921967420002297693196742000.3CPTG-4GS KHA Ref # 196742000.3-26003149 Amount Billed to Previous Amount Current Amount Description Contract Value % Billed to Date Date Billed Due PROJECT MANAGEMENT 94,048.36 58.10% 54,642.50 39,190.00 15,452.50 PUBLIC PARTICIPATION 131,677.81 92.90% 122,329.35 84,667.50 37,661.85 ALTERNATIVES ANALYSIS 931,434.30 15.84% 147,552.71 105,525.21 42,027.50 Subtotal 1,157,160.47 28.04% 324,524.56 229,382.71 95,141.85 Total COST PLUS MAX 95,141.85 Total Invoice: $95,141.85 196742000 If you have questions, please contact Jennifer Simms at (720) 617-1018 or Jennifer.Simms@kimley-horn.com 80JNS  Arts District Garage INVOICE #: 173880 431 W Main Street Reference ID: Tax Exempt Oklahoma City, OK 73102 Invoice Date: 09/25/2023 405-297-2529 Due Date: 10/09/2023 Invoice To: Invoice Details Mailing Address RTA (TE) Total Due:$5.00 COTPA-Parking c/o Municipal christina.hankins@okc.gov Location: Arts District Garage Services PO Box 2404 405-297-2484 Status: sent Oklahoma City 2000 S MAY 73101 OKLAHOMA CITY, OK 73108 Item Rate Qty Total August Validations $2.50 2 $5.00 Subtotal: 5.00 Total: $5.00 Notes Please note the daily breakdown attachment does NOT reflect the tax exempt discount. Please pay the amount on the invoice. This document is attached for daily breakdown reference ONLY. Note: Please make checks payable to COTPA - Parking c/o Municipal Services. If you have any question about your invoice, please contact Charli Wrench via email at cwrench@municipalparking.com or by phone at 405-297-2529 1/1 Powered by TCPDF (www.tcpdf.org)  Date Invoice Number September 20, 2023 126902 Payment Terms Due Date Upon Receipt September 20, 2023 Bill To: Company Address: 1735 Market Street Regional Transportation Authority of Central 42nd Floor Philadelphia, PA 19103 Oklahoma +1 (215) 5676100 2000 S. May Avenue Oklahoma CIty, OK 73108 Federal Tax ID: 81-1642787 United States of America Remittance Options: Via ACH (preferred): Via Wire: Via Mail: PFM Financial Advisors LLC Bank Name: M&T Bank PFM Financial Advisors LLC Bank Name: M&T Bank ABA# (Wire): 022000046 P.O. Box 65117 Baltimore, MD 21264-5117 ACH# (ACH): 031302955 Account #: 9865883681 United States of America Account #: 9865883681 RE: For Financial Advisory services related to the Regional Transportation Authority of Central Oklahoma for July - August 2023. Name Title Rate Hours Amount Scott Carlson Senior Managing Consultant $300.00 4.50 $1,350.00 Total Professional Fees $1,350.00 Total Amount Due $1,350.00 1 of 2 1100 15th St NW, 4th Floor Washington, DC 20005 (202) 450-6541 scott@alphavu.com www.alphavu.com BILL TO INVOICE # 1910 Christina Hankins DATE 10/03/2023 Regional Transportation Authority DUE DATE 11/02/2023 of Central Oklahoma TERMS Net 30 2000 South May Avenue Oklahoma City, Oklahoma 73108 ACTIVITY QTY RATE AMOUNT Social network intelligence, analysis, and reporting 1 9,250.00 9,250.00 September 2023 Services --DataVu updates, client calls, data modifications, initial customizations. BALANCE DUE $9,250.00 AlphaVu  Regional Economic Advisors Invoice September 2023 a division of Thorberg Collectorate, Inc. 141 NE 13th St, Oklahoma City , OK 73104 Date Attn Amount September 25, 2023 Kathryn Holmes, RTA Owner’s Representative 2000 S May Ave $4,545.45 Oklahoma City, OK 73108 Instructions Wire instructions are included below for your convenience. If you have any issues, please call the Wiring Dept. at 405-218-4666. If paying by check, please make it payable to Thorberg Collectorate at the above address. The activity summary is attached on the following page. Item Description Date Rate Amount Monthly Task Order for September $4,545.45 $4,545.45 the month of September 25th , 2023 2023 SUBTOTAL $4,545.45 Thank you! RECEIVING BANK DATA: Routing Number: 103003632 Receiving Financial Ins.: BancFirst ACCOUNT DATA: Account Name: Thorberg Collectorate, Inc. Account Number: 4005179009 Tel: 405.400.1805 Email: russell@thorberg.co  REMIT PAYMENT TO: EMBARK - Accts Receivable 2000 S. May | Oklahoma City, OK 73108 embarkok@okc.gov Bill To: Regional Transportation Invoice #: 2024-104 Authority of Central Oklahoma Address: 2000 S May Avenue Invoice Date: 10/2/23 Oklahoma City, OK 73108 Invoice For: Administrative Services Item # Description Qty Unit Price Discount Price Admin Services Fee - 1 1 $2,449.00 $2,449.00 September 2023 NOTES: RTA PO # 2024-002 Invoice Subtotal $2,449.00 Tax Rate Sales Tax $0.00 Other Deposit Received Make all checks payable to EMBARK TOTAL $2,449.00  RTA Agenda Item No. 7. 10/18/2023 TO: Chairperson and Board of Directors FROM: Interim Executive Director Consider adopting a resolution approving the Regional Transportation Authority of Central Oklahoma Regular Meeting Schedule for Calendar Year 2024. Background Section 6.13 Meeting and Records of the Trust Indenture and Agreement state the directors are responsible for designating the time and place of all regular meetings. Section 7 of the Regional Transportation Authority of Central Oklahoma (RTA) Bylaws state the Board of Directors (BOD) shall meet at 2:30 p.m. on the third Wednesday of each month. It is the desire of the BOD to comply with all statutory and regulatory requirements. Therefore, staff is presenting the Regular Meeting Schedule for 2024 (Attachment “A”). Upon adoption by the BOD, staff will notify the Secretary of State, the Clerks of member municipalities, and the Oklahoma County Clerk, as required by 25 O.S. (2017 Supp.) §301 et.seq., and the RTA Bylaws (R19-0001). Recommendation: Adopt the resolution. Jason Ferbrache Interim Executive Director  RESOLUTION NO. 24-001 RESOLUTION OF THE REGIONAL TRANSPORTATION AUTHORITY OF CENTRAL OKLAHOMA APPROVING THE BOARD’S REGULAR MEETING SCHEDULE FOR 2024. WHEREAS, the Directors designate the time and place of all regular meetings per Section 6.13 Meetings and Records, of the Regional Transportation Authority of Central Oklahoma's (RTA) Trust Indenture; and WHEREAS, as per Article 7, Section 7.2 of the RTA Bylaws (R19-0001) regular meetings of the RTA shall be held at 2:30 p.m. on the third Wednesday of each month; and WHEREAS, staff is presenting the Regular Meeting Schedule for 2024 (Attachement “A”) for Board approval; and WHEREAS, upon adoption of the resolution, staff will provide appropriate public notice as required by the Oklahoma Meetings Act, Title 25 O.S. (2017 Supp) 301, et. Seq., and the RTA bylaws (R19-0001); and NOW, THEREFORE, BE IT RESOLVED by the Directors of the Regional Transportation Authority of Central Oklahoma that they do hereby approve the Regular Meeting Schedule for Calendar Year 2024. ADOPTED by the Directors and SIGNED by the Chairman of the Regional Transportation Authority of Central Oklahoma this 18th day of October 2023. ATTEST: REGIONAL TRANSPORTATION AUTHORITY OF CENTRAL OKLAHOMA ___________________________ ______________________________ Mary Mélon-Tully, Secretary Brad Henry, Chairperson REVIEWED for form and legality. __________________________ Joshua Minner Assistant Municipal Counselor Regional Transportation Authority Meeting Calendar 2024 Jan 2024 Feb 2024 Mar 2024 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 28 29 30 31 15 26 27 28 29 24 25 26 27 28 29 30 31 Apr 2024 May 2024 Jun 2024 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 30 Jul 2024 Aug 2024 Sep 2024 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 29 30 Oct 2024 Nov 2024 Dec 2024 S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 29 30 31 Recurring Regular Meeting Dates 3rd Wednesdays of Each Month at 2:30 PM held at 431 W. Main Street, Suite B, Oklahoma City, OK, 73102