Board of Trustees

VILLAGE OF ORLAND PARK 14700 Ravinia Avenue Orland Park, IL 60462 www.orlandpark.org Meeting Minutes Tuesday, January 4, 2022 7:00 PM Village Hall Board of Trustees Village President Keith Pekau Village Clerk Patrick R. O'Sullivan Trustees, William R. Healy, Cynthia Nelson Katsenes, Michael R. Milani, Sean Kampas, Brian Riordan and Joni Radaszewski Board of Trustees Meeting Minutes January 4, 2022 CALL TO ORDER/ROLL CALL The meeting was called to order at 7:00 P.M. Present: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski and Village President Pekau VILLAGE CLERK'S OFFICE 2022-0032 Approval of the December 20, 2021, Regular Meeting Minutes The Minutes of the Regular Meeting of December 20, 2021, were previously distributed to the members of the Board of Trustees. President Pekau asked if there were any corrections or additions to be made to said Minutes. There being no corrections or additions, I move to approve the minutes of the Board of Trustees Meeting of December 20, 2021. A motion was made by Trustee Nelson Katsenes, seconded by Trustee Radaszewski, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0045 Approval of the December 28, 2021, Special Meeting Minutes The Minutes of the Special Meeting of December 28, 2021, were previously distributed to the members of the Board of Trustees. President Pekau asked if there were any corrections or additions to be made to said Minutes. There being no corrections or additions, I move to approve the minutes of the Board of Trustees Special Meeting of December 28, 2021. A motion was made by Trustee Radaszewski, seconded by Trustee Nelson Katsenes, that this matter be APPROVED. The motion carried by the following vote: Aye: 6- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Radaszewski, and Village President Pekau Nay: 0 Abstain: 1- Trustee Riordan VILLAGE OF ORLAND PARK Page 2 of 18 Board of Trustees Meeting Minutes January 4, 2022 ACCOUNTS PAYABLE 2022-0042 Accounts Payable - Approval The lists of Accounts Payable having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, I move to approve the Accounts Payable from December 22,2021 through January 4,2022 in the amount of $3,853,258.00 A motion was made by Trustee Healy, seconded by Trustee Riordan, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 CONSENT AGENDA Passed the Consent Agenda A motion was made by Trustee Milani, seconded by Trustee Kampas, to PASS THE CONSENT AGENDA, including all the following items marked as having been adopted on the Consent Agenda. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0041 Payroll - Approval The lists of Payroll having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, I move to approve the Bi-Weekly Payroll for 12.22.21 in the amount of $1,202,704.03. This matter was APPROVED on the Consent Agenda. 2022-0003 Wooded Path II Pond (#12-01) Shoreline Stewardship Renewal (2022 - 2024) In 2020, the Village issued a RFQ to expand the number of pre-qualified Ecological Restoration Contractors (ERCs) utilized for a variety of restoration projects. that RFQ resulted in an increase of ERCs from two (2) to four (4). These ERCs (Cardno Inc., Davey Resource Group, Pizzo & Associates, and V3 Companies) represent the pool of contractors from which the Village solicits VILLAGE OF ORLAND PARK Page 3 of 18 Board of Trustees Meeting Minutes January 4, 2022 shoreline restoration and stewardship (i.e. maintenance) proposals. A typical shoreline restoration project begins with one (1) year of establishment followed by three (3) to five (5) years of shoreline maintenance, otherwise known as a shoreline stewardship. After the initial shoreline stewardship period is completed, proposals for a continuation of maintenance, typically for three (3) to five (5) years, are requested from the pre-qualified ERCs. Stewardship periods for several ponds are concluding at the end of 2021, including Wooded Path II Pond (#12-01). As such, the Public Works Department requested proposals from all four (4) ERCs to continue the shoreline maintenance of this pond for three (3) years, with the option to extend the stewardship for an additional two (2) years. The scope of work over the three (3) year stewardship includes the maintenance of existing native plantings, the control of invasive woody and herbaceous flora, one (1) prescribed burn, and supplemental seeding. The proposals represent the cost for three (3) years of shoreline maintenance from 2022 through 2024, plus an optional cost for (2) additional opyional years of maintenance (2025 - 2026). A summary of the proposals for Wooded Path II Pond can be found below: 5 Year Total Cost: Cardno, Inc. - $40,400.00 V3 Companies - $44,325.00 Davey Resource Group - $53,085.00 Pizzo & Associates - $58,749.00 Cardno, Inc. submitted the lowest proposal and is the recommended contractor for the continuation of shoreline stewardships at Wooded Path Pond. I move to approve the proposal for the Wooded Path II Pond Shoreline Stewardship for three (3) years with the Village option to extend for two (2) additional years, submitted by Cardno, Inc. of Monee, IL, for a total amount not to exceed $40,400.00; And Authorize the Village Manager to execute all related agreements, subject to Village attorney review. This matter was APPROVED on the Consent Agenda. VILLAGE OF ORLAND PARK Page 4 of 18 Board of Trustees Meeting Minutes January 4, 2022 2022-0004 Nicklaus Pond (#02-09) Shoreline Stewardship Renewal (2022 - 2024) In 2020, the Village issued and RFQ to expand the number of pre-qualified Ecological Restoration Contractors (ERCs) utilized for a variety of restoration projects. That RFQ resulted in an increase of ERCs from two (2) to four (4). These ERCs (Cardno Inc., Davey Resource Group, Pizzo & Associates, and V3 Companies) represent the pool of contractors from which the Village solicits shoreline restoration and stewardship (i.e. maintenance) proposals. A typical shoreline restoration project begins with one (1) year of establishment followed by three (3) to five (5) years of shoreline maintenance, otherwise known as a shoreline stewardship. After the initial shoreline stewardship period is completed, proposals for a continuation of maintenance, typically for three (3) to five (5) years, are requested from the pre-qualified ERCs. Stewardship periods for several ponds are concluding at the end of 2021, including Nicklaus Pond (#02-09). As such, the Public Works Department requested proposals from all four (4) ERCs to continue the shoreline maintenance of this pond for three (3) years, with the option to extend the stewardship for an additional two (2) years. The scope of work over the three (3) year stewardship includes the maintenance of existing native plantings, the control of invasive woody and herbaceous flora, one (1) prescribed burn, and supplemental seeding. The proposals represent the cost for three (3) years of shoreline maintenance from 2022 through 2024, plus an optional cost for (2) additional optional years of maintenance (2025 - 2026). A summary of the proposals for Nicklaus Pond can be found below: 5 Year Total Cost: Cardno, Inc. - $17,500.00 V3 Companies - $19,475.00 Pizzo & Associates - $23,565.00 Davey Resource Group - $29,150.00 Cardno, Inc. submitted the lowest proposal and is the recommended contractor for the continuation of shoreline stewardships at Nicklaus Pond. I move to approve the proposal for the Nicklaus Pond Shoreline Stewardship for three (3) years with the Village option to extend for two (2) additional years, submitted by Cardno, Inc. of Monee, IL, for a total amount not to exceed $17,500.00; And VILLAGE OF ORLAND PARK Page 5 of 18 Board of Trustees Meeting Minutes January 4, 2022 Authorize the Village Manager to execute all related agreements, subject to Village attorney review. This matter was APPROVED on the Consent Agenda. 2022-0005 Public Works Pond (#16-13) Shoreline Stewardship Renewal (2022 - 2024) In 2020, the Village issued a RFQ to expand the number of pre-qualified Ecological Restoration Contractors (ERCs) utilized for a variety of restoration projects. That RFQ resulted in an increase pf ERCs from two (2) to four (4). These ERCs (Cardno Inc., Davey Resource Group, Pizzo & Associates, and V3 Companies) represent the pool of contractors from which the Village solicits shoreline restoration and stewardship (i.e. maintenance) proposals. A typical shoreline restoration project begins with one (1) year of establishment followed by three (3) to five (5) years of shoreline maintenance, otherwise known as a shoreline stewardship. After the initial shoreline stewardship period is completed, proposals for a continuation of maintenance, typically for three (3) to five (5) years, are requested from the pre-qualified ERCs. Stewardship periods for several ponds are concluding at the end of 2021, including Public Works Pond (#16-13). As such, the Public Works Department requested proposals from all four (4) ERCs to continue the shoreline maintenance of this pond for three (3) years, with the option to extend the stewardship for an additional two (2) years. The scope of work over the three (3) year stewardship includes the maintenance of existing native plantings, the control of invasive woody and herbaceous flora, one (1) prescribed burn, and supplemental seeding. The proposals represent the cost for three (3) years of shoreline maintenance from 2022 through 2024, plus an optional cost for (2) additional optional years of maintenance (2025 - 2026). A summary of the proposals for Public Works Pond can be found below: 5 Year Total Cost: V3 Companies - $21,225.00 Cardno, Inc. - $24,700.00 Pizzo & Associates - $27,410.00 Davey Resource Group - $29,850.00 V3 Companies submitted the lowest proposal and is the recommended contractor for the continuation of shoreline stewardships at Public Works Pond. I move to approve the proposal for the Public Works Pond Shoreline Stewardship for three (3) years with the Village option to extend for two (2) additional years, submitted by V3 Companies of Woodridge, IL, for a total amount not to exceed VILLAGE OF ORLAND PARK Page 6 of 18 Board of Trustees Meeting Minutes January 4, 2022 $21,225.00; And Authorize the Village Manager to execute all related agreements, subject to Village attorney review. This matter was APPROVED on the Consent Agenda. 2022-0006 Butterfield (#P34-02) Shoreline Stewardship Renewal (2022 - 2024) In 2020, the Village issued and RFQ to expand the number of pre-qualified Ecological Restoration Contractors (ERCs) utilized for a variety of restoration projects. That RFQ resulted in an increase of ERCS from two (2) to four (4). These ERCs (Cardno Inc., Davey Resource Group, Pizzo & Associates, and V3 Companies) represent the pool of contractors from which the Village solicits shoreline restoration and stewardship (i.e. maintenance) proposals. A typical shoreline restoration project begins with one (1) year of establishment followed by three (3) to five (5) years of shoreline maintenance, otherwise known as a shoreline stewardship. After the initial shoreline stewardship period is completed, proposals for a continuation of maintenance, typically for three (3) to five (5) years, are requested from the pre-qualified ERCs. Stewardship periods for several ponds are concluding at the end of 2021, including Butterfield Pond (#P34-02). As such, the Public Works Department requested proposals from all four (4) ERCs to continue the shoreline maintenance of this pond for three (3) years, with the option to extend the stewardship for an additional two (2) years. The scope of work over the three (3) year stewardship includes the maintenance of existing native plantings, the control of invasive woody and herbaceous flora, one (1) prescribed burn, and supplemental seeding. The proposals represent the cost for three (3) years of shoreline maintenance from 2022 through 2024, plus an optional cost for (2) additional optional years of maintenance (2025 - 2026). A summary of the proposals for Butterfield Pond can be found below: 5 Year Total Cost: V3 Companies - $19,275.00 Pizzo & Associates - $23,565.00 Cardno, Inc. - $26,200.00 Davey Resource Group - $26,924.00 V3 Companies has submitted the lowest proposal and is the recommended contractor for the continuation of shoreline stewardship at Butterfield Pond. VILLAGE OF ORLAND PARK Page 7 of 18 Board of Trustees Meeting Minutes January 4, 2022 I move to approve the proposal for the Butterflied Pond Shoreline Stewardship for three (3) years with the Village option to extend for two (2) additional years, submitted by V3 Companies of Woodridge, IL, for a total amount not to exceed $19,275.00; And Authorize the Village Manager to execute all related agreements, subject to Village attorney review. This matter was APPROVED on the Consent Agenda. 2022-0010 RFP 21-063 - Turf Mowing and Maintenance Services On December 1, 2021, RFP 21-063 was issued requesting proposals for turf mowing and maintenance services for 2022 - 2024, with the Village’s option to renew for two (2) additioanl years (2025 - 2026). The scope of work consists of mowing, grounds maintenance, string trimming, debris removal, and other such work as required for the maintenance of turf grass (i.e. lawn) at three hundred fifty-one (351) Village sites, including parks, facilities, stormwater basins, medians, and right-of-ways located within the Village. Historically, the mowing season lasts for thirty (30) weeks, beginning in early April and typically ending in the last week of October. The actual start and end dates for each year is determined by the Public Works Director. Mowing of all sites is required on a weekly basis, although this also varies as mowing may be suspended during drought conditions or increased to twice per week during periods of frequent rains. As such, a per week proposal price was requested for weekly at all sites. In addition to regular mowing services, the RFP requested price proposals for “Site Additions” and “Nuisance Mowing” as needed. These additions to the scope of work allow the Village flexibility in the case that mowing sites are added in the future, and allows the Contractor to mow private property or other problem sites that have been neglected, on behalf of the Village. The “Turf Mowing and Maintenance Services” RFP closed on December 17, 2021, at which time a total of eighteen (18) vendors had either completely or partially downloaded the RFP documents. Ultimately, five (5) proposals were submitted. The RFP proposal tabulation/summary is attached as Exhibit A for reference. Exhibit B - Mowing Proposal Summary shows a five (5) year cost summary of the proposals based on a typical thirty (30) week mowing season. Proposals were evaluated on proposed prices, vendor qualifications, and each firm’s ability to fulfill the Scope of Work outlined in the RFP. While each of the vendors demonstrated qualifications and capability to complete VILLAGE OF ORLAND PARK Page 8 of 18 Board of Trustees Meeting Minutes January 4, 2022 full scope of work, Semmer Landscape LLC submitted the lowest weekly, site addition, and nuisance mowing costs. Semmer Landscape, who has been the Village’s mowing contractor since 2017, has continually provided a high level of professionalism and service since that time. Its staff has proven to be extremely responsive to resident inquiries or additional Village requests. They are also willing to admit when mistakes have been made, and work to remedy issues promptly. Upon conclusion of the evaluation of proposals, Semmer Landscapes was determined to be the company able to best perform the work in conformity with the Scope of Work and Contract documents at the lowest price. I move to approve awarding RFP 21-063 Turf Mowing and Maintenance Services to Semmer Landscape LLC for 2022 - 2024, with the Village’s option to extend the contract for an additional two (2) years for an amount not to exceed the annual Board approved budgeted amounts; AND To authorize the Village Manager to execute all related contracts subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. 2022-0011 Authorize the sale of one Police Vehicle to Village of Phoenix, Illinois Orland Park Police Vehicle (Unit #5633) is no longer useful for the Village of Orland Park as personal property. Unit #5633, 2014 Ford Police Interceptor Sedan with 82,000 miles VIN#1FAHP2MK8EG111745 This vehicle has low market value and the Village of Phoenix, Illinois has approached the Village of Orland Park to acquire it for $2,000.00. The Village of Phoenix, Illinois is an economically disadvantaged south suburban community in need of police patrol vehicles. They are unable to afford to purchase new vehicles. I move to adopt an Ordinance entitled; ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY (POLICE VEHICLE) OWNED BY THE VILLAGE OF ORLAND PARK, ILLINOIS, TO THE VILLAGE OF PHOENIX, ILLINOIS. This matter was PASSED on the Consent Agenda. 2022-0014 PACE Municipal Vehicle Program Agreement Renewal In December 2018, the Village Board of Trustees approved the PACE Municipal Vehicle Program (MVP) as a more cost-effective alternative to the PACE Bus Dial-A-Ride transportation program. The Village Board approved entering into the agreement with PACE in February 2019, with no end date but the rights to terminate at any time as long as the Village gave a thirty (30) day notice. VILLAGE OF ORLAND PARK Page 9 of 18 Board of Trustees Meeting Minutes January 4, 2022 PACE has requested a new lease agreement to be signed in January 2022. The lease agreement terms have predominately remained the same, with the only significant changes to include the following: 1. An updated Vehicle Program Manual 2. Annual ten (10) panel drug screen required of all drivers 3. Annual background checks required for all drivers 4. Online portal to upload driver documents I move to authorize the Village Manager to execute a new lease agreement with PACE for the Municipal Vehicle Program starting in January 2022. This matter was APPROVED on the Consent Agenda. 2022-0024 Orland Park Police Department’s Voluntary Security Camera Registration Program The Orland Park Police Department would like to develop a voluntary security camera registration program that allows local citizens and businesses to assist in crime prevention and crime solving efforts. A crucial factor of Community Policing is getting the community involved and personally invested in these efforts. The voluntary program will allow these Village stakeholders an opportunity to provide assistance to the police by using footage from security cameras that they own. This program does not allow the Police Department access to their cameras, it only provides information that a camera is present at their home or business and how to contact someone for access to the footage. Traditionally, one of the first steps in a criminal investigation is to canvass the area for security cameras, which may have recorded relevant information for the police. During this phase of the investigation, an officer will walk or drive through an area looking for residences and businesses that have security cameras. While this program will not eliminate the need to perform this step, it will allow an officer to have immediate information that someone has a camera in the area. If a business happens to be closed, officers would now have contact information with the business owner and/or operator of the camera system, which are sometimes mutually exclusive. Often times on initial residential canvasses, owners are not home when contact is initiated. Officers could now contact the known resident, who may be able to transfer the camera footage via text or email to the officer. This would save valuable time and assist in solving crimes more efficiently and effectively. In recent years, technology has become a very important factor in solving crime. Security camera systems have decreased in price and have become much more user-friendly. Because of this, many more businesses and citizens have installed security cameras on their property. The Cook County State’s Attorney’s Office has VILLAGE OF ORLAND PARK Page 10 of 18 Board of Trustees Meeting Minutes January 4, 2022 always inquired about security footage when attempting to obtain felony charges. As history has shown, crimes that occur with no security camera footage, but still have other pieces of evidence, have a more difficult time in obtaining felony approval than crimes captured on security cameras. The following is an example of just one instance showing a clear advantage to having a security camera registration program: In September 2021, the Orland Park Police Department responded to an armed robbery call, where the suspect fled the scene prior to officers’ arrival. The victim did not know the suspect and he could only provide a vehicle description. The Orland Park Police Department Investigations Division utilized five (5) different, privately-owed, security camera systems to completely map out the suspects’ route before and after the crime. With the assistance of the security camera footage, the Orland Park Police Department was able to arrest the three suspects involved in the crime. This voluntary program benefits the Police Department and the community equally, providing a new tool to help solve crime in Orland Park. The Police Department will continue to work closely with the Communications and Marketing Manager to develop and place a registration form on the Village of Orland Park’s website. Once the registration form is completed and vetted, the Department will place the information in a secure database to be accessed only if and when a crime occurred in the area. If approved, the Orland Park Police Department’s Voluntary Security Camera Registration Program would rollout by February 1, 2022. I move to approve the program entitled: THE ORLAND PARK POLICE DEPARTMENT’S VOLUNTARY SECURITY CAMERA PROGRAM This matter was APPROVED on the Consent Agenda. 2018-0458 Hampton Inn - Ordinance On May 6, 2019, the Village Board of Trustees approved a Special Use Permit Amendment with Modifications, Site Plan, Landscape Plan, Elevations, and Plat of Consolidation to allow for the construction of one (1), five (5) story hotel building with a total of 84,514 square feet located at 16160 - 16186 LaGrange Road in the COR Mixed Use District. This is now before the Village Board of Trustees for consideration of the ordinance. I move to adopt Ordinance 5679, entitled: ORDINANCE GRANTING AN AMENDED SPECIAL USE WITH MODIFICATIONS - WRIGLEY HOSPITALITY (FORMERLY HAWKEYE HOTELS - HAMPTON INN) (16160-16168 S. VILLAGE OF ORLAND PARK Page 11 of 18 Board of Trustees Meeting Minutes January 4, 2022 LAGRANGE ROAD). This matter was APPROVED on the Consent Agenda. 2022-0037 Hampton Inn - Authorizing Development Agreement - Ordinance On May 6, 2019, the Village Board of Trustees approved a Special Use Permit Amendment with Modifications, Site Plan, Landscape Plan, Elevations, and Plat of Consolidation to allow for the construction of one (1), five (5) story hotel building with a total of 84,514 square feet located at 16160 - 16186 LaGrange Road in the COR Mixed Use District. Attached is a draft Development Agreement that sets forth terms and conditions for the development of the Hampton Inn, proposed at 16160 - 16186 LaGrange Road in Orland Park. I move to adopt Ordinance 5680, entitled: ORDINANCE AUTHORIZING DEVELOPMENT AGREEMENT - WRIGLEY HOSPITALITY (FORMERLY HAWKEYE HOTELS-HAMPTON INN) (16160-16168 S. LAGRANGE ROAD). This matter was APPROVED on the Consent Agenda. 2022-0013 Replacement of Marked and Unmarked Police Vehicles Purchase - Proposal The 2022 Fiscal Year Budget includes funds for the replacement of police vehicles for 2022 and 2023, due to wear and tear on police vehicles related to high mileage and increased maintenance, as well as the long lead time on orders for these high demand custom built vehicles. The 2022 list includes one (1) unmarked admin package vehicle, three (3) unmarked investigator package vehicles, and eight (8) marked vehicles. The 2023 list includes five (5) unmarked investigator package vehicles and five (5) marked vehicles. The first wave of vehicles is expected to be delivered at end of 2022, and the remaining in 2023. It is staff’s recommendation to utilize the Suburban Purchasing Cooperative (SPC) Contract #204 for the purchase of twenty-two (22) 2022 model year Ford police vehicles from Currie Motors of Frankfort, Illinois. I move to approve the use of Suburban Purchasing Cooperative (SPC) Contract #204; AND Approve the proposal submitted by Currie Motors of Frankfort, Illinois for the purchase of twenty-two (22) 2022 Ford Police Vehicles for amount not to exceed $833,211.00; VILLAGE OF ORLAND PARK Page 12 of 18 Board of Trustees Meeting Minutes January 4, 2022 AND Authorize the Village Manager to execute all related contracts, subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. 2022-0033 Amend Title 7 Chapter 4 - Number of Class A Liquor License - Ordinance Decrease the number of Class A liquor licenses from sixty-five (65) to sixty-three (63). To accommodate for the closing of Traverso' Restaurant and Woow Japanese Restaurant. I move to adopt Ordinance 5681, entitled: AN ORDINANCE AMENDING TITLE 7, CHAPTER 4 OF THE ORLAND PARK MUNICIPAL CODE, REGARDING THE AVAILABLE NUMBER OF CLASS A LIQUOR LICENSES ISSUED BY THE VILLAGE OF ORLAND PARK, COOK AND WILL COUNTIES, ILLINOIS This matter was PASSED on the Consent Agenda. 2022-0034 Amend Title 7 Chapter 4 - Number of Class A Liquor License - Ordinance Increase the number of Class A liquor licenses from sixty-three (63) to sixty-five (65). To accommodate for the opening of S2 and the change in liquor license class of X-Golf from Class A-5 to Class A. I move to adopt Ordinance 5682, entitled: AN ORDINANCE AMENDING TITLE 7, CHAPTER 4 OF THE ORLAND PARK MUNICIPAL CODE, REGARDING THE AVAILABLE NUMBER OF CLASS A LIQUOR LICENSES ISSUED BY THE VILLAGE OF ORLAND PARK, COOK AND WILL COUNTIES, ILLINOIS This matter was PASSED on the Consent Agenda. 2022-0035 Amend Title 7 Chapter 4 - Number of Class A Liquor License - Ordinance Decrease the number of Class A-5 liquor licenses from one (1) to zero (0). To accommodate for the change in liquor license class for X-Golf from Class A-5 to Class A. I move to adopt an Ordinance 5683, entitled: AN ORDINANCE AMENDING TITLE 7, CHAPTER 4 OF THE ORLAND PARK MUNICIPAL CODE, REGARDING THE AVAILABLE NUMBER OF CLASS A LIQUOR LICENSES ISSUED BY THE VILLAGE OF ORLAND PARK, COOK AND WILL COUNTIES, ILLINOIS This matter was PASSED on the Consent Agenda. VILLAGE OF ORLAND PARK Page 13 of 18 Board of Trustees Meeting Minutes January 4, 2022 2022-0036 Amend Title 7 Chapter 18 - Decrease Number of Video Gaming Licenses - Ordinance Decrease the number of Video Game licenses from twenty-four (24) to twenty-three (23) to accommodate for the closing of Traverso's Restaurant. I move to adopt Ordinance 5684, entitled: AN ORDINANCE AMENDING TITLE 7 CHAPTER 18 OF THE ORLAND PARK MUNICIPAL CODE, REGARDING THE AVAILABLE NUMBER OF VIDEO GAMING LICENSES ISSUED BY THE VILLAGE OF ORLAND PARK, COOK AND WILL COUNTIES, ILLINOIS. This matter was PASSED on the Consent Agenda. PUBLIC WORKS 2022-0008 Sidewalk Condition Assessment - Contract The Public Works Streets Department addresses trip hazards which are called in by residents throughout the course of the year. Trip hazard remediation may be as simple as grinding down a minimal trip hazard up to a more extensive process of complete removal and replacement, if warranted. Parkway tree roots pushing up sidewalk has become a frequent cause of sidewalk tripping hazards, along with general settlement and the yearly freeze-thaw cycle caused by the change of temperature in this climate. Safely pruning tree roots is necessary when this situation arises, but is only a temporary fix. Contractor support has also been used on a yearly basis to supplement staff when needed. The Village has begun an initiative to provide safer sidewalks for the residents, as well as compliance with the Americans with Disabilities Act (ADA). Phase One of this initiative will be to assess all three hundred seventy-five (375) miles of sidewalk within the Village. Once this assessment is complete, a strategic repair program will be implemented. The time period for these repairs will be based on the level of hazard identified, the scope of repairs required, and projected remediation costs. On November 24, 2021, a Request for Proposals was advertised seeking a qualified firm to perform sidewalk inspections and data collection desired by Public Works to create a sidewalk repair management system to help manage tripping hazards. Qualified firms would provide a portal which would house all data collected identifying every trip hazard greater than one-quarter inch (0.25”) throughout the Village. Each defect is required to be identified with a time stamped picture, nearest address, GPS coordinates, panel dimensions, and recommended method of repair. Upon completion of the assessment, the Village will be provided a detailed report quantifying and prioritizing the defects and providing recommended methods of remediation. Four (4) firms submitted proposals for this opportunity by the close of the VILLAGE OF ORLAND PARK Page 14 of 18 Board of Trustees Meeting Minutes January 4, 2022 Response Period, on December 15, 2021. Gewalt Hamilton Associates, Inc. of Vernon Hills, Illinois provided the lowest price per mile of sidewalk inspection. A summary of the proposals for can be found below: Gewalt Hamilton Associates, Inc. - $145.00 per mile Kimley-Horn and Associates, Inc. - $164.00 per mile Baxter & Woodman, Inc. - $184.53 per mile Hard Rock Concrete Cutters, Inc. - $240.00 per mile Gewalt Hamilton Associates, Inc. currently provides GIS support services for the Village, and has completed numerous hardscape condition assessments for past clients. Their high level of service and professional GIS data collection capabilities should provide for a successful project within the project timeline. President Pekau and Director of Public Works Joel Van Essen had comments. (refer to audio) I move to approve awarding RFP 21-065 to Gewalt Hamilton Associates, Inc. of Vernon Hills, Illinois, for $145.00 per mile of sidewalk as outlined in their December 15, 2021, proposal, for an amount not to exceed $59,812.50 ($54,375.00 plus a 10% contingency of $5,437.50); AND To authorize the Village Manager to execute all related contracts, subject to Village Attorney review. A motion was made by Trustee Kampas, seconded by Trustee Radaszewski, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 VILLAGE MANAGER'S REPORT 2022-0040 An Ordinance Amending Administrative Procedures for Assessing and Determining Claims Under PSEBA The Public Safety Employee Benefits Act (“PSEBA” or “Act”) was enacted in 1997 to provide health insurance benefits when a “full-time law enforcement, correctional or correctional probation officer, or firefighter, who … suffers a catastrophic injury or is killed in the line of duty”. The Village has the right to establish administrative procedures for assessing claims without acting in a manner inconsistent with the requirements of the Act, including the ability to use home rule authority to enact an ordinance that would determine, assess, and VILLAGE OF ORLAND PARK Page 15 of 18 Board of Trustees Meeting Minutes January 4, 2022 outline the administrative process for assessing eligibility under PSEBA. Pursuant to this authority, on January 7, 2019, the Village adopted Ordinance No. 5373, establishing an administrative procedure for assessing and determining claims under PSEBA. Subsequent to the Village’s enactment of Ordinance No. 5373, the Illinois Appellate Court issued a decision in the case Int’l Ass’n of Fire Fighters v. City of Peoria, 2021 IL App (3d) 190758, holding that home rule municipalities did not have the authority to define the terms “injury,” “catastrophic injury,” and “work” to the extent that the resulting application of the Ordinance would provide benefits inconsistent with the Act. As a result of the decision in City of Peoria, the Village now desires to amend the original ordinance as it is in the best interest of the citizens’ health, safety, and welfare. This proposed Ordinance would amend Ordinance No. 5373 by deleting the definitions in Section 2 of the Ordinance and replacing it with language stating that the terms found in the Ordinance shall be defined in a manner consistent with their interpretation and application in PSEBA and its body of interpretive case law. I move to adopt Ordinance 5685, entitled: AN ORDINANCE AMENDING ADMINISTRATIVE PROCEDURES FOR ASSESSING AND DETERMINING CLAIMS UNDER PSEBA. A motion was made by Trustee Milani, seconded by Trustee Kampas, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 NON-SCHEDULED CITIZENS & VISITORS Resident Maryann Mahlen addressed the Board. (refer to audio file) BOARD COMMENTS Trustees Milani, Katsenes, Radaszewski, Riordan, Healy, Kampas and President Pekau had Board comments. (refer to audio) VILLAGE OF ORLAND PARK Page 16 of 18 Board of Trustees Meeting Minutes January 4, 2022 EXECUTIVE SESSION I move to recess to a Closed Executive Session for the purpose of discussion of a) approval of minutes; b) the appointment, employment, compensation, discipline, performances or dismissal of specific village employees; c) setting a price for sale or lease of village property. A motion was made by Trustee Kampas, seconded by Trustee Milani, that this matter be RECESS. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 RECONVENE BOARD MEETING The roll was called to reconvene the Regular Meeting and Trustees Healy, Katsenes, Milani, Kampas, Riordan, Radaszewski and President Pekau were present. Purpose of the Executive Session was for the discussion of a) approval of minutes; b) the appointment, employment, compensation, discipline, performances or dismissal of specific village employees; c) setting a price for sale or lease of village property. Present: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski and Village President Pekau Report on Executive Session and Action as a Result of, if any. 2022-0073 Resignation and Release Agreement - Denise Maiolo I move to approve the resignation and release agreement by and between the Village of Orland Park and Denise Maiolo. A motion was made by Trustee Milani, seconded by Trustee Kampas, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 VILLAGE OF ORLAND PARK Page 17 of 18 Board of Trustees Meeting Minutes January 4, 2022 ADJOURNMENT: 8:04 P.M. A motion was made by Trustee Kampas, seconded by Trustee Milani, that this matter be ADJOURNED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0078 Audio Recording for January 4, 2021, Board of Trustees Meeting NO ACTION /AS APPROVED: January 17, 2022 Respectfully Submitted, /s/ Patrick R. O'Sullivan Patrick R. O'Sullivan, Village Clerk VILLAGE OF ORLAND PARK Page 18 of 18