Board of Trustees

VILLAGE OF ORLAND PARK 14700 Ravinia Avenue Orland Park, IL 60462 www.orlandpark.org Meeting Minutes Monday, February 7, 2022 7:00 PM Village Hall Board of Trustees Village President Keith Pekau Village Clerk Patrick R. O'Sullivan Trustees, William R. Healy, Cynthia Nelson Katsenes, Michael R. Milani, Sean Kampas, Brian Riordan and Joni Radaszewski Board of Trustees Meeting Minutes February 7, 2022 CALL TO ORDER/ROLL CALL The meeting was called to order at 7:00 P.M. Trustee Riordan attended the meeting remotely due to being out of town for work purposes. Present: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski and Village President Pekau VILLAGE CLERK'S OFFICE 2022-0104 Approval of the January 17, 2022, Regular Meeting Minutes The Minutes of the Regular Meeting of January 17, 2022, were previously distributed to the members of the Board of Trustees. President Pekau asked if there were any corrections or additions to be made to said Minutes. There being no corrections or additions, I move to approve the minutes of the Board of Trustees Meeting of January 17, 2022. A motion was made by Trustee Nelson Katsenes, seconded by Trustee Kampas, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 PROCLAMATIONS/APPOINTMENTS/PRESENTATIONS 2022-0055 Community Pride Awards - St. Michael Cheerleaders - Presentations Mayor Pekau presented Community Pride Awards to the St. Michael Varsity Cheerleading Squad. The team won the coveted First Place trophy and State Champion medals at the ICAA State Championship in Springfield, IL, making this the 18th State Title for St. Michael's Varsity Cheerleading Squad. (refer to audio) Trustees Katsenes had comments. (refer to audio) This item was a presentation. NO ACTION was required. ACCOUNTS PAYABLE 2022-0129 Accounts Payable - Approval The lists of Accounts Payable having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, VILLAGE OF ORLAND PARK Page 2 of 27 Board of Trustees Meeting Minutes February 7, 2022 I move to approve the Accounts Payable from January 18, 2022 through February 7, 2022 in the amount of $5,309,585.40. A motion was made by Trustee Healy, seconded by Trustee Milani, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 CONSENT AGENDA Passed the Consent Agenda A motion was made by Trustee Kampas, seconded by Trustee Nelson Katsenes, to PASS THE CONSENT AGENDA, including all the following items marked as having been adopted on the Consent Agenda. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0128 Payroll - Approval The lists of Payroll having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, I move to approve the Bi-Weekly Payroll for January 21, 2022 in the amount of $1,347,768.30. This matter was APPROVED on the Consent Agenda. 2021-0715 2 Old Tamerack Lane (Battles Residence) - Annexation In 1996, the Village Board authorized annexation and R-1 Zoning of lots 4 - 14 of Tamerack Estates Subdivision (Legistar ID 1996-0680; 1996-0686). At the time of annexation, the residents of Old Tamerack Lane financed the extension of Village-connected water and sewer utilities to serve their homes. In 2000, the Village Board authorized annexation and R-1 Zoning of lot 15 of Tamerack Estates Subdivision (Legistar ID 2000-0360; 2000-0704; 2001-0077). PROJECT DESCRIPTION The petitioner is requesting to annex and rezone- subsequent to annexation- a roughly 1-acre property located at 2 Old Tamerack Lane to the R-1 Residential District in order to construct a detached single dwelling unit connected to Village water and sewer. VILLAGE OF ORLAND PARK Page 3 of 27 Board of Trustees Meeting Minutes February 7, 2022 The subject property is currently located in unincorporated Cook County. The site has remained vacant since the time that the Tamerack Estates Subdivision was platted. Site plan and landscape plan review are not required by this petition. Conformance with all Code requirements will be reviewed under application for relevant permits. Overall, the project conforms to the Village’s Comprehensive Plan, Land Development Codes and policies for this area. ANNEXATION The requested annexation conforms with the Land Development Code, 2013 Comprehensive Plan, character of the surrounding area, and Village policies for the area. The 2022 Annexation Study, recently completed by staff, recommends annexation of this and adjacent parcels, grouped as Area #3 in the study. Pursuant to the annexation, the petitioner/property owner will pay the owed recapture fee to gain use of the Village-connected infrastructure, financed by other homeowners at the time of its construction. I move to adopt Ordinance 5687, entitled: AN ORDINANCE ANNEXING PROPERTY (2 OLD TAMERACK LANE), AND Authorize staff to execute and record the plat. This matter was PASSED on the Consent Agenda. 2022-0108 2 Old Tamerack Lane (Battles Residence) - Zoning Map Amendment In 1996, the Village Board authorized annexation and R-1 Zoning of lots 4 - 14 of Tamerack Estates Subdivision (Legistar ID 1996-0680; 1996-0686). At the time of annexation, the residents of Old Tamerack Lane financed the extension of Village-connected water and sewer utilities to serve their homes. In 2000, the Village Board authorized annexation and R-1 Zoning of lot 15 of Tamerack Estates Subdivision (Legistar ID 2000-0360; 2000-0704; 2001-0077). PROJECT DESCRIPTION The petitioner is requesting to annex and rezone- subsequent to annexation- a roughly 1-acre property located at 2 Old Tamerack Lane to the R-1 Residential District in order to construct a detached single dwelling unit connected to Village water and sewer. The subject property is currently located in unincorporated Cook County. The site has remained vacant since the time that the Tamerack Estates Subdivision was VILLAGE OF ORLAND PARK Page 4 of 27 Board of Trustees Meeting Minutes February 7, 2022 platted. Site plan and landscape plan review are not required by this petition. Conformance with all Code requirements will be reviewed under application for relevant permits. Overall, the project conforms to the Village’s Comprehensive Plan, Land Development Codes and policies for this area. REZONING When considering an application for rezoning, the decision making body shall consider the Rezoning Evaluation Standards listed in Section 5-108 of the Land Development Code. The petitioner’s responses to the rezoning standards are included for review. The default zoning for annexation is E-1 Estate Residential District. The petitioner requests R-1 Residential zoning which conforms with the Comprehensive Plan and adjacent properties. PLAN COMMISSION DISCUSSION On January 5, 2022, the petitioner was reviewed by the Plan Commission in a Public Hearing for the Zoning Map Amendment, pending annexation by the Board of Trustees. In attendance were five (5) members of the Plan Commission and a representative of the petitioner. No members of the public made comment. Commissioners discussed the history of the subdivision, reviewing the remaining unincorporated parcels, all of which receive Village services. Commissioner Zomparelli asked if there would ever be sidewalks in the subdivision and inquired about the grade changes on the property. The petitioner is still identifying her homebuilder and siting the house on the lot, which will be reviewed under application for building permit and other required permits. Commissioner Nugent clarified that the subject property was designated in the Comprehensive Plan for residential, and not further commercial development as a continuation of the adjacent offices. Commissioners shared a concern about the steep grades on the property and build-ability, but acknowledged that such will be reviewed for code compliance under application for a building permit. Plan Commission Motion Regarding Case Number 2021-0715, I move to accept and make findings of fact as discussed at this Plan Commission meeting and within the staff report dated January 5, 2022. And VILLAGE OF ORLAND PARK Page 5 of 27 Board of Trustees Meeting Minutes February 7, 2022 I move to recommend to the Village Board approval (upon annexation) of the Rezoning of the property located at 2 Old Tamerack Lane from E-1 Estate Residential District to R-1 Residential District. The Plan Commission unanimously approved the recommendation (5-0) and the petition is now before the Board of Trustees for consideration. I move to adopt Ordinance 5688, entitled: ORDINANCE REZONING CERTAIN REAL ESTATE FROM E-1 ESTATE RESIDENTIAL DISTRICT TO R-1 RESIDENTIAL (2 OLD TAMERACK LANE). This matter was PASSED on the Consent Agenda. 2022-0106 Authorize the Sale of One (1) Police Vehicle to Village of Phoenix, Illinois Orland Park Police Vehicle (Unit # 7240521A) is no longer useful for the Village of Orland Park as personal property. This vehicle listed below has high mileage, a damaged engine, and has been replaced, making it available for sale or other appropriate disposition. Unit #720521A: Model Year 2013, Chevrolet Tahoe, VIN #1GNSK2E05DR316025, 93,000 miles. This vehicle has low market value and the Village of Phoenix, Illinois has approached the Village of Orland Park to acquire it for $2,000.00. The Village of Phoenix, Illinois is an economically disadvantaged south suburban community in need of police patrol vehicles. It is unable to afford to purchase new vehicles. I move to adopt Ordinance 5689, entitled: ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY (POLICE VEHICLES) OWNED BY THE VILLAGE OF ORLAND PARK, ILLINOIS, TO THE VILLAGE OF PHOENIX, ILLINOIS. This matter was PASSED on the Consent Agenda. 2022-0118 Vactor Vacuum Excavator - Sourcewell Cooperative Purchasing Contract #122017-FSC The Village currently owns and operates one (1) combination sewer cleaner truck that performs sanitary and storm sewer line cleaning and maintenance, including both jetting and vacuuming. The sewer cleaner also performs hydro excavations for digs and utility location/verifications, resulting in reduced damage to property and other utilities. This piece of equipment has become one of the most important pieces of equipment in a Village’s utility inventory. Even though it was not purchased solely for hydro excavations, it has been highly effective. However, this is a detriment to sewer and storm sewer cleaning production. The purchase of a new exclusive vacuum excavator has been in the plan for past VILLAGE OF ORLAND PARK Page 6 of 27 Board of Trustees Meeting Minutes February 7, 2022 four (4) years, and would allow the combination sewer cleaner truck to focus more on the sanitary and storm sewers. In addition, the purchase in 2022 and delivery in 2022 will ensure Public Works can execute B-box repairs during the upcoming year-long meter replacement plan in 2023. The equipment is also smaller than the combination sewer cleaner. Being a Single Rear Wheel Axle (SRW), the footprint and movability is a lot shorter, allowing staff to get closer to work sites, and the vacuum setup allowing for up to two hundred fifty foot (250’) cleaning (ROW to most rear easement structures). Staff recommends purchasing a 2023 Model TRUVAC Paradigm by Vactor, an SRW Vacuum Excavator Mounted on a 2023 Model Year SRW Chassis, through the Sourcewell Purchasing Cooperative (SPC), contract #122017-FSC. The purchase of this unit will reduce the wear and tear on the current combination sewer cleaner truck, as well as lessen extra turf restorations when using this new machine. The TRUVAC Hydro Excavator is locally made in Streator, Illinois, and sold through Standard Equipment of Elmhurst, Illinois, who is the SPC contract holder and factory authorized dealer of this equipment. This equipment and chassis are in stock, and can be built and delivered in mid- to late-2022. The Village has owned and operated “Vactor” brand equipment for more than twenty (20) years, and has had excellent and reliable service from both the brand and authorized dealer. I move to approve the purchase of a TRUVAC Paradigm Hydro Excavator under the cooperative pricing with Standard Equipment Company of Elmhurst, Illinois in an amount not to exceed $322,644.00; AND Authorize the Village Manager to execute all related contracts, subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. 2020-0393 Mini Academy II - Development Petition for Subdivision, Map Amendment, Site Plan, Elevations, and Landscape Plan On June 7, 2020, the Village Board of Trustees approved a Map Amendment (rezoning), Site Plan, Landscape Plan, Elevations, and Plat of Subdivision for a 6,200 sf day care center on a 0.82-acre parcel at 9970 W 151st Street. This is now before the Village Board of Trustees for consideration of the ordinance for the Map Amendment (Rezoning) and Plat of Subdivision. I move to adopt Ordinance 5690, entitled: ORDINANCE REZONING CERTAIN REAL ESTATE FROM THE R-3 RESIDENTIAL DISTRICT TO THE BIZ GENERAL BUSINESS DISTRICT AND APPROVING A PLAT OF SUBDIVISION AND RELATED DEVELOPMENT PLANS (MINI ACADEMY II -9970 W. 151ST STREET). VILLAGE OF ORLAND PARK Page 7 of 27 Board of Trustees Meeting Minutes February 7, 2022 This matter was PASSED on the Consent Agenda. 2022-0122 Boley Farm/Farm Stand Rental Agreement Henry (Hank) Jacobs has been operating the farm stand on the Village’s Boley Farm property located on the south side of 151st St. just west of 80th Avenue, for years through multiple two year leases with the Village. The last lease with the Village was for the terms of March 1, 2020 through November 15, 2020 and March 1, 2021 through November 15, 2021. He has requested to lease the grounds again for 2022, with an automatic renewal for and 2023. He last paid $15,900.00 for the 9.5 months of 2020, and $15,900.00 for the 9.5 months of 2021. The lease includes 2.12 acres of land for agricultural purposes, as well as the retail sale of agricultural products from the barn measuring 46 feet by 72 feet and the parking lot of approximately 1/3 acre. The Village’s right-of-entry for this work is preserved in the lease document as is an insurance and indemnity requirement of Mr. Jacobs for his activity on the property. A lease is attached for review and approval. I move to approve the Boley Farm/Farm Stand Rental Agreement with Henry (Hank) Jacobs for a 2022 term, with an automatic renewal term in 2023; AND Authorize the Village Manager to execute said agreement, subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. 2022-0133 Resolution Authorizing Release of Mortgage, Release of Promissory Note and Mutual Release The Village of Orland Park owns real property at the northwest corner of South LaGrange Road and 143rd Street in Orland Park, Illinois that was previously used by Norman’s Cleaners and Formal Wear, Inc. (Norman’s) and used as a dry-cleaning business. As a result of Norman’s dry-cleaning activities, the property suffered from certain soil pollution for which Norman’s was responsible for remediating. The Village was willing and able to assist in funding a portion of the environmental cleanup costs by providing a loan to Norman’s. On November 12, 2014, the Village of Orland Park and Norman’s Cleaners and Formal Wear, Inc, Richard J Vuillaume, individually, and Richard J Vuillaume, not individually but as trustee of the Richard J Vuillaume Trust Agreement Dated Trust Agreement Dated September 5, 2014 entered into a Loan Agreement. Richard J Vuillaume, as trustee of the Richard J Vuillaume Trust Agreement Dated September 5, 2014 pledged as collateral for the Loan Agreement the real VILLAGE OF ORLAND PARK Page 8 of 27 Board of Trustees Meeting Minutes February 7, 2022 property located at 17702 Oak Park Avenue, Tinley Park, Illinois 60477. The Village recorded a mortgage on the real property with the Cook County Recorder of Deeds, and Norman’s had delivered to the Village a fully executed Promissory Note evidencing the terms of the credit line under the Loan Agreement. The environmental cleanup has been completed at the property. The loan has now been paid back in full to the Village through reimbursement from the Illinois Dry Cleaner Environmental Response Trust Fund. Therefore, the mortgage should be released from the property. I move to adopt Resolution 2201, entitled: RESOLUTION AUTHORIZING RELEASE OF MORTGAGE, RELEASE OF PROMISSORY NOTE AND MUTUAL RELEASE. This matter was PASSED on the Consent Agenda. 2022-0135 An Ordinance Amending Title 7, Chapter 18, Section 7-18-16 (Fee) of the Orland Park Municipal Code, Regarding the Allocation of Video Gaming Licensing Fees Due to the Village of Orland Park, Cook and Will Counties, Illinois Public Act 102-689 was recently enacted by the Illinois General Assembly, and became effective on December 17, 2021. Public Act 102-689, in part, amended the Illinois Gaming Act (230 ILCS 40/ et seq.) to specify that “the cost of any fee imposed under this Act . . . shall be shared equally between the terminal operator and the applicable licensed establishment . . .”. The proposed ordinance modifies the Village’s regulations regarding video gaming licensing in order to comply with the revisions to state statute. I move to adopt an Ordinance 5691, entitled: AN ORDINANCE AMENDING TITLE 7, CHAPTER 18, SECTION 7-18-16 (FEE) OF THE ORLAND PARK MUNICIPAL CODE, REGARDING THE ALLOCATION OF VIDEO GAMING LICENSING FEES DUE TO THE VILLAGE OF ORLAND PARK, COOK AND WILL COUNTIES, ILLINOIS. This matter was PASSED on the Consent Agenda. 2022-0092 153rd Street and Ravinia Avenue Intersection Improvements - Amendment #1 to Phase I Contract In June 2021, the Village retained V3 Companies, Ltd. (V3) to perform a Phase I engineering study of the 153rd Street and Ravinia Avenue intersection. Three intersection design alternatives were discussed at the November 29, 2021 Committee of the Whole (CoTW) meeting: 1) Improve the intersection using existing geometry, 2) Use the existing geometry but add a southbound right-turn lane on Ravinia Avenue, or 3) Convert the intersection to a roundabout. At the January 4, 2022 CoTW meeting, Village staff presented design and construction cost estimates for each of the three alternatives prepared by V3. The intersection is expected to experience an increase in traffic volume due to 2050 VILLAGE OF ORLAND PARK Page 9 of 27 Board of Trustees Meeting Minutes February 7, 2022 traffic projections and the eventual extension of Ravinia Avenue to La Grange Road (southeast of Costco). The 2050 traffic projections are prepared by the Chicago Metropolitan Agency for Planning (CMAP). Based on available data, experience at other locations, and consultant's/staff's engineering experience, a roundabout at this intersection would provide a long-term solution with improved traffic flow, reduced traffic delays, reduced congestion, reduced air pollution and improved pedestrian safety. In June 2021, the Board approved V3's fee for Phase I preliminary engineering contract at $69,850 (based on using the existing intersection geometry). The initial Phase I fee for the roundabout estimated by V3 and discussed at the January 4, 2022 CoTW meeting was $203,500. Village staff estimated the new contract total for the Phase I roundabout design at approximately $185,000. Staff was able to negotiate with V3 the Phase I fee for the roundabout at total contract value of $179,726.17, which includes the original $69,850. Therefore, this amendment would add an additional not-to-exceed amount of $109,876.17. Under this contract, V3 will retain Strand Associates, Inc. as a sub-consultant. Strand previously designed the 147th Street and Ravinia Avenue roundabout. V3 will provide the Village with an approved IDOT Phase I Project Development Report (PDR) and will apply for Phase II and Phase III funding throughout the duration of Phase I. I move to approve amendment #1 to the Phase I contract for the 153rd Street and Ravinia Avenue Intersection Improvements project in an amount not to exceed $109,876.17; AND I move to authorize the Village Manager to execute all related contracts, subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. 2022-0121 Orland Park Health & Fitness Center Treadmills The Orland Park Health and Fitness Center (OPHFC) was acquired by the Village in 2017. The OPHFC is operated by Power Wellness on behalf of the Village of Orland Park. The Center finished 2021 with 3,313 members, 78.3% residents, 21.7% non-residents. In an on-ongoing effort to serve, retain and attract new members, the Center replaces outdated, and frequently out-of-order equipment on an ongoing basis. In 2022, staff seeks to replace five (5) problematic treadmills which were purchased in 2011. Engaging members in the evaluation process, Life Fitness and Precor treadmills VILLAGE OF ORLAND PARK Page 10 of 27 Board of Trustees Meeting Minutes February 7, 2022 were placed in the Center for member use throughout November and December. Member feedback overwhelmingly supports the purchase of Life Fitness brand treadmills. Life Fitness is the number one seller of treadmills in the United States. Attached, please find a quote for five (5) Life Fitness integrity treadmills at a cost of $9,114.00 per treadmill. The quote includes a trade-in value of $1,125 for five (5) outdated treadmills, as well as shipping /installation fees of $1500 for a total purchase price of $45,945. These treadmills carry a 7-year frame, spring and motor warranty, a 2-year components warranty and a 1 year mechanical components and labor warranty. This purchase will be made directly by Power Wellness. As an operator of twenty-nine (29) centers around the country, Power Wellness’s purchasing power yields a significant discount. Source Well contract #081120-LFF provides a 30% discount for one - five (1-5) treadmills, while Power Wellness receives a 35% discount. If the Village were to purchase the treadmills directly from Life Fitness, the cost would be $9,707.47 per treadmill as indicated in the attached letter. Utilizing the purchasing power of Power Wellness, the Village will realize a total savings of $2,967.35. The only means of purchasing Life Fitness equipment is directly from Life Fitness. Attached, please find a sole source letter from Life Fitness which demonstrates this requirement. I move to approve the purchase of five Integrity SE3HD treadmills with 21” interactive consoles from Life Fitness at a total cost of $45,945; AND Authorize the Village Manager to execute all related contracts, subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. 2022-0120 Palos Hospital Rehabilitation Services Lease Palos Community Hospital (PCH) has been providing rehabilitation services within the Orland Park Health and Fitness Center (OPHFC) since the Village acquired the facility in 2017. Prior to this, rehabilitation services were provided by PCH under the auspices of the St. George Wellness Center. Upon taking ownership of the facility, the Village, in consultation with Power Wellness who operates the OPHFC on the Village’s behalf, determined the café was no longer a viable amenity to the facility. Staff engaged with Palos Community Hospital personnel to negotiate relocating rehabilitation services into the café area, expanding the footprint to utilize underutilized meeting spaces. VILLAGE OF ORLAND PARK Page 11 of 27 Board of Trustees Meeting Minutes February 7, 2022 In January 2017, the Village entered into a lease agreement with Palos Community Hospital allowing PCH to utilize space within the Center for rehabilitation services at a cost of $10.50 per square foot. This contract expired on January 31, 2022. The Village of Orland Park, and Palos Community Hospital have agreed to operate under the current lease agreement, while terms of a new agreement undergo review and approval. Attached, please find a proposed five-year lease agreement between the Village of Orland Park and Palos Community Hospital, allowing Palos Community Hospital to operate physical and occupational therapy services within the OPHFC, at a monthly fee of $16.50/sq. ft., with a 2.5% fee increase each year after the initial year of the agreement. The total areas being utilized is 5,060 sq. ft. as outlined in Appendix A of the agreement. The use of space by Palos Community Hospital is a positive enhancement for underutilized spaces of the Orland Park Health and Fitness Center. Patients participating in services conducted by Palos Community Hospital, gain excellent exposure to the OPHFC, resulting in new members joining the Center. I move to approve entering into a five-year lease agreement with Palos Community Hospital to provide physical and occupational therapy services, utilizing 5,060 sq. ft. of the Orland Park Health and Fitness Center, at a cost of $16.50 per sq. ft., with a 2.5% fee increase each year after the initial year of the agreement; AND Authorize the Village Manager to execute said agreement subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. TECHNOLOGY, INNOVATION AND PERFORMANCE IMPROVEMENT 2022-0130 Telecommunications Staff Augmentation Services The Network Engineer, Senior Systems Analyst, and IT Office Coordinator positions were vacated in December 2021. These staff positions represented three (3) of the previous six (6) within the Department of Information Technology (DoIT). Three positions were posted in December 2021: the Network Engineer position, which was upgraded to Assistant IT Director; the existing IT Senior Systems Analyst; and the new IT Systems Analyst position. Staff held and is currently conducting interviews to fill these positions. The Assistant IT Director position was filled and this person will start on February 14, 2022. It may take three (3) to six (6) months or longer to fill these remaining positions due to the extremely competitive IT job market. VILLAGE OF ORLAND PARK Page 12 of 27 Board of Trustees Meeting Minutes February 7, 2022 The loss of these staffing resources created significant delays in completing implementations of current in-flight projects. The implementation of the Village's new Cisco Unified Communications (UC) telecommunications system was delayed two (2) months. Staff proposed and the Board of Trustees approved adding a temporary part time telecommunications analyst position to fill this gap. The person identified, who had the qualifications and experience to fill this position, backed out of the commitment January 10, 2022. Staff, therefore, solicited proposals from four (4) local IT services firms, ClientFirst, Mindsight, Insight Public Sector, and Preferred Communications Systems. ClientFirst and Preferred Communications Systems were the only firms to respond with proposals. Staff is recommending the approval of the ClientFirst proposal (Attached) for the following reasons: 1) Experience: ClientFirst personnel have a proven track record and over 65 years of combined experience implementing telecommunications systems. They have performed similar system migrations to the Village's from Avaya to Cisco UC. 2) Familiarity: ClientFirst personnel are already familiar with the Village staff and departments having previously assisted the Village with developing the IT infrastructure Request For Proposals specifications. 3) Municipal Focus: ClientFirst is vendor agnostic and is focused on serving only municipalities. It understands the unique needs and requirements of the Village's departments. 4) Quick Start: ClientFirst can start within a week of contract signature and estimates it will be able to complete implementation by June 2022. Project completion would not be able to be delivered by this time frame using internal resources. On February 2, 2022, this item was reviewed and approved by the Technology Commission and referred to the Board of Trustees for approval. I move to approve a contract with ClientFirst Consulting Group, LLC through The Interlocal Purchasing System (TIPS) Purchasing Cooperative contract for Consulting and Other Related Services #200601 for the cost of $87,858 plus a $8,786 contingency, for a total not to exceed amount of $96,644; AND To authorize the Village Manager to execute all related contracts, subject to Village Attorney review. A motion was made by Trustee Milani, seconded by Trustee Kampas, that this matter be APPROVED. The motion carried by the following vote: VILLAGE OF ORLAND PARK Page 13 of 27 Board of Trustees Meeting Minutes February 7, 2022 Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 PUBLIC WORKS 2022-0059 Soils and Materials Testing and Engineering RFP- Award In continuing efforts to ensure quality construction materials and methods are used and performed by contractors, staff utilizes the services of a construction material testing company. The current multi-year contract expired at the end of 2021. Although the service is primarily used in the annual Road Improvement Program and Fernway Road and Ditch Reconstruction Project, these services are also necessary to facilitate disposal of the Village’s excavated spoils. Additionally, other Village construction projects have occasionally benefitted from these services, which will continue the assurance of quality construction throughout the Village. A Request for Proposals (RFP) was published on BidNet Direct from January 12, 2022 through January 26, 2022. The details of the request are as follows: a three (3) year contract, with the option to renew for two (2) additional years, for soils and materials testing and engineering in connection with public improvements construction, MFT funded projects, new construction, and infrastructure construction projects. Staff requested personnel hourly rates and unit pricing for a variety of material testing/laboratory services. Through BidNet, eight (8) vendors were sent a courtesy email. Sixty-eight (68) entities viewed the solicitation, seven (7) vendors fully downloaded the documents, and three (3) proposals were submitted electronically for consideration. The electronic proposals were evaluated for completeness by the Finance Department on Friday, January 28, 2022 (Proposal Responsiveness check attached). Unit prices from the three (3) vendors are summarized in the attached tabulation. One (1) proposer failed to include the unit price tabulation, and therefore, in fairness to the firm, contact was made to request the missing information. Following a review of all proposals and each firm’s qualifications, a scored evaluation (attached) found Construction & Geotechnical Material Testing, Inc. of Elk Grove Village, IL (“CGMT”) is considered to be the suitably qualified and cost-effective material testing vendor for the scope of services requested. Note that SEECO Consultants, Inc. generously and smartly offered a discount of no travel time cost, given that its office is located in Tinley Park, IL. Therefore, the SEECO job costing would be all on-the-job hours. This discount effectively makes the daily costs of personnel equal to the other proposers, despite the higher hourly cost of SEECO personnel. However, the per-test cost of CGMT testing services VILLAGE OF ORLAND PARK Page 14 of 27 Board of Trustees Meeting Minutes February 7, 2022 are lower for nearly every testing item. Over the past nine (9) years, CGMT has provided excellent professional service to the Village on several different projects. It is staff’s recommendation that CGMT be awarded a contract for three (3) years of testing services, with the option to renew for two (2) additional years, in an amount not to exceed $25,000 in 2022. Trustee Kampas had a comment. (refer to audio) I move to approve the proposal from Construction & Geotechnical Material Testing, Inc. of Elk Grove Village, Illinois, for Soils and Material Testing and Engineering in the amount not to exceed $25,000 in 2022, and subject to Board approved budgeted amounts in 2023 and 2024; AND To authorize the Village Manager to execute all related contracts, subject to Village Attorney review. A motion was made by Trustee Radaszewski, seconded by Trustee Healy, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0060 RFP 22-002 - CPAC Vertical Turbine Pump Replacement RFP 22-002 CPAC Vertical Turbine Pump Replacement was issued on January 4, 2022, and closed on January 20, 2022. The project scope includes the replacement of the existing Vertical Turbine Pump Station #3 at the Centennial Park Aquatic Center (CPAC). The new turbine pump will be more efficient (96% vs 80%) than the existing pump, and require less maintenance overall. Twenty-one (21) vendors fully or partially downloaded the RFP documents, and two (2) submitted proposals. It should be noted that courtesy emails with information regarding the RFP were sent to potential vendors in an effort to obtain as many submittals as possible. It should also be noted that the Village received only two (2) proposals for a similar turbine replacement project in 2021 from the same contractors as this time, suggesting that there are a limited number of contractors who are capable of performing this work. The RFP audit report and bid tabulation are attached for reference. The original proposal price submitted by Robe, Inc. was $119,180.00, and $80,100.00 by Crossroads Construction. Due to the large difference between the proposal prices, the Public Works Department reached out to Robe, Inc. to confirm that its proposal reflected its best and final price. Robe subsequently submitted a revised proposal for $107,060.00, or a 10% reduction in price. VILLAGE OF ORLAND PARK Page 15 of 27 Board of Trustees Meeting Minutes February 7, 2022 The final proposal totals are as follows: Crossroads Construction, Inc. Total Proposal Price - $80,100.00 Robe, Inc. Total Proposal Price - $107,060.00 As an RFP, the Village evaluates proposals based on prices, vendor qualifications, and additional factors deemed relevant. The Village of Orland Park retains the right to accept any proposal, any part or parts thereof, or reject all proposals. The Village has worked previously with Crossroads Construction, Inc., most recently in 2021 on the CPAC Stair and Landing Replacement project. The Village had numerous issues in working with Crossroads Construction on this project, mostly related to non-conformities to the project construction documents. In not adhering to the project plans and provisions detailed in the construction documents, the project suffered a lengthy delay in completion, the re-engineering of structural components and an overall time-consuming and frustrating experience for Village staff. Near continuous supervision by Village staff and outside consultants was ultimately necessary to ensure that the project was completed. All these deficiencies were documented in corrective letters to the contractor during the process. As such, while the proposal price difference between Crossroads Construction and Robe, Inc. is substantial ($26,960.00), the Public Works Department believes the Village will receive a better project completed in a timelier manner by working with Robe, Inc. versus Crossroads Construction. The Public Works Department worked with Robe Inc. on two (2) large projects at CPAC in 2021, including the replacement of Vertical Turbine Pumps 1 and 2. In both cases, the projects ran smoothly, and the contractor was responsive and abided by all project plans. All three (3) references (Chicago Park District, University of Illinois at Chicago, IDOT) provided by Robe, Inc. related positive experiences in working with Robe, Inc. and recommended its services. The vertical turbine project cannot begin until the IPDH issues a permit for this work. Permits for CPAC projects were submitted to IDPH in December, 2021. Robe, Inc. is listed as a pre-qualified contractor by the Illinois Department of Public Health (IDPH) for work at swimming facilities. For the above mentioned reasons, the Public Works Department recommends awarding the contract for RFP 22-002 to Robe, Inc. A 10% ($10,706.00) contingency is also requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the contract was signed. VILLAGE OF ORLAND PARK Page 16 of 27 Board of Trustees Meeting Minutes February 7, 2022 This contingency amount will be included in the contract for this project. President Pekau had comments and questions. (refer to audio) Public Works Director Joel Van Essen responded to President Pekau. (refer to audio) I move to approve awarding the contract for RFP 22-002 CPAC Vertical Turbine Pump Replacement to Robe, Inc. of Chicago, IL in the amount of $107,060.00, plus a 10% contingency of $10,706.00, for a total contract amount not to exceed $117,776.00; AND Authorize the Village Manager to execute all related contracts, subject to Village Attorney review. A motion was made by Trustee Milani, seconded by Trustee Kampas, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0061 RFP 22-001 - CPAC VGBA Upgrades RFP 22-001 for CPAC VGBA Upgrades was issued on January 4, 2022, and closed on January 19, 2022. The project scope consists of the provision of materials, labor, and equipment necessary to replace existing pool grates at the Centennial Park Aquatic Center (CPAC) with grates that are compliant with the U.S. Virginia Graeme Baker Pool and Spa Safety Act (VGBA). The goals of the VGBA are to enhance the safety of public and private pools and spas; reduce child drownings; reduce the number of suction entrapment incidents, injuries and deaths; and educate the public on the importance of constant supervision of children in and around water. Twelve (12) vendors fully or partially downloaded the RFP documents, and three (3) submitted bids. The RFP audit report and bid tabulation are attached for reference. The proposal price totals were as follows: Robe, Inc. Total Bid Price - $47,975.00 Schaefges Brothers Inc. Total Bid Price - $52,200.00 Crossroads Construction, Inc. VILLAGE OF ORLAND PARK Page 17 of 27 Board of Trustees Meeting Minutes February 7, 2022 Total Bid Price - $58,800.00 Robe, Inc. submitted the lowest proposal price. The Public Works Department worked with Robe in 2021 on two (2) large projects at CPAC, and had a positive experience during both. All three (3) references (Chicago Park District, University of Illinois at Chicago, IDOT) recently related positive experiences in working with Robe, Inc. and recommended its services. Robe, Inc. is listed as a pre-qualified contractor by the Illinois Department of Public Health (IDPH) for work at swimming facilities. It should be noted that the VGBA project cannot begin until the IPDH issues a permit for this work. Permits for CPAC projects were submitted to IDPH in December, 2021. As such, staff recommends awarding RFP 22-001 CPAC VGBA Upgrades to Robe, Inc. A 10% ($4,797.50) contingency is also requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the contract is signed. This contingency amount will be included in the contract for this project. The approval of these proposals is before the Village Board of Trustees for final consideration. Trustee Kampas had a question. (refer to audio) Public Works Director Joel Van Essen responded to Trustee Kampas. (refer to audio) I move to approve awarding RFP 22-001 to Robe, Inc. of Chicago, IL in the amount of $47,975.00, plus a 10% contingency of $4,797.50, for a total amount not to exceed $52,772.50; AND Authorize the Village Manager to execute all related contracts, subject to Village Attorney review. A motion was made by Trustee Nelson Katsenes, seconded by Trustee Radaszewski, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0019 Streets Equipment - Goods Purchases and Delivery Due to the long lead time of materials and equipment over the last two (2) years, VILLAGE OF ORLAND PARK Page 18 of 27 Board of Trustees Meeting Minutes February 7, 2022 the Streets Division would like to order the below pieces of equipment budgeted for in 2022. These pieces of equipment will not only allow the Streets Division to function more safely and efficiently, but will be available to loan to other divisions on an as-needed basis. In 2021, the Streets Division purchased a trailer mounted attenuator, which connects to a Village truck for moving closures or stationary closures on the roadway as staff work in the right-of-way (work zone). Trailer mounted attenuators have flashing lights to notify motorists of a work zone, and are designed to absorb impact in the event of an accident, thus protecting the Village equipment, and more importantly, Village staff and the motoring public. The Gregory TTMA-200 purchased last year is fully galvanized and built to last against moisture and corrosion. Since it does not require a dedicated support vehicle, the trailer is adaptable to a wide range of operations such as sweeping, salting, sanding, mowing, striping, and multiple restoration activities. Due to more than one team working in the right-of-way, two (2) additional Gregory TTMA-200 traffic attenuators were budgeted for in 2022. The first traffic attenuator was purchased from Traffic Control & Protection, Inc. (TCP) of Bartlett, Illinois. TCP is the only local distributor of this piece of equipment, and after a positive purchase experience in 2021, staff would like to proceed with purchasing two (2) additional attenuators for $24,300.00 each, for a total of $48,600.00. Staff confirmed that the manufacturer, Gregory Highway of Canton, Ohio, is not part of any cooperative purchasing agreement. The Village currently owns four (4) solar portable changeable message sign (PCMS) boards, but they have been increasing repaired and have outlived their efficiency. They are oversized so they cannot be used in parkways as they hang either into the street or over the sidewalk; they don’t offer remote programming so staff has to physically change the message on the board on site; and they’re cumbersome to move from place to place. The two (2) Solar Tech Silent Messenger III solar PCMS boards staff wishes to purchase are solar powered and portable. The Silent Messenger III has a smaller sign display panel, remote programming capabilities, and a backup battery power supply, all mounted on a heavy duty trailer. The new PCMS conforms to all the modern day safety standards. Staff confirmed that the manufacturer, Solar Tech of Allentown, Pennsylvania, is not part of any cooperative purchasing agreement. TCP is the only local distributor for Solar Tech’s Silent Messenger III message boards. The price of two (2) of these PCMS boards with freight and delivery is $38,670.00. Currently, the Streets Division uses a 1993 New Holland L785 has over 2000 run hours that has met its useful life in street repair work. The Village is a member of Sourcewell, a purchasing cooperative that provides competitive pricing for equipment purchases. The Village is eligible to purchase a John Deere 333G VILLAGE OF ORLAND PARK Page 19 of 27 Board of Trustees Meeting Minutes February 7, 2022 compact track loader (skid-steer) through the cooperative contract 032515-JDC. The 333G meets operational needs for lift power while offering the versatility of additional attachments. It operates on a track system that distributes the weight of the skid-steer over a larger area which allows work to continue on saturated ground, and offers the ability to complete projects without damaging underground utilities. AWH LLC of Elburn, Illinois is the local distributor for John Deere, and provided a price of $74,789.00, which includes the John Deere 60” heavy duty frame and a set of forks. President Pekau had questions. (refer to audio) Public Works Director Joel Van Essen responded to President Pekau. (refer to audio) I move to waive bidding and approve the purchase of two (2) Gregory TTMA-200 traffic attenuators from Traffic Control & Protection, Inc. of Bartlett, Illinois for an amount not to exceed $48,600.00 per quote 24436, dated January 26, 2022; AND To waive bidding and approve the purchase of two (2) Solar Tech Silent Messenger III message boards from Traffic Control & Protection, Inc. of Bartlett, Illinois for an amount not to exceed $38,670.00 per quote 24435, dated January 26, 2022; AND To approve the use of Sourcewell Contract Number 032119-JDC for quote 25920313 dated January 28, 2022, from AHW LLC of Elburn, Illinois for the purchase and delivery of one (1) John Deere 333G skid-steer with 60” heavy duty forks in an amount not to exceed $74,789.00; AND Authorize the Village Manager to execute all related contracts, subject to Village Attorney review. A motion was made by Trustee Kampas, seconded by Trustee Milani, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0105 Public Works Vehicle Lifts - Purchase and Installation In 2019, Genuine Parts Company/NAPA Integrated Business Solutions VILLAGE OF ORLAND PARK Page 20 of 27 Board of Trustees Meeting Minutes February 7, 2022 (“NAPA-IBS”) was awarded a contract from Sourcewell, a national purchasing cooperative, for Facility MRO, Industrial & Building Supplies with Related Equipment, Accessories, Supplies & Services. Utilizing this Sourcewell agreement, the Village Board approved a contract with NAPA-IBS in 2020 for fleet-related maintenance equipment, supplies, services, and inventory management solutions. Since that time, NAPA-IBS has set up a “storefront” in the Public Works Building adjacent to the Vehicle and Equipment Division garage. In 2021, the Village utilized the services of NAPA-IBS’s to replace a non-functioning vehicle lift located in the Public Works Vehicle Garage. The previous lift, which had a 7,000lb capacity and was original to the construction of the PW building, was upgraded to a 10,000lb lift capacity with enhanced safety features. Two (2) additional non-functioning lifts were budgeted to be replaced in 2022. A proposal was subsequently provided by NAPA-IBS for the purchase and installation of two (2) additional vehicle lifts. The proposal, dated January 13, 2022, is attached for reference. Once installed, the vehicle mechanics working in the Public Works Building will have the ability to work safely on a broader range of vehicles at the same time. As there is a significant lead time to procuring vehicle lifts, the Public Works Department has made this project a priority. As such, staff recommends approving the proposal from NAPA-IBS for $48,318.82 for the purchase and installation of two (2) new vehicle lifts at the Public Works Building. A 10% ($4,831.88) contingency is also requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the contract is signed. This contingency amount will be included in the contract for this project. The approval of these proposals is before the Village Board of Trustees for final consideration. Trustee Healy and President Pekau had questions. (refer to audio) Public Works Director Joel Van Essen responded to Trustee Healy. (refer to audio) I move to approve the proposal from Genuine Parts Company/NAPA Integrated Business Solutions for the purchase and installation of two (2) new vehicle lifts in the amount of $48,318.82 plus a 10% contingency of $4,831.88 for a total amount not to exceed $53,150.70; AND VILLAGE OF ORLAND PARK Page 21 of 27 Board of Trustees Meeting Minutes February 7, 2022 Authorize the Village Manager to execute all related contracts, subject to Village Attorney review. A motion was made by Trustee Milani, seconded by Trustee Radaszewski, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 FINANCE 2022-0125 Ordinance Authorizing the Development of a Financing Plan for General Obligation Bonds, Series 2022 At the December 20, 2021 Village Board meeting, the Village Board adopted the 2022 Annual Budget. Included as part of the budget is financing for certain capital improvements. The borrowing plan was discussed with the Village’s Financial Advisor, PMA Securities, LLC, at the January 17, 2022 Committee of the Whole meeting. These improvements include: · Road program - The Village is continuing to make significant investment in local roads. · $6,350,000 for the annual road resurfacing program · $3,200,000 for to complete the Fernway neighborhood · $2,000,000 for 143rd Street (Wolf Road to Southwest Highway) · $1,100,000 for compensatory storage sites for 143rd Street · Other road projects · Village Building Improvements - The Village has also budgeted for several large facility projects, including: · $2,250,000 for Aluminum Soffit projects · $1,100,000 for Sportsplex Roof Recommendation The attached Ordinance authorizes the development of a borrowing plan for General Obligation Bonds, Series 2022, and authorizes the Village Manager to execute agreements for services related for the funding of these projects. The agreement for services related to these projects include bond counsel, financial advisor, rating service, bond registrar/paying agent and other related services. Fees paid to funding service providers will be part of the financing proceeds. I move to adopt Ordinance 5692, entitled: AN ORDINANCE AUTHORIZING THE DEVELOPMENT OF A FINANCING PLAN FOR GENERAL OBLIGATION BONDS, SERIES 2022. A motion was made by Trustee Healy, seconded by Trustee Milani, that this matter be APPROVED. The motion carried by the following vote: VILLAGE OF ORLAND PARK Page 22 of 27 Board of Trustees Meeting Minutes February 7, 2022 Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0126 An Ordinance providing for the issuance of not to exceed $12,500,000 General Obligation Bonds, Series 2022, of the Village of Orland Park, Cook and Will Counties, Illinois, for the purpose of financing various capital improvements, providing for the levy and collection of a direct annual tax sufficient for the payment of the principal of and interest on said bonds and providing for the sale of said bonds to the purchaser thereof. A parameters ordinance allows the Village Board to adopt an ordinance authorizing the sale of bonds at a future date, as long as certain parameters are met. These would include maximum par amount, interest rate, maturity date, etc. The ordinance also designates certain elected and appointed officials to complete the sale on behalf of the Village Board if the terms of the ordinance are met. A parameters ordinance allows more flexibility in setting a sale date for the bonds. Parameters for the 2022 General Obligation Bonds Maximum issue size: $12,500,000 Purpose: 2022 capital improvements relating to Roads, Village Facility Improvements and other capital projects Maximum maturity date: December 1, 2047 Authorization to sell Bonds expires: August 7, 2022 Maximum interest rate: 5.00% Optional call dates: Allowed, will be set forth in Notification of Sale, but not later than 10 ½ years from the date of issuance (2032). May call portions of maturities in increments of $5,000. Designated Officers: Village President and one of the Village Manager or Finance Director, or any other officer or employee of the Village so designated by a written instrument signed by the President or the Finance Director. Method of Sale: Competitive Sale. Bond Sale Timetable February 1, 2022: Distribute Notification of Sale February 7, 2022: List Sale in Bond Buyer February 14, 2022: Post Sale on Parity February 23, 2022: Sale March 16, 2022: Closing. Bond Proceeds received Recommendation Attached for your consideration is an Ordinance providing for the issuance of not VILLAGE OF ORLAND PARK Page 23 of 27 Board of Trustees Meeting Minutes February 7, 2022 to exceed $12,500,000 General Obligation Bonds, Series 2022, of the Village of Orland Park, Cook and Will Counties, Illinois, for the purpose of financing various capital improvements, providing for the levy and collection of a direct annual tax sufficient for the payment of the principal of and interest on said bonds and providing for the sale of said bonds to the purchaser thereof. The ordinance was prepared by the Village’s bond counsel, Chapman and Cutler LLP, and reviewed by our financial advisor. President Pekau had comments. (refer to audio) I move to adopt Ordinance 5693, entitled: An Ordinance providing for the issuance of not to exceed $12,500,000 General Obligation Bonds, Series 2022, of the Village of Orland Park, Cook and Will Counties, Illinois, for the purpose of financing various capital improvements, providing for the levy and collection of a direct annual tax sufficient for the payment of the principal of and interest on said bonds and providing for the sale of said bonds to the purchaser thereof. A motion was made by Trustee Healy, seconded by Trustee Radaszewski, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 VILLAGE MANAGER'S REPORT 2022-0136 Temporary Human Resources Staffing Services The workload in the Village’s Human Resources Department has historically been heavy. Currently, it is operating without a Human Resources Director, and with the resignation of the Human Resources Analyst, the department is understaffed. Qualified temporary staffing is critical at this time to keep the department in a position to meet the Village’s daily obligations to managers, employees, and external customers, and to keep major time sensitive projects on track. Staff contacted numerous temporary staffing agencies, but the only company that was able to provide two (2) candidates to meet the current needs of the Village is GOVTEMPSUSA, LLC (GovTemps). GovTemps has identified an Interim HR Specialist with the expertise and municipal experience required to assist the department. The company has also identified an Interim Parks & Recreation Specialist to assist with all of the onboarding procedures and processes for the seasonal employees. Due to this immediate need, staff seeks approval to secure these temporary employees from February 8, 2022 through August 12, 2022, at a rate of $91 per hour, for 10-30 hours per week. VILLAGE OF ORLAND PARK Page 24 of 27 Board of Trustees Meeting Minutes February 7, 2022 I move to approve the Employee Leasing Agreement for temporary staffing services with GOVTEMPSUSA, LLC, for an Interim HR Specialist and an Interim Parks & Recreation Specialist for the Human Resources Department, at a rate of $91 per hour, for 10-30 hours per week, from February 8, 2022 through August 12, 2022; AND Approve and authorize the Village Manager to execute said agreement, subject to Village Attorney review. A motion was made by Trustee Kampas, seconded by Trustee Radaszewski, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 MAYOR'S REPORT President Pekau had comments regarding the Fiscal Year 2023 proposed budget from Governor Pritzker. (refer to audio) BOARD COMMENTS President Pekau, Trustees Kampas, Riordan, Milani, Katsenes, Radaszewski, and Healy had Board comments. (refer to audio) EXECUTIVE SESSION I move to recess to a Closed Executive Session for the purpose of discussion of a) approval of minutes; b) the appointment, employment, compensation, discipline, performances or dismissal of specific village employees; c) collective negotiating matters between the village and its employees, or their representatives, or deliberations concerning salary schedules for one or more classes of employees; d) pending litigation against, affecting or on behalf of the village or when found by the board that such action is probable or imminent. A motion was made by Trustee Kampas, seconded by Trustee Milani, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 RECONVENE BOARD MEETING The roll was called to reconvene the Regular Meeting and Trustees Healy, Katsenes, Milani, Kampas, Riordan, Radaszewski and President Pekau were present. VILLAGE OF ORLAND PARK Page 25 of 27 Board of Trustees Meeting Minutes February 7, 2022 Purpose of the Executive Session was for the discussion of a) approval of minutes; b) the appointment, employment, compensation, discipline, performances or dismissal of specific village employees; c) collective negotiating matters between the village and its employees, or their representatives, or deliberations concerning salary schedules for one or more classes of employees; d) pending litigation against, affecting or on behalf of the village or when found by the board that such action is probable or imminent. Present: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski and Village President Pekau Report on Executive Session and Action as a Result of, if any. 2022-0147 Telecommunicator Compensation I move to approve the Memorandum of Understanding between the Village of Orland Park, Illinois, The Orland Joint Emergency Telephone System Board and the American Federation of State, County, and Municipal Employees AFL-CIO Council 21, Local 368, regarding telecommunicator compensation. A motion was made by Trustee Kampas, seconded by Trustee Milani, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0148 IBEW - Grievance Settlement I move to approve the grievance settlement between IBEW and the Village of Orland Park, Illinois, regarding Zoning Coordinator and Code Enforcement Personnel. A motion was made by Trustee Kampas, seconded by Trustee Nelson Katsenes, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 ADJOURNMENT: 8:51 P.M. A motion was made by Trustee Kampas, seconded by Trustee Milani, that this matter be ADJOURNED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 VILLAGE OF ORLAND PARK Page 26 of 27 Board of Trustees Meeting Minutes February 7, 2022 2022-0153 Audio Recording for February 7, 2022, Board of Trustees Meeting NO ACTION /AS APPROVED: February 22, 2021 Respectfully Submitted, /s/ Patrick R. O'Sullivan Patrick R. O'Sullivan, Village Clerk VILLAGE OF ORLAND PARK Page 27 of 27