Board of Trustees

VILLAGE OF ORLAND PARK 14700 Ravinia Avenue Orland Park, IL 60462 www.orlandpark.org Meeting Minutes Monday, June 6, 2022 7:00 PM Village Hall Board of Trustees Village President Keith Pekau Village Clerk Patrick R. O'Sullivan Trustees, William R. Healy, Cynthia Nelson Katsenes, Michael R. Milani, Sean Kampas, Brian Riordan and Joni Radaszewski Board of Trustees Meeting Minutes June 6, 2022 CALL TO ORDER/ROLL CALL The meeting was called to order at 7:00 P.M Present: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski and Village President Pekau VILLAGE CLERK'S OFFICE 2022-0457 Approval of the May 16, 2022, Regular Meeting Minutes The Minutes of the Regular Meeting of May 16, 2022, were previously distributed to the members of the Board of Trustees. President Pekau asked if there were any corrections or additions to be made to said Minutes. There being no corrections or additions, I move to approve the minutes of the Board of Trustees Meeting of May 16, 2022. A motion was made by Trustee Nelson Katsenes, seconded by Trustee Radaszewski, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 PROCLAMATIONS/APPOINTMENTS/PRESENTATIONS 2022-0424 Recreation Advisory Board Chairman- Appointment President Pekau appointed Andrew Brennan as Chairman of the Recreation Advisory Board I move to approve Andrew Brennan as the Chairman for the Recreation Advisory Board A motion was made by Trustee Milani, seconded by Trustee Kampas, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 VILLAGE OF ORLAND PARK Page 2 of 13 Board of Trustees Meeting Minutes June 6, 2022 2022-0461 Citizen Lifesaving Award - 2022 CPAC Lifeguard Staff-Presentation Mayor Pekau presented Citizen Lifesaving Awards to the 2022 CPAC Lifeguards Staff. On May 30th at approximately 2:30pm, a lifeguard patrolling the T-pool at the Centennial Park Aquatic Center observed a young boy that appeared to be unconscious (unresponsive) lying on his back in the T-pool. Trained to recognize the seriousness of what she observed, Hannah reacted instantly and activated the pool’s Emergency Activation Plan by blowing 2 long (2 loud, long whistle blasts). In addition, she immediately entered the water to begin the rescue. Ava, another lifeguard who also recognized the seriousness of the situation, likewise entered the water to assist with the rescue. Together, Hannah and Ava performed rescue breathing with precision and in accordance with StarGuard Elite protocols. As Hannah and Ava got the child out of the water and they reached the edge of the pool, the child began to regain consciousness. The lifeguard’s training, fast response time and sharp eyes made all the difference. Other assisting pool staff called 911, administered oxygen, cleared the deck for emergency personnel, participated in scene management, crowd control and the evacuation of over 1200 patrons. The Orland Park Police Department was on the scene within minutes to assist. Upon arrival, Orland Park Fire District personnel found the child to be responsive, alert and communicative. On Tuesday, May 31st, staff spoke with the child’s mother who shared, that her son was back at school sharing his adventure, and gratefully acknowledged that thanks to the lifeguards of CPAC, she could hug her son again. It is with great admiration and appreciation that tonight we recognize all the Centennial Park Aquatic Center staff that took the necessary and decisive actions that saved this child. Trustees Kampas, Healy, and President Pekau had comments. (refer to audio) ACCOUNTS PAYABLE 2022-0451 Accounts Payable - Approval The lists of Accounts Payable having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, I move to approve the Accounts Payable from May 17, 2022 through June 6, 2022 VILLAGE OF ORLAND PARK Page 3 of 13 Board of Trustees Meeting Minutes June 6, 2022 in the amount of $3,265,311.36. A motion was made by Trustee Healy, seconded by Trustee Riordan, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 CONSENT AGENDA Passed the Consent Agenda A motion was made by Trustee Kampas, seconded by Trustee Nelson Katsenes, to PASS THE CONSENT AGENDA, including all the following items marked as having been adopted on the Consent Agenda. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0449 Payroll for May 13, 2022 - Approval The lists of Payroll having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, I move to approve the Bi-Weekly Payroll for May 13, 2022, in the amount of $1,607,588.58. This matter was APPROVED on the Consent Agenda. 2022-0450 Payroll for May 27, 2022 - Approval The lists of Payroll having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, I move to approve the Bi-Weekly Payroll for May 27, 2022, in the amount of $1,336,205.11. This matter was APPROVED on the Consent Agenda. 2022-0448 Comcast Master Services Agreement Amendment The Village issued RFP21-034 for Internet and SIP data circuit services in 2021 to provide the services required for the Village's new Cisco Unified Communications telephone system. The Board of Trustees approved an award of contract to Comcast Business to provide these services at the August 16, 2021 meeting. An assessment was performed to identify the unique telecommunications VILLAGE OF ORLAND PARK Page 4 of 13 Board of Trustees Meeting Minutes June 6, 2022 requirements of the Police Department. It was determined that a separate additional SIP circuit was required to interface with the Eventide call recording system. State law requires, as well as the department's General Orders (attached), that all incoming and outgoing calls from the Police Department's Communications Center (911) be recorded. All Police non-emergency calls and Public Works emergency calls made after regular work hours are forwarded to the Police Department's Communications Center. Staff solicited a quote (proposal attached) from Comcast for an additional SIP circuit. Comcast submitted a quote maintaining the same rates as quoted in their original proposal in 2021 by adding it as an amendment to the Village's existing Master Services Agreement. I move to approve the amendment to the five (5) year Comcast Business Master Services Agreement #C21-0138 for $12,408.00 plus taxes and fees; AND To authorize the Village Manager to execute all related contracts subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. 2022-0432 Disposal of Village Equipment (Online Auction) - Public Works Department - Ordinance The Village’s Public Works Department is requesting that the Village declare the following equipment described below and in the attached ordinance as surplus property and dispose of through Public Surplus.com (online auction). These items are no longer necessary or useful for the Village of Orland Park. One (1) 2015 Belson PG-2460-WT trailer mounted grill, VIN: 1B9AM0917FM527059 One (1) 1993 Belson PG-2460-WT trailer mounted grill, Serial G010593 One (1) 2001 Belson PG-2460-WT trailer mounted grill, VIN: 1B9AM0913YM527109 One (1) 1999 Belson PG-2460-WT trailer mounted grill, VIN: 1B9AM0919XM046053 One (1) Fitness Audio V Series Model DR-204, Serial V200U1-SR102014 Four (4) headsets of unknown make One (1) Finess Audio SDR-5616, Serial 2SF-SU580-R193450 VILLAGE OF ORLAND PARK Page 5 of 13 Board of Trustees Meeting Minutes June 6, 2022 One (1) BroadcastVision receiver One (1) Alesis Studio12R Serial X32813323 One (1) QSC RMX 850 amplifier Serial 120933365 One (1) Marantz RC-60SD In order to legally dispose of municipal property, the Village must adopt an ordinance that describes the items to be sold. In the event that two (2) attempts have been made to sell said property, and that no bids have been received equal to the minimum price, the property shall be either donated or scrapped as determined by the Village Manager. I move to adopt Ordinance 5720, entitled: AN ORDINANCE AUTHORIZING DISPOSAL BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF ORLAND PARK, ILLINOIS. This matter was APPROVED on the Consent Agenda. 2022-0433 Centennial Park West Concert Series Stage, Sound, Lights and Labor On February 21, 2022, the Village Board approved producing the 2022 Centennial Park West Concert Series. Concerts will take place on June 25th featuring Blood Sweat & Tears (BST), Phillip-Michael Scales, and One of the Boyzz. On August 20th, the Series shifts to an icon night featuring tribute artists, Elton Live! Tribute, Pearl Jam Tribute Chicago and Without U2. On September 3rd, the Series will close out with national artists, Hinder, Spin Doctors and Dishwalla. Staff has secured Sound Works Production, contract C22-0061, for the June 25th concert. Quotes were obtained from Audio Visual Productions (AVP), Grand Sound and Sound Works Productions for the stage, sound, lights and labor for the August 20th and September 3rd concerts. Please note, AVP is unable to provide equipment for the August 20, 2022 concert. Quote totals for both dates are noted below: *AVP: $47,333 for 9/3/2022 concert only. *Grand Sound: $62,615 *Sound Works Production (SWP): $41,840 SWP has proven to employ highly skilled sound and lighting technicians, to secure equipment which meets or exceeds Artist's riders and to secure stage which is reliably safe, and creates a great impression in the production of Village concert VILLAGE OF ORLAND PARK Page 6 of 13 Board of Trustees Meeting Minutes June 6, 2022 productions including the Centennial Park West Concert Series, the Taste of Orland Park and the Fourth of July event. Staff recommends awarding the stage, sound, lights and labor for the August 20th and September 3rd concerts to Sound Works Production (SWP). I move to waive bids and approve entering into a contract with Sound Works Productions to provide stage, sound, lights and labor at a cost not to exceed $41,840 plus a 6% contingency of $2,510.40 to accommodate any Artist changes, for the August 20, 2022 and September 3, 2022 Centennial Park West Concert Series concerts, for a total not to exceed cost of $44,350.40; AND To authorize the Village Manager to execute all related contracts, subject to Village Attorney review. This matter was APPROVED on the Consent Agenda. PUBLIC WORKS 2022-0430 El Cameno Re’al Storm Water Improvements Engineering - Contract Amendment #1 On September 20, 2021, Baxter & Woodman, Inc. (B&W) was awarded the design and construction oversight contract for the Silver Lake West Phase II and El Cameno Re’al Water Main Improvement Project. The improvements consisted of the replacement of water mains in the Silver Lake Phase II and El Cameno Re’al Subdivision. Another initiative being completed was a Phase I preliminary stormwater design by Christopher Burke Engineering LTD (CBBEL) for El Cameno Re’al. CBBEL initially was contracted for Phase I preliminary design in 2014. Design work was put on hold in 2014 due to the 151st Street Roadway Widening Construction project. Once final storm work was installed along 151st Street in 2021, CBBEL continued the Phase I design work, with a completion target of January 2022. With knowledge of this additional project but not the total scope, the Village knew it needed to add B&W’s design scope at a later date. A kick-off meeting was held with the Village on October 14, 2021 for the water main project, where the constraints and scope were discussed. Based upon the discussions at that meeting, the topographic survey was initiated, performed, and completed in November 2021, and design for the water main commenced within same time period. On December 21, 2021, the Village and B&W held a preliminary design meeting, at which time 30% of the design was completed, and the proposed layout and design constraints were discussed. At a follow up meeting on January 17, 2022, when the design was 75% completed, B&W requested the Phase I design by VILLAGE OF ORLAND PARK Page 7 of 13 Board of Trustees Meeting Minutes June 6, 2022 CBBEL to incorporate into the drawings. On January 28, 2022, the Village provided B&W the Phase I analysis and preliminary (conceptual) exhibit from CBBEL, with +/- six thousand (6,000) linear feet of twelve (12) inch and sixty (60) inch diameter storm sewer improvements proposed throughout the El Cameno Re’al Subdivision and along West Avenue. The CBBEL exhibit included a general layout with pipe sizing and invert elevations for conveyance of storm water runoff for the one hundred (100) year critical duration storm for the El Cameno Re’al subdivision. The exhibit was a concept plan only, and did not consider utility conflicts or inlet capacities. The exhibit concentrated on the conveyance of runoff through the proposed storm sewer system. Based these extensive improvement, the Village informed B&W that final storm sewer design was to be incorporated into the water main design for a single set of contract documents, to be bid and constructed under one (1) contract, with anticipated completion in the 2022 construction season. To maintain the Village’s schedule, B&W undertook Phase II, the task of providing a final storm sewer design. As a result, B&W performed additional topographic survey in additional areas: West Avenue right-of-way from Avenida Del Norte Street to 151st Street; through the Village/school property located north of the east end of Avenida Del Norte Street to the Municipal parking lot adjacent to the baseball fields; and through several side- and rear-yard easement areas. B&W led multiple meetings with Village and CBBEL to assess the Village’s needs and to finalize the design. Because utility conflicts and inlet sizing was not included in CBBEL’s preliminary analysis and exhibit, B&W performed an extensive analysis of existing conditions throughout the El Cameno Re’al Subdivision. The water main plan set was expanded to provide a full design for the proposed storm sewer system within the El Cameno Re’al Subdivision. Preparation of the plans and specifications for the additional storm sewer design were completed for permit and bidding within the original time frame for the water main only project, with construction to be completed in 2022. President Pekau had comments. (refer to audio) I move to approve Contract Amendment #1 with Baxter & Woodman for the El Cameno Re’al Storm Water Improvements in an amount not to exceed $102,160.00; AND Authorize the Village Manager to execute all related contracts, subject to Village Attorney review. A motion was made by Trustee Riordan, seconded by Trustee Healy, that this matter be APPROVED. The motion carried by the following vote: VILLAGE OF ORLAND PARK Page 8 of 13 Board of Trustees Meeting Minutes June 6, 2022 Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 FINANCE 2022-0455 FY2022 Budget Amendment #5 - Approval A detailed spreadsheet (by fund) reflecting budget adjustments is attached. This is the fifth budget amendment for FY2022. GIS Recent organizational changes have resulted in GIS services being moved from Development Services to the Department of Information Technology. This amendment moves the outsourcing expense accordingly. Director of Communications & Marketing The Village has been experiencing an unprecedented level of progress on various projects and initiatives. This has illuminated the need to engage the community in more meaningful ways by committing to proactive and transparent communications, gathering valuable input and feedback, and creating purposeful dialogue about important issues. As an initiative for more coordinated communications and community engagement, a Strategic Communications Plan will be pursued. This initiative, and ongoing implementation, will ensure that the Orland Park community has the opportunity to engage with the Village and understand the work the Village is doing to meet community needs. The plan will include key messages aligned with each of the strategic focus area, recommendations for improving the Village’s outreach efforts, and an action plan for executing the strategies outlined. This initiative will be coordinated by the newly created position of Director of Communications and Marketing within the Village Manager’s Office. This position will replace the previous position of Communications and Marketing Manager. I move to approve an increase in the General Fund expenditure budget in the amount of $19,000, FY2022 Amendment #5. A motion was made by Trustee Kampas, seconded by Trustee Radaszewski, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0453 An Ordinance Amending Appendices A and B to Ordinance No. 5676 - Fourth Amendment - Ordinance VILLAGE OF ORLAND PARK Page 9 of 13 Board of Trustees Meeting Minutes June 6, 2022 The ordinance attached to the Board Packet formally approves amended Appendix A and Appendix B that were approved by the Board on December 20, 2021 and amended on April 4, 2022, April 18, 2022, and May 16, 2022. These appendices reflect changes to full-time and part-time positions, along with salary ranges, as summarized below. The changes to the Salary Ordinance are: · Change the full time position of Communications & Marketing Manager (Grade 8) with a Director of Communications & Marketing (Grade 11). Director of Communications & Marketing The Village has been experiencing an unprecedented level of progress on various projects and initiatives. This has illuminated the need to engage the community in more meaningful ways by committing to proactive and transparent communications, gathering valuable input and feedback, and creating purposeful dialogue about important issues. As an initiative for more coordinated communications and community engagement, a Strategic Communications Plan will be pursued. This initiative, and ongoing implementation, will ensure that the Orland Park community has the opportunity to engage with the Village and understand the work the Village is doing to meet community needs. The plan will include key messages aligned with each of the strategic focus area, recommendations for improving the Village’s outreach efforts, and an action plan for executing the strategies outlined. This initiative will be coordinated by the newly created position of Director of Communications and Marketing within the Village Manager’s Office. This position will replace the previous position of Communications and Marketing Manager. I move to adopt Ordinance 5721, entitled: ORDINANCE AMENDING APPENDICES A AND B TO ORDINANCE NO. 5676 - FOURTH AMENDMENT. A motion was made by Trustee Kampas, seconded by Trustee Nelson Katsenes, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 VILLAGE OF ORLAND PARK Page 10 of 13 Board of Trustees Meeting Minutes June 6, 2022 MAYOR'S REPORT 2022-0444 Amend Title 7 Chapter 4 - Number of Class B Liquor License - Ordinance Increase the number of Class B liquor licenses from twenty-nine (29) to thirty (30). I move to adopt Ordinance 5722, entitled: AN ORDINANCE AMENDING TITLE 7, CHAPTER 4 OF THE ORLAND PARK MUNICIPAL CODE, REGARDING THE AVAILABLE NUMBER OF CLASS B LIQUOR LICENSES ISSUED BY THE VILLAGE OF ORLAND PARK, COOK AND WILL COUNTIES, ILLINOIS. A motion was made by Trustee Milani, seconded by Trustee Kampas, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 BOARD COMMENTS Trustees Riordan, Healy, Radaszewski, Kampas, Milani, Katsenes and President Pekau had Board comments. (refer to audio) EXECUTIVE SESSION I move to recess to a Closed Executive Session for the purpose of discussion of a) approval of minutes; b) collective negotiating matters between the village and its employees, or their representatives, or deliberations concerning salary schedules for one or more classes of employees; c) the purchase or lease of real property for the use of the village; d) setting a price for sale or lease of village property; e) pending litigation against, affecting or on behalf of the village or when found by the board that such action is probable or imminent. A motion was made by Trustee Kampas, seconded by Trustee Nelson Katsenes, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 RECONVENE BOARD MEETING The roll was called to reconvene the Regular Meeting and Trustees Healy, Katsenes, Milani, Kampas, Riordan, Radaszewski and President Pekau were present. Purpose of the Executive Session was for the discussion of a) approval of minutes; b) collective negotiating matters between the village and its employees, or their representatives, or deliberations concerning salary schedules for one or VILLAGE OF ORLAND PARK Page 11 of 13 Board of Trustees Meeting Minutes June 6, 2022 more classes of employees; c) the purchase or lease of real property for the use of the village; d) setting a price for sale or lease of village property; e) pending litigation against, affecting or on behalf of the village or when found by the board that such action is probable or imminent. Present: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski and Village President Pekau Report on Executive Session and Action as a Result of, if any. 2022-0478 Metropolitan Alliance of Police (MAP) Memorandum of Understanding - Officer Performance Evaluation I move to approve the memorandum of understating between the Village of Orland Park, Illinois and the Metropolitan Alliance of Police, Chapter 159 regarding office performance evaluation. A motion was made by Trustee Milani, seconded by Trustee Kampas, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0479 Metropolitan Alliance of Police (MAP) Memorandum of Understanding - Longevity Pay I move to approve the memorandum of understating between the Village of Orland Park, Illinois and the Metropolitan Alliance of Police, Chapter 159 regarding longevity. A motion was made by Trustee Kampas, seconded by Trustee Nelson Katsenes, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 VILLAGE OF ORLAND PARK Page 12 of 13 Board of Trustees Meeting Minutes June 6, 2022 ADJOURNMENT: 8:17 P.M. A motion was made by Trustee Kampas, seconded by Trustee Nelson Katsenes, that this matter be ADJOURNED. The motion carried by the following vote: Aye: 7- Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau Nay: 0 2022-0480 Audio Recording for June 6, 2022, Board of Trustees Meeting NO ACTION /AS APPROVED: June 20, 2022 Respectfully Submitted, /s/ Patrick R. O'Sullivan Patrick R. O'Sullivan, Village Clerk VILLAGE OF ORLAND PARK Page 13 of 13