Committee of the Whole

VILLAGE OF ORLAND PARK 14700 Ravinia Avenue Orland Park, IL 60462 www.orlandpark.org Meeting Minutes Monday, May 2, 2022 6:00 PM Village Hall Committee of the Whole Village President Keith Pekau Village Clerk Patrick R. O'Sullivan Trustees, William R. Healy, Cynthia Nelson Katsenes, Michael R. Milani, Sean Kampas, Brian Riordan and Joni Radaszewski Committee of the Whole Meeting Minutes May 2, 2022 CALL TO ORDER/ROLL CALL The meeting was call to order at 6:00 P.M. Present: 7 - President Pekau; Trustee Healy; Trustee Nelson Katsenes; Trustee Milani; Trustee Kampas; Trustee Riordan and Trustee Radaszewski APPROVAL OF MINUTES 2022-0376 Approval of the April 18, 2022, Committee of the Whole Minutes I move to approve the Minutes of the Regular Meeting of the Committee of the Whole of April 18, 2022. A motion was made by Trustee Nelson Katsenes, seconded by Trustee Milani, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 ITEMS FOR SEPARATE ACTION 2022-0057 Facilities and Operations Master Plan - Presentation Joel Van Essen, Public Works Director, and representatives from Legat Architects were present to give a presentation to the Village Board on the Facilities and Operations Master Plan (“Plan”). The Plan includes Four (4) Phases: Village Facility Condition Assessment, Space and Programming Needs Assessment, Public Works Facility Master Plan, and Storage Renovation Plan for the Recreation Administration Building. The Village’s aim of the Plan is the development of a sound, actionable, and fiscally responsible plan that supports the entire organization by providing safe and inviting work environments that meet the varying operational needs of all Village departments. As buildings age, repair work is required to maintain the facilities. The Condition Assessment provided a list of work that can be incorporated in a long range repair plan, which can be used in five to ten (5-10) year capital plans. It also provided a road map on whether buildings need to be invested into or to be sold/demolished. The funding intended for repairing facilities that have been noted as “sell/demolish” can be reallocated to new facilities or restoring/modernization other facilities. The Space and Programming Needs Assessment confirmed space requirements of departments, identified any growth needs, and looked for opportunities to reallocate existing space to meet those growth needs. VILLAGE OF ORLAND PARK Page 2 of 11 Committee of the Whole Meeting Minutes May 2, 2022 The Public Works Facility Master Plan reviewed the site, building needs and constraints, and consolidated several outlying Natural Resources and Facilities building locations. A final option is being presented to the Committee. The Recreation Administration Building Storage Renovation Plan reviewed storage needs and constraints, and consolidated several outlying building locations. A final option is also being presented to the Committee. President Pekau entertained a motion to change the motion to read "Franklin" instead of "Fredrick". It was moved by Trustee Milani and seconded by Trustee Katsenes. All were in favor. (refer to audio) Len Wynters and Kristin Eastment from Legat Architects presented information regarding this matter. (refer to audio) Trustee Milani had comments and questions. (refer to audio) Village Manager George Koczwara and Director Van Essen responded to Trustee Milani. (refer to audio) Village Manager Koczwara had comments. (refer to audio) Trustee Riordan had questions. (refer to audio) President Pekau, Village Manager Koczwara and Director Van Essen responded to Trustee Riordan. (refer to audio) President Pekau had comments. (refer to audio) I move to recommend to the Village Board to authorize the Public Works Department to proceed with final design development for the Public Works Site and Franklin Loebe Center (FLC) Building for relocation of Cultural Art Center in FY2022 and the Recreation Administration Building in FY2023 based on the final version of the Facilities and Operations Master Plan. A motion was made by Trustee Healy, seconded by Trustee Radaszewski, that this matter be RECOMMENDED FOR APPROVAL to the Board of Trustees. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 VILLAGE OF ORLAND PARK Page 3 of 11 Committee of the Whole Meeting Minutes May 2, 2022 2022-0137 Pete’s Fresh Market - Request for a Modification from the Building Code, as adopted and amended by the Village Code The petitioner requests a modification from the Section 507.2.1 of the Building Code, as adopted and amended by the Village Code, to allow a reduction in the open space requirement for an unlimited area building where the proposed addition is limited by the dedication of former Ravinia Avenue right-of-way to the Orland Park Public Library, so as to expand the existing building to house a new Pete’s Fresh Market grocery store. **This agenda item does not include a review of the requested Special Use Permits, Modifications from the Land Development Code, Site Plan, Landscape Plan, or Elevations which the Plan Commission recommends for approval. The Staff Report to the Plan Commission and proposed drawings are included as attachments for context to the Committee. Requested Actions: Modification from the Building Code, as adopted and amended by the Village Code Address: 15080 S LaGrange Road P.I.N.: 27-09-401-049-0000 Parcel Size: 7.8 acres BACKGROUND The existing site, consisting of the former Art Van Furniture store and mattress store and the in-line shops known as Orland Greens Shopping Center, was originally built in 1980 as Dominick’s Finer Foods. In 2011, IDOT takings for improvements to LaGrange Road impacted the eastern property line of the site. The improvements, were completed in 2016. The roadway construction included a retaining wall along the LaGrange Road frontage (east property line) of the site. In 2013, Art Van Furniture moved into the vacant Dominick’s 46,000 sf anchor tenant space (Appearance Review, Legistar ID 2013-0085). In 2014, the Art Van Furniture expanded into the adjacent 15,530 sf tenant space for their mattress showroom (Appearance Review, Legistar ID 2014-0015). In total, the commercial retail occupied by Art Van Furniture was 46,070 sf. At the time of the Art Van Furniture expansion, the property was two parcels with the property line running between the existing Art Van space and the expansion space (PINs: 27-09-401-017-0000 and 27-09-401-016-0000). With the retail expansion spanning the property line, the parcels were consolidated into one property containing both the anchor tenant and the Orland Greens in-line shops. (Plat of Consolidation, Legistar ID: 2014-0061) VILLAGE OF ORLAND PARK Page 4 of 11 Committee of the Whole Meeting Minutes May 2, 2022 In 2016, the property owner petitioned for an Appearance Review for façade improvements to the in-line shops at Orland Greens. (Legistar ID: 2016-0449) This included a limited scope of site improvements such as landscaping, parking lot islands, and new dumpster enclosures. The work was never started and the approval expired. In 2020, the property owner again petitioned for an Appearance Review for façade improvements to the in-line shops at Orland Greens. (Legistar ID: 2020-0683) These improvements are currently underway at the shopping center. All site improvements associated with the in-line shops- such as improvements to garbage enclosures, parking lot improvements, and landscape improvements- were deferred to be included with this development petition. Village Center Subdivision Context In 1992, the Village Center Subdivision Phase 2 realigned Ravinia Ave. Prior to the subdivision, Ravinia Avenue was the western boundary of the subject property. Today, Ravinia curves west, creating the parcels occupied by the Orland Park Public Library and the Township. This realignment of Ravinia Avenue left a remnant 33’-wide right-of-way west of the proposed Pete’s Fresh Market. In 2004, the northern 800’ of this remnant right-of-way was dedicated to the Orland Park Public Library for development of the adjoining lot 6 of the Village Center Subdivision Phase 2. (Dedication Ordinance, Legistar ID: 2004-0533). Today, there remains a remnant of right-of-way between the southern 400’ of the west property line of the subject property and the current Ravinia Avenue right-of-way. This wedge of land is forms a berm between Ravinia Avenue and the subject property, growing from street level at 151st Street to a total height of about 13’. Requested Building Code Modification The petitioner requests a Modification from the Village Code (adopting and amending the model building code) to reduce the required setback from adjacent properties or buildings to have a sprinklered, one-story building of Type IIB construction of unlimited area for Mercantile occupancy classification (Section 507 of IBC 2018). Process As a subsection of the Village Code, the Village Board of Trustees holds the authority to grant, grant with conditions, or deny the requested Building Code Modification. The Plan Commission does not have authority to waive requirements of the Village Code and therefore did not make a recommendation on this request. Subsequent to the discussion at Committee of the Whole, a public hearing will be held at a meeting of the Board of Trustees to consider the request and provide the public opportunity to be heard. The public hearing at the Board of Trustees will be scheduled and notifications completed when the petitioner has VILLAGE OF ORLAND PARK Page 5 of 11 Committee of the Whole Meeting Minutes May 2, 2022 completed their final engineering and final landscape plan drawings so that the public hearing, final approval, and ordinances may all be presented to the Board of Trustees at one time. History When Dominick’s was built (under much older building codes) it was under 50,000 sf and would have been compliant with a Type IIB construction even by our current codes. At that time, there was a fire wall between the grocery store and the tenant space to the north. When Art Van went in and expanded into that tenant space, the building footprint grew from under 50,000 to over 50,000 sf. At that time, it should have been updated to the applicable construction type and requisite fireproofing to be compliant with Building Code. However, that would not necessarily have been reviewed when no new additions were proposed. With the proposed repurposing for Pete’s Fresh Market and the proposed 14,250 sf of building additions for a total of 75,450 GSF, the requested building permits necessitate a wholesale review of the construction type for compliance. The Site Plan -as proposed in the development petition and recommended for approval by the Plan Commission- complies with the setback and building height regulations of the Land Development Code, which governs land use and intensity separately from the life safety regulations of the Building Code. The Village Code adopts and amends the International Building Code (IBC) 2018. Construction Type: Building Height and Area Limitations IBC 2018 Section 503 governs general building height and area limitations. The Village Code amends the section to include specific limitations to building height and area in a more straight-forward method than the model code uses. Ultimately, the table allows for the same maximum building area, with the automated sprinklers when required, as the model code. The restrictions are grouped by construction type and use classification. - The use classification for a grocery store is M Mercantile. - The proposed construction type is Type IIB, which requires 0-hr of fire protection on the structural elements, which are to be constructed of non-combustible materials. For context, there are 9 types of construction. The next restrictive, Type IIA, would require 1-hr fireproofing on certain structural elements. Per the Building Code a Type IIB building is limited to 50,000 sf total area over one story for Mercantile use. A Type IIA building is limited to +/- 86,000 sf total area over one story for Mercantile use Unlimited Area Buildings There is a subsequent chapter in the code that allows for buildings of unlimited area (Section 507). Per Section 507: the area of a sprinklered 1-story building, for Mercantile use, of any construction type may be unlimited when the required VILLAGE OF ORLAND PARK Page 6 of 11 Committee of the Whole Meeting Minutes May 2, 2022 automated sprinkler system is provided and the building is “surrounded and adjoined by public ways or yards not less to 60 feet in width.” The idea is that a building can be much larger in footprint when equipped with the required fire suppression system (sprinklers), far enough away from other structures that a fire could be contained, and accommodating more intensive firefighting access and operational space. Open Space Requirement and Exception The Pete’s development team has chosen to pursue application of Section 507 “Unlimited Area Buildings” for the proposed expansion of the existing building. To comply with the criteria for a building of unlimited area, the petition must provide automated sprinklers and a 60’ open space surrounding and adjoining to the building, effectively creating a setback from other buildings. The 60’ open space setback may include adjacent right-of-way, as it is safely assumed that no other building will be constructed in that right-of-way. Under Section 507.2.1, the 60’ open space requirement may be reduced to 40’ if: 1. The reduced width will not be for more than 75% of the building perimeter; 2. The exterior walls facing the reduced width shall have a fire resistance rating of not less than 3 hours; and 3. Openings in the exterior walls facing the reduced width shall have opening protectives with a fire protection rating of not less than 3 hours. The remnant Ravinia Ave right-of-way at the southwest corner of the subject property provides the required open space along the majority of the west side of the building. It is only for 61’ at the northwest corner where the former Ravinia right-of-way was dedicated to the library that limits the open space required by the Building Code to meet the criteria for an unlimited area building. Therefore, the petitioner requests a modification from Section 507.2.1 to reduce the open space requirement for an unlimited area building from 40’ with a 3-hour wall to 30’ from adjacent property line with a 3-hour wall for approximately 61’ in length of a proposed addition. To offset the requested modification, the petitioner proposes to construct the entire 11,260 sf addition at the northwest of a 3-hour fire rated exterior wall (UL 904). Type IIA Construction Should the Village Board of Trustees determine to deny the requested modification, the development as proposed and considered by the Plan Commission may still be implemented. The proposed 75,000 sf store area would be compliant with a Type IIA construction, which requires 1-hour fire proofing on structural elements, including the columns, steel roof trusses, and roof decking and VILLAGE OF ORLAND PARK Page 7 of 11 Committee of the Whole Meeting Minutes May 2, 2022 allows up to 86,000 sf of one-story area. By fire proofing the structure- through any combination of enclosure, spray-applied fireproofing, and intumescent paint- the project will comply with the Building Code and Village Amendments. President Pekau had comments. (refer to audio) Director of Development Ed Lelo had comments. (refer to audio) President Pekau had additional comments. (refer to audio) I move to recommend to the Village Board of Trustees to approve the requested modification from the Building Code, as adopted and amended by the Village Code, to allow a reduction in the open space requirement for an unlimited area building from 40’ with a 3-hour exterior wall to 30’ with a 3-hour exterior wall for no more than 62’ in length where the proposed addition is limited by the dedication of former Ravinia Avenue right-of-way to the Orland Park Public Library. (IBC 2018 Section 507.2.1) A motion was made by Trustee Kampas, seconded by Trustee Milani, that this matter be RECOMMENDED FOR APPROVAL to the Committee of the Whole. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 2022-0380 Main Street Triangle Consultant Presentation Edwards Realty Company (“Edwards”), under the terms of a Consulting Agreement, was retained by the Village of Orland Park on March 15, 2021 to provide consulting services to formulate a Conceptual Master Development Plan (“Plan”) for the development of the remaining 9.15 acres of currently undeveloped land within the area known as the Main Street Triangle. At the April 12, 2022 Plan Commission meeting, the Plan Commission reviewed the Edwards recommended Plan and recommend its approval to the Village Board. This Plan would become the basis for a request for proposals (“RFP”) and request for qualifications (“RFQ”), circulated to multiple local, regional, and national development firms, to select the best developer to complete Orland Park’s Downtown in a way that is consistent with the approved Plan. The Plan, developed under the terms of the Consulting Agreement and recommended by Edwards to the Village, is shown on the attached site plan and narrative and represents the culmination of a full year of market study, collaboration with Village staff, infrastructure and engineering investigation, and input from owners of the property within the Main Street Triangle. Upon approval of the Plan by the Village Board of Trustees, Staff will begin to draft VILLAGE OF ORLAND PARK Page 8 of 11 Committee of the Whole Meeting Minutes May 2, 2022 a RFP and/or RFQ that will be circulated to the local, regional, and national development community in order to find a new Master Developer that best meets the Village Board’s vision and complete the development of the site. PLAN COMMISSION DISCUSSION Edwards presented the attached Plan and narrative. Staff and Edwards first explained to the Plan Commission where the Village was in terms of the process to seek a Master Developer. As was pointed out at the meeting, the Main Street Triangle has been in development for the last 10+ years. Most recently, through the required RFP process, the Village selected Structured Development to work toward a Master Development Agreement and; ultimately, development of the site. According to Structured Development, the negotiations stalled and they determined that the project was not feasible given the market conditions created by the COVID-19 Pandemic. The Village then retained Edwards through a Consulting Agreement, to determine if given the current market and vision of the Village Board of Trustees, a development was feasible. Edwards spent the last year working with Village Staff, held public meetings and met with different users based on the vision that the Village communicated for the site. The results of the research and due diligence completed by Edwards have resulted in the recommended Plan and narrative. Once the Plan is approved by the Village Board of Trustees, a formal RFP will be created based on the concept and ultimately distributed to the local and national development community. The following items were emphasized in Edwards’ presentation but were not included in the original narrative or Plan to the Plan Commission. Jefferson Avenue from 142nd Street to the detention pond, between parcels A and B, will be a pedestrian only street. Outdoor seating and other ways to activate the street are encouraged. Connectivity to other areas in Downtown Orland Park must be present in the Plan. Edwards recommends building off of the already established trails and paths that connect to the current Main Street Triangle. This includes, but may not be limited to, the existing pedestrian/bicycle bridge that goes over LaGrange Road connecting the Main Street Triangle to Orland Crossing Shopping Center. The path and bikeway system already connects to this area; however, since the Main Street Triangle is intended to cater to all modes of transportation, with an emphasis on people over cars, upgrading and enhancing the pathway connections that tie into the Main Street Triangle will be paramount, according to Edwards. The selected Master Developer should look at ways to incorporate the existing VILLAGE OF ORLAND PARK Page 9 of 11 Committee of the Whole Meeting Minutes May 2, 2022 detention pond at the north end of the Main Street Triangle, as an amenity. The recommendation is to provide aesthetic upgrades that will make this area a focal point of the redevelopment. The pond area should serve as an amenity to both the users of parcel A and B as well as the general public that visit the Main Street Triangle. Plan Commission General Comments Consider when/if the Metra station is leased, as recommended by Edwards in their presentation, that if possible there would be a tax generating use to further the goals of the TIF District. Create an overlook for the detention pond and maintain the existing pathway connections to the Main Street Triangle. Prioritize the available land for the demand of the market. Some of the uses recommended by Edwards have higher land use demands and will require the appropriate utility infrastructure to support the Plan and narrative. This should be considered by the Master Developer to ensure the highest and best use for the remaining property. Other more specific comments were made about selecting a specific type of use, number of parking spaces, and traffic circulation were discussed. However, at this stage in the development process, the Plan cannot specifically comment on those items with any degree of certainty because the actual land uses will dictate the factors that will impact these items. Director of Development Services Ed Lelo had comments. (refer to audio) President Pekau had questions. (refer to audio) Village Manager George Koczwara responded to President Pekau. (refer to audio) Ramzi Hassan of Edwards Realty presented information regarding this matter. (refer to audio) Trustee Riordan and President Pekau had comments and questions. (refer to audio) Mr. Hassan, Village Manager George Koczwara and Director Lelo responded to their comment and questions. (refer to audio) Trustee Katsenes had comments. (refer to audio) President Pekau entertained a motion to change the recommendation to a VILLAGE OF ORLAND PARK Page 10 of 11 Committee of the Whole Meeting Minutes May 2, 2022 maximum of 45% residential. It was moved by Trustee Katsenes and seconded by Trustee Kampas. All were in favor. (refer to audio) I move to recommend to the Village Board of Trustees approval of the Conceptual Master Development Plan as presented, generally incorporating the recommendations of the Plan Commission, with the overall residential building square footage not to exceed forty-five percent (45%). A motion was made by Trustee Milani, seconded by Trustee Kampas, that this matter be RECOMMENDED FOR APPROVAL to the Board of Trustees. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 ADJOURNMENT: 7:12 P.M. A motion was made by Trustee Kampas, seconded by Trustee Nelson Katsenes, that this matter be ADJOURNED. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 2022-0390 Audio Recording for the May 4, 2022, Committee of the Whole Meeting NO ACTION /AS APPROVED: May 16, 2022 Respectfully Submitted, /s/ Patrick R. O'Sullivan Patrick R. O'Sullivan, Village Clerk VILLAGE OF ORLAND PARK Page 11 of 11