Regular Village Board Meeting

100 Parkers Mill • Oswego, IL 60543 • (630) 554-3618 Website: www.oswegoil.org NOTICE AND AGENDA NOTICE IS HEREBY GIVEN THAT A REGULAR VILLAGE BOARD MEETING WILL BE HELD ON March 4, 2025 7:00 PM (or immediately following the Committee of the Whole meeting) Location: Oswego Village Hall A. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA B. ROLL CALL C. CONSIDERATION OF AND POSSIBLE ACTIONS ON ANY REQUESTS FOR ELECTRONIC PARTICIPATION IN MEETING D. RECOGNITIONS/APPOINTMENTS D.1 Oath of Office a) Patryk Bednarz- Police Officer D.2 Proclamation- National Athletic Training Month, March 2025 National Athletic Training Month 2025.docx D.3 Employee Service Awards a. Anthony Snow- 20 Years of Service (Police Department) E. PUBLIC FORUM F. STAFF REPORTS G. CONSENT AGENDA G.1 February 18, 2025 Committee of the Whole Minutes 2025.02.18 Committee of the Whole Minutes.docx G.2 February 18, 2025 Regular Village Board Minutes 2025.02.18 Regular Village Board Minutes.docx G.3 Resolution Approving a Memorial Day Parade and the Temporary Closure of U.S. Highway 34. Memo-Memorial Day Parade 2025.docx 25-R-__Memorial Day Parade 2025.docx Parade Map 2025.pdf G.4 Resolution Approving a PrairieFest Parade and the Temporary Closure of U.S. Highway 34. Memo-PrairieFest Parade 2025.docx 25-R-__PrairieFest Parade 2025.docx PrairieFest Parade Map 2025.pdf G.5 Resolution Approving the Oswego High School Homecoming Parade and Temporary Closure of US Highway 34 and IL Route 71. Memo-OHS_Homecoming_Parade 2025.docx 25-R-__OHS Homecoming Parade 2025.docx 2025 OHS Homecoming Parade Route Map.pdf G.6 Resolution Approving the Temporary Closure of Route 31 for the Oswegoland Park District's Gobbler Hobbler 10K & Mashed Potato Mile. Memo- Gobbler Hobbler 10K 2025.docx 25-R-__Gobbler Hobbler 2025.docx 2025 Gobbler Hobbler Map.pdf G.7 Resolution Approving a Christmas Walk Parade and the Temporary Closure of U.S. Highway 34. Memo-Christmas Walk Parade 2025.docx 25-R-__Christmas Walk Parade 2025.docx 2025 Christmas Walk Map.pdf G.8 Ordinance Amending Title 3 Chapter 7 and Title 3 Chapter 31; Decrease Class C Liquor and Video Gaming Licenses for Tap House Grill Oswego Located at 123 W. Washington St. Ste. 101.  Memo-Tap House_Decrease Class C Liquor and Video Gaming License.docx 25-__ Tap House_Decrease Class C Liquor and Gaming Licenses.docx G.9 Annual MFT Road Maintenance Project: a) Resolution for Maintenance Under the Illinois Highway Code in the Amount of $1,500,000 of Motor Fuel Tax Funds in Fiscal Year 2025. b) Resolution Authorizing the Execution of a Professional Engineering Services Contract with HR Green in an Amount of $71,425.00 for Preliminary Engineering and 6.0% of the Final Construction Cost for the 2025 Pavement Resurfacing Program of Various Streets Phase III Engineering. MFT_memo.docx 25-R-___2025_MFT_Design.docx Exhibit A - Resolution for Maintenance Under the IL Highway Code BLR14220 Annual MFT.pdf Exhibit B - BLR 05220 and Attachment A - HR Green Design_Jan2025.pdf G.10 Resolution Authorizing ComEd to Bury Overhead Electric Facilities Along Wolfs Crossing Road at Douglas Road in an Approximate Cost of $1,700,000.00. Memo-2025_Utilty_Relocation_ComEd.docx 25-R-___Authorizing_Burial_of_ComEd_Utilites_on_Wolfs_Crossing_at_Douglas_Rd.docx Exhibit A - Final Estimate Agreement - WOLFS CROSSING RD-DOUGLAS RD.pdf G.11 Resolution Authorizing Northern Illinois Gas Company d/b/a Nicor Gas Company to Relocate and Protect Gas Utilities Along Wolfs Crossing Road at Douglas Road with an Estimated Cost of $360,000.00. 2025_Utilty_Relocation_Nicor.docx 25-R-___Authorizing_Relocation_of_Nicor_Utilites_on_Wolfs_Crossing_at_Douglas_Rd.docx Attachment A_Wolfs Crossing Rd and Douglas Rd Nicor Reimbursable Agreement.pdf Exhibit A_Wolfs Crossing Rd and Douglas Rd_Oswego Estimate.pdf Exhibit B_Wolfs Crossing Rd and Douglas Rd_Oswego Work Details.pdf G.12Ordinance Accepting Plat of Easement for the Hudson Pointe Unit 2 Development Project Located on the East Side of Harvey Road, South of Wolf's Crossing Road. Memo__Hudson Pointe II_Utility Easements.docx Ordinance__Hudson Pointe II_Utility Easements.docx Exhibit A__Hudson Pointe II_Utility Easements.pdf  G.13Virtual Appliance Upgrade for Village Hall Facility a) Resolution Authorizing the Execution of a Purchase Order with [Re]Design Group in the Amount of $190,309.00 for the Purchase of a Four-Node VxRail Hyper-Converged Server Cluster. b) Resolution Authorizing the Execution of a Purchase Order with [RE]Design Group in the Amount of $95,000 for the Purchase of a Five-Year VMware Software Subscription, to be Paid in Annual Increments of $19,000.00. Memo - Virtual Appliance Upgrade 25-R__Authorizing Hyper-Converged Server Purchase 25-R__Authorizing VMware Licensing Exhibit A: Redesign and Dell - Village of Oswego VxRail Refresh.pdf G.14 Resolution Authorizing the Purchase of one 2025 Ford Explorer Police Interceptor from Sutton Ford Inc. Through the State of Illinois Central Management Services Contract in the Amount of $48,012.00. CY25_Squad_Purchases_MEMO_3-4-25.docx CY25_resolution_Ford.Sutton.docx Attachment A- State of Illinois Bid Information.pdf Attachment B- State of Illinois Executed Contract.pdf H. BILL LIST H.1 Approve Bill List Dated March 4, 2025, in the Amount of $1,549,305.01. 250304 Bill List.pdf I. OLD BUSINESS J. NEW BUSINESS J.1 Resolution Authorizing the Execution of a Professional Services Agreement with Frederick Quinn Corporation to Provide Schematic, Design and Construction Services for the Village's New Public Works Facility: Subject to Attorney Review Village Board Memo FQC Contract.docx 24-R- ____Resolution_Authorizing_a_Professional_Service_Agreement_with_Williams_Architects.docx Exhibit A A133-2019.pdf Exhibit B A133E-2019.pdf Exhibit C A201-2017.pdf Exhibit D Bid Cost Sheet - Signed.pdf K. TRUSTEE REPORTS L. PRESIDENT'S REPORT M. CLOSED SESSION M.1 a. Pending and Probable Litigation [5 ILCS 120/2(c)(11)] b. Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Personnel [5 ILCS 120/2(c)(1)] c. Collective Bargaining, Collective Negotiating Matters, Deliberations Concerning Salary Schedules [5 ILCS 120/2(c)(2)] d. Sale, Lease, and/or Acquisition of Property [5 ILCS 120/2(c)(5) & (6)] N. POSSIBLE ACTION OF CLOSED SESSION ITEMS INCLUDING: O. ADJOURNMENT Posted: Date: __________ Time: __________ Place: __________ Tina Touchette Initials: __________ Village Clerk