Village Council

VILLAGE COUNCIL & COMMITTEE OF THE WHOLE FEBRUARY 9, 2026 AT 7:00 PM VILLAGE HALL - COUNCIL CHAMBERS 200 E. WOOD STREET PALATINE, IL 60067-5339 (847) 359-9050 www.palatine.il.us AGENDA REGULAR MEETING 7:00 PM I. CALL TO ORDER II. ROLL CALL III. PLEDGE TO THE FLAG IV. APPROVAL OF MINUTES A. Village Council & Committee of the Whole - Regular Meeting - January 19, 2026 V. MAYOR'S REPORT A. As Submitted VI. RECESS TO THE COMMITTEE OF THE WHOLE VII. COMMITTEE OF THE WHOLE A. POLICE POLICY & CODE SERVICES COMMITTEE DOUG MYSLINSKI, CHAIR 1. Consider a Motion Approving a Waiver of the Village of Palatine's Sound Amplification Ordinance for the St. Pat's Post Parade Event on March 14, 2026 at Tap House Grill, 56 W. Wilson Street Council District: Six 2. Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of Durty Nellies Irish Pub at 180 N. Smith Street Council District: Six 3. Consider an Ordinance Granting a Special Use Amendment to Permit the Expansion of the Existing Medical Office at 311 E. Northwest Highway Council District: Six 4. Consider an Ordinance Granting a Variation for a Fence in the Side Yard Abutting a Street Yard at 158 N. Maple Street Council District: Six VILLAGE OF PALATINE Page 1 of 5 Page 1 of 141 Agenda February 9, 2026 5. As Submitted B. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE GREG LANGER, CHAIR 1. Consider a Motion to Approve the Temporary Closure of Public Streets and Waiver of Fees All Related to the Jaycees' Proposed 2026 Hometown Fest Council District: Six 2. Consider a Motion to Approve the Temporary Closure of Streets for the Palatine St. Patrick's Parade on Saturday, March 14, 2026 Council District: Six 3. As Submitted C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE SCOTT LAMERAND, CHAIR 1. Consider a Motion Designating the Village Council as the Public Hearing Body for the Proposed Recodification of the Palatine Code of Ordinances, Including Appendix A: Zoning Ordinance and Appendix B: Subdivision, Site Development, and Floodplain Regulations 2. As Submitted D. INFRASTRUCTURE & ENVIRONMENT COMMITTEE KOLLIN KOZLOWSKI, CHAIR 1. Consider a Motion to Award a Contract for the 2026 Street Resurfacing Program 2. Consider a Supplemental Resolution Appropriating $321,288 of Motor Fuel Tax Funds for the 2025 Street Resurfacing Program 3. Consider a Motion to Approve the Purchase of Asphalt Surface, Binder, and Cold Patch in 2026 4. Consider a Motion Authorizing the Village Manager to Directly Solicit Bids for Electrical Energy and Execute Agreements with Third Party Power Suppliers 5. As Submitted E. BUSINESS FINANCE & BUDGET COMMITTEE JOE FALKENBERG, CHAIR 1. As Submitted F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE BRAD HELMS, CHAIR VILLAGE OF PALATINE Page 2 of 5 Page 2 of 141 Agenda February 9, 2026 1. As Submitted VIII. RECONVENE THE VILLAGE COUNCIL MEETING IX. CONSENT AGENDA All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. Consider a Motion Approving a Waiver of the Village of Palatine's Sound Amplification Ordinance for the St. Pat's Post Parade Event on March 14, 2026 at Tap House Grill, 56 W. Wilson Street Council District: Six B. Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of Durty Nellies Irish Pub at 180 N. Smith Street Council District: Six C. Consider an Ordinance Granting a Special Use Amendment to Permit the Expansion of the Existing Medical Office at 311 E. Northwest Highway Council District: Six D. Consider an Ordinance Granting a Variation for a Fence in the Side Yard Abutting a Street Yard at 158 N. Maple Street Council District: Six E. Consider a Motion to Approve the Temporary Closure of Public Streets and Waiver of Fees All Related to the Jaycees' Proposed 2026 Hometown Fest Council District: Six F. Consider a Motion to Approve the Temporary Closure of Streets for the Palatine St. Patrick's Parade on Saturday, March 14, 2026 Council District: Six G. Consider a Motion Designating the Village Council as the Public Hearing Body for the Proposed Recodification of the Palatine Code of Ordinances, Including Appendix A: Zoning Ordinance and Appendix B: Subdivision, Site Development, and Floodplain Regulations H. Consider a Motion to Award a Contract for the 2026 Street Resurfacing Program I. Consider a Supplemental Resolution Appropriating $321,288 of Motor Fuel Tax Funds for the 2025 Street Resurfacing Program J. Consider a Motion to Approve the Purchase of Asphalt Surface, Binder, and Cold Patch in 2026 VILLAGE OF PALATINE Page 3 of 5 Page 3 of 141 Agenda February 9, 2026 K. Consider a Motion Authorizing the Village Manager to Request Proposals for Electrical Power and to Enter into Agreements L. Consider a Resolution Approving a Planned Development Security Deposit Reduction for Slade Street Crossing Council District: Six X. REPORTS OF STANDING COMMITTEES A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE GREG LANGER, CHAIR 1. As Submitted B. BUSINESS FINANCE & BUDGET COMMITTEE JOE FALKENBERG, CHAIR 1. As Submitted C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE SCOTT LAMERAND, CHAIR 1. As Submitted D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE BRAD HELMS, CHAIR 1. As Submitted E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE KOLLIN KOZLOWSKI, CHAIR 1. As Submitted F. POLICE POLICY & CODE SERVICES COMMITTEE DOUG MYSLINSKI, CHAIR 1. As Submitted XI. REPORTS OF THE VILLAGE OFFICERS A. VILLAGE MANAGER 1. As Submitted B. VILLAGE CLERK 1. As Submitted C. VILLAGE ATTORNEY VILLAGE OF PALATINE Page 4 of 5 Page 4 of 141 Agenda February 9, 2026 1. As Submitted XII. CLOSED SESSION AS REQUIRED XIII. RECOGNITION OF AUDIENCE XIV. ADJOURNMENT VILLAGE OF PALATINE Page 5 of 5 Page 5 of 141  VILLAGE COUNCIL & COMMITTEE OF THE WHOLE JANUARY 19, 2026 AT 7:00 PM VILLAGE HALL - COUNCIL CHAMBERS 200 E. WOOD STREET PALATINE, IL 60067-5339 (847) 359-9050 www.palatine.il.us MINUTES REGULAR MEETING 7:00 PM I. CALL TO ORDER Mayor Schwantz called the meeting to order at 7:00 PM. II. ROLL CALL PRESENT : Mayor Jim Schwantz, Councilman District 1 Greg Langer, Councilman District 2 Scott Lamerand, Councilman District 5 Kollin Kozlowski, Councilman District 6 Brad Helms ABSENT : Councilman District 3 Doug Myslinski, Councilman District 4 Joe Falkenberg ARRIVED : Also Present: Village Clerk Maureen Pasqualucci, Village Manager Reid Ottesen, Deputy Village Manager Hadley Skeffington-Vos, Village Attorney Rick Veenstra, Director of Community Development Mike Jacobs, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Police Chief William Nord, Deputy Police Chief David Brandwein, Fire Chief Scott Mackeben, IT Director Larry Schroth, Director of Human Resources Monika Pandya III. PLEDGE TO THE FLAG Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag. IV. APPROVAL OF MINUTES A. Village Council & Committee of the Whole - Regular Meeting - January 12, 2026 RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Greg Langer SECONDER: Scott Lamerand AYES: Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None VILLAGE OF PALATINE Page 1 of 9 Page 6 of 141 Minutes January 19, 2026 V. MAYOR'S REPORT A. As Submitted Mayor Schwantz announced upcoming events: 1st and 3rd Saturday of each month through April: 9 AM – 12 PM Palatine Winter Farmers’ Market Palatine Train Station VI. RECESS TO THE COMMITTEE OF THE WHOLE RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Kollin Kozlowski SECONDER: Greg Langer AYES: Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None VII. COMMITTEE OF THE WHOLE A. POLICE POLICY & CODE SERVICES COMMITTEE DOUG MYSLINSKI, CHAIR 1. Consider an Ordinance Granting a Special Use to Permit Front Yard Setback Reduction at 317 N. MacArthur Drive Council District: Six In the absence of Chairman Myslinski, Vice-Chairman Kozlowski opened the Police Policy & Code Services Committee. Director of Planning & Zoning Ben Vyverberg spoke about a request for a front yard setback at 317 N. MacArthur Street. Vyverberg explained that the petitioner plans to build an addition with a 12 feet rear yard setback instead of the required 30 feet, which necessitates a special use permit. RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Brad Helms SECONDER: Jim Schwantz AYES: Jim Schwantz, Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None 2. Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of a Used Auto Sales and Auto Repair Business at 646- 648 E. Northwest Highway Council District: Six VILLAGE OF PALATINE Page 2 of 9 Page 7 of 141 Minutes January 19, 2026 Director of Planning & Zoning Ben Vyverberg reported on a used auto sales and auto repair business at 646-648 E. Northwest Highway. Vyverberg mentioned a special use permit established in 2015 remains in effect. Vyverberg stated that the business is being transferred to a new petitioner, who has submitted a business plan, acquired both the building and the business, and acknowledged the additional requested modifications. Councilman Helms expressed gratitude towards staff efforts during the list of conditions discussed regarding the transfer. RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Brad Helms SECONDER: Greg Langer AYES: Jim Schwantz, Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None 3. Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of the Papa John's Pizza Restaurant at 859 N. Quentin Road Council District: One Director of Planning & Zoning Ben Vyverberg explained that the Papa Johns is changing ownership. Vyverberg noted that the original special use permit remains in effect and that the business hours will stay the same as in prior operations. RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Greg Langer SECONDER: Jim Schwantz AYES: Jim Schwantz, Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None 4. As Submitted Nothing Submitted. B. INFRASTRUCTURE & ENVIRONMENT COMMITTEE KOLLIN KOZLOWSKI, CHAIR 1. Consider a Motion to Approve a Joint Funding Agreement Federally Funded Professional Engineering at Palatine and Rohlwing Roads VILLAGE OF PALATINE Page 3 of 9 Page 8 of 141 Minutes January 19, 2026 Director of Public Works Matt Barry reported on a joint funding agreement for work at Palatine and Rohlwing Roads. Barry mentioned through a village conducted study, that Palatine is eligible for federal funding. Barry explained the project specifics and the proposed construction planned for 2028. Barry also presented information on a proposed local public agency engineering services agreement in the amount of $195,364. Barry further mentioned the following: - Joint Funding Agreement $91,500 for Design Engineering - 2028 target construction $2,288,000 grant Councilman Helms asked whether any property acquisitions were linked with this project and Barry confirmed that no property acquisition will be necessary. RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Jim Schwantz SECONDER: Scott Lamerand AYES: Jim Schwantz, Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None 2. Consider a Motion to Approve a Local Public Agency Engineering Services Agreement RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Scott Lamerand SECONDER: Greg Langer AYES: Jim Schwantz, Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None 3. As Submitted Nothing Submitted. C. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE BRAD HELMS, CHAIR 1. Discussion Related to Downtown Summer Events Village Manager Reid Ottesen opened the discussion with Council about planned deviations from past downtown summer events. Ottesen presented the proposed Street Fest layout and construction updates for Summer 2026. Ottesen mentioned alternative options, including holding two festivals, offering food trucks on Sundays, and expanding National Night Out or Jaycees activities. The ultimate objective is to encourage increased downtown visitation through a coordinated, collaborative approach. VILLAGE OF PALATINE Page 4 of 9 Page 9 of 141 Minutes January 19, 2026 Councilman Kozlowski asked about starting construction immediately and the utilization of the lots around Tap House for the Food Truck events. Ottesen explained that the design phase is currently underway. Barry mentioned the goal of completing construction as soon as possible, with the proposed construction timeline starting in May and lasting for four months. Councilman Langer commented on the modified Street Fest plan and suggested food trucks on an ongoing basis. Councilman Lamerand requested and communicated reaching out to business owners impacted by these changes. Ottesen expanded that he and Deputy Village Manager Hadley Skeffington-Vos attended a Downtown Business Association meeting in 2025 discussing planning for these modifications along with future meetings for those affected. Councilman Helms commented on construction noise hours. Ottesen asked for concurrence from the council. 2. As Submitted Nothing Submitted. D. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE GREG LANGER, CHAIR 1. As Submitted Nothing Submitted. E. BUSINESS FINANCE & BUDGET COMMITTEE JOE FALKENBERG, CHAIR 1. As Submitted In the absence of Chairman Falkenberg, Vice-Chairman Kozlowski opened the Business Finance & Budget Committee. Nothing Submitted. F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE SCOTT LAMERAND, CHAIR 1. As Submitted Nothing Submitted. VILLAGE OF PALATINE Page 5 of 9 Page 10 of 141 Minutes January 19, 2026 VIII. RECONVENE THE VILLAGE COUNCIL MEETING RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Brad Helms SECONDER: Greg Langer AYES: Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None IX. CONSENT AGENDA All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. The motion was to approve items A. to G. RESULT: MOTION APPROVED BY ROLL CALL MOVER: Scott Lamerand SECONDER: Kollin Kozlowski AYES: Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None A. Consider a Motion to Approve Warrant 2026 #2 B. Consider an Ordinance Granting a Special Use to Permit Front Yard Setback Reduction at 317 N. MacArthur Drive Council District: Six Ordinance #O-9-26 C. Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of a Used Auto Sales and Auto Repair Business at 646-648 E. Northwest Highway Council District: Six Ordinance #O-10-26 D. Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of the Papa John's Pizza Restaurant at 859 N. Quentin Road Council District: One Ordinance #O-11-26 E. Consider a Motion to Approve a Joint Funding Agreement Federally Funded Professional Engineering at Palatine and Rohlwing Roads F. Consider a Motion to Approve a Local Public Agency Engineering Services Agreement VILLAGE OF PALATINE Page 6 of 9 Page 11 of 141 Minutes January 19, 2026 G. Consider a Resolution Granting a Security Deposit Reduction and Release for Taylor Estates Subdivision at 301 & 305 N. Clyde Avenue Council District: One Resolution #R-4-26 X. REPORTS OF STANDING COMMITTEES A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE GREG LANGER, CHAIR 1. As Submitted No Report. B. BUSINESS FINANCE & BUDGET COMMITTEE JOE FALKENBERG, CHAIR 1. As Submitted In the absence of Chairman Myslinski, Vice-Chairman Kozlowski reported on the Business Finance & Budget Committee. No Report. C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE SCOTT LAMERAND, CHAIR 1. As Submitted No Report. D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE BRAD HELMS, CHAIR 1. As Submitted No Report. E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE KOLLIN KOZLOWSKI, CHAIR 1. As Submitted No Report. F. POLICE POLICY & CODE SERVICES COMMITTEE DOUG MYSLINSKI, CHAIR 1. As Submitted VILLAGE OF PALATINE Page 7 of 9 Page 12 of 141 Minutes January 19, 2026 In the absence of Chairman Myslinski, Vice-Chairman Kozlowski reported on the Police Policy & Code of Services Committee. No Report. XI. REPORTS OF THE VILLAGE OFFICERS A. VILLAGE MANAGER 1. As Submitted No Report. B. VILLAGE CLERK 1. As Submitted No Report. C. VILLAGE ATTORNEY 1. As Submitted No Report. XII. CLOSED SESSION AS REQUIRED No Closed Session requested. XIII. RECOGNITION OF AUDIENCE Roman Golash, American Legion 122 W. Palatine Road, spoke about an upcoming event on the decommissioning of American Flags on Sunday, January 25th at 11am. Mayor Schwantz elaborated that this is for retired or damaged flags, and Roman Golash confirmed. XIV. ADJOURNMENT RESULT: MOTION APPROVED BY VOICE VOTE MOVER: Brad Helms SECONDER: Kollin Kozlowski AYES: Greg Langer, Scott Lamerand, Kollin Kozlowski, Brad Helms NAYS: None The meeting adjourned at 7:22 PM. VILLAGE OF PALATINE Page 8 of 9 Page 13 of 141 Minutes January 19, 2026 SUBMITTED BY: Maureen Pasqualucci Village Clerk VILLAGE OF PALATINE Page 9 of 9 Page 14 of 141  VII.A.1 Consider a Motion Approving a Waiver of the Village of Palatine's Sound Amplification Ordinance for the St. Pat's Post Parade Event on March 14, 2026 at Tap House Grill, 56 W. Wilson Street BACKGROUND: Tap House Grill is proposing to host a St. Pat's Post Parade event on Saturday, March 14, 2026. The event will be held in a portion of the Tap House Grill parking lot on Saturday from 9 AM - 9 PM. There will be live music and DJ and Irish-themed food and beer. KEY ISSUES: • The proposed event will consist of a tent (40' x 80') and a small stage area. The tent would be located in the parking lot on the east side of the building. The parking lot will be closed Friday, March 13, at 9 AM and reopen on Monday, March 16, at 12 PM. • The proposed event will only be on Saturday, the same as the past couple of years. The sound amplification would end at 9:00 p.m. Saturday night. BUDGET IMPACT: N/A RECOMMENDATION: Staff recommends action at the discretion of the Village Council. ACTION REQUIRED: Action is at the discretion of the Village Council. ATTACHMENTS: 1. Tap House St. Patrick's Day Page 15 of 141 Page 16 of 141 Page 17 of 141 Page 18 of 141 Page 19 of 141 Page 20 of 141  VII.A.2 Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of Durty Nellies Irish Pub at 180 N. Smith Street BACKGROUND: The current Special Use for Durty Nellies was originally approved in 2002 and issued to Mark Dolezal as the owner. The present request is to transfer the Special Use to the business, D. Nellies Properties, LLC and requesting approval of the following: Transfer of Special Use #O-147-02 to permit the continued operation of Durty Nellies at 180 N. Smith Street. KEY ISSUES: • The Subject Property, zoned Planned Development, contains the existing Durty Nellies restaurant and related improvements. The Special Use was initially approved in 2002 and amended in 2011. • The business hours, operations, and floor plan will remain the same. BUDGET IMPACT: N/A RECOMMENDATION: Staff recommends approval of the Special Use Transfer at 180 N. Smith Street. ACTION REQUIRED: A motion to approve the Special Use Transfer of Ordinance #O-147-02 to D. Nellies Properties, LLC to permit the continued operation of Durty Nellies at 180 N. Smith Street. ATTACHMENTS: 1. 180 N Smith Street - Aerial 2. SUT ORD 180 N Smith Street 3. O-147-02 SU Durty Nellies Page 21 of 141 Durty Nellies – 180 N. Smith Street Page 22 of 141  ORDINANCE NO.___________ AN ORDINANCE TRANSFERRING SPECIAL USE ORDINANCE #O-147-02 180 N. SMITH STREET WHEREAS, Ordinance #O-147-02, as amended, granted a Special Use for a restaurant on the property commonly known as 180 N. Smith Street; and WHEREAS, pursuant to Section 14.05(h) in Appendix A of the Village of Palatine Code of Ordinances, in the event of the sale or lease of this business, the Special Use may be transferred after review and consent of the Village Council; and WHEREAS, since the Village Council did meet on February 9, 2026 to review a request by D. Nellies Properties, LLC that the Special Use be transferred to permit the continued operation of a restaurant with no substantial changes and it was the recommendation of the Village Council that the transfer of the Special Use to D. Nellies Properties, LLC be approved, without amendment. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council of the Village of Palatine: SECTION 1: That the Special Use granted by Ordinance #O-147-02, as amended, is hereby transferred to D. Nellies Properties, LLC to permit the continued operation of a restaurant, subject to the following conditions: SECTION 2: All conditions of Special Use Ordinance #O-147-02, as amended, shall remain in full force and effect. DATED: This _____day of ________________________, 2026 AYES:_____ NAYS:_____ ABSENT:_____ PASS:_____ APPROVED by me this _____day of ______________________, 2026 _____________________________________________ Mayor of the Village of Palatine ATTEST and FILE in the office of the Village Clerk this ____ day of ____________________, 2026 _____________________________________________ Village Clerk Page 23 of 141 Page 24 of 141 Page 25 of 141 Page 26 of 141 Page 27 of 141 Page 28 of 141 Page 29 of 141 Page 30 of 141 Page 31 of 141 Page 32 of 141 Page 33 of 141  VII.A.3 Consider an Ordinance Granting a Special Use Amendment to Permit the Expansion of the Existing Medical Office at 311 E. Northwest Highway BACKGROUND: The Petitioner is proposing to expand the existing physical therapy office into a unoccupied adjacent tenant space. Therefore, the petitioner is requesting approval of the following: Special Use amendment to Ordinance #O-116-23 to permit the expansion of a Medical office at the Subject Property. KEY ISSUES: • The Subject Property is zoned B-2 General Business District. The expanded tenant space is approximately 1,789 sq. feet, in addition to the existing underlying medical office area of approximately 4,000 square feet. • The existing medical office (physical therapy) was granted Special Use approval (#O-116-23) in October 2023 and has occupied the space since that time. Prior to occupying its current location, the Petitioner operated the same medical use beginning in 2018 at another location on Northwest Highway. • The daily number of clients served will not change as part of the expansion, but will provide larger office and physical therapy areas for the use. The business intends to maintain the current hours of operation, services offered, and staffing counts. The applicant has stated a need for additional space for the practice. • Clinic hours are: o Monday -Thursday: 7 AM to 7 PM o Friday: 7 AM to 5 PM o Saturday & Sunday: Closed • The required parking remains the same for both the previous tenant and the proposed medical office expansion. Therefore, there are no additional code- related parking requirements or zoning relief necessary to accommodate the expansion. BUDGET IMPACT: N/A RECOMMENDATION: Public Hearing: Planning & Zoning Commission (PZC) meeting on January 27, 2026. Residents testifying: None. Page 34 of 141 Vote: The PZC voted unanimously to approve the Special Use and Staff concurs. ACTION REQUIRED: Motion to approve an ordinance granting a Special use Amendment to permit the expansion of an existing Medical Office at 311 E. Northwest Highway. ATTACHMENTS: 1. Aerial Map 2. ORD SUA 311 E. Northwest Highway 3. EXHIBIT - Floor Plan 4. EXHIBIT - Business Plan 5. 2023 Special Use - O-116-23 - 315 E. Northwest Highway - SU 6. PZC 1-27-26 minutes 7. Public Notice Page 35 of 141  311 E. Northwest Highway 0 450 900 Print Date: 1/7/2026 Notes ft Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground. Page 36 of 141  ORDINANCE NO. ________ AN ORDINANCE GRANTING A SPECIAL USE AMENDMENT TO PERMIT A MEDICAL OFFCE EXPANSION AT 311 E. NORTHWEST HIGHWAY WHEREAS, pursuant to a petition and public hearing on January 27, 2026, of which public notice was given as required by law, the Zoning Board of Appeals of the Village of Palatine, in accordance with the Zoning Ordinance of the Village of Palatine, in such case made and provided, has held such public hearing and reported their findings relative to a request for a Special Use Amendment to Ordinance #O-116-23 to permit the expansion of a Medical Office (Physical Therapy) pursuant to Section 11.03 (d) (43) of the Palatine Zoning Ordinance, on the following legally described property: PARCEL 1: Lots 1 & 2 in Scher’s Subdivision, being a subdivision of part of the Northwest quarter of Section 14, Township 42 North, Range 10, East of the Third Principal Meridian, according to the Plat thereof recorded August 1, 1958, as Document #17277738 and as corrected by Certificate of Correction recorded August 28, 1958, as Document #17302943, in Cook County, Illinois; EXCEPT that part conveyed to the Department of Public Works and Buildings of the State of Illinois by Deed dated January 17, 1962, recorded August 20, 1962, as Document Number 18567814 described as follows: A segment or parcel of land, being that part of Lot 2 in Scher’s Subdivision, being a subdivision of part of the Northwest Quarter of Section 14, Township 42 North, Range 10, East of the Third Principal Meridian, bounded and described as follows: Commencing at a point on the Southerly line of Northwest Highway as widened (also known as State Bond Issue Route 19) a distance of 871.49 feet Southeasterly of the intersection of the Southerly line of said Northwest Highway and center line of Benton Street, said point of commencement being also the most Northerly corner of said Lot 2 in Scher’s Subdivision as aforesaid; thence Southeasterly along the Southerly line of the Northwest Highway, being also the Northeasterly line of said Lot 2 a distance of 481.55 feet to a point of curvature, being also the point of beginning of said segment or parcel of land; thence continuing Southeasterly along the Northeasterly line of said Lot 2, being also the Southerly line of Northwest Highway and being a curved line concave to the Southwest, having a radius of 955.00 feet and tangent to said last described course, a distance of 275.63 feet to a point; 1 Page 37 of 141 ORDINANCE NO. Page 2 of 3 thence Northwesterly in a straight line (being thereof the chord of said segment or parcel of land), a distance of 275 feet to the point of beginning. ALSO EXCEPT that part conveyed to Amoco Oil Company, a Maryland Corporation, by Deed dated March 16, 1979, recorded December 26, 1979, as Document #25293781 described as follows: That part of Lot 1 lying Southeasterly of a line drawn perpendicular to the Southwesterly line of said Lot 1, which intersects the Northeasterly curved line thereof at a point 150 feet arc measured Northwesterly of the Southeasterly corner of said Lot 1, in Scher’s Subdivision, being a subdivision of part of the Northwest Quarter of Section 14, Township 42 North, Range 10, East of the Third Principal Meridian in Cook County, Illinois. Commonly known as 315 E. Northwest Highway (PIN# 02-14-101-009-0000). NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council of the Village of Palatine, Cook County, Illinois, acting in the exercise of their home rule power that: SECTION 1: A Special Use Amendment to Ordinance #O-116-23 to permit the expansion of a Medical Office (Physical Therapy) pursuant to Section 11.03 (d) (43) of the Palatine Zoning Ordinance is hereby granted, subject to the following condition(s): 1. The Special Use shall substantially conform to the floor plan and business plan submitted by the Petitioner, except, as such plans may be revised to conform to Village Codes and Ordinances. SECTION 2: That a copy of the public notice be attached hereto and form a part of this ordinance. 2 Page 38 of 141 ORDINANCE NO. Page 3 of 3 SECTION 3: That this ordinance shall be in full force and effect from and after its passage and approval as provided by law. PASSED: This ______day of _____________________________, 2026 AYES:_____ NAYS:_____ ABSENT:_____ PASS:_______ APPROVED by me this _____day of ________________________, 2026 __________________________________________ Mayor of the Village of Palatine ATTESTED and FILED in the office of the Village Clerk this _____day of _____________________________, 2026 __________________________________________ Village Clerk 3 Page 39 of 141 Page 40 of 141  33900 Harper Ave, Suite 104, Clinton Township, MI 48035. Phone 586-416-9100. Fax 586-416-9103 December 10, 2025 Department of Planning & Zoning 200 E. Wood Street Palatine, IL 60067-5339 To Whom It May Concern: Team Rehab is a network of therapist-owned outpatient physical therapy clinics. Since opening our first clinic in Farmington Hills, Michigan in 2001, we have grown to nearly 137 clinics with locations in Michigan and into Illinois, Indiana, Wisconsin, and Georgia. Our mission is to provide the best outpatient physical therapy, occupational therapy and speech therapy. We want our patients to enjoy therapy and experience clear improvements in their health. Our clinics receive the highest levels of patient satisfaction and our patients receive the best objectively measurable outcomes. A typical Team Rehab clinic will have a maximum of 15 patients at any one time and around 7 employees so that we can provide intensive hands-on care. Clinic hours are M-Th 7:00 am to 7:00 pm and Fridays 7:00 am to 5:00 pm. The clinic is not open on the weekends. We continue to open additional clinics in order to make physical, occupational and speech therapy even more accessible to our patients, their friends and their family. Please contact me should you need additional information. Best regards for Team Rehab, Scott Detiveaux Director of Clinic Development Page 41 of 141  ORDINANCE NO. 0-116- 23 AN ORDINANCE GRANTING A SPECIAL USE AT 315 E. NORTHWEST HIGHWAY Published in pamphlet form by authority of the Mayor and Village Council of the Village of Palatine on October 9, 2023 Page 42 of 141  ORDINANCE NO. Q- 3 AN ORDINANCE GRANTING A SPECIAL USE AT 315 E. NORTHWEST HIGHWAY WHEREAS, pursuant to a petition and public hearing on September 26, 2023, of which public notice was given as required by law, the Planning and Zoning Commission of the Village of Palatine, in accordance with the Zoning Ordinance of the Village of Palatine, in such case made and provided, held such public hearing and reported their findings relative to a request for Special Use to permit a Medical Office ( Physical Therapy Clinic) at the subject property pursuant to Section 11. 03 (d) 43) of the Palatine Zoning Ordinance, on the following legally described property: PARCEL 1: Lots 1 & 2 in Scher' s Subdivision, being a subdivision of part of the Northwest quarter of Section 14, Township 42 North, Range 10, East of the Third Principal Meridian, according to the Plat thereof recorded August 1, 1958, as Document # 17277738 and as corrected by Certificate of Correction recorded August 28, 1958, as Document # 17302943, in Cook County, Illinois; EXCEPT that part conveyed to the Department of Public Works and Buildings of the State of Illinois by Deed dated January 17, 1962, recorded August 20, 1962, as Document Number 18567814 described as follows: A segment or parcel of land, being that part of Lot 2 in Scher' s Subdivision, being a subdivision of part of the Northwest Quarter of Section 14, Township 42 North, Range 10, East of the Third Principal Meridian, bounded and described as follows: Commencing at a point on the Southerly line of Northwest Highway as widened ( also known as State Bond Issue Route 19) a distance of 871. 49 feet Southeasterly of the intersection of the Southerly line of said Northwest Highway and center line of Benton Street, said point of commencement being also the most Northerly corner of said Lot 2 in Scher's Subdivision as aforesaid; thence Southeasterly along the Southerly line of the Northwest Highway, being also the Northeasterly line of said Lot 2 a distance of 481. 55 feet to a point of curvature, being also the point of beginning of said segment or parcel of land; thence continuing Southeasterly along the Northeasterly line of said Lot 2, being also the Southerly line of Northwest Highway and being a curved line concave to the Southwest, having a radius of 955. 00 feet and tangent to said last described course, a distance of 275. 63 feet to a point; thence Northwesterly in a straight line ( being thereof the chord of said segment or parcel of land), a distance of 275 feet to the point of beginning. ALSO EXCEPT that part conveyed to Amoco Oil Company, a Maryland 10/ 06/ 2023 1: 58 PM Page 43 of 141 ORDINANCE NO. Page 2 of 2 Corporation, by Deed dated March 16, 1979, recorded December 26, 1979, as Document # 25293781 described as follows: That part of Lot 1 lying Southeasterly of a line drawn perpendicular to the Southwesterly line of said Lot 1, which intersects the Northeasterly curved line thereof at a point 150 feet arc measured Northwesterly of the Southeasterly corner of said Lot 1, in Scher' s Subdivision, being a subdivision of part of the Northwest Quarter of Section 14, Township 42 North, Range 10, East of the Third Principal Meridian in Cook County, Illinois. Commonly known as 315 E. Northwest Highway ( PIN# 02- 14- 101- 009- 0000). SECTION 1: Special Use to permit a Medical Office ( Physical Therapy Clinic) at the subject property pursuant to Section 11. 03 ( d) ( 43) of the Palatine Zoning Ordinance, is hereby granted, subject to the following condition( s): 1. The Special Use shall substantially conform to the floor plan and business plan submitted by the Petitioner, Lisa Fischer, Team Rehabilitation, except as such plans may be changed to conform to Village Codes and Ordinances. SECTION 2: That a copy of the public notice is attached hereto and form a part of this ordinance. SECTION 3: That this ordinance shall be in full force and effect from and after its passage and approval as provided by law. PASSED: This % day of 6&-t, 9 hz-1r- , 2023 AYES: NAYS: b ABSENT:_ PASS: O APPROVED by me this 2023 Mayor ofMtfie Village c latine ATTESTED and FILED i lihe office of the Village Clerk this 0c* Jw r , 4— day of 2023 J Village Clerk 10/ 6/ 2023 1: 58 PM 2 Page 44 of 141  EXHIBIT A TO LETTER OF INTENT cn CD p F o 7L > rn M fi -ij T CL 8z= Page 45 of 141 2 k\ m  TEAM KEHABILITATION PHYSICAL THERAPY 33900 Harper Ave, Suite 104, Clinton Township, MI 48035. Phone 586- 416- 9100. Fax 586- 416- 9103 August 14, 2023 Department of Planning & Zoning 200 E. Wood Street Palatine, IL 60067- 5339 To Whom It May Concern: Team Rehab is a network of therapist -owned outpatient physical therapy clinics. Since opening our first clinic in Farmington Hills, Michigan in 2001, we have grown to 133 clinics with locations in Michigan and into Illinois, Indiana, Wisconsin, and Georgia. Our mission is to provide the best outpatient physical therapy, occupational therapy and speech therapy. We want our patients to enjoy therapy and experience clear improvements in their health. Our clinics receive the highest levels of patient satisfaction and our patients receive the best objectively measurable outcomes. A typical Team Rehab clinic will have a maximum of 15 patients at any one time and around 5 employees so that we can provide intensive hands- on care. We continue to open additional clinics in order to make physical, occupational and speech therapy even more accessible to our patients, their friends and their family. Please contact me should you need additional information. Best regards for Team Rehab, Scott Detiveaux Director of Clinic Development Page 46 of 141  3. 3. f DES PLAINES JOURNAL, INC;, a corporation. organtzed and existing under and by virtue of the laws of the State of Illinois, does hereby CERTIFY that it is the publisher of the: Journal & Topics Newspapers AKA Des Plaines Journal, Inc. 622 Graceland Ave. Des Plaines, IL 60016- 4556 and that said newspaper( s) is a secular newspaper of general circulation and has been published weekly in the Village) ( Town) ( City) ( Township) of PALATINE 315 E. NORTHWEST HWY, 0 0 0 0 COOK County of and State of Illinois, continuously for more than one year prior to date of the first publication of the notice attached hereto, and that said newspaper( s) complies with the requirements of Paragraphs 5 and 10, Chapter 100, of the Illinois Revised Statutes. ONE Further, that the notice, of which the attached is a true copy, was published times in; the said ONE newspaper( s), namely once each week for successive week( s) and that the first publication of said notice was made on the 7TH SEPTEMBER , day of A. D. 20 23 ., and the last publication thereof was made on the 7TH day of SEPTEMBER , A. D. 20 23 Your Legal appeared in the following Journal & Topics MARY ALICE WENZL Newspapers NOTARY PUBLIC;, STATE of ILLINOIS Des Plaines Journal, Inc.) a Des Plaines Journal 0 z Elk Grove Village Journal IN WITN S WHEREOF, THE DES PLAINES JOURNAL, INC., has caused this certificate to be signed and its corporate Mt. Prospect Journal seal affixed hereto at Des Plaines,, Illinois this 7TH a Niles Journal day of SEPTEMBER A, D., 20 23 c a E Park Ridge -Golf Mill Journal s V cC 0 Prospect Heights Journal Q Rosemont Journal President Title of Corporate Officer Arlington Heights Topics Buffalo Grove Topics R County of Cook Palatine Topics State of Illinois Rolling Meadows Topics Subscribed and sworn to before me this 7TH day of 0 Wheeling Topics SEPTEMBER A. D., 2O 23 Suburban Journal 15TH Northwest Journal My commission expires the day of JULY A. D., 20 Y5 Packet Pg. 37 Page 47 of 141 Page 48 of 141 Page 49 of 141 Page 50 of 141 Page 51 of 141  VII.A.4 Consider an Ordinance Granting a Variation for a Fence in the Side Yard Abutting a Street Yard at 158 N. Maple Street BACKGROUND: The Petitioners initially requested to install a 5-foot-tall solid fence in the side yard abutting a street (Wood Street), with a 0-foot setback and without the required landscaping. Through the initial review, the plans were amended to include a 6-foot tall solid fence, with a 3-foot setback from the side yard abutting a street lot line and a landscaping plan, which was reviewed by the Planning and Zoning Commission at the Public Hearing. Subsequent to the Planning and Zoning Commission meeting, the Petitioner again amended the proposed plans to reduce the height to 5-feet and revised the fence elevation to provide a more open style fence. Therefore, the Petitioners are now requesting approval of the following: Variation for a 5-foot tall fence to be set back 3 feet from a side lot line abutting a street, instead of the minimum required 5-foot setback. KEY ISSUES: • The Subject Property is zoned R-2 Single-Family and located on the southwestern corner of Wood Street and Maple Avenue. The Petitioners recently occupied the newly constructed home and have applied for zoning relief to allow the proposed fence. • The initial application did not include landscaping and was included as part of the public notice. The Petitioners have since revised the plans to include landscaping and, therefore, that variation was further removed from consideration. • Following the Planning & Zoning Commission meeting, the Petitioners revised their application and are now proposing a 5-foot-tall fence, with a revised elevation. The originally proposed setback of 3 feet is maintained. The application reviewed by the Planning & Zoning Commission on January 27, 2026, requested to construct a 6-foot-tall solid cedar fence, including landscaping, 3 feet from the side lot line abutting Wood Street. • Pursuant to 6.03(b)(4)(d)(ii) of the Village of Palatine Zoning Code - the following standards are established for fences in a side yard abutting a street, abutting another side yard: o Fences are required to be set back at a minimum distance of 5 feet from the lot line. o Landscaping is required for fences that are set back 10 feet or less from the lot line. o Landscaping must be a minimum of 36 inches in height and is subject to Planning and Zoning Department review. • Upon review of the surrounding area, fences abutting the street and near to the Page 52 of 141  lot line are open-style, and below 6 feet in height. • In 2024, the Subject Property was granted a Special Use to permit a 15-foot setback from the side yard lot line abutting the street (Wood Street) instead of the required setback of 20 feet for the R-2 zoning district. • Per the Petitioners' application, the existing parkway (7 feet) along Wood Street establishes a sufficient setback between the fence and the sidewalk. The sidewalk location results in an atypical parkway design. The sidewalk immediately abuts the street as there is no landscaping buffer separating it from the curb edge. The narrative also states that the proposed fence will reduce vehicle headlight glare projecting upon the lot from vehicles exiting the Groves of Palatine subdivision. The Petitioners submitted materials visualizing the light impacts. BUDGET IMPACT: N/A RECOMMENDATION: Public Hearing: Planning & Zoning Commission (PZC) meeting on January 27, 2026. Residents testifying: None. Vote: The PZC voted 4-3, recommending approval of the Variation. Letters of support and one email objection were also submitted. While staff had recommended denial, with the reduced height to 5 feet, fence elevation revision to a semi-open style and landscaping, Staff now recommends action at the Village Council's discretion. ACTION REQUIRED: Motion to approve an ordinance granting a Variation to permit a fence in a side yard abutting a street at 158 N. Maple Street. ATTACHMENTS: 1. Aerial Map 2. ORD - 158 N. Maple - Fence Variation 3. EXHIBIT - Site Plan and Elevation (revised) 4. Site Plan and Elevation reviewed by the PZC 5. Letters of support (2) and opposition (1) 6. Petitioner narrative 7. O-088-24 - 152 N. Maple (Vacant Lot) - SU 8. PZC Minutes - 01-27-2026 9. Public Notice Page 53 of 141  158 N Maple Street 0 450 900 Print Date: 1/15/2026 Notes ft Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground. Page 54 of 141  ORDINANCE NO. ________ AN ORDINANCE GRANTING A VARIATION AT 158 N. MAPLE STREET WHEREAS, pursuant to a petition and public hearing on January 27, 2026, of which public notice was given as required by law, the Planning and Zoning Commission of the Village of Palatine, in accordance with the Zoning Ordinance of the Village of Palatine, in such case made and provided, has held such public hearing and reported their findings relative to a request for a variation to permit a 5- foot semi-open fence to be set back 3 feet from a side lot line abutting a street, instead of the required 5-foot setback pursuant to pursuant to Section 6.03(b)(4)(d)(ii) of the Palatine Zoning Ordinance on the following legally described property: LOT 12 IN SCHRAM’S SUBDIVISION, BEING A SUBDIVSION OF PART OF THE SOUTHEAST QUARTER OF SECTION 15, TOWNSHIP 42 NORTH, RANGE 29 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 23, 1927, AS DOCUMENT NO 9695691 IN COOK COUNTY, ILLINOIS. Commonly known as 158 N. Maple Street (southwest corner of Maple Street and Wood Street) PIN 02-15-411-018. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council of the Village of Palatine, Cook County, Illinois, acting in the exercise of their home rule power that: SECTION 1: Variation to permit a 5-foot semi-open fence to be setback 3 feet from a 02/04/2026 11:03 AM Page 55 of 141 ORDINANCE NO. Page 2 of 2 side lot line abutting a street, instead of the required 5-foot setback pursuant to pursuant to Section 6.03(b)(4)(d)(ii) of the Palatine Zoning Ordinance, is hereby granted, subject to the following condition(s): 1. The variation shall substantially conform to the plans submitted by Petitioner updated 02/02/2026 except as such plans may be changed to conform to Village Codes and Ordinances. 2. A final landscaping plan shall be submitted in a manner acceptable to the Director of Planning & Zoning. SECTION 2: That a copy of the public notice is attached hereto and form a part of this ordinance. SECTION 3: That this ordinance shall be in full force and effect from and after its passage and approval as provided by law. PASSED: This ______day of _____________________________, 2026 AYES:_____ NAYS:_____ ABSENT:_____ PASS:_______ APPROVED by me this _____day of ________________________, 2026 __________________________________________ Mayor of the Village of Palatine ATTESTED and FILED in the office of the Village Clerk this _____day of _____________________________, 2026 __________________________________________ Village Clerk 2/4/2026 11:03 AM 2 Page 56 of 141 Note: Revised Plans Elevation: 5' tall fence (includes landscaping) Page 57 of 141 Page 58 of 141 Note: Site plan reviewed by Planning & Zoning Commission 1/27/26 Sample elevation: 6' solid fence Page 59 of 141 Ryan Auer From: bklaves@sbcglobal.net Sent: Wednesday, January 21, 2026 7:10 PM To: Ryan Auer Subject: RE: var-000234-2025 [You don't o en get email from bklaves@sbcglobal.net. Learn why this is important at h ps://aka.ms/LearnAboutSenderIden fica on ] Cau on: This is an external email, Please take care when clicking links or opening a achments. When in doubt, please talk with the sender or check with VOP IT Please submit my e-mail as concern for the zoning request Bill Klaves (847) 727-9291 bklaves@sbcglobal.net -----Original Message----- From: Ryan Auer <RAuer@pala ne.il.us> Sent: Wednesday, January 21, 2026 4:22 PM To: bklaves@sbcglobal.net Subject: RE: var-000234-2025 Bill, Please confirm if you would like to submit your previous email as a le er of objec on for the applica on. If so - We will include the email in the staff report and verbalize to the Planning and Zoning Commission. Sensi ve informa on will be redacted. Ryan Auer | Planner Planning & Zoning Department 200 E. Wood Street | Pala ne, IL 60067 T: 847-359-9056 | RAuer@pala ne.il.us -----Original Message----- From: bklaves@sbcglobal.net <bklaves@sbcglobal.net> Sent: Wednesday, January 21, 2026 2:59 PM To: Ryan Auer <RAuer@pala ne.il.us> Subject: var-000234-2025 [You don't o en get email from bklaves@sbcglobal.net. Learn why this is important at h ps://aka.ms/LearnAboutSenderIden fica on ] Cau on: This is an external email, Please take care when clicking links or opening a achments. When in doubt, please talk with the sender or check with VOP IT 1 Page 60 of 141 I am not sure of the material for the fence, but to be consistent with the other fences facing Wood, I would prefer a 3 . aluminum fence along Wood St. I would strenuously object to a privacy fence. The 3 vs. 5 is not a big issue for me. Bill Klaves 364 W. Wood (847) 727-9291 bklaves@sbcglobal.net 2 Page 61 of 141 Ryan Auer From: mikehawk80@aol.com Sent: Monday, January 26, 2026 3:53 PM To: Ryan Auer; Carol Mccarthy Subject: 158 N. Maple St. Fence You don't often get email from mikehawk80@aol.com. Learn why this is important Caution: This is an external email, Please take care when clicking links or opening attachments. When in doubt, please talk with the sender or check with VOP IT Subject: Support for Case #VAR-000234-2025 (158 N. Maple St.) To the Village of Palatine Zoning Board of Appeals, As a resident at 237 W Wood St, I am writing to express my full support for the fence setback and landscaping variations requested by Christopher and Stephanie Thomas for their property at 158 N. Maple St. I have reviewed their proposal and believe it is the best solution for our neighborhood for the following reasons: Visual Character: Their lot has a unique 7-foot inboard parkway that already provides a significant green buffer. Placing the fence at the requested 3-foot mark maintains the open, aesthetic feel of the streetscape. Active Maintenance: Bringing the fence closer to the sidewalk ensures the property remains a cohesive, well-maintained residential yard rather than creating a recessed gap that is difficult to secure and manage. Safety: The proposal maintains clear sightlines for drivers and pedestrians, which is vital for that corner. I urge the Board to approve these variations, as the unique layout of this lot justifies this common-sense recognition of the existing safety buffers. Sincerely, Mike and Carol McCarthy 1 Page 62 of 141  Sue VanDeVelde 229 W. Wood Street Palatine, IL 60067 January 26, 2026 Village of Palatine Zoning Board Planning & Zoning Department Attn: Ryan Auer Re: Public Notice for 158 N. Maple Street Case #VAR-000234-2025 Dear Mr. Auer & Zoning Board, I am writing in support of a public notice posted for a fence setback and landscape variation requested by Christopher and Stephanie Thomas on their property located at 158 N. Maple Street, Palatine, IL 60067. I am a lifelong resident of Palatine and currently reside at 229 W. Wood Street. I was thrilled when the vacant lot was purchased by Chris & Stephanie and, as you can see, they’ve built a beautiful home that is a huge improvement to this corner and our community. I am in full support of their request for these reasons: 1) I lived next to Chris & Stephanie for many years and they are meticulous about caring for and maintaining their property 2) I have no doubt in my mind that what they are proposing would be acceptable and appealing to the public, including neighbors 3) The location of their house runs parallel to Wood Street, which is a heavily traveled route with train traffic, including cars picking up and dropping off passengers 4) This area also has heavy foot traffic due to nearby townhomes, condos, walking paths and the reservoir 5) A higher fence would actually look way better (in my opinion) than a lower one due to the location of their lot and backyard, and ….. a. the higher fence would help not distract car traffic, ie, provide a clearer sightline for drivers and pedestrians, especially with the corner lot location b. it would prevent people driving or walking by to impose on Chris & Stephanie’s privacy c. it would help to block car and train traffic, including headlights, etc. I believe the neighbor who lives behind them has a row of hedges that acts as a fence and the shrubbery is super tall; if Chris & Stephanie can’t have a fence more than xx feet tall, wouldn’t the same apply to the neighbor re: the height of his bushes? Regarding maintaining the landscaping in between the fence, yard and sidewalk – there is NO CONCERN here; Chris & Stephanie will make sure the area is well maintained at all times and again, it’ll be a huge improvement over what has been on that corner lot for well over 10+ years. I am happy to speak with you in person about any questions re: this issue. I am very hopeful you will grant this exception to them as they build their family home and continue to be a part of our Palatine community. Thanks, Sue VanDeVelde Page 63 of 141 Page 64 of 141 Page 65 of 141 Page 66 of 141 Page 67 of 141 Page 68 of 141 Page 69 of 141 Page 70 of 141 Page 71 of 141 Page 72 of 141  ORDINANCE NO. 0- 88- 24 AN ORDINANCE GRANTING A SPECIAL USE AT THE VACANT LOT NORTH OF 152 N. MAPLE STREET SOUTHWEST CORNER OF MAPLE STREET AND WOOD STREET Published in pamphlet form by authority of the Mayor and Village Council of the Village of Palatine on October 14, 2024 Page 73 of 141  ORDINANCE NO. -l/" 9 A AN ORDINANCE GRANTING A SPECIAL USE AT THE VACANT LOT NORTH OF 152 N. MAPLE STREET SOUTHWEST CORNER OF MAPLE STREET AND WOOD STREET) WHEREAS, pursuant to a petition and public hearing on October 8, 2024, of which public notice was given as required by law, the Planning and Zoning Commission of the Village of Palatine, in accordance with the Zoning Ordinance of the Village of Palatine, in such case made and provided, has held such public hearing and reported their findings relative to a request for a Special Use to permit a home to be setback 15 feet from the side yard abutting a street lot line, instead of the required 20 feet pursuant to pursuant to Section 10. 06 ( h) ( 4) of the Palatine Zoning Ordinance on the following legally described property: LOT 12 IN SACHRAM' S SUBDIVISION, BEING A SUBDIVSION OF PART OF THE SOUTHEAST QUARTER OF SECTION 15, TOWNSHIP 42 NORTH, RANGE 29 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 23, 1927, AS DOCUMENT NO 9695691 IN COOK COUNTY, ILLINOIS. Commonly known as vacant lot north of 152 N. Maple Street ( southwest corner of Maple Street and Wood Street) PIN 02- 15- 411- 019. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council of the Village of Palatine, Cook County, Illinois, acting in the exercise of their home rule power that: 10/ 11/ 2024 1: 28 PM Page 74 of 141 ORDINANCE NO. 0- Page 2 of 2 SECTION 1: Special Use to permit a home to be setback 15 feet from the side yard abutting a street lot line, instead of the minimum required 20 feet pursuant to pursuant to Section 10. 06 ( h) ( 4) of the Palatine Zoning Ordinance, is hereby granted, subject to the following condition(s): 1. The Special Use shall substantially conform to the plans submitted by Petitioner updated 10/ 09/ 2024 except as such plans may be changed to conform to Village Codes and Ordinances. SECTION 2: That a copy of the public notice is attached hereto and form a part of this ordinance. SECTION 3: That this ordinance shall be in full force and effect from and after its passage and approval as provided by law. PASSED: This _ day of oCt. , 2024 AYES: s NAYS: 6) ABSENT: 0 PASS: D APPROVED by me this day of aC-toAe-r , 2024 r of the Village,, o( Palatine ATTESTED and FILED in the office of the Village Clerk this day of b' t zr , 2024 Village Clerk 10/ 11/ 2024 1: 28 PM 2 Page 75 of 141  PLAT OF SURVEY OF SCALE: I' - 20 FEET LOT 12 IN SCHRAM' S SUBDIVISION, BEING A SUBDIVISION IN PART OF THE SOUTHEAST QUARTER OF SECTION 15, TOWNSHIP 42 NORTH, RANGE 10 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 23, 1927, AS DOCUMENT NO. 9695691, IN COOK COUNTY, ILLINOIS. BUILDING BUILDING BUILDING ENVELOPE: ENVELOPE: ENVELOPE: 38' 38'38' XX 51' 51' 51' NORTH: 15'15' SETBACK WEST: 40'40' SETBACK SETBACK SOUTH: 5'5' SETBACK EAST: EAST: 30' SETBACK SETBACK STREET STREET STREET R.R.R. O.O.O. W.W.W. 66' 66' 66' CROSS CROSS CROSS ININ IN CONC. CONC. CONC. cop", cop", cop", CROSS CROSS CROSS IN IN IN CONIC. CONIC. CONIC. 8. 8.8. 00' 00'00' NORTH NORTH NORTH 8. 8. 8. 00' 00' 00' NORTH NORTH NORTH G(G(G( c03op' c03op' c03op' GONG,, GONG,, GONG,, -*-* -* ALK ALK ALK '<'< '< 99 5/ 5/5/ 8' 8' 8' 129. 129. 129. WW I.P. I.I. P.P. ff 15' 15' 15' o30' OO 40' F L POST 0. 05' E. 24 W 7/ 7/ 7/ 8'8' 8' I.P. I.I. P.P. POST 0.0. 0. 90' 90'90' EAST. EAST. EAST. i 1:, .' 40' L S IF 5 129. 00' C/ L FENCE FENCE FENCE 7/ 8' I. P. I— 0.0.0. 25' 25' 25' W. W. W. 0. 10' S. 0. 05' W. FENCE 0.0. 0. 05' 05'05' S. S. S. 1. 35' S. 0. 70' S. OG. SS yl h STATE STATE OF OF AL/ AL/ S)S) SS' SS' DATED, DATED, MARCH MARCH 22,22, 2022 2022 COUNTY COUNTY OF OF KANE) KANE) I.I. ANDREWANDREW J.J. TOBIN,TOBIN, DODO HEREBYHEREBY CERTIFY CERTIFY THATTHAT I HAVE HAVE SURVEYED SURVEYED PREPARED PREPARED SDR, SDR, SAMMONS SAMMONS LAW LAW OFFICE OFFICE THETHE ABOVEABOVE DESCRIBED DESCRIBED PROPERTY PROPERTY ACCORDING ACCORDING TOTO THETHE OFFA:OFFA: MLML RECORD.RECORD. AND AND THAT THAT THE THE PUT PUT CORRECTLY CORRECTLY REPRESENTS REPRESENTS SAID SAID SURVEY. SURVEY. THIS THIS PROFESSIONAL PROFESSIONAL SELLER SELLER PANZINO SERVICESERVICE CONFORMS CONFORMS TOTO THETHE CURRENTCURRENT ILLINOISILLINOIS MINIMUM MINIMUM STANDARDS STANDARDS OFOF PRACTICEPRACTICE PROPERTT PROPERTT AODRE55: AODRE55: 154 154 N,N, MAPLE MAPLE ST.ST. FORFOR BOUNDARY BOUNDARY SURVEYS.SURVEYS. n1n1 BY..BY.. CATIE7U CATIE7U IXAUIXAU SS/ / QVTY'QVTY' 1. PALATINE, PALATINE, ILLINOIS ILLINOIS PP IAND IAND SURVEYOR SURVEYOR oRoR WW TT vv LICENSE LICENSE NO.]NO.] 5-5- 3519 3519 SURVEY SURVEY ORDER ORDER NO.NO. 22086 22086 YY 36-36- 3618 `,3618 `, EXPIRES EXPIRES 11/11/ 30/30/ 2222 PROF SASNSpIOVAL_ 6 CfWN CfWN UW UW FENCING —.—FENCING —.— 6URYEYOR 6URYEYOR ANY ANY DISCREPANCY DISCREPANCY ININ MEASUREMENTS MEASUREMENTS SHOULDSHOULD BEBE PROMPTLY PROMPTLY Av"Av" C'C' TES TES FOUAD FOUAD STAKE STAKE 00 REPORTED REPORTED TOTO THE THE SURVEYOR SURVEYOR FORFOR EXPIANATON EXPIANATON OROR CORRECTION.CORRECTION. N90D N90D FEWCm FEWCm INOMi1TES INOMi1TES SET SET STAKE STAKE COMPARE COMPARE THE THE DESCRIPTION DESCRIPTION ON ON THIS THIS PIAT PIAT WITH WITH OEM. OEM. IN0 IN0 55 9/9/ D/D/ CAIES CAIES CONCRETE ;!'CONCRETE ;!' N1 N1 r:r:! ! 1:':': V•V• REFER REFER TO TO DEEDS DEEDS FOR FOR EASEMENTS EASEMENTS AND AND BUILDING BUILDING LINES. LINES. ANDREWANDREW J.J. TOBIN TOBIN THIS THIS SURVEYSURVEY ISIS ONLYONLY VALIDVALID WIZENWIZEN ACCOMPANIED ACCOMPANIED BYBY ANAN EMBOSSED EMBOSSED SEAL.SEAL. Page 76 of 141 P.P. O.O. BOX BOX 42 42 DUNDEE, DUNDEE, ILUNOIS. ILUNOIS. 60118 60118 847-847- 695-695- 4235 4235  CERTIFICATE OF PUBLICATION DES PLAINES JOURNAL, INC., a corporation organized and existing under and by virtue of the laws of the State of Illinois, does hereby CERTIFY that it is the publisher of the: Journal & Topics Newspapers AKA Des Plaines Journal, Inc. 622 Graceland Ave. Des Plaines, IL 60016- 4556 and that said newspaper( s) is a secular newspaper of general circulation and has been published weekly in the Village) ( Town) ( City) ( Township) of PALATINE 152 N. MAPLE ST 0 0 0 Count; of COOK _ and State of Illinois, continuously for more than one year prior to date of the first publication of the notice attached hereto, and that said newspaper( s) complies with the requirements of Paragraphs 5 and 10, Chapter 100, of the Illinois Revised Statutes. ONE Further, that the notice, of which the attached is a true copy, was published times in the said ONE successive week( s) and that the first publication newspaper( s), namely once each week for SEPTEMEBR__ of Said notice was made on the 19TH day of A. D. 20 24 and the last publication thereof was made on the 19TH day of SEPTEMBER D. 20 24 rr i;• CIAL SEAL r Your Legal appeared the following Journal & Newspapers in Topics I IMOTARY MARY ALICE WENZL PUBLIC, STATE OF ILLINOIS y Gomrnissi ri Ex ices 07/ 1512025 Des Plaines Journal, Inc.) 11 Des Plaines Journal r; U4. s- [- Elk Grove Village Journal IN Wi+ INC., has caused NTHE yHEREOF, this certificate IBES to be signed PLAINES JOURNAL, and its corporate Mt. Prospect Journal seal affixed hereto at Des Plaines, Illinois this 19TH day of SEPTEMBER _ A. D. 20 24 Niles Journal Park Ridge -Golf Mill Journal Prospect Heigtits Journal Rosemont Journal President__ Title of Corporate Officer Arlington Heignts Topics Buffalo Grove Topics Cook County of Palatine Topics I State of Illinois j u ! ailing Meadows Topics Subscribed and sworn to before me this _19TH— day of i Wheeling Topics SEPTEMBER` A. D., r2— 0. 4 Suburban Journal 1 15TH—.--- E] Northwest Journal My commission expires the— day of JULY - n Glenview Journal A, D., 20 25 Page 77 of 141 Page 78 of 141 Page 79 of 141 Page 80 of 141 Page 81 of 141 Page 82 of 141 Page 83 of 141 Page 84 of 141  PUBLIC NOTICE A Public Hearing will be held before the Village of Palatine Planning and Zoning Commission on Tuesday, January 27, 2026 at 7 PM, in the Village Council Chambers in Palatine Village Hall, 200 E. Wood Street, relative to a request for the following: • Variation for a fence to be set back 3 feet from a side lot line abutting a street abutting a side yard, instead of the minimum required 5-foot setback. • Variation not to install landscaping material between the fence and the lot line abutting a public street. The property is commonly known as 158 N. Maple Street. The Petitioner is proposing to construct a 6-foot-tall fence in the side yard abutting a street (W. Wood Street), abutting a side yard abutting a street. The proposed fence does not include required landscaping, pursuant to 6.03(b)(4)(d)(ii) of the Palatine Zoning Ordinance, along W. Wood Street. The above petition has been filed by Christopher Thomas, Owner, and is available for examination in the office of the Village Clerk, 200 E. Wood Street. FILE #: VAR-000234-2025 VILLAGE OF PALATINE Jan Wood, Chair Palatine Planning and Zoning Commission Page 85 of 141  VII.B.1 Consider a Motion to Approve the Temporary Closure of Public Streets and Waiver of Fees All Related to the Jaycees' Proposed 2026 Hometown Fest BACKGROUND: The Palatine Jaycees are planning to hold their annual Hometown Fest from Wednesday, July 1 - Sunday, July 5, 2026. This festival is the Jaycees' largest fundraiser of the year, with proceeds going directly back to the community through the many programs they sponsor. The proposed festival hours are as follows: • Wednesday, July 1: 5 PM - 11 PM (no alcohol served) • Thursday, July 2: 5 PM - 11 PM (Special Needs Carnival) • Friday, July 3: Noon - 11 PM (Fireworks at 9:30 PM) • Saturday, July 4: Noon - 11 PM (Parade Kicks Off at 11 AM) • Sunday, July 5: Noon - 5 PM KEY ISSUES: 1. The Jaycees are requesting approval of the following: o Waiver of fees for Village services, permits, and licenses. o Temporary closure of Wood Street, between Mozart Street and Oak Street, from Monday, June 29 (5 PM) - Sunday, July 5 for the carnival. This approval would be subject to access being maintained to the Village Hall and Park District facilities throughout the event. o Carnival Setup will begin on Monday evening, June 29th and tear down will start Sunday afternoon, July 5th and conclude on Monday, July 6th. o Temporary closure of streets on Saturday, July 4th for the parade. o The proposed event hours are consistent with what was approved by the Palatine Park District at their December 8, 2025 Board Meeting. 2. The Sanborn School parking lot will be closed starting Sunday, June 28th for carnival equipment arrival and set-up. The school and Park District have approved this closure. 3. Any requested overnight security from the Palatine Police Department will be billed and paid for by the Jaycees. BUDGET IMPACT: RECOMMENDATION: Page 86 of 141 Staff recommends action at the discretion of the Village Council. ACTION REQUIRED: Approve a motion for the Temporary Closure of Public Streets and Waiver of Fees All Related to the Jaycees' Proposed 2026 Hometown Fest. ATTACHMENTS: 1. Hometown Fest 2026 2. Hometown Fest Cover Letter Page 87 of 141 Page 88 of 141 Page 89 of 141 Page 90 of 141 Page 91 of 141 Page 92 of 141 Page 93 of 141 Page 94 of 141 Page 95 of 141 Page 96 of 141  VII.B.2 Consider a Motion to Approve the Temporary Closure of Streets for the Palatine St. Patrick's Parade on Saturday, March 14, 2026 BACKGROUND: The Petitioner, Vicarious Multimedia, wishes to hold their annual Palatine St. Patrick’s Parade event on Saturday, March 14, 2026. Parade setup would begin at 6 AM and the parade would kick off at 11 AM. KEY ISSUES: • The event organizer, along with downtown local business sponsors, wish to hold the Palatine St. Patrick’s Parade between Village Hall and Wood and Smith Streets and are seeking approval for the temporary closure of streets for staging as well as for the parade route. • Staging for the parade would occur along Oak Street (in the school driveway and the St. Paul United Church parking lot). The proposed route is west on Wood Street (from Village Hall), then north on Smith Street, ending at Colfax Street. This is similar to the route used in past years. • The event organizers are in the process of seeking approval from both the St. Paul United Church of Christ and School District 15 (Sanborn School) to utilize their properties for staging. • Vicarious Multimedia is working with sponsors and businesses in the downtown (Durty Nellie's, JL's Pizza & Sports Bar, Tap House Grill and TJ Obriens Bar & Grill). Staff is recommending that the Village cover 50% of the overtime costs for any Police services for the event. The event organizer, with sponsors, would cover the other 50%. It is anticipated that the 50% cost will be approximately $900. • In addition, a draft list of conditions has been prepared, which includes the requirement for Vicarious Multimedia to reimburse the Village for 50% of any Police/Fire/Public Works services for the event. Additionally, the Village Manager shall have the authority to cancel the parade in the event of inclement weather. • The event organizer is requesting to waive the Usage Fee for the use of public streets (ROW) as this event is not generating any profit and is designed for the community. BUDGET IMPACT: RECOMMENDATION: Action is at the discretion of the Village Council. ACTION REQUIRED: Motion to approve the temporary closure of streets for the 'Palatine St. Patrick's Page 97 of 141 Parade' on Saturday, March 14, 2026, waiver of 50% of the police overtime expenses and waiver of the public street usage fee. ATTACHMENTS: 1. Palatine St. Patricks Parade Page 98 of 141 Page 99 of 141 Page 100 of 141 Page 101 of 141 Page 102 of 141 Page 103 of 141  VII.C.1 Consider a Motion Designating the Village Council as the Public Hearing Body for the Proposed Recodification of the Palatine Code of Ordinances, Including Appendix A: Zoning Ordinance and Appendix B: Subdivision, Site Development, and Floodplain Regulations BACKGROUND: Pursuant to Home Rule Authority, the Village Council is authorized to codify and publish ordinances that have the force and effect of law for the Village of Palatine, arranged into a comprehensive system commonly referred to as the Palatine Code of Ordinances. Village staff have spent the last five or more years updating each chapter of the Code of Ordinances. Since the last recodification was completed in 1976, the Village was due for a recodification, which is generally recommended every ten years. As part of the 2024 budget, the Village Council approved funding for a comprehensive recodification project, anticipated to take 18 to 24 months to complete. The project commenced in April 2024 and is expected to be completed in March 2026, with the Council's vote on approval. KEY ISSUES: • Staff anticipates bringing the recodified Code of Ordinances, including Appendix A and Appendix B, before the Village Council on March 2 for consideration and approval. The Code recently underwent a comprehensive recodification process to reorganize, update, and modernize local laws and regulations, improve clarity, and eliminate inconsistencies. The recodification process results in a revised Code that is more accessible and understandable to the public, as much as it benefits Village employees. • Included in the recodification were changes to the Zoning Ordinance. Pursuant to Section 14.06 of the Zoning Ordinance, any proposed amendment requires a public hearing. • The proposed amendments to Appendix A – Zoning Ordinance include relocating certain sections from Appendix A into the Code of Ordinances. These sections address administrative procedures rather than zoning regulations and are more appropriately housed within the Code of Ordinances. In conjunction with the ongoing recodification of the Palatine Code of Ordinances, the existing Appendix A – Zoning Ordinance will be repealed and replaced in its entirety with a newly recodified Appendix A – Zoning Ordinance. BUDGET IMPACT: Page 104 of 141 N/A RECOMMENDATION: Staff recommends Council designate Village Council as the public hearing body for the proposed recodification of the Palatine Code of Ordinances, Including Appendix A: Zoning Ordinance and Appendix B: Subdivision, Site Development, and Floodplain Regulations. ACTION REQUIRED: Designate Village Council as the public hearing body for the proposed recodification of the Palatine Code of Ordinances, Including Appendix A: Zoning Ordinance and Appendix B: Subdivision, Site Development, and Floodplain Regulations. ATTACHMENTS: 1. PUBLIC NOTICE - Zoning Code Amendments with Recodification 2026 Page 105 of 141  PUBLIC NOTICE A public hearing will be held by the Corporate Authorities of the Village of Palatine on Monday, March 2, 2026 at 7 PM, in the Village Council Chambers in the Palatine Village Hall, 200 E. Wood Street, relative to a request for text amendments to Appendix A – Zoning Ordinance of the Palatine Code of Ordinances. In conjunction with the ongoing recodification of the Palatine Code of Ordinances, the Appendix A – Zoning Ordinance will be deleted in its entirety and replaced with a new Appendix A – Zoning Ordinance. A copy of the Proposed Appendix A – Zoning Ordinance is available for review in the office of the Village Clerk. The proposed text amendments, which are in conjunction with the Village’s ongoing overall recodification of the Palatine Code of Ordinances, will relocate several sections from the existing Appendix A – Zoning Ordinance that are primarily related to administration and procedures to a new chapter within the Palatine Code of Ordinances, while all of the zoning, land use, and bulk regulations will remain within a newly codified Appendix A – Zoning Ordinance. Maureen Pasqualucci Village Clerk Date Published: February 12, 2026. Page 106 of 141  VII.D.1 Consider a Motion to Award a Contract for the 2026 Street Resurfacing Program BACKGROUND: On a yearly basis, the Village of Palatine undertakes a street resurfacing program designed to achieve the Village’s stated goal of having all streets at the “good” level as defined by the COE-APWA Micro Paver Program. Thirty-nine (39) sections of streets were identified for resurfacing, totaling approximately 5.9 miles. In addition, the proposed work includes inlet repairs, sidewalk replacement for ADA accessible ramps, curb/gutter replacement, along with base course repairs. KEY ISSUES: • The street resurfacing program’s major funding source is the State Motor Fuel Tax (MFT) fund. Thus, bidding and contract awards must be in accordance with IDOT procedures. • On Tuesday, January 20, 2026, six bids were received that were properly prepared, with affidavits completed and signatures executed, and therefore found to be compliant. • The 2026 contractual program budget is $3,640,000. The low bid for the contractual resurfacing work is 18.1% under the 2026 Adopted Budget. • Builders Paving, LLC of Hillside, Illinois submitted the lowest compliant bid in the amount of $2,980,188. BUDGET IMPACT: Funds have been budgeted in the 2026 Capital Improvement Program. The low compliant bid will result in savings of approximately $660,000. RECOMMENDATION: Staff recommends that the contract for the 2026 Street Resurfacing Program be awarded to Builders Paving, LLC of Hillside, Illinois in the amount of $2,980,188. ACTION REQUIRED: Motion to award the contract for the 2026 Street Resurfacing Program to Builders Paving, LLC of Hillside, Illinois in the amount of $2,980,188. ATTACHMENTS: 1. Bid Tabulation-2026 Street Resurfacing Program 2. 2026 Street Resurfacing Sections Page 107 of 141 Bidding Summary 2026 Street Resurfacing Program 11:00 AM, Tuesday, January 20, 2026 As Read Bid As Corrected Bid Bidding Contractors Amount Amount 1 Builders Paving, LLC $ 2,980,188.00 Correct as Read 2 Geske and Sons, Inc. $ 3,308,927.76 Correct as Read 3 Plote Construction Inc. $ 3,447,393.61 Correct as Read 4 Peter Baker & Son Co. $ 3,591,175.00 Correct as Read 5 R.W. Dunteman Co. $ 3,972,200.00 Correct as Read 6 Everlast Blacktop Inc. $ 4,102,248.48 Correct as Read Page 108 of 141  VILLAGE OF PALATINE - DEPARTMENT OF PUBLIC WORKS TABULATION OF BIDS BID DATE: January 20, 2026 FOR OPENING TIME: 11:00 AM 2026 Street Resurfacing Program PLACE: Community Room A DPW - 2611 SHEET 1 OF 2 SECTION NO. 26-00000-00-GM COMPUTED BY ____MJT____ Engineer's Builders Paving, LLC Geske and Sons, Inc. Plote Construction Inc. Peter Baker & Son Co. R.W. Dunteman Co. Everlast Blacktop Inc. Estimate 4401 Roosevelt Road 400 E. Terra Cotta Avenue 1100 Brandt Drive 1349 Rockland Road 600 S. Lombard Road 2560 Fox Field Road Suite 180 Hillside IL 60162 Crystal Lake IL 60014 Hoffman Estates IL 60192 Lake Bluff IL 60044 P.O. Box 1129 St. Charles IL 60174 (847) 419-9000 (815) 459-2407 (847) 695-9300 (847) 362-3663 Addison IL 60101 (630) 855-5572 (630) 953-1500 ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO. DESCRIPTION UNIT QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE 1 HMA SURFACE REMOVAL, 2" SQ YD 100,875 $2.25 $226,968.75 $3.25 $327,843.75 $3.01 $303,633.75 $4.00 $403,500.00 $3.70 $373,237.50 $2.80 $282,450.00 $2.32 $234,030.00 2 HMA BINDER COURSE, IL-9.5, N50 TON 4,237 $92.00 389,804.00 88.00 372,856.00 92.35 391,286.95 102.00 432,174.00 100.70 426,665.90 101.00 427,937.00 91.90 389,380.30 3 BITUMINOUS MATERIALS (TACK COAT) LBS 68,091 $0.30 20,427.30 0.01 680.91 0.30 20,427.30 0.01 680.91 0.01 680.91 0.75 51,068.25 0.40 27,236.40 4 HMA SURFACE COURSE, MIX D, IL-9.5, N50 TON 8,474 $92.00 779,608.00 78.00 660,972.00 91.95 779,184.30 98.00 830,452.00 97.65 827,486.10 95.00 805,030.00 104.00 881,296.00 5 CLASS D PATCHES, TYPE III, 6" SQ YD 1,009 $30.00 30,270.00 8.00 8,072.00 20.00 20,180.00 20.00 20,180.00 40.00 40,360.00 58.00 58,522.00 56.00 56,504.00 6 CLASS D PATCHES, TYPE IV, 6" SQ YD 1,009 $30.00 30,270.00 8.00 8,072.00 20.00 20,180.00 20.00 20,180.00 40.00 40,360.00 55.00 55,495.00 56.00 56,504.00 7 SUBGRADE REMOVAL AND REPLACEMENT CU YD 50 $85.00 4,250.00 10.00 500.00 50.00 2,500.00 20.00 1,000.00 25.00 1,250.00 140.00 7,000.00 70.00 3,500.00 8 HMA DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT SQ YD 2,576 $60.00 154,560.00 60.00 154,560.00 52.15 134,338.40 40.00 103,040.00 50.00 128,800.00 43.00 110,768.00 45.00 115,920.00 9 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 21,963 $36.00 790,668.00 31.75 697,325.25 33.48 735,321.24 32.50 713,797.50 32.55 714,895.65 47.50 1,043,242.50 46.00 1,010,298.00 10 INTEGRAL CURB REMOVAL FOOT 1,615 $3.50 5,652.50 3.50 5,652.50 2.58 4,166.70 2.50 4,037.50 2.50 4,037.50 8.50 13,727.50 9.00 14,535.00 11 COMBINATION CONCRETE CURB AND GUTTER, TYPE B6.12 FOOT 1,615 $32.50 52,487.50 28.25 45,623.75 30.90 49,903.50 30.00 48,450.00 30.30 48,934.50 38.00 61,370.00 39.00 62,985.00 12 PCC BASE COURSE REPLACEMENT, 7" SQ YD 90 $21.00 1,890.00 18.00 1,620.00 25.75 2,317.50 25.00 2,250.00 25.00 2,250.00 66.00 5,940.00 161.00 14,490.00 13 TIE-BARS, EPOXY COATED, NO. 6 X 18" EACH 541 $8.00 4,328.00 7.50 4,057.50 2.58 1,395.78 2.50 1,352.50 2.50 1,352.50 6.00 3,246.00 18.00 9,738.00 14 PCC SIDEWALK REMOVAL AND REPLACEMENT, 5" SQ FT 19,160 $9.00 172,440.00 7.50 143,700.00 7.98 152,896.80 7.75 148,490.00 7.80 149,448.00 14.25 273,030.00 13.40 256,744.00 15 NEW PCC SIDEWALK, 5" SQ FT 2,363 $17.50 41,352.50 8.00 18,904.00 8.24 19,471.12 8.00 18,904.00 8.20 19,376.60 12.50 29,537.50 13.00 30,719.00 16 SIDEWALK CURB (VARIABLE HEIGHT) FOOT 350 $15.00 5,250.00 15.00 5,250.00 15.45 5,407.50 15.00 5,250.00 15.00 5,250.00 35.00 12,250.00 57.00 19,950.00 17 DETECTABLE WARNINGS SQ FT 1,003 $28.00 28,084.00 25.00 25,075.00 25.75 25,827.25 25.00 25,075.00 25.00 25,075.00 30.00 30,090.00 52.00 52,156.00 18 SIDEWALK REMOVAL, SPECIAL SQ FT 458 $4.00 1,832.00 2.50 1,145.00 3.09 1,415.22 3.00 1,374.00 3.00 1,374.00 8.50 3,893.00 10.00 4,580.00 19 PCC DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT, 6" SQ YD 3,648 $80.00 291,840.00 78.00 284,544.00 77.25 281,808.00 75.00 273,600.00 75.27 274,584.96 123.00 448,704.00 121.00 441,408.00 20 STRUCTURES TO BE ADJUSTED EACH 124 $450.00 55,800.00 375.00 46,500.00 435.75 54,033.00 415.00 51,460.00 415.00 51,460.00 415.00 51,460.00 500.00 62,000.00 21 STRUCTURES TO BE RECONSTRUCTED EACH 10 $1,250.00 12,500.00 900.00 9,000.00 1,050.00 10,500.00 1,000.00 10,000.00 1,000.00 10,000.00 1,000.00 10,000.00 1,100.00 11,000.00 22 FRAMES AND LIDS TO BE ADJUSTED, SPECIAL EACH 77 $1,000.00 77,000.00 825.00 63,525.00 892.50 68,722.50 850.00 65,450.00 850.00 65,450.00 850.00 65,450.00 990.00 76,230.00 23 FRAMES AND LIDS, TYPE 1 TO BE REPLACED EACH 23 $350.00 8,050.00 400.00 9,200.00 435.75 10,022.25 415.00 9,545.00 415.00 9,545.00 415.00 9,545.00 550.00 12,650.00 24 FRAMES AND GRATES, SPECIAL TO BE REPLACED EACH 40 $600.00 24,000.00 575.00 23,000.00 540.75 21,630.00 515.00 20,600.00 515.00 20,600.00 515.00 20,600.00 650.00 26,000.00 25 INLETS, TYPE A, WITH FRAME AND GRATE, SPECIAL EACH 3 $2,500.00 7,500.00 2,050.00 6,150.00 2,257.50 6,772.50 2,150.00 6,450.00 2,150.00 6,450.00 2,150.00 6,450.00 3,000.00 9,000.00 26 THERMOPLASTIC PAVEMENT MARKINGS - LINE 4" FOOT 3,502 $2.25 7,879.50 1.50 5,253.00 1.61 5,638.22 1.50 5,253.00 1.50 5,253.00 1.65 5,778.30 3.00 10,506.00 27 THERMOPLASTIC PAVEMENT MARKINGS - LINE 6" FOOT 378 $2.55 963.90 1.95 737.10 2.09 790.02 1.75 661.50 1.95 737.10 2.20 831.60 5.00 1,890.00 28 THERMOPLASTIC PAVEMENT MARKINGS - LINE 12" FOOT 108 $4.50 486.00 4.50 486.00 4.82 520.56 3.00 324.00 4.50 486.00 3.90 421.20 7.00 756.00 29 THERMOPLASTIC PAVEMENT MARKINGS - LINE 24" FOOT 542 $8.00 4,336.00 8.00 4,336.00 8.56 4,639.52 6.00 3,252.00 8.00 4,336.00 6.80 3,685.60 7.00 3,794.00 30 MODIFIED URETHANE PAVEMENT MARKINGS - LETTERS AND SYMBOLS SQ FT 80 $22.50 1,800.00 34.00 2,720.00 36.38 2,910.40 60.00 4,800.00 34.00 2,720.00 62.00 4,960.00 52.50 4,200.00 31 GROOVING FOR RECESSED PAVEMENT MARKINGS - 5" FOOT 3,502 $0.85 2,976.70 0.85 2,976.70 0.91 3,186.82 0.85 2,976.70 0.85 2,976.70 1.40 4,902.80 6.00 21,012.00 32 GROOVING FOR RECESSED PAVEMENT MARKINGS - 7" FOOT 104 $1.15 119.60 1.25 130.00 1.34 139.36 1.00 104.00 1.25 130.00 3.90 405.60 12.00 1,248.00 33 ADDITIONAL TOPSOIL AND SEED FOOT 1,000 $3.55 3,550.00 3.00 3,000.00 5.89 5,890.00 2.00 2,000.00 3.35 3,350.00 3.35 3,350.00 8.00 8,000.00 34 ADDITIONAL TOPSOIL AND SOD SQ YD 670 $30.00 20,100.00 10.00 6,700.00 48.69 32,622.30 15.00 10,050.00 23.25 15,577.50 23.25 15,577.50 8.00 5,360.00 35 TRAFFIC CONTROL AND PROTECTION L SUM 1 $100,000.00 100,000.00 23,270.54 23,270.54 102,600.00 102,600.00 175,300.00 175,300.00 281,304.58 281,304.58 34,981.65 34,981.65 157,778.78 157,778.78 36 DETECTOR LOOP REPLACEMENT FOOT 150 $40.00 6,000.00 45.00 6,750.00 177.66 26,649.00 169.20 25,380.00 169.20 25,380.00 70.00 10,500.00 59.00 8,850.00 AS READ $2,980,188.00 $3,308,927.76 $3,447,393.61 $3,591,175.00 $3,972,200.00 $4,102,248.48 TOTALS $3,365,044.25 AS CORRECTED PROPOSAL GUARANTEE 5% BID BOND 5% BID BOND 5% BID BOND 5% BID BOND 5% BID BOND 5% BID BOND COMMENTS Page 109 of 141  2026 STREET RESURFACING Street Name From To 1 ALISON DRIVE NORMAN DRIVE WILKE ROAD 2 CARRIAGEWAY CIRCLE MEDFORD DRIVE CUL-DE-SAC 3 CARRIAGEWAY COURT CARRIAGEWAY LANE CUL-DE-SAC 4 CARRIAGEWAY LANE CARRIAGEWAY COURT MEDFORD DRIVE 5 ELM COURT ELM STREET CUL-DE-SAC 6 EXNER COURT QUENTIN ROAD CUL-DE-SAC 7 FLAKE DRIVE DEAN DRIVE MORRIS DRIVE 8 FOSKET DRIVE WILLIAMS DRIVE KITSON DRIVE 9 GOLFVIEW TERRACE SMITH STREET CUL-DE-SAC 10 HARVARD COURT ILLINOIS AVENUE CUL-DE-SAC 11 HELEN ROAD OAK STREET HICKS ROAD 12 HIGH GROVE LANE GARDENIA LANE CUL-DE-SAC 13 HUNTING DRIVE MALLARD DRIVE CUL-DE-SAC 14 KING EDWARD COURT DUNDEE ROAD KING GEORGE COURT 15 KRISTA COURT KRISTA LANE CUL-DE-SAC 16 KRISTA LANE GLENCOE STREET KRISTA COURT 17 LANARK LANE GILBERT AVENUE CUL-DE-SAC 18 LYTLE DRIVE MORRIS DRIVE FLAKE DRIVE 19 MICHIGAN AVENUE PLUM GROVE ROAD BENTON STREET 20 MICHIGAN AVENUE BENTON STREET OAK STREET 21 NORMAN DRIVE WINSTON DRIVE ANDERSON DRIVE 22 OAK STREET DANIELS ROAD HELEN ROAD 23 OAK STREET GILBERT ROAD MICHIGAN AVENUE 24 OAK STREET WOOD STREET PALATINE ROAD 25 OLD HICKS ROAD NICHOLS ROAD END OF CURB 26 PARALLEL STREET NORTHWEST HIGHWAY CUL-DE-SAC 27 PARK PLACE DRIVE ILLINOIS AVENUE CUL-DE-SAC 28 PLUM TREE COURT PLUM TREE LANE CUL-DE-SAC 29 PROVIDENCE ROAD HICKS ROAD WILLOW WOOD DRIVE 30 SLIPPERY ROCK DRIVE CUL-DE-SAC (W) CUL-DE-SAC (E) 31 ST MARKS PLACE DUNDEE ROAD ST MARKS PLACE (S) 32 SUTHERLAND COURT CARPENTER DRIVE CUL-DE-SAC 33 VERMONT STREET ILLINOIS AVENUE CUL-DE-SAC 34 WENTE COURT CARPENTER DRIVE CUL-DE-SAC 35 WILLOW WOOD DRIVE PROVIDENCE ROAD SALT CREEK BRIDGE 36 WILTON COURT STARK DRIVE CUL-DE-SAC Page 110 of 141  VII.D.2 Consider a Supplemental Resolution Appropriating $321,288 of Motor Fuel Tax Funds for the 2025 Street Resurfacing Program BACKGROUND: Approximately 7.44 miles of local roadway were improved as part of the 2025 Street Resurfacing Program. The scope of work included pavement resurfacing, patching, curb and gutter replacement, sidewalk replacement, drainage structure repairs, and pavement markings. These improvements were completed in Summer of 2025. During the final close-out paperwork process, it was identified that the original Motor Fuel Tax (MFT) resolution approved by Council did not fully align with the actual expenditures incurred for the project. The Illinois Department of Transportation (IDOT) requires that all MFT funded expenditures be supported by an approved resolution reflecting the correct amounts. KEY ISSUES: • This proposed resolution appropriates an additional $321,288 to reconcile the previously approved funding with the final project costs. • Approval of this resolution will allow the Village to remain in compliance with IDOT requirements and properly document the use of MFT funds for work that has already been completed. BUDGET IMPACT: N/A RECOMMENDATION: Staff recommends that the supplemental resolution appropriating $321,288 of Motor Fuel Tax funds for the 2025 Street Resurfacing Program be approved. ACTION REQUIRED: Motion to approve the supplemental resolution appropriating $321,288 of Motor Fuel Tax funds for the 2025 Street Resurfacing Program. ATTACHMENTS: 1. Supplemental Resolution - 2025 Street Resurfacing Program - Supplemental Resolution BLR14220 Page 111 of 141 Please wait... If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document. You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download. For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader. Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Page 112 of 141  VII.D.3 Consider a Motion to Approve the Purchase of Asphalt Surface, Binder, and Cold Patch in 2026 BACKGROUND: The Village typically uses approximately 7,000 tons of hot-mix asphalt surface course in an average year. The bulk of it is used during the annual in-house street resurfacing program. Twenty-eight sections of streets were identified to be resurfaced in-house, totaling approximately 5.31 miles. Asphalt surface and binder course are also used for water main break restoration and deep cut patching. Unique paving material (UPM), also known as cold patch, is used for patching during the winter when temperatures are too cold to use hot-mix. The award of this contract supports the in-house resurfacing of 28 streets. KEY ISSUES: • The Village participated in a joint bid for roadway maintenance materials coordinated with the Village of Arlington Heights. • On Wednesday, January 7, 2026, two bids were received and opened by the Village of Arlington Heights. The low responsive and responsible bidder was Builders Asphalt, LLC of Hillside, Illinois. • Raw material costs are not the only item considered when evaluating the bid. Mileage from the individual asphalt plants to the Public Works facility was considered when evaluating the bids. A multiplier of $2.16 per ton per mile was added to the unit prices based on average heavy-duty truck operation rates. The plants range in distance from 9.6 to 24.7 miles, adding $20.74 up to $53.35 to the unit prices. While Builders Asphalt had the highest unit price of the bidders, their three plants are the closest to Public Works, thus making them the lowest bidder after factoring in the mileage multiplier. • Builders Asphalt unit prices are $71 per ton for surface, $69 per ton for binder, and $175 per ton for cold patch. • Based on the streets to be resurfaced in-house this year and average amounts used for routine repairs, Staff anticipates using approximately 7,000 tons of hot- mix asphalt surface course, 1,000 tons of hot-mix asphalt binder course, and 100 tons of UPM cold patch, amounting to $583,500. • But for this cooperative bid, cost increases of at least 5% were anticipated. Last year, the cost was $68 per ton for surface, $66 per ton for binder, and $175 per ton for cold patch. Participating in the joint-bid allowed for economies of scale, resulting in a small increase of 4.5% this year for surface and binder, which are the most-used materials. There was no increase for cold patch. BUDGET IMPACT: Funds have been appropriated in the 2026 Capital Improvement Program and the Page 113 of 141 Operating Budget to accommodate these material purchases. RECOMMENDATION: Staff recommends awarding the contract to Builders Asphalt to purchase asphalt surface, binder, and cold patch for the 2026 season. ACTION REQUIRED: Motion to award the contract to Builders Asphalt, LLC of Hillside, Illinois to purchase asphalt surface, binder, and cold patch for the 2026 season. ATTACHMENTS: 1. 2026 Roadway Maintenance Materials Bid Tab 2. Builders Asphalt Bid Page 114 of 141  Page 115 of 141 I e\J o,J a U : i T.E 3E F F.= > a, 4L'= i \n rt- 9 n- -.*>_?Z ., _- -r! dJ 5F ; 4 o o0 q) F] I i a o - EEE;Ti = - ^l) t bo E'E!€--el :3SEiE= nt z_ 548*-a ) 2 a t=o .a aa o0 r,r c6 a a; E u,lu =9 --!.r .+ E.IE;' = - a v^ !s.- E 0) = ^- 8 ;-=i:EtB:- a. o 6 z ?--Z a) '1+. Vi l* .98 o-6 a9, -i -E q=.$ ob.E F.tq) 4th) ?- 8 EdI E.1g iE 8 9.4 ()liE iI- 9i & ar- -- a 14 .tt J .yo iJr== n-a<= bO a ;!< Z a-Yri< l69r rr C < ,'l !.1 >.=\DD irEls Fr E o 11 trc cI x4 oZd E:E =t.-= a d dEF> <,(!Zar Ir-4- /^.Y-le g!iiiE a A vl) ),= l)> ^^ .- Vi -s :coz6- tr-9 -,q U> .>i \J1'1 <Ee c9 <i.! *E )iao io9 -<a s I?:i *,2 ^-a 9oo ' < .Jr ,:=Z= -t^ \i- E(! \o N aAvV. !;iuYI -'C! ^ .a) <) .-_ I + N -E:4.=; d- -S ::> Fr i.i>= b1.- 4- or! l!(.l _)O -= e9 ;- otr9 E o.) o, aE EE ;99 :!, ;60--c aH 5c o ooP Q cbo O J tr -2 -a oL E.. J ao .o- srE rc ii 9^ o(! a- t- t/ zn = '= Page 116 of 141  VII.D.4 Consider a Motion Authorizing the Village Manager to Directly Solicit Bids for Electrical Energy and Execute Agreements with Third Party Power Suppliers BACKGROUND: In 2007, the deregulation of the electrical industry in Illinois was completed with the separation of power suppliers from power distributors. In northern Illinois, this essentially meant that Commonwealth Edison (ComEd) would no longer be the sole provider of power to homes and businesses. The Village opted to join the Northern Illinois Municipal Electric Cooperative (NIMEC) in 2007 and then in 2009 opted to separately bid out our energy on our own. The Village's load profiles were found advantageous to power suppliers when not merged with less desirable profiles or municipalities which are lower total power consumers. The Village obtained favorable rates and entered into a two-year agreement for 2009- 2011 and biannual contracts again in 2013, 2015, 2017, 2019, 2021, 2023 and 2025. Our current energy only rates are 4.73 cents per kilowatt hour for facilities and 3.69 cents per kilowatt hour for street lighting, which is well below the default rate, if not competitively bid. The futures market for 2027 now looks favorable and thus we recommend testing the marketplace. This year, Staff is again recommending we seek bids to extend electric power service beyond our current contract set to expire in the first half of 2027. If we do nothing, our street light energy costs will automatically default to the ComEd hourly rate which would average higher than our current rates and those anticipated through an independent bid process. KEY ISSUES: • Bids would be taken from a third-party supplier in February of 2026. • The proposed agreements will run from May 2027 to May 2029. • Soliciting and obtaining bids does not commit the Village to either accept the rate or to pay any penalties. • The Village will still have the option of going with the ICC/ComEd rate if bid results are unfavorable. • Similar to the bond market, electric rates will vary from day-to-day, if not from hour-to-hour. Once a rate is received, the Village will have to execute a contract within a 3-to-4-hour time period. Accordingly, the Village Manager would need the authority to execute a contract with a third-party supplier if the rate received is deemed to be in the best interest of the Village. • It is proposed to bid certain facilities as one bid package and streetlights in another bid package to tailor preferred load profiles. Page 117 of 141 BUDGET IMPACT: No impact for the 2025 budget but the potential to lower long term costs and bring budgetary certainty. RECOMMENDATION: Authorize the Village Manager to directly solicit bids for electrical energy, as well as executing contracts with third party power suppliers if it is in the best interest of the Village to do so. ACTION REQUIRED: Motion authorizing the Village Manager to directly solicit bids for electrical energy, as well as executing contracts with third party power suppliers if, in his opinion, it is in the best interest of the Village to do so. ATTACHMENTS: None Page 118 of 141  IX.A Consider a Motion Approving a Waiver of the Village of Palatine's Sound Amplification Ordinance for the St. Pat's Post Parade Event on March 14, 2026 at Tap House Grill, 56 W. Wilson Street BACKGROUND: Tap House Grill is proposing to host a St. Pat's Post Parade event on Saturday, March 14, 2026. The event will be held in a portion of the Tap House Grill parking lot on Saturday from 9 AM - 9 PM. There will be live music and DJ and Irish-themed food and beer. KEY ISSUES: • The proposed event will consist of a tent (40' x 80') and a small stage area. The tent would be located in the parking lot on the east side of the building. The parking lot will be closed Friday, March 13, at 9 AM and reopen on Monday, March 16, at 12 PM. • The proposed event will only be on Saturday, the same as the past couple of years. The sound amplification would end at 9:00 p.m. Saturday night. BUDGET IMPACT: N/A RECOMMENDATION: Staff recommends action at the discretion of the Village Council. ACTION REQUIRED: Action is at the discretion of the Village Council. ATTACHMENTS: None Page 119 of 141  IX.B Consider an Ordinance Approving a Special Use Transfer to Permit the Continued Operation of Durty Nellies Irish Pub at 180 N. Smith Street BACKGROUND: The current Special Use for Durty Nellies was originally approved in 2002 and issued to Mark Dolezal as the owner. The present request is to transfer the Special Use to the business, D. Nellies Properties, LLC and requesting approval of the following: Transfer of Special Use #O-147-02 to permit the continued operation of Durty Nellies at 180 N. Smith Street. KEY ISSUES: • The Subject Property, zoned Planned Development, contains the existing Durty Nellies restaurant and related improvements. The Special Use was initially approved in 2002 and amended in 2011. • The business hours, operations, and floor plan will remain the same. BUDGET IMPACT: N/A RECOMMENDATION: Staff recommends approval of the Special Use Transfer at 180 N. Smith Street. ACTION REQUIRED: A motion to approve the Special Use Transfer of Ordinance #O-147-02 to D. Nellies Properties, LLC to permit the continued operation of Durty Nellies at 180 N. Smith Street. ATTACHMENTS: None Page 120 of 141  IX.C Consider an Ordinance Granting a Special Use Amendment to Permit the Expansion of the Existing Medical Office at 311 E. Northwest Highway BACKGROUND: The Petitioner is proposing to expand the existing physical therapy office into a unoccupied adjacent tenant space. Therefore, the petitioner is requesting approval of the following: Special Use amendment to Ordinance #O-116-23 to permit the expansion of a Medical office at the Subject Property. KEY ISSUES: • The Subject Property is zoned B-2 General Business District. The expanded tenant space is approximately 1,789 sq. feet, in addition to the existing underlying medical office area of approximately 4,000 square feet. • The existing medical office (physical therapy) was granted Special Use approval (#O-116-23) in October 2023 and has occupied the space since that time. Prior to occupying its current location, the Petitioner operated the same medical use beginning in 2018 at another location on Northwest Highway. • The daily number of clients served will not change as part of the expansion, but will provide larger office and physical therapy areas for the use. The business intends to maintain the current hours of operation, services offered, and staffing counts. The applicant has stated a need for additional space for the practice. • Clinic hours are: o Monday -Thursday: 7 AM to 7 PM o Friday: 7 AM to 5 PM o Saturday & Sunday: Closed • The required parking remains the same for both the previous tenant and the proposed medical office expansion. Therefore, there are no additional code- related parking requirements or zoning relief necessary to accommodate the expansion. BUDGET IMPACT: N/A RECOMMENDATION: Public Hearing: Planning & Zoning Commission (PZC) meeting on January 27, 2026. Residents testifying: None. Page 121 of 141 Vote: The PZC voted unanimously to approve the Special Use and Staff concurs. ACTION REQUIRED: Motion to approve an ordinance granting a Special use Amendment to permit the expansion of an existing Medical Office at 311 E. Northwest Highway. ATTACHMENTS: None Page 122 of 141  IX.D Consider an Ordinance Granting a Variation for a Fence in the Side Yard Abutting a Street Yard at 158 N. Maple Street BACKGROUND: The Petitioners initially requested to install a 5-foot-tall solid fence in the side yard abutting a street (Wood Street), with a 0-foot setback and without the required landscaping. Through the initial review, the plans were amended to include a 6-foot tall solid fence, with a 3-foot setback from the side yard abutting a street lot line and a landscaping plan, which was reviewed by the Planning and Zoning Commission at the Public Hearing. Subsequent to the Planning and Zoning Commission meeting, the Petitioner again amended the proposed plans to reduce the height to 5-feet and revised the fence elevation to provide a more open style fence. Therefore, the Petitioners are now requesting approval of the following: Variation for a 5-foot tall fence to be set back 3 feet from a side lot line abutting a street, instead of the minimum required 5-foot setback. KEY ISSUES: • The Subject Property is zoned R-2 Single-Family and located on the southwestern corner of Wood Street and Maple Avenue. The Petitioners recently occupied the newly constructed home and have applied for zoning relief to allow the proposed fence. • The initial application did not include landscaping and was included as part of the public notice. The Petitioners have since revised the plans to include landscaping and, therefore, that variation was further removed from consideration. • Following the Planning & Zoning Commission meeting, the Petitioners revised their application and are now proposing a 5-foot-tall fence, with a revised elevation. The originally proposed setback of 3 feet is maintained. The application reviewed by the Planning & Zoning Commission on January 27, 2026, requested to construct a 6-foot-tall solid cedar fence, including landscaping, 3 feet from the side lot line abutting Wood Street. • Pursuant to 6.03(b)(4)(d)(ii) of the Village of Palatine Zoning Code - the following standards are established for fences in a side yard abutting a street, abutting another side yard: o Fences are required to be set back at a minimum distance of 5 feet from the lot line. o Landscaping is required for fences that are set back 10 feet or less from the lot line. o Landscaping must be a minimum of 36 inches in height and is subject to Planning and Zoning Department review. • Upon review of the surrounding area, fences abutting the street and near to the lot line are open-style, and below 6 feet in height. Page 123 of 141  • In 2024, the Subject Property was granted a Special Use to permit a 15-foot setback from the side yard lot line abutting the street (Wood Street) instead of the required setback of 20 feet for the R-2 zoning district. • Per the Petitioners' application, the existing parkway (7 feet) along Wood Street establishes a sufficient setback between the fence and the sidewalk. The sidewalk location results in an atypical parkway design. The sidewalk immediately abuts the street as there is no landscaping buffer separating it from the curb edge. The narrative also states that the proposed fence will reduce vehicle headlight glare projecting upon the lot from vehicles exiting the Groves of Palatine subdivision. The Petitioners submitted materials visualizing the light impacts. BUDGET IMPACT: N/A RECOMMENDATION: Public Hearing: Planning & Zoning Commission (PZC) meeting on January 27, 2026. Residents testifying: None. Vote: The PZC voted 4-3, recommending approval of the Variation. Letters of support and one email objection were also submitted. While staff had recommended denial, with the reduced height to 5 feet, fence elevation revision to a semi-open style and landscaping, Staff now recommends action at the Village Council's discretion. ACTION REQUIRED: Motion to approve an ordinance granting a Variation to permit a fence in a side yard abutting a street at 158 N. Maple Street. ATTACHMENTS: None Page 124 of 141  IX.E Consider a Motion to Approve the Temporary Closure of Public Streets and Waiver of Fees All Related to the Jaycees' Proposed 2026 Hometown Fest BACKGROUND: The Palatine Jaycees are planning to hold their annual Hometown Fest from Wednesday, July 1 - Sunday, July 5, 2026. This festival is the Jaycees' largest fundraiser of the year, with proceeds going directly back to the community through the many programs they sponsor. The proposed festival hours are as follows: • Wednesday, July 1: 5 PM - 11 PM (no alcohol served) • Thursday, July 2: 5 PM - 11 PM (Special Needs Carnival) • Friday, July 3: Noon - 11 PM (Fireworks at 9:30 PM) • Saturday, July 4: Noon - 11 PM (Parade Kicks Off at 11 AM) • Sunday, July 5: Noon - 5 PM KEY ISSUES: 1. The Jaycees are requesting approval of the following: o Waiver of fees for Village services, permits, and licenses. o Temporary closure of Wood Street, between Mozart Street and Oak Street, from Monday, June 29 (5 PM) - Sunday, July 5 for the carnival. This approval would be subject to access being maintained to the Village Hall and Park District facilities throughout the event. o Carnival Setup will begin on Monday evening, June 29th and tear down will start Sunday afternoon, July 5th and conclude on Monday, July 6th. o Temporary closure of streets on Saturday, July 4th for the parade. o The proposed event hours are consistent with what was approved by the Palatine Park District at their December 8, 2025 Board Meeting. 2. The Sanborn School parking lot will be closed starting Sunday, June 28th for carnival equipment arrival and set-up. The school and Park District have approved this closure. 3. Any requested overnight security from the Palatine Police Department will be billed and paid for by the Jaycees. BUDGET IMPACT: RECOMMENDATION: Page 125 of 141 Staff recommends action at the discretion of the Village Council. ACTION REQUIRED: Approve a motion for the Temporary Closure of Public Streets and Waiver of Fees All Related to the Jaycees' Proposed 2026 Hometown Fest. ATTACHMENTS: None Page 126 of 141  IX.F Consider a Motion to Approve the Temporary Closure of Streets for the Palatine St. Patrick's Parade on Saturday, March 14, 2026 BACKGROUND: The Petitioner, Vicarious Multimedia, wishes to hold their annual Palatine St. Patrick’s Parade event on Saturday, March 14, 2026. Parade setup would begin at 6 AM and the parade would kick off at 11 AM. KEY ISSUES: • The event organizer, along with downtown local business sponsors, wish to hold the Palatine St. Patrick’s Parade between Village Hall and Wood and Smith Streets and are seeking approval for the temporary closure of streets for staging as well as for the parade route. • Staging for the parade would occur along Oak Street (in the school driveway and the St. Paul United Church parking lot). The proposed route is west on Wood Street (from Village Hall), then north on Smith Street, ending at Colfax Street. This is similar to the route used in past years. • The event organizers are in the process of seeking approval from both the St. Paul United Church of Christ and School District 15 (Sanborn School) to utilize their properties for staging. • Vicarious Multimedia is working with sponsors and businesses in the downtown (Durty Nellie's, JL's Pizza & Sports Bar, Tap House Grill and TJ Obriens Bar & Grill). Staff is recommending that the Village cover 50% of the overtime costs for any Police services for the event. The event organizer, with sponsors, would cover the other 50%. It is anticipated that the 50% cost will be approximately $900. • In addition, a draft list of conditions has been prepared, which includes the requirement for Vicarious Multimedia to reimburse the Village for 50% of any Police/Fire/Public Works services for the event. Additionally, the Village Manager shall have the authority to cancel the parade in the event of inclement weather. • The event organizer is requesting to waive the Usage Fee for the use of public streets (ROW) as this event is not generating any profit and is designed for the community. BUDGET IMPACT: RECOMMENDATION: Action is at the discretion of the Village Council. ACTION REQUIRED: Motion to approve the temporary closure of streets for the 'Palatine St. Patrick's Parade' Page 127 of 141 on Saturday, March 14, 2026, waiver of 50% of the police overtime expenses and waiver of the public street usage fee. ATTACHMENTS: None Page 128 of 141  IX.G Consider a Motion Designating the Village Council as the Public Hearing Body for the Proposed Recodification of the Palatine Code of Ordinances, Including Appendix A: Zoning Ordinance and Appendix B: Subdivision, Site Development, and Floodplain Regulations BACKGROUND: Pursuant to Illinois Statute 50 ILCS 220/2, the Village Council is authorized to codify and publish ordinances that have the force and effect of law for the Village of Palatine, arranged into a comprehensive system commonly referred to as the Palatine Code of Ordinances. Village staff have spent the last five or more years updating each chapter of the Code of Ordinances. Since the last recodification was completed in 1976, the Village was due for a recodification, which is generally recommended every ten years. As part of the 2024 budget, the Village Council approved funding for a comprehensive recodification project, anticipated to take 18 to 24 months to complete. The project commenced in April 2024 and is expected to be completed in March 2026, with the Council's vote on approval. KEY ISSUES: • Staff anticipates bringing the recodified Code of Ordinances, including Appendix A and Appendix B, before the Village Council on March 2 for consideration and approval. The Code recently underwent a comprehensive recodification process to reorganize, update, and modernize local laws and regulations, improve clarity, and eliminate inconsistencies. • Included in the recodification were changes to the Zoning Ordinance. Pursuant to Section 14.06 of the Zoning Ordinance, any proposed amendment requires a public hearing. • The proposed amendments to Appendix A – Zoning Ordinance include relocating certain sections from Appendix A into the Code of Ordinances. These sections address administrative procedures rather than zoning regulations and are more appropriately housed within the Code of Ordinances. In conjunction with the ongoing recodification of the Palatine Code of Ordinances, the existing Appendix A – Zoning Ordinance will be repealed and replaced in its entirety with a newly recodified Appendix A – Zoning Ordinance. BUDGET IMPACT: N/A Page 129 of 141 RECOMMENDATION: Staff recommends Council designate Village Council as the public hearing body for the proposed recodification of the Palatine Code of Ordinances, Including Appendix A: Zoning Ordinance and Appendix B: Subdivision, Site Development, and Floodplain Regulations. ACTION REQUIRED: Designate Village Council as the public hearing body for the proposed recodification of the Palatine Code of Ordinances, Including Appendix A: Zoning Ordinance and Appendix B: Subdivision, Site Development, and Floodplain Regulations. ATTACHMENTS: None Page 130 of 141  IX.H Consider a Motion to Award a Contract for the 2026 Street Resurfacing Program BACKGROUND: On a yearly basis, the Village of Palatine undertakes a street resurfacing program designed to achieve the Village’s stated goal of having all streets at the “good” level as defined by the COE-APWA Micro Paver Program. Thirty-nine (39) sections of streets were identified for resurfacing, totaling approximately 5.9 miles. In addition, the proposed work includes inlet repairs, sidewalk replacement for ADA accessible ramps, curb/gutter replacement, along with base course repairs. KEY ISSUES: • The street resurfacing program’s major funding source is the State Motor Fuel Tax (MFT) fund. Thus, bidding and contract awards must be in accordance with IDOT procedures. • On Tuesday, January 20, 2026, six bids were received that were properly prepared, with affidavits completed and signatures executed, and therefore found to be compliant. • The 2026 contractual program budget is $3,640,000. The low bid for the contractual resurfacing work is 18.1% under the 2026 Adopted Budget. • Builders Paving, LLC of Hillside, Illinois submitted the lowest compliant bid in the amount of $2,980,188. BUDGET IMPACT: Funds have been budgeted in the 2026 Capital Improvement Program. The low compliant bid will result in savings of approximately $660,000. RECOMMENDATION: Staff recommends that the contract for the 2026 Street Resurfacing Program be awarded to Builders Paving, LLC of Hillside, Illinois in the amount of $2,980,188. ACTION REQUIRED: Motion to award the contract for the 2026 Street Resurfacing Program to Builders Paving, LLC of Hillside, Illinois in the amount of $2,980,188. ATTACHMENTS: None Page 131 of 141  IX.I Consider a Supplemental Resolution Appropriating $321,288 of Motor Fuel Tax Funds for the 2025 Street Resurfacing Program BACKGROUND: Approximately 7.44 miles of local roadway were improved as part of the 2025 Street Resurfacing Program. The scope of work included pavement resurfacing, patching, curb and gutter replacement, sidewalk replacement, drainage structure repairs, and pavement markings. These improvements were completed in Summer of 2025. During the final close-out paperwork process, it was identified that the original Motor Fuel Tax (MFT) resolution approved by Council did not fully align with the actual expenditures incurred for the project. The Illinois Department of Transportation (IDOT) requires that all MFT funded expenditures be supported by an approved resolution reflecting the correct amounts. KEY ISSUES: • This proposed resolution appropriates an additional $321,288 to reconcile the previously approved funding with the final project costs. • Approval of this resolution will allow the Village to remain in compliance with IDOT requirements and properly document the use of MFT funds for work that has already been completed. BUDGET IMPACT: N/A RECOMMENDATION: Staff recommends that the supplemental resolution appropriating $321,288 of Motor Fuel Tax funds for the 2025 Street Resurfacing Program be approved. ACTION REQUIRED: Motion to approve the supplemental resolution appropriating $321,288 of Motor Fuel Tax funds for the 2025 Street Resurfacing Program. ATTACHMENTS: None Page 132 of 141  IX.J Consider a Motion to Approve the Purchase of Asphalt Surface, Binder, and Cold Patch in 2026 BACKGROUND: The Village typically uses approximately 7,000 tons of hot-mix asphalt surface course in an average year. The bulk of it is used during the annual in-house street resurfacing program. Twenty-eight sections of streets were identified to be resurfaced in-house, totaling approximately 5.31 miles. Asphalt surface and binder course are also used for water main break restoration and deep cut patching. Unique paving material (UPM), also known as cold patch, is used for patching during the winter when temperatures are too cold to use hot-mix. The award of this contract supports the in-house resurfacing of 28 streets. KEY ISSUES: • The Village participated in a joint bid for roadway maintenance materials coordinated with the Village of Arlington Heights. • On Wednesday, January 7, 2026, two bids were received and opened by the Village of Arlington Heights. The low responsive and responsible bidder was Builders Asphalt, LLC of Hillside, Illinois. • Raw material costs are not the only item considered when evaluating the bid. Mileage from the individual asphalt plants to the Public Works facility was considered when evaluating the bids. A multiplier of $2.16 per ton per mile was added to the unit prices based on average heavy-duty truck operation rates. The plants range in distance from 9.6 to 24.7 miles, adding $20.74 up to $53.35 to the unit prices. While Builders Asphalt had the highest unit price of the bidders, their three plants are the closest to Public Works, thus making them the lowest bidder after factoring in the mileage multiplier. • Builders Asphalt unit prices are $71 per ton for surface, $69 per ton for binder, and $175 per ton for cold patch. • Based on the streets to be resurfaced in-house this year and average amounts used for routine repairs, Staff anticipates using approximately 7,000 tons of hot- mix asphalt surface course, 1,000 tons of hot-mix asphalt binder course, and 100 tons of UPM cold patch, amounting to $583,500. • But for this cooperative bid, cost increases of at least 5% were anticipated. Last year, the cost was $68 per ton for surface, $66 per ton for binder, and $175 per ton for cold patch. Participating in the joint-bid allowed for economies of scale, resulting in a small increase of 4.5% this year for surface and binder, which are the most-used materials. There was no increase for cold patch. BUDGET IMPACT: Funds have been appropriated in the 2026 Capital Improvement Program and the Page 133 of 141 Operating Budget to accommodate these material purchases. RECOMMENDATION: Staff recommends awarding the contract to Builders Asphalt to purchase asphalt surface, binder, and cold patch for the 2026 season. ACTION REQUIRED: Motion to award the contract to Builders Asphalt, LLC of Hillside, Illinois to purchase asphalt surface, binder, and cold patch for the 2026 season. ATTACHMENTS: None Page 134 of 141  IX.K Consider a Motion Authorizing the Village Manager to Request Proposals for Electrical Power and to Enter into Agreements BACKGROUND: In 2007, the deregulation of the electrical industry in Illinois was completed with the separation of power suppliers from power distributors. In northern Illinois, this essentially meant that Commonwealth Edison (ComEd) would no longer be the sole provider of power to homes and businesses. The Village opted to join the Northern Illinois Municipal Electric Cooperative (NIMEC) in 2007 and then in 2009 opted to separately bid out our energy on our own. The Village's load profiles were found advantageous to power suppliers when not merged with less desirable profiles or municipalities which are lower total power consumers. The Village obtained favorable rates and entered into a two-year agreement for 2009- 2011 and biannual contracts again in 2013, 2015, 2017, 2019, 2021, 2023 and 2025. Our current energy only rates are 4.73 cents per kilowatt hour for facilities and 3.69 cents per kilowatt hour for street lighting, which is well below the default rate, if not competitively bid. The futures market for 2027 now looks favorable and thus we recommend testing the marketplace. This year, Staff is again recommending we seek bids to extend electric power service beyond our current contract set to expire in the first half of 2027. If we do nothing, our street light energy costs will automatically default to the ComEd hourly rate which would average higher than our current rates and those anticipated through an independent bid process. KEY ISSUES: • Bids would be taken from a third-party supplier in February of 2026. • The proposed agreements will run from May 2027 to May 2029. • Soliciting and obtaining bids does not commit the Village to either accept the rate or to pay any penalties. • The Village will still have the option of going with the ICC/ComEd rate if bid results are unfavorable. • Similar to the bond market, electric rates will vary from day-to-day, if not from hour-to-hour. Once a rate is received, the Village will have to execute a contract within a 3-to-4-hour time period. Accordingly, the Village Manager would need the authority to execute a contract with a third-party supplier if the rate received is deemed to be in the best interest of the Village. • It is proposed to bid certain facilities as one bid package and streetlights in another bid package to tailor preferred load profiles. Page 135 of 141 BUDGET IMPACT: No impact for the 2025 budget but the potential to lower long term costs and bring budgetary certainty. RECOMMENDATION: Authorize the Village Manager to directly solicit bids for electrical energy, as well as executing contracts with third party power suppliers if it is in the best interest of the Village to do so. ACTION REQUIRED: Motion authorizing the Village Manager to request proposals for electrical power and to enter into agreements ATTACHMENTS: None Page 136 of 141  IX.L Consider a Resolution Approving a Planned Development Security Deposit Reduction for Slade Street Crossing BACKGROUND: Slade Street Crossing is a 5-lot single-family residential planned development that was approved in March, 2024. In addition to the Public Improvements' Security Deposit, all residential planned developments are required to submit a Planned Development security deposit of $10,000/unit to ensure the completion of each home site. The Planned Development security deposit is maintained until the Certificate of Occupancy is issued for each dwelling unit. An additional two homes received their Certificates of Occupancy (4 out of the 5 lots). Thus, the Petitioner is requesting approval of the following: A $20,000 Planned Development Security Deposit Reduction for Slade Street Crossing. KEY ISSUES: • As required by Code, a $50,000 Planned Development Security Deposit was submitted to the Village to either ensure the completion of each home (5 total) or to restore the site, if the developer did not complete the construction of the homes. • An additional two homes have been recently completed (4 of 5 total) and received Certificates of Occupancy. • After the requested reduction, the Village still retains both the remaining $10,000 Security Deposit for the final home and the remaining Public Improvements' Security Deposit. BUDGET IMPACT: NA RECOMMENDATION: Staff recommends approval of the requested Planned Development Security Deposit reduction. ACTION REQUIRED: A motion to approve a resolution granting a Planned Development Security Deposit Reduction for the Slade Street Crossing Subdivision. ATTACHMENTS: 1. Aerial Map 2. RES SLADE ST PD SD reduction Page 137 of 141 Page 138 of 141  Slade Street Crossing Legend 0 50 100 Print Date: 7/28/2025 Notes ft Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground. Page 139 of 141  RESOLUTION NO. _____________ RESOLUTION AUTHORIZING A REDUCTION OF A PLANNED DEVELOPMENT SECURITY DEPOSIT FOR SLADE STREET CROSSING SUBDIVISION, PURSUANT TO THE VILLAGE OF PALATINE MUNICIPAL CODE, APPENDIX A, PLANNED DEVELOPMENT, SECTION 13.07 WHEREAS, on the 11th day of March, 2024, GWR Enterprises LLC for good and valuable consideration agreed to complete the construction of each single-family home in the Slade Street Crossing Subdivision; and WHEREAS, pursuant to Section 13.07 of Appendix A of the Palatine Municipal Code, an owner or developer of a Planned Development is required to deposit certain security or evidence thereof with the Village of Palatine to guarantee the completion or removal and restoration of any incomplete dwelling unit (s) of ; and WHEREAS, in the matter of the Slade Street Crossing Subdivision, located at 37 N. Plum Grove Road, a Planned Development Security Deposit in the amount of $50,000 was deposited with the Village of Palatine on the 11th day of March 2024 to ensure the completion or removal and restoration of a dwelling unit (s); and the Village of Palatine has issued Certificates of Occupancy for the homes at 8 and 12 E. Slade Street, said security deposit may be reduced by $20,000 ($10,000/unit), with $10,000 remaining to secure the completion of the remaining one home in Slade Street Crossing . Page 140 of 141 RESOLUTION NO. Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Village of Palatine that: SECTION 1: Approval pursuant to the Palatine Municipal Code, Appendix A Section 13.07 be and is hereby granted for the completed homesites having a value of $20,000 and the Planned Development Letter of credit is hereby reduced to $10,000. PASSED: This _________ day of_________________, 2026. AYES:________ NAYS:________ABSENT:________PASS:________ ________________________________ Mayor ATTESTED and FILED in the Office of the Village Clerk this __________ day of _________________, 2026. ________________________________ Village Clerk Page 141 of 141