Creative Portland Corporation

P.O. Box 4675 | Portland, ME | 04112 | 207-370-4784 Board of Directors Meeting Wednesday, February 5, 2025 3:30 PM Join Zoom Meeting https://us02web.zoom.us/j/86863090990 Meeting ID: 868 6309 0990 --- One tap mobile +13092053325,,86863090990# US +13126266799,,86863090990# US (Chicago) --- Dial by your location • +1 309 205 3325 US • +1 312 626 6799 US (Chicago) • +1 646 558 8656 US (New York) • +1 646 931 3860 US • +1 301 715 8592 US (Washington DC) • +1 305 224 1968 US • +1 564 217 2000 US • +1 669 444 9171 US • +1 669 900 9128 US (San Jose) • +1 689 278 1000 US • +1 719 359 4580 US • +1 253 205 0468 US • +1 253 215 8782 US (Tacoma) • +1 346 248 7799 US (Houston) • +1 360 209 5623 US • +1 386 347 5053 US • +1 507 473 4847 US Meeting ID: 868 6309 0990 Find your local number: https://us02web.zoom.us/u/kbVUr2woeN Page 1  AGENDA 1. Welcome and President's Comments 2. Consent Agenda A. January Minutes (see attachment) B. January Financing (see attachment) VOTE: to accept consent agenda 3. Board Business - Part 1 A. Welcome Zsofia McMullin, new Board Member (Board Intros) 4. Executive Director Update A. a. Staff & Program Policies b. FFAW Feb 7th c. Feb 14th e-blast fundraising drive d. Monday Morning Drop By Report (February 3 with Justin Alfond) e. CP Gallery 2025 - OPEN CALL for 8th juried show, "Acceptance" f. Music Festivals & Music Venue Updates 5. Board Business - Part 2 A. a. Tentative dates for Spring Retreat b. March 10th City Council Workshop prep c. Board Share 6. FY25 Board Meetings: April 2, May 7 & June 4, 2025 Page 2  Creative Portland Board Meeting Minutes Wednesday, January 8, 2025 via ZOOM Attendance: Board Members: Kate Anker (Immediate Past President), David Brenerman,Tae Chong, Gib Foltz, Eliza Ginn, Lindsay Hancock, Clare E. Hannan (Vice President), Herb Ivy (President), Dinah Minot (Assistant Secretary), Dawn Reshen-Doty (Treasurer), Matt Schwach (Secretary), and Greg Watson (ex officio) Staff: Dinah Minot; Walks Tall Keith Absent:Kirstie Archambault, Lucy Comaskey, Daniel Minter, Councilor Regina Phillips 1. Welcome & President’s Comments (Herb Ivy presiding) (3:33pm) Herb welcomed everyone to our January board meeting. Plan to discuss fundraising and retreat ideas. 2. Consent Agenda at 3:34pm (November Minutes and December Financials)​ ACTION: Vote to approve Consent Agenda: Unanimously approved. Motioned by Dawn Reshen-Doty, Second by Kate Anker. 3. Executive Director Update (3:34pm - 4:20pm)​ General ●​ Dinah is in California and informed us that she is safe from the wildfires. ●​ Kirstie shared a draft of a blog for self guided tours for Visit Portland. ●​ Creative Portland Workshop with the City Council is scheduled for March 10. ●​ We will be also be doing a separate presentation for the Visit Portland board. TBD ●​ We will hold space for advocacy committees. ●​ We hired a new Graphic Designer / Outreach Coordinator. Their name is Midori Morrow. ​ Fundraising ●​ We had our fall campaign. It did not meet our goal of $30,000. ●​ Reminder to board members, please donate for our board challenge. Grants ●​ We will pursue the Bloomberg Asphalt grant next year. Hopefully 100K - a match of 50K ●​ Other grants of interest: ○​ NEA Our Town and Arts Project ○​ Maine Office of Tourism (MOT) Marketing Enterprise ○​ Other grant opportunities we are researching and exploring. Programming ●​ 3500 downloads to date. Website gaining traction. App tech updates will be done by contractor Skye Priestley, previously employed by Yarn. Page 3  ●​ Discussed 2025 Creative Portland gallery exhibit ○​ Theme and title tbd around the topic of Resilience. ○​ Gib will represent CP Board along with Dinah and four other community leaders/stakeholders (reps from Notch8 Gallery, volunteer Lisa Prickett, Casco Bay Artisans, 82 Parris). ○​ Open call will be released in the February and March newsletter. ●​ January 6, 2025 Monday Morning Drop By was a success. ●​ Special thanks to Matt and Clare hosting. ○​ 25+ attendance, mostly artists. ○​ Maine Arts Commission grant info session with Eli Cabanas. ○​ Discussed workshops through NEFA ●​ January First Friday Art Walk was slow, but it was very cold that day. Sustainability ●​ Creative Portland will have a City Council workshop on March 10, 2025. Dinah wants to present a powerpoint and a brief sizzle reel - then have points of discussion afterwards. ●​ We will have a small committee meeting to discuss the March 10 workshop. Ideas from the committee meeting will be brought to the board at our next meeting in February. ●​ Board retreat in the Spring will focus on sustainability. 4. Board Business & Volunteer Discussion (4:20pm-4:58pm) Board Retreat ●​ Will likely be a half day event. ●​ The group agreed on discussing: ○​ Sustainability ○​ Structure of Creative Portland ○​ Aligning CP with tourism sector ○​ Board Recruitment ○​ Program Development ○​ Succession Plan Fundraising ●​ Discussed fundraising strategies - tackle at the retreat. ●​ Promote ourselves as convenors / advocates as well as promote programs. General ●​ Tae diiscussed the decline in tourism / changes in tourist demographics. ●​ We will be doing a presentation for the Visit Portland board. TBD ●​ Board recruitment: were still looking for a lawyer and fundraiser. Motion to adjourn by Herb Ivy, second by Clare Hannan. Approved unanimously. Adjourned at 4:58pm. Meeting minutes submitted by Walks Tall Keith. Page 4 Accrual Basis Creative Portland Statement of Activity Profit & Loss Budget vs. Actual July through January 2025 Full FY25 $ Over % of Total Jul - Jan 25 Budget Budget Budget Ordinary Income/Expense Income 4100 · Operations (unrestricted) 115,200 242,300 -127,100 47.54% 4200 · Programs 7,500 45,000 -37,500 16.67% Total Income 122,700 287,300 -164,600 42.71% Cost of Goods Sold 5000 · Cost of Programs 14,393 47,500 -33,107 30.3% Total COGS 14,393 47,500 -33,107 30.3% Gross Profit 108,307 239,800 -131,493 45.17% Expense 6000 · Marketing 838 7,250 -6,412 11.56% 6100 · Personnel 95,834 170,900 -75,066 56.08% 6200 · Occupancy Expenses 4,334 7,800 -3,466 55.57% 6300 · Travel 0 3,000 -3,000 0.0% 6500 · Professional Services 6,010 34,600 -28,590 17.37% 6600 · Operating Expenses 5,735 15,290 -9,555 37.51% Total Expense 112,751 238,840 -126,089 47.21% Net Ordinary Income (4,444) 960 -5,404 -462.98% Other Income/Expense Other Income 7000 · Other Income-Expense 53 50 3 106.32% Total Other Income 53 50 3 106.32% Net Other Income 53 50 3 106.32% Net Income (4,391) 1,010 -5,401 -434.78% Page 1 of 2 Page 5 Accrual Basis Creative Portland Statement of Financial Position As of January 31, 2025 Dec 31, 24 Nov 30, 24 $ Change % Change ASSETS Current Assets Checking/Savings 1010 · Creative Portland Checking 79,322 41,092 38,229 93.0% 1011 · GSB Savings 5265 90,545 90,537 8 0.0% 1015 · Petty Cash 1,558 1,258 300 23.9% Total Checking/Savings 171,424 132,887 38,537 29.0% Other Current Assets 1220 · Other Receivable - 2,930 (2,930) -100.0% Total Other Current Assets - 2,930 (2,930) -100.0% Total Current Assets 171,424 135,817 35,607 26.2% Fixed Assets 1400 · Fixed Assets 35,796 36,097 (300) -0.8% Total Fixed Assets 35,796 36,097 (300) -0.8% TOTAL ASSETS 207,220 171,914 35,307 20.5% LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 · Accounts Payable 591 - 591 100.0% Total Accounts Payable 591 - 591 100.0% Other Current Liabilities 2500 · Fiscal Sponsorship Liability 67,496 67,496 - 0.0% Total Other Current Liabilities 67,496 67,496 - 0.0% Total Current Liabilities 68,087 67,496 591 0.9% Total Liabilities 68,087 67,496 591 0.9% Equity 3100 · Unrest'd Net Assets 143,524 143,524 - 0.0% Net Income (4,391) (39,107) 34,715 88.8% Total Equity 139,133 104,418 34,715 33.2% TOTAL LIABILITIES & EQUITY 207,220 171,914 35,307 20.5% Page 2 of 2 Page 6