Creative Portland Corporation

P.O. Box 4675 | Portland, ME | 04112 | 207-370-4784 Board of Directors Meeting Wednesday, April 2, 2025 3:30 PM Via Google Meet AGENDA 1. Welcome and President's Comments 2. Consent Agenda A. February Minutes (see attachment) B. February Financials (see attachment) VOTE: to accept Consent Agenda 3. Executive Director Update A. FFAW April 4 B. Monday Morning Drop By (April 7) C. CP Gallery 2025 - 14 Artists selected for "Acceptance" May 1st reception D. Hear Here 3 - September 7, 2025 E. Grant Pursuits (Roy Hunt, MCF & MAC) F. CP APP update G. Staff Update 4. Board Business A. Spring Retreat - May 28, 12-6pm B. June 23 - City Council Workshop prep C. Board Share 5. Live Nation Proposal Discussion A. Statement sent to Planning Board 6. FY25 Board Meetings: May 7 & June 4 (TBC), 2025 Page 1  Creative Portland Board February Meeting Minutes Wednesday, February 5, 2025 via ZOOM Attendance: ​ Board Members: Kate Anker (Immediate Past President), Kirstie Archambault, David Brenerman, Lucy Comaskey, Gib Foltz, Clare E. Hannan (Vice President), Zsofia McMullin, Dinah Minot (Assistant Secretary), Daniel Minter, Councilor Regina Phillips (ex officio), Matt Schwach (Secretary), and Greg Watson (ex officio)​ Absent: Tae Chong, Eliza Ginn, Lindsay Hancock, Herb Ivy (President), Dawn Reshen-Doty (Treasurer) Staff: Dinah Minot; Walks Tall Keith General Public: Stacy Owens 1. Welcome & Vice President’s Comments (Clare Hannan presiding) (3:33pm) Due to Herb Ivy’s absence, Clare welcomed everyone to our February board meeting. 2. Consent Agenda at 3:34pm (January Minutes and January Financials)​ ACTION: Vote to approve Consent Agenda: Motioned by David Brenerman, Daniel Minter second. Unanimously approved. 3. Executive Director Update (3:34pm - 4:00pm)​ Fundraising ●​ There will be a February 14th fundraiser “Show some Love” e-blast sent out next week. Programming ●​ Monday Morning Drop By Feb 3: Justin Alfond was our special guest offering to give away his land/building in the Bayside for community use. He discussed a “community process design” with a steering committee of stakeholders from Bayside to assess interest and needs for 72 Parris, the former site of Fork Food Lab. Kate & Dinah shared the incredible opportunity with the board and will meet again to share best practices and info from our cultural planning process. A public meeting will be scheduled in April to share updates and ideas. ●​ First Friday Art Walk February 7th is coming up. Top recs include the 2024 Photos at the Portland Public Library, Institute of Contemporary Art, and SPACE. ●​ Monthly Arts Update Newsletter: In January & Feb, we had over 60% open rate. ●​ Creative Portland Gallery 8th juried exhibit, Acceptance: An open call to artists has been published. All Board members are invited to attend the May 1st artist reception. Board Business: ●​ We welcomed our new board member Zsofia McMullin, an enthusiastic writer excited to be involved with the arts in Portland. ●​ Introductions were made by all board members. Page 2  ●​ Zsofia participated and was impressed with the turnout and exchange of ideas at our Monday Morning Drop By on Feb 3. ●​ We revisited our mission, values and policies. Dinah stated an intention to continue supporting the creative economy through the arts with inclusive values and programming. ●​ Discussed Payson Park Music Festival and Maine Music Festival/Hear Here 3. ●​ We are trying to secure September 7th at the Merrill Auditorium for Hear Here.. ●​ There are 200 seats planned for the Crewe Arts Center ●​ Discussed Live Nation’s proposed 3300 seat venue plus the Bayside neighborhood association and community meeting at Press Hotel. ●​ Note: There will be three vacancies in the Planning Board next month. 4. Board Business & Board Share (4:00pm-4:41pm) Board Discussion/Involvement: ●​ Discussed our upcoming board retreat. The group decided on a proposed half day, 12-6pm on May 28th. At the June board meeting, we will vote on the Fiscal Year 26 work plan & budget. ●​ Discussed March 10 City Council Workshop prep with Tae, Kate, Herb, and David Brenerman. We will have a “dress rehearsal” with Greg and Regina. ●​ Matt represented Creative Portland at the Strategy Planning session for Visit Portland. Share Circle: ●​ Dinah will be attending the 50th Anniversary Show for SNL. ●​ Daniel Minter’s exhibit Universe of Freedom Making for the collection In Slavery’s Wake is currently at the Smithsonian’s National Museum of African-American History & Culture & will be going to Brazil, South Africa, West Africa, London and Belgium. Discussed invitations/host guides for our Congressional officials. ●​ Kirstie shared Visit Portland’s new initiative, Winter Wednesdays, a promotional program to drive business to the restaurants with special offers and deals. Every Wednesday through the end of March. This will not replace Restaurant Week. ●​ Kirstie is the new grant manager for the Maine Office of Tourism GP Region. ●​ Kate promoted Print Jam (6 years) and the Emerge Program which will start in September and go through March,as well as an exhibition at Belleflower in June, a March First Friday pop-up for future Print Jam artists and a TALK at CMCA about artists in residency opportunities. Motion to adjourn by Kate Anker, second by Lucy Comaskey. Approved unanimously. Adjourned at 4:41pm. Meeting minutes submitted by Walks Tall Keith. Page 3 Accrual Basis Creative Portland Statement of Activity Profit & Loss Budget vs. Actual July through February 2025 Jul '24 - Feb Full FY25 $ Over % of Total 25 Budget Budget Budget Ordinary Income/Expense Income 4100 · Operations (unrestricted) 116,734 242,300 -125,566 48.18% 4200 · Programs 7,750 45,000 -37,250 17.22% Total Income 124,484 287,300 -162,816 43.33% Cost of Goods Sold 5000 · Cost of Programs 15,704 47,500 -31,796 33.06% Total COGS 15,704 47,500 -31,796 33.06% Gross Profit 108,780 239,800 -131,020 45.36% Expense 6000 · Marketing 838 7,250 -6,412 11.56% 6100 · Personnel 108,410 170,900 -62,490 63.44% 6200 · Occupancy Expenses 4,875 7,800 -2,925 62.49% 6300 · Travel 0 3,000 -3,000 0.0% 6500 · Professional Services 6,651 34,600 -27,949 19.22% 6600 · Operating Expenses 6,048 15,290 -9,242 39.56% Total Expense 126,822 238,840 -112,019 53.1% Net Ordinary Income (18,041) 960 -19,001 -1,879.39% Other Income/Expense Other Income 7000 · Other Income-Expense 60 50 10 120.2% Total Other Income 60 50 10 120.2% Net Other Income 60 50 10 120.2% Net Income (17,981) 1,010 -18,991 -1,780.32% Page 1 of 2 Page 4 Accrual Basis Creative Portland Statement of Financial Position As of February 28, 2025 Feb 28, 25 Jan 31, 25 $ Change % Change ASSETS Current Assets Checking/Savings 1010 · Creative Portland Checking 67,334 79,322 (11,988) -15.1% 1011 · GSB Savings 5265 90,552 90,545 7 0.0% 1015 · Petty Cash 1,558 1,558 - 0.0% Total Checking/Savings 159,443 171,424 (11,981) -7.0% Other Current Assets 1220 · Other Receivable - - - 0.0% Total Other Current Assets - - - 0.0% Total Current Assets 159,443 171,424 (11,981) -7.0% Fixed Assets 1400 · Fixed Assets 35,496 35,796 (300) -0.8% Total Fixed Assets 35,496 35,796 (300) -0.8% TOTAL ASSETS 194,939 207,220 (12,281) -5.9% LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 · Accounts Payable - 1,232 (1,232) -100.0% Total Accounts Payable - 1,232 (1,232) -100.0% Other Current Liabilities 2500 · Fiscal Sponsorship Liability 69,396 67,496 1,900 2.8% Total Other Current Liabilities 69,396 67,496 1,900 2.8% Total Current Liabilities 69,396 68,728 668 1.0% Total Liabilities 69,396 68,728 668 1.0% Equity 3100 · Unrest'd Net Assets 143,524.36 143,524.36 - 0.0% Net Income -17,981.19 -5,032.34 (12,949) -257.3% Total Equity 125,543 138,492 (12,949) -9.4% TOTAL LIABILITIES & EQUITY 194,939 207,220 (12,281) -5.9% Page 2 of 2 Page 5