Creative Portland Corporation

84 Free Street | Portland, ME | 04101 | 207-370-4784 Board of Directors Meeting Wednesday, June 4, 2025 3:30 PM Via Google Meet AGENDA 1. Welcome and President's Comments (Herb note: last meeting of FY25) A. Consent Agenda: April financials & minutes. VOTE: to accept Consent Agenda 2. Executive Director Update (Dinah) A. FFAW June 6 highlights B. Monday Morning Drop By (June 2) C. Staff Update D. Community Updates 3. FY26 Work Plan & Budget Discussion (Dinah) A. Action: Vote to approve Work Plan & Budget 4. Board Business (Herb) A. Recap of Board Retreat Priorities & Action Items B. Sponsorship plan & update for FFAW C. Governance & Board Recruitment i. Board term summary & timeline ii. Recommendations iii. Nominating committee discussion D. Determine July Board meeting date E. Board Share FY26 Board Meeting Dates: July (TBD), September 3, October 1, November 5 5. (annual mtg), January 7, 2026, February 4, April 1, May 6 Page 1 Page 2  Creative Portland Board Meeting Minutes Wednesday, April 2, 2025 (via zoom) Attendance: ​ Board Members: Kate Anker (Immediate Past President), Kirstie Archambault, David Brenerman, Tae Chong, Lucy Comaskey, Clare E. Hannan (Vice President), Herb Ivy (President), Zsofia McMullin, Dinah Minot (Assistant Secretary), Daniel Minter, Councilor Regina Phillips (ex officio), and Matt Schwach (Secretary)​ Absent: Gib Foltz, Eliza Ginn, Lindsay Hancock, Dawn Reshen-Doty (Treasurer), Greg Watson (ex officio) Staff/Volunteers: Dinah Minot, Walks Tall Keith, Ronnie Wilson 1. Welcome & President’s Comments (Herb Ivy presiding) (3:33pm) 2. Consent Agenda at 3:34pm (February Minutes and February Financials)​ ACTION: Vote to approve Consent Agenda: Motioned by David Brenerman, Tae Chong second. Unanimously approved. 3. Executive Director Update (3:34pm - 4:23pm)​ Fundraising ●​ $25,000 donations to date, including $7,000 to our fiscal sponsees. Grants ●​ We applied for a MAC - Creative Communities grant to add two new bus shelter art installations. ●​ We plan to apply for MOT grant for Hear, Here by May 23 ●​ Would like to investigate a percentage of TDD or a partnership with Visit Portland. Goal is for Dinah/Kirstie to confirm a strategy meeting this Spring with Tae & Lynn Tillotson. Programming ●​ April 4th is the First Friday Art Walk. ●​ April is the last month for our exhibition, Time & Temperature. Online viewing still available. ●​ Monday, April 7th is Monday Morning Drop By with an open agenda. ●​ Creative Portland gallery exhibition, Acceptance, will host its opening artist reception on May 1st. ○​ May 2nd is the public opening for Acceptance during the First Friday Art Walk. ○​ Press release for Acceptance will go out next week. ○​ The image/ flyer for Acceptance was shared with the board. We will reach out to the young model (in the photo) to confirm permission. ●​ Hear, Here! is booked for Sept 7th at Merrill Auditorium. Booking is underway for Maine performing artists. ●​ CP App update - 3,800 downloads to date. Our goal is for 5,000 downloads by the end of December​ Page 3  ●​ Portland Public Art Committee (PPAC) Our Creative Portland volunteer & PPAC rep, Ronnie Wilson, joined the meeting with a brief overview. ●​ DOWNTOWN ARTS DISTRICT VACANCIES & need for revitalization: ○​ PMA would like to meet to discuss community-wide convening to address vacancies/dead spaces. ○​ Portland Downtown has convened Arts District Solutions meetings at Mechanics Hall (since Fall 2023). ○​ Nancy (HEDD) gave 2 updates/proposals “under consideration” : ■​ Portland Development Corp (PDC) may consider a new loan program. Will be funded by TIF dollars. Zero interest loans of up to $20,000. Program will allow landlords of vacant storefronts to display temporary artwork/lighting etc to activate storefronts. ■​ Consideration of a possible future ordinance where landlords could receive fines for vacant storefronts. The Housing and Economic Development Committee (HEDC) still needs to be brought up to speed by HEDD staff, Greg & Nancy. (April 14th mtg/).Timeline TBD. ■​ Discussed opportunities for Creative Portland to curate art installations/book pop-up studios for vacant storefronts. ■​ Discussed opportunities for CP and the city to write grants together. ○​ Other revitalization potential impact of Congress Street/Arts District = Live Nation venue proposal. ■​ CP Executive Committee submitted a statement of concern (March 7) to the planning board regarding music venue concerns re: Live Nation proposal. Dinah read it out loud to the board. The CP board mixed on taking a stance in favor or opposition. Will discuss at Board retreat. ●​ STAFF update: Creative Portland hired a freelance graphic designer named Bret Woodard, also a photographer, to help with social media. 4. Board Business & Board Share (4:23pm - 5:07pm) ●​ The board retreat will be Wednesday, May 28 from 12pm-6pm. ○​ PREP for the city council workshop in June with three topics/giant boards illustrating Creative Portland’s values: ■​ Resources ■​ Economic Impact ■​ Community-Building/Convener ○​ Follow-up to be shared via email: ■​ City council workshop poster board drafts. ■​ Minutes from our prep discussion for the city council workshop. Board Share Circle: ●​ Lucy’s share: ○​ will be a student attorney in 1 year and was also interviewed as a guest at PMC. ○​ will try to connect us with a local lawyer interested in pro bono work. Page 4  ○​ Her father will be performing alongside some artists at Zero Station on April 25th. ●​ Matt is currently in Spain and attended the festival “Las Vias”. ●​ Dinah was honored at the 50 Over 50 Awards! ●​ Kirstie shared Visit Portland’s brand new destination guide with a CP ad. She will drop off a box at CP. ●​ Kate has open calls for Emerging Artist Program, summer event intern, and printer for the Print Jam ($300 for a first timer). Testimony: Within 10 minutes of our Creative Portland social media post about the RWS workshop, someone signed up. Bret has applications open for his low budget Film Fest. ●​ Daniel let us know about Indigo’s “Spring is in the Air” fundraiser, and the co-mentorship with Maya Williams and Rachel Elizabeth Harding. ●​ Clare is in Venice Beach having fun looking at art and recently saw a beautiful exhibit about Monhegan Island. ●​ Tae is putting together a storytelling event about immigrant on May 8th at PMA. Shows at 2pm and 6:30pm. ●​ Zsofia will be attending Monday Morning Drop By ●​ David was recently in Florida for a baseball trip and is going to see a play at Portland Stage “Almost ME”. In May, Good Theatre is having it’s grand opening. They’re now on Stevens Avenue. ●​ Thursday night is TEMPOart’s fundraiser at Après. Dinah & Daniel are attending and can get tickets for other board members, if they are interested. ●​ Herb recently went to an Esther Rose concert at SPACE. Dinah was there too. Motion to adjourn by David, second by Kirstie. Approved unanimously. Adjourned at 5:07pm. Meeting minutes submitted by Walks Tall Keith. Page 5 Accrual Basis Creative Portland Statement of Activity Profit & Loss Budget vs. Actual July through April 2025 Jul '24 - Apr Full FY25 $ Over % of Total 25 Budget Budget Budget Ordinary Income/Expense Income 4100 · Operations (unrestricted) 128,961 242,300 -113,339 53.22% 4200 · Programs 7,750 45,000 -37,250 17.22% Total Income 136,711 287,300 -150,589 47.59% Cost of Goods Sold 5000 · Cost of Programs 17,191 47,500 -30,309 36.19% Total COGS 17,191 47,500 -30,309 36.19% Gross Profit 119,521 239,800 -120,280 49.84% Expense 6000 · Marketing 850 7,250 -6,400 11.72% 6100 · Personnel 132,627 170,900 -38,273 77.61% 6200 · Occupancy Expenses 6,589 7,800 -1,211 84.47% 6300 · Travel 0 3,000 -3,000 0.0% 6500 · Professional Services 10,130 34,600 -24,470 29.28% 6600 · Operating Expenses 9,236 15,290 -6,054 60.41% Total Expense 159,431 238,840 -79,409 66.75% Net Ordinary Income (39,911) 960 -40,871 -4,157.52% Other Income/Expense Other Income 7000 · Other Income-Expense 76 50 26 151.68% Total Other Income 76 50 26 151.68% Net Other Income 76 50 26 151.68% Net Income (39,835) 1,010 -40,845 -3,944.03% Page 1 of 2 Page 6 Accrual Basis Creative Portland Statement of Financial Position As of April 30, 2025 Apr 30, 25 Mar 31, 25 $ Change % Change ASSETS Current Assets Checking/Savings 1010 · Creative Portland Checking 38,066 55,791 (17,726) -31.8% 1011 · GSB Savings 5265 98,567 90,559 8,008 8.8% 1015 · Petty Cash 1,558 1,558 - 0.0% Total Checking/Savings 138,191 147,909 (9,718) -6.6% Other Current Assets 1220 · Other Receivable - - - 0.0% Total Other Current Assets - - - 0.0% Total Current Assets 138,191 147,909 (9,718) -6.6% Fixed Assets 1400 · Fixed Assets 34,895 35,195 (300) -0.9% Total Fixed Assets 34,895 35,195 (300) -0.9% TOTAL ASSETS 173,086 183,104 (10,018) -5.5% LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 · Accounts Payable - 450 (450) -100.0% Total Accounts Payable - 450 (450) -100.0% Other Current Liabilities 2500 · Fiscal Sponsorship Liability 69,396 69,396 - 0.0% Total Other Current Liabilities 69,396 69,396 - 0.0% Total Current Liabilities 69,396 69,846 (450) -0.6% Total Liabilities 69,396 69,846 (450) -0.6% Equity 3100 · Unrest'd Net Assets 143,524.36 143,524.36 - 0.0% Net Income -39,834.67 -30,266.46 (9,568) -31.6% Total Equity 103,690 113,258 (9,568) -8.4% TOTAL LIABILITIES & EQUITY 173,086 183,104 (10,018) -5.5% Page 2 of 2 Page 7  DRAFT - FY2026 Creative Portland Work Plan ●​ First Friday Art Walk ●​ Creative Portland App & Website ●​ Social Media Program ●​ Monthly Arts Update Newsletter ●​ Monday Morning Drop By (October - June except January) ●​ Creative Portland Gallery (Spring 2026 new art exhibition) ●​ Fiscal Sponsorship Program (82 Parris, Maine Music Festival) ●​ Hear Here 3 at Merrill Auditorium - September 7, 2025 ●​ Grant Pursuits TBD ●​ Artist Activation Fund TBD ●​ Convening Community Discussions TBA ●​ Creative Bus Shelter Initiative 3 (grant reliant TBD July 1) ●​ Arts District Flagpole Banner project (with PMA/Portland Downtown) ●​ Storefront Vacancy / City Park Activation ●​ Public Art Installations (?) ●​ Branding & Marketing (?) ●​ Fundraising Drive (?) Previous CP programs in past 8 years: Biennial Arts & Culture Summit AEP6 Study Summer Stage Series 2 Degrees Program Artist Relief Fund Page 8