Creative Portland Corporation

84 Free Street | Portland, ME | 04101 | 207-370-4784 Board of Directors Meeting Wednesday, July 23, 2025 3:30 PM Via Google Meet AGENDA 1. Welcome and President's Comments (1st meeting of FY26) 2. Consent Agenda A. June financials B. June Minutes VOTE: to accept consent agenda 3. Executive Director Update A. FFAW - Resumes August 1st B. Arts District Banner Update C. Arts Activation Fund (5K balance) D. Maine Music Weekend Festivial (Sept 5-7, 2025) E. Hear Here 3 (9/7 - Board attendance/volunteers) F. Grant Pursuit & Feedback (MOT & MAC, Levitt Music Series, NEA) 4. Board Business A. Sponsorship plan & update for FFAW B. Governance & Board Recruitment i. Board term summary & timeline ii. Recommendations iii. Nominating committee discussion C. Board Share FY26 Board Meeting Dates: Sept 3, October 1, Nov 5 (annual mtg), January 7, 2026, 5. Feb 4, April 1, May 6, and June 3. Page 1 Page 2 Accrual Basis Creative Portland Statement of Activity Profit & Loss Budget vs. Actual July through June 2025 Jul '24 - Jun $ Over Budget % of Budget 25 Budget Ordinary Income/Expense Income 4100 · Operations (unrestricted) 225,230 242,300 -17,070 92.96% 4200 · Programs 11,858 45,000 -33,142 26.35% Total Income 237,088 287,300 -50,212 82.52% Cost of Goods Sold 5000 · Cost of Programs 29,727 47,500 -17,773 62.58% Total COGS 29,727 47,500 -17,773 62.58% Gross Profit 207,361 239,800 -32,439 86.47% Expense 6000 · Marketing 892 7,250 -6,358 12.3% 6100 · Personnel 165,876 170,900 -5,024 97.06% 6200 · Occupancy Expenses 8,088 7,800 288 103.69% 6300 · Travel 0 3,000 -3,000 0.0% 6500 · Professional Services 12,542 34,600 -22,058 36.25% 6600 · Operating Expenses 12,254 15,290 -3,036 80.15% Total Expense 199,652 238,840 -39,188 83.59% Net Ordinary Income 7,709 960 6,748 802.91% Other Income/Expense Other Income 7000 · Other Income-Expense 92 50 42 184.59% Total Other Income 92 50 42 184.59% Net Other Income 92 50 42 184.59% Net Income 7,801 1,010 6,791 772.28% Page 1 of 2 Page 3 Accrual Basis Creative Portland Statement of Financial Position As of June 30, 2025 Jun 30, 25 May 31, 25 $ Change % Change ASSETS Current Assets Checking/Savings 1010 · Creative Portland Checking 94,911 74,712 20,199 27.0% 1011 · GSB Savings 5265 98,584 98,576 8 0.0% 1015 · Petty Cash 1,558 1,558 - 0.0% Total Checking/Savings 195,053 174,846 20,207 11.6% Other Current Assets 1220 · Other Receivable - - - 0.0% Total Other Current Assets - - - 0.0% Total Current Assets 195,053 174,846 20,207 11.6% Fixed Assets 1400 · Fixed Assets 34,294 34,594 (300) -0.9% Total Fixed Assets 34,294 34,594 (300) -0.9% TOTAL ASSETS 229,347 209,440 19,907 9.5% LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 · Accounts Payable - - - 0.0% Total Accounts Payable - - - 0.0% Other Current Liabilities 2500 · Fiscal Sponsorship Liability 78,022 76,991 1,030 1.3% Total Other Current Liabilities 78,022 76,991 1,030 1.3% Total Current Liabilities 78,022 76,991 1,030 1.3% Total Liabilities 78,022 76,991 1,030 1.3% Equity 3100 · Unrest'd Net Assets 143,524.36 143,524.36 - 0.0% Net Income 7,800.93 -11,075.53 18,876 170.4% Total Equity 151,325 132,449 18,876 14.3% TOTAL LIABILITIES & EQUITY 229,347 209,440 19,907 9.5% Page 2 of 2 Page 4  Creative Portland Board Meeting Minutes (short version) Wednesday, June 4, 2025 (via zoom) Attendance: Board Members: Kate Anker (Immediate Past President), David Brenerman, Tae Chong, Lucy Comaskey, Lindsay Hancock, Clare E. Hannan (Vice President), Herb Ivy (President), Zsofia McMullin, Dinah Minot (Assistant Secretary), and Matt Schwach (Secretary), Greg Watson (ex officio)​ Absent: Kirstie Archambault, Gib Foltz, Eliza Ginn, Daniel Minter, Councilor Regina Phillips (ex officio), Dawn Reshen-Doty (Treasurer) Staff: Dinah Minot, Walks Tall Keith Board Meeting Summary 1. Welcome & President’s Comments (3:35pm) Herb Ivy called the meeting to order and welcomed attendees. 2. Consent Agenda (3:35pm - 3:38pm) May Minutes, April Minutes, April Financials Action: Vote to approve the Consent Agenda: Motion first by Clare Hannan and seconded by Lindsay Hancock.​ Unanimously approved. 3. Executive Director Update (3:38pm – 5:05pm) First Friday Art Walk (FFAW) The board voted and decided to officially cancel Art Walk Map & Publication for July 4 FFAW and to promote instead a low-key walk, creative freedoms and the fireworks. Monday Morning Drop-By: ●​ Maine Art Collective attended and expressed interest in benefiting from the Artist Activation Fund. ●​ USM reps shared updates on the Crewe tour and a huge piano sale. ●​ Public Works could be interested in storing pianos for public space activation. Proposed Banner Project: ●​ Opportunity to remove and replace banners on Congress Street spine. ●​ Meeting scheduled with Portland Downtown to discuss PMA's proposed sponsorship ●​ Dinah is facilitating this collaboration to expedite the process. Page 5  ●​ PMA seeks to promote its collection; final design approval remains with CP & PD. ●​ Build a positive relationship with Portland Downtown.​ Staff Update: ●​ Zachary Pike not joining as part-time App Sales Contractor bc no weekday availability. ●​ Post re-activated on MANP job website. Action: Vote to approve FY 2026 Work Plan & Budget ●​ First by Lindsay Hancock, second by Tae Chong ●​ FY26 Work Plan & Budget unanimously approved. Artist Activation Fund Discussion: ●​ Emphasis: art as a revitalizing force for communities as opposed to Arts District decline ●​ Zsofia will send updated Artist Activation Fund language to Dinah and Walks Tall by Friday. ●​ Greg: HEDC is drafting ordinances and exploring low-interest loans to address vacancies and make spaces more marketable. 4. Board Business & Board Share (5:05pm – 5:13pm) Board Recruitment: ●​ Board members will forward recruit names and resumes to Dinah and Herb. ●​ Herb and the Executive Committee will coordinate follow-up interviews. ●​ Goal: Vote on new board members before the November meeting. ●​ Bylaws and board responsibility documents were re-shared. Board Share: ●​ “Ayumi Horie” is working with MECA’s head of ceramics, local business owners, and others to explore a formal clay community/guild. ○​ Clay Fest is planned for July 27—a multi-day clay conference. ○​ Kate shared information about the Crewe tour with this group. Next Board Meeting: Proposed for July 23 at 3:30pm. Motion to Adjourn: Kate Anker​ Seconded by: Lindsay Hancock​ Outcome: Unanimously approved.​ Meeting Adjourned: 5:10pm Meeting minutes submitted by Walks Tall Keith. Page 6