Police Citizen Review Subcommittee

Regular Meeting

Portland, ME · January 8, 2025

Minutes

MINUTES POLICE CITIZEN REVIEW SUBCOMMITTEE January 8, 2025 Meeting Held Remotely Via Zoom Members present: Anne Hardcastle, Chair; Kaylin Kerina; Xavier Botana; Gino Desruisseaux; and Joey Brunelle Staff present: Associate Corporation Counsel Rachel Millette; Chief Mark Dubois; Major Dan Hondo; Lt. Jacob Titcomb; Tracy Boyd 6:03 Call to order. Motion was made by Joey and seconded by Xavier to approve the December 11, 2024 meeting minutes and open for discussion. Joey and Xavier indicated that there are discrepancies between the draft minutes and what was discussed at the December 11, 2024 meeting. Joey emailed an amended draft of the minutes to the subcommittee members and shared his screen with the minutes in public view. Following additional discussion, Joey moved to postpone voting on the minutes until the next meeting, Xavier seconded the motion. Passage 5-0. Update re: new ordinance. Rachel reminded the subcommittee of the upcoming February 10, 2025 City Council workshop. Rachel will provide a projected timeline at the next PCRS meeting and share any additional information that can be made public following the outcome of the City Council’s workshop. PPD & NACOLE trainings. Anne indicated that a former subcommittee member, Tim Smith, had been in charge of culling training opportunities available to the subcommittee. Joey volunteered to reach out to the Interim JDEI Director to see if they can provide information on specific training on police oversight committees or anything related. 2024 Annual Report. Anne asked subcommittee members to email her if they are interested in volunteering to work on the annual report which will be discussed during the next meeting. Notice letter to complainant. Anne explained that she receives a copy of the letter which is sent after PCRS reviews the matter. Joey asked if everyone could receive a copy of the letter. and suggested redacting the complainant information before sharing it. The committee also discussed whether to send a letter to the complainants ahead of PCRS meetings where the complaint will be considered. Anne offered to draft a letter for review at the next meeting. 7:16 Motion was made to enter into Executive Session pursuant to 1 M.R.S. Sec. 405(6)(F) to discuss IA2024-015 and IA2024-016 by Gino and seconded by Kay. Passage 5-0. 8:01 Out of Executive Session. Motion was made by Joey to find that IA2024-015 was fair; seconded by Gino. Passage: 5-0, IA2024-015 was found to be fair. Motion was made by Kay to find that IA2024-015 was objective; seconded by Gino. Passage: 5-0, IA2024-015 was found to be objective. Motion was made by Gino to find that IA2024-015 was timely; seconded by Kay. Passage: 5-0, IA2024-015 was found to be timely. Motion was made by Gino to find that IA2024-015 was thorough; seconded by Kay. Passage: 5-0, IA2024-015 was found to be thorough. Motion was made by Xavier to find that IA2024-016 was fair; seconded by Gino. Passage: 5-0, IA2024-016 was found to be fair. Motion was made by Kay to find that IA2024-016 was objective; seconded by Gino. Passage: 5-0, IA2024-016 was found to be objective. Motion was made by Joey to find that IA2024-016 was timely; seconded by Gino. Passage: 5-0, IA2024-016 was found to be timely. Motion was made by Kay to find that IA2024-016 was thorough; seconded by Gino. Passage: 5-0, IA2024-016 was found to be thorough. No public comment was offered. The committee decided that PPD staff will leave executive sessions five minutes before the end of each executive session. The committee proposed the following topics for next month’s meeting: Approval of amended December 11, 2024 minutes Review draft PCRS introduction letter to complainants Update on the new Civil Police Review Board ordinance Tentative update about available trainings 2024 Annual Report development The committee discussed that the SOPs outlining the use of force committee and incident review process would be included in agenda backup materials. 8:17 Motion was made by Joey and seconded by Xavier to adjourn. Passage 5-0.

Agenda

Packet

City of Portland Police Citizen Review Subcommittee AGENDA January 8, 2025 6:00 PM 1. Zoom information a On Wednesday, January 8, 2025 at 6:00 p.m., the Police Citizen Review Subcommittee will conduct a . virtual meeting. This meeting will take place remotely using Zoom. This meeting will be held remotely pursuant to the Remote Meeting Policy adopted by the Police Citizen Review Subcommittee and as authorized under 1 M.R.S. 403-B . Allow your computer to install the free Zoom app to get the best meeting experience. If you are not able to attend live, a recording will be available following the meeting. For public comment, you will need to use the "raise your hand" feature. To raise your hand via the telephone, please hit *9. You will be unmuted by the host when it is time for public comment. Hi there, You are invited to a Zoom webinar. When: Jan 8, 2025 06:00 PM Eastern Time (US and Canada) Every month on the Second Wed, until Jan 8, 2025, 1 occurrence(s) Jan 8, 2025 06:00 PM Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://portlandmaine- gov.zoom.us/webinar/tZcpfu2sqTssGNV6CZYBteABamEsRuTi0hJm/ics?icsToken=98tyKuGrqjIuHtOVth uGRpwqBor4LOjwtmJdjY1ryjzfOgJHZyLUN-9nIYBqJNGA Topic: Police Citizen Review Subcommittee Please click the link below to join the webinar: https://portlandmaine-gov.zoom.us/j/83494470621?pwd=PqEvbCqi4naT2Pa1QNco1u4TPI1U3Q.1 Passcode: 928732 Or One tap mobile : +13126266799,,83494470621# US (Chicago) +16469313860,,83494470621# US Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 312 626 6799 US (Chicago) +1 646 931 3860 US 2. Call to order Page 1 3. Approval of December 11, 2024 minutes a. Draft minutes 4. Potential update on the new Civil Police Review Board ordinance 5. Notice to complainant regarding PCRS review of their IA complaint 6. Trainings offered by PPD and NACOLE 7. 2024 Annual Report development 8. Public comment on agenda items Executive session pursuant to 1 M.R.S. Sec. 405(6)(F) to discuss IA 2024-15 and IA2024- 9. 016 10. Public comment on agenda items 11. Topics for next month’s meeting 12. Adjourn Page 2 MINUTES POLICE CITIZEN REVIEW SUBCOMMITTEE December 11, 2024 Meeting Held Remotely Via Zoom Members present: Anne Hardcastle, Chair (left at 6:52); Xavier Botana; Gino Desruisseaux; Joey Brunelle; Kaylin Kerina Members absent: Reverend Lewis, Vice-Chair Staff present: Associate Corporation Counsel Rachel Millette; Chief Mark Dubois; Major Dan Hondo; Lt. Jacob Titcomb; Associate Corporation Counsel Nicole Albert; Tracy Boyd 6:02 Call to order. Anne announced that she needed to leave the meeting early, thus the agenda was flipped so that she could present the case that was carried forward from November. Motion was made by Xavier and seconded by Gino to adopt the October 9, 2024 meeting minutes. Passage 5-0. 6:05 Motion was made to enter into Executive Session pursuant to 1 M.R.S. Sec. 405(6)(F) to discuss IA2024-017 by Gino and seconded by Xavier. Passage 5-0. 6:44 Out of Executive Session. Motion was made by Kay to find that IA2024-017 was fair; seconded by Gino. Passage: 5-0, IA2024-017 was found to be fair. Motion was made by Joey to find that IA2024-017 was objective; seconded by Gino. Passage: 5-0, IA2024-017 was found to be objective. Motion was made by Kay to find that IA2024-017 was timely; seconded by Gino. Passage: 5-0, IA2024-017 was found to be timely. Motion was made by Xavier to find that IA2024-017 was thorough; seconded by Gino. Passage: 5-0, IA2024-017 was found to be thorough. No public comment was offered. Standing of the new ordinance: Rachel reported that there’s been an update to the City Council’s workshop schedule, the new Civilian Police Review Board (“CPRB”) will be discussed on February 10, 2025. The meeting will start in an executive session because the discussion will entail bargaining related obligations and collective bargaining processes. After the executive session the City Council may open up the workshop to the public depending on the outcome of the meeting, or, they may announce that they are still bargaining. Joey asked when the public might see the updated version of the ordinance. Rachel responded that once the City Council has settled on the new version, the Page 3 public will have a minimum of two and a half weeks to view the new ordinance before the City Council votes on it. The item will be a two read item posted ahead of the first read then public comment will be allowed during the second read. 6:52 Anne designated Xavier to lead the remainder of the meeting and left the meeting. Use of Force Incident Review Presentation: Associate Corporation Counsel Nicole Albert gave an overview of the Use of Force Incident Review process. Questions arose around the Police Department’s separate Use of Force committee members; who they are; how are they chosen; are there any disqualifiers for serving on the committee? Nicole explained that her task was to inform the committee of the incident review process and explained that she did not have information to answer the subcommittee members’ questions regarding the separate Use of Force committee. Workshop – role/responsibilities of the PCRS Board and IA process overview: Rachel gave a PowerPoint presentation around the roles and responsibilities of the subcommittee members. No public comment was offered. Topics for next month’s meeting: Potential update on the new Civil Police Review Board ordinance Notice to complainant regarding PCRS review of their IA complaint Previous trainings offered by PPD and NACOLE 2024 Report development 8:06 Motion was made by Joey and seconded by Kay to adjourn. Passage 4-0. Page 4