Portland Fish Pier Authority

PORTLAND FISH PIER AUTHORITY BOARD OF DIRECTORS June 11, 2026, 3:30 PM PFPA Board Members Class A Directors: Groundfish Harvester or Representative Mary Hudson, MCFA Tracy Pearce, Vice President Class B Directors: Groundfish Buyers Mike Alfiero, Harbor Fish Vacant Class C Directors: Representing the seafood industry of the State of Maine Rob Odlin, Representing the Lobster Industry, President Matthew Moretti, Representing the Aquaculture Industry Class D Director: Representing the Public at Large John Arnold, Secretary Class E Director: Representing the City Council Wesley Pelletier, District 2 Ex-Officio Members of the Board of Directors: Representing the Commissioner of the Maine DOT Chris Mayo Representing the Commissioner of Maine DMR Meredith Mendelson Representing the Portland City Manager Brendan O'Connell, Finance Director, Treasurer *******Meeting Link******* Please click the link below to join the webinar: https://portlandmaine-gov.zoom.us/j/83955063943?pwd=i8aPYwW6eFpoNItdFU9OOrIAAEbtYH.1 Panelists will receive their own unique link via email on the day of the meeting. To submit written public comment on an agenda item, email edd@portlandmaine.gov. Submissions must be received by 12:00 pm the day before the Portland Fish Pier Authority meeting to guarantee their inclusion in the agenda packet. All submissions must include the commenter's name and legal address. To help ensure your comment is submitted for the correct item, please include the name of the agenda item (see below). Discuss and vote to approve funding to obtain a second opinion on the structural 1. integrity of Service Pier 1. a. See attached proposal from SGH for a second opinion on Service Pier 1 2. Adjournment Page 1 29 May 2026 Mr. Phil DiPierro Project Manager City of Portland Public Buildings & Waterfront Administrative Office 212 Canco Road Portland, ME 04103 Re: Evaluation of Service Piers 1 and 3, Portland Fish Pier, Portland, ME Dear Mr. DiPierro: Simpson Gumpertz & Heger Inc. (SGH) shall be pleased to evaluate the existing piers at the Portland Fish Pier and to write a report on our findings. This proposal provides a summary of our understanding of the project, proposed scope of services, budget, and schedule. Project Understanding The City of Portland operates three Service Piers at the Portland Fish Pier. The piers were inspected by TEC Associates (TEC) of South Portland, Maine, in February 2026. Following the inspection, TEC Associates provided restrictions on vertical and lateral loading on Service Piers 1 and 3 due to their deteriorated condition. The limitations recommended by TEC impact the operations of the pier users. The City has asked SGH to review TEC’s inspection and findings and provide a second opinion on the recommended restrictions. Scope of Work SGH recommends the following initial scope of services. It is expected that additional scope items will be identified after the initial scope is complete. 1. Low-Tide Site Visit: • Complete a low-tide site walk to observe and document general conditions. • Observe the pier topside conditions on foot from the pier deck. • Observe the pier substructure and under-deck conditions from a boat provided by the City. • Document observations in photos and notes. Page 2 Mr. Phil DiPierro -2- 29 May 2026 2. Existing Document Review: • Review existing plans and inspection reports provided by the City. 3. Summary Report and Recommendations: • Prepare a letter report to document findings and observations from prior tasks and recommended next steps. The letter report will include: • Summary of observations from site visit. • Summary of document review. • Evaluation and conclusions. • Recommendations, which may include further detailed inspection, material sampling and testing, analysis, and/or options for short-term repairs to support continued use. 4. Meeting: • Meet with City staff to present our findings. This meeting can either be scheduled virtually or in-person, at the City’s preference. Budget We recommend that you establish a budget of $8,000 for our fees for the services described above on this project. This is not an upset limit, but we will notify you before exceeding the budgeted amount. Our fees are computed on an hourly basis as shown on the attached Fee Schedule and Payment Terms. SGH will bill direct expenses at actual cost plus 10%. Direct expenses are out-of-pocket expenses and include, but are not limited to, subconsultants, travel, outside services, copying, and charges for the use of SGH field and laboratory equipment and specialized computer software. Schedule We can schedule the Low Tide site visit immediately upon authorization to proceed. Based on upcoming tides, mornings the week of 1 – 5 June will work well. We anticipate completing the remaining tasks within two weeks of the site walk, pending receipt of existing documents from the City. Closing This proposal is valid for sixty days. Our proposed agreement consists of this proposal and the enclosed Contract Provisions and Fee Schedule and Payment Terms. If acceptable, please sign and return one copy of this letter. Alternatively, your request or notice to proceed and SGH’s Page 3 Mr. Phil DiPierro -3- 29 May 2026 performance shall constitute acceptance of the terms of this proposal and the enclosed Contract Provisions, Fee Schedule, and Payment Terms. Please understand that if the enclosed Contract Provisions are not acceptable, and we are unable to agree on mutually acceptable terms, SGH reserves the right to rescind our proposal. Sincerely yours, SIMPSON GUMPERTZ & HEGER INC. Paul M. Schuman, P.E. Daniel J. Bannon, P.E., CFM, BC.PE Principal Project Director ME License No. PE19844 ME License No. PE13033 Accepted: CITY OF PORTLAND Signature: Printed Name: Title: Date: PMS/kri (BO26-0002076-PMS) 0101D26 030526-CP-2 Encls. Page 4 SIMPSON GUMPERTZ & HEGER INC. (SGH) FEE SCHEDULE AND PAYMENT TERMS Personnel Category Hourly Billing Rate Senior Principal $385 Principal $370 Associate Principal $340 – $350 Project/Technical Director $295 – $315 Senior Technical Manager $280 – $290 Senior Project Manager $280 – $300 Senior Project Supervisor $265 – $300 Senior Consulting Architect/Engineer/Geologist $235 – $265 Consulting Architect/Engineer/Geologist $210 – $230 Senior Project Consultant $250 Project Consultant II $220 Project Consultant $185 – $200 Associate Project Consultant $170 Technical Aide $115 Laboratory Technician $160 – $205 Graphics Specialist $140 – $245 BIM Technician $140 – $215 Non-Technical $135 – $155 Rates are in US dollars. Where ranges of hourly rates are shown for a single title, they reflect the varying rates of the particular individuals with that title. An annual rate adjustment, based upon salary increases, will apply on 1 January each year. FORM 0101D26 1 January 2026 Page 5 SIMPSON GUMPERTZ & HEGER INC. (SGH) CP-2 CLIENT: City of Portland CONTRACT PROVISIONS 030526-2 Page 6 INSURANCE RIDER If initialed below, this Insurance Rider between the Client and SGH, by the parties hereto, shall modify Section 12 of the Agreement. All other terms and conditions of the Agreement shall remain in full force and effect. Additional Insureds Required to be Included on the Certificate of Insurance: Entity Name Relationship to the Client Please initial in the space provided below, indicating your acceptance of this Insurance Rider. By initialing below, the Client acknowledges and agrees that all requirements of SGH’s Certificate of Insurance are set forth herein and understands that SGH cannot provide a Certificate of Insurance that is not aligned with the Agreement and this Insurance Rider. SGH__________ Client_________ Page 7