Public Art Committee

Anna Berke, Chair Sharon Dennehy, Vice-Chair Kat Zagaria Buckley Phoebe Cole Alison Gibbs Kelly Hrenko, City Manager appointee Sarah Michniewicz, City Councilor Stephanie Motter John Whipple Ronnie Wilson, Creative Portland appointee Management & Administration Sean King, Urban Designer with Planning & Urban Development Department PORTLAND PUBLIC ART COMMITTEE Tuesday, June 24, 2025 4:00 PM Online via Zoom 1. Zoom Meeting Information Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct this meeting by remote methods/technology at the Zoom link provided below, in accordance with the requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy. Allow your computer to install the free zoom app to get the best meeting experience. For more information on how to use Zoom, please go to: https://content.civicplus.com/api/assets/18148b5d- f26e-472f-8d2c-245db97e5c27?cache=1800 Public Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov Please click the link below to join the webinar: https://portlandmaine-gov.zoom.us/j/81634418875 Or One tap mobile: US: +19292056099,,81634418875# or +13017158592,,81634418875# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 816 3441 8875 International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM 2. Call to Order (Berke) Roll Call (King) May 21, 2025 Meeting Minutes 3. Governance/Board Development (Berke, Dennehy) A. Annual plan report FY25 & proposed budget FY26 draft updates B. Committee member seat updates 4. Staff Communications (King) Page 1  A. City Council agenda request for July 14th to accept gift of public art from applicants Judith Kendrich & Jim DiBiase. B. Public art fund blanc - no updates or invoices paid since last meeting on May 21, 2025. C. Encumbrances for new acquisitions of public art - no updates. 5. Subcommittee Reports Acquisitions (Formerly "Gifts") Subcommittee (Cole, Zagaria, Hrenko) 1. Subcommittee members to share updates Communications Subcommittee (Motter, Berke, Gibbs) 1. Subcommittee members to share updates Collection Management (Formerly "Site Selection") Subcommittee (Dennehy, Gibbs, Berke, Zagaria) 1. Subcommittee members to share updates. 2. Conversation assessment proposal for FY25 updates. 6. Project Reports Conservation Projects 1. Jewell Box (Dennehy) - Committee member and/or staff to provide updates and coordination with service providers about possible alternations to remediate issues with vandalism. 2. Passing the Torch (Zagaria) - Staff to provide updates from Staff on overall lighting performance related to vehicle collisions. 3. Rustle Diptych II - Staff to provide updates to inground light fixture replacement regarding a quote for additional work to replace the electrical conduit. 4. Langlais Birdhouse Heads - Committee member updates from Tuckerbrook Conservation LLC. 5. Portland Bricks (Dennehy, Gibbs) - Committee member updates from artist Ayumi Horie. 7. Other Business 8. Public Comment 9. Meeting Adjourns Page 2  Anna Berke, Chair Sharon Dennehy, Vice-Chair Kat Zagaria Buckley Phoebe Cole Alison Gibbs Kelly Hrenko, City Manager appointee Sarah Michniewicz, City Councilor Stephanie Motter John Whipple Ronnie Wilson, Creative Portland appointee Management & Administration Sean King, Urban Designer with Planning & Urban Development Department PORTLAND PUBLIC ART COMMITTEE May 21, 2025 Meeting Minutes 4:00 p.m. – 6:00 p.m. online via Zoom link Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct this meeting by remote methods/technology at the Zoom link provided below, in accordance with the requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy. Allow your computer to install the free zoom app to get the best meeting experience. For more information on how to use Zoom, please go to: https://content.civicplus.com/api/assets/18148b5d-f26e-472f-8d2c-245db97e5c27?cache=1800 Public Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov Please click the link below to join the webinar: https://portlandmaine-gov.zoom.us/j/81634418875 Or One tap mobile : US: +19292056099,,81634418875# or +13017158592,,81634418875# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 816 3441 8875 International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM ------------ 1. Call to Order (Berke) @ 4:01pm + Roll call (King) Committee members in attendance (Berke, Dennehy, Zagaria-Buckley, Cole, Gibbs, Michniewicz, Motter, Whipple, Wilson), Committee members not in attendance (Hrenko) + April 30, 2025 meeting minutes Motion to approve (Dennehy), second (Whipple), All committee members approved by raised hands. 2. Governance/Board Development (Berke, Dennehy) A. Annual plan report FY25 & Proposed budget FY26 draft, request for committee feedback by May 29th Committee Chair Berke requested committee member feedback prior to drafting the FY25 annual plan report and proposed budget FY26 for City Council agenda items in July or August 2025. B. Committee meeting format (virtual, in-person, hybrid options). Committee discussion for Staff to explore hybrid option and meeting location at City Hall, Room 209 for September 17, 2025 and future meetings. Staff to continue to coordinate with facilities staff. 3. Staff Communications (King) Page 3  A. Report of decisions at the meeting held on April 30, 2025 – Committee voted (9-0) to accept gift of public art from applicants Judith Kendrich & Jim DiBiase. Next step is for Staff to prepare agenda item for City Council. B. Public art fund balance – Invoice was paid for light replacement install at Passing the Torch = $780. Invoice was paid for in-ground light product purchase, quantity 4 = $2,565.18. Invoice was paid for in-ground light install at Loring Memorial, quantity 2 = $1,164. C. Encumbrances for new acquisitions of public art – No updates 4. Subcommittee Reports + Acquisitions (Formerly “Gifts”) Subcommittee (Cole, Zagaria, Hrenko) 1. Subcommittee members to share updates. Committee members discussed the recommendation to accept the proposal of public art gift by Judith Kendrich and Jim DiBiase, Committee member Zagaria will provide updates to the Applicant. The subcommittee will prepare comments for the FY25 annual plan report. + Communications Subcommittee (Motter, Berke, Gibbs) 1. Subcommittee members to share updates. The subcommittee will prepare comments for the FY25 annual plan report. + Collection Management (Formerly “Site Selection”) Subcommittee (Dennehy, Gibbs, Berke, Zagaria) 1. Subcommittee members to share updates. The subcommittee will prepare comments for the FY25 annual plan report. 2. Conservation assessment proposal for FY25 – Staff and subcommittee members to distribute RFP to potential conservators to review proposals received at a later date. Committee members sent the conservation assessment RFP and await responses from conservators. 5. Project Reports A. Conservation Projects 1. Jewell Box (Dennehy) – Committee member and/or Staff to provide updates and coordination with service providers about possible alternations to remediate issues with vandalism. Committee member continue to talk to service providers to buff graffiti from glass. 2. Passing the Torch (Zagaria) – Staff to provide updates on overall lighting performance. Committee member request additional information from Staff about overall lighting at the Deering roundabout to reduce the likelihood of collisions with artwork. 3. Rustle Diptych II – Staff to provide updates to inground light fixture replacement regarding a quote for additional work to replace electrical conduit. Staff requested service provider quote to replace electrical conduit and complete costs to replace in- ground lights. 4. Langlais Birdhouse Heads – Committee member updates from Tuckerbrook Conservation LLC. No updates 5. Portland Bricks (Dennehy, Gibbs) – Committee member updates from artist Ayumi Horie. No updates 6. Other Business +Collection Management subcommittee requests Google drive to maintain committee files, Staff to follow with updates from the department operation budget. Page 4  +Committee members requests additional clarification about the public art program allocation of funds, the City’s finance director will attend a future meeting. 7. Public Comment – No public comment 8. Meeting adjourns @ 4:58pm Page 5 FY25 - Public Art Fund (July 2024-June 2025) TOTAL PPAC Balance A Total Balance (includes FY25) $ 359,178.05 B Total Encumberances $ 202,172.00 C Remaining Balance $ 157,006.05 Remaining Encumbrances from approved budget plans Activity Description Budget A Congress Square Public Art New Commission - Sarah Sze artist $ 176,000.00 B Bramhall Square Artwork New Commission - Chris Miller artist $ 26,172.00 Total Encumbered $ 202,172.00 FY25 - Proposed Budget Breakdown Activity Description Proposed FY25 Budget Current Budget Balance To cover routine maintenance, priority conservation A Conservation and Maintenance items $ 10,000 $ 6,100.00 To cover repairs, theft, relocation, Community Art B Contingency Fund grant, plaque purchase, etc. $ 10,000 $ (9,368.48) C New Artwork New acquisition + install: $ 30,000 $ 30,000.00 Total FY25 Budget $ 50,000 $ 26,731.52 FY25 Expenses Funding Source Total (PAID) Project Notes Taggart Objects Conservation LLC Conservation and Maintenance $ 3,900.00 Wax protection (Hiker, Czar Reed), Pullen Fountain Maine Stone Scapes Contigency $ 9,500.00 Loring memorial etched granite post work Port City Glass Contingency $ 2,023.90 Glass replacement at Jewel Box Burr Signs Contingency $ 332.40 Acrobatic Dogs sign at Jetport CBE Contingency $ 3,043.00 Passing the Torch - (2) Stem light replacement CBE Contingency $ 740.00 Passing the Torch sculpture light replacement Delta Contingency $ 2,565.18 Purchase fixtures for repair (Quantity 4) CBE Contingency $ 1,164.00 Loring memorial inground light install (Quantity 2) Subtotal Expenses $ 23,268.48 Page 6