Rules and Reports Committee

Ethan K. Strimling, Mayor (Chair) Nicholas M. Mavodones, At­Large City Councilor Kimberly Cook, District 5 City Councilor Rules and Reports Committee Monday, March 18, 2019 TIME 3:30 PM LOCATION CITY HALL ROOM 209 MINUTES 1. Call to Order Mayor Strimling called the meeting to order at 3:40 P.M. (Councilor Mavodones, Councilor Cook, Danielle West‐Chuhta, Corporation Counsel, and Katherine Jones, City Clerk were present. There were no members from the public. 2. Public Comment on Council Rules 3. Council Rules  a. Discuss Reference process and information needs The Rules Committee discussed the following process for referrals and will continue discussion at a further date: Mayor and City Manager decide at the Agenda meeting what referral items should go to which committee. The Committees will review all Orders, Amendments, and Budget items over $50,000. prior to coming to the City Council. The referral items will be listed on the agenda as Referral Items. The whole City Council will vote to send them to the committee or could take one referral off the referral list with a 2/3vote and brought before the Council for it's standard one read or two read, by‐passing the Committee. The details will be worked out at the next Rules Committee meeting. b. Discuss any other permissions of rules and information needs Discuss Annual Evaluation process for City Clerk, Corporation Counsel 4. and City Manager Mayor Strimling is going to see what people had available for the next meeting by doodle calendar. The purpose will be to discuss the evaluation process for the City Clerk, Corporation Counsel and City Manager. Potential Executive Session to discuss the City Clerk, Corporation 5. Counsel and City Manager's evaluation pursuant to 1 M.R.S Section 405(6)(A) 6. Adjourn Motion was made by Councilor Cook and seconded by Councilor Mavodones to adjourn. Passage 5:20 P.M. City of Portland Commissions are not required to take public comment under FOAA and our Ordinance is silent regarding the duties of the Commission. The Commission has the discretion to not allow or allow public comment during its meetings, including the authority to limit the duration of comments. Since the Commission makes recommendations to the City Council, public comment is available at that level.

Ethan K. Strimling, Mayor (Chair) Nicholas M. Mavodones, At­Large City Councilor Kimberly Cook, District 5 City Councilor Rules and Reports Committee Monday, March 18, 2019 TIME 3:30 PM LOCATION CITY HALL ROOM 209 AGENDA 1. Call to Order 2. Public Comment on Council Rules 3. Council Rules a. Discuss Reference process and information needs b. Discuss any other permissions of rules and information needs Discuss Annual Evaluation process for City Clerk, Corporation Counsel 4. and City Manager Potential Executive Session to discuss the City Clerk, Corporation Counsel 5. and City Manager's evaluation pursuant to 1 M.R.S Section 405(6)(A) 6. Adjourn