Town Council Regular Session

AMENDED AGENDA Queen Creek Town Council Regular Session Community Chambers, 20727 E Civic Parkway June 4, 2025 | 6:30 PM Notice of Regular Meeting and Possible Executive Session of the Town Council: Pursuant to A.R.S. §§ 38-431.02 and 38.431.03, notice is hereby given that the Town Council will hold a Regular Meeting at the date and time specified above. The Town Council may vote during the meeting to enter into Executive Session for legal advice and discussion with the Town Attorney(s) regarding any item(s) on the agenda. Please note that Executive Sessions are not open to the public. The Mayor or presiding officer may modify the order of Agenda Items and/or address items in a sequence deemed appropriate. The Town Council and staff may participate in the meeting in person, telephonically, or electronically. Physical access to the meeting space will be available thirty minutes prior to the meeting start time. Public Comment: Residents may submit public comments for any item listed under the consent agenda, public hearing, and final action. Members of the public may submit comments to the Town Council for items not on the agenda during public comment. All comments for this Town Council meeting can be submitted in person or via email to PublicComment@QueenCreekAZ.gov. Emails received by 5:00 PM the day of the meeting, will be entered into the official record. Comments are limited to one per person, per Agenda Item. Please include your name, address, agenda item and comment of 500 words or less. Comments without identifying name and address will not become part of the written record. Accessibility: The Town of Queen Creek is committed to making its public meetings accessible to individuals with disabilities. For special accommodations, please contact the Town Clerk's Office at 480-358-3000 / TownClerk@QueenCreekAZ.gov or the Arizona Relay Service at 7-1-1 at least 72-hours prior to the meeting. Council Meetings are live-streamed and can be viewed at https://QueenCreekaz.gov/ government/watch-town-meetings by selecting "video" next to the applicable meeting, or by visiting the Town's Ustream account at https://video.ibm.com/councilmeeting. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. INVOCATION / MOMENT OF SILENCE Peter Anello, Chaplain, Queen Creek American Legion Post 129 5. CEREMONIAL MATTERS (Presentations, Proclamations, Awards, Guest Introductions and Announcements) A. Recognition of the American Legion 20th Anniversary B. Recognition of Connor Povar 6. COMMITTEE REPORTS A. Council summary reports on meetings and/or conferences attended. This may include but is not limited to Mesa Gateway Airport; MAG; East Valley Partnership; CAG. The Council will not propose, discuss, deliberate or take legal action on any matter in the summary unless the specific matter is properly noticed for legal action. B. Committee and outside agency reports (only as scheduled): 1. Mayor's Teen Advisory Committee (May 20, 2025) 2. Downtown Arts & Placemaking Advisory Committee (May 29, 2025) 7. PUBLIC COMMENT 8. FINAL ACTION A. Consideration and possible approval of Ordinance 865-25 an Ordinance of the Common Council for the Town of Queen Creek, Maricopa County, Arizona, levying upon the assessed valuation of the property within the Town of Queen Creek, subject to primary and secondary taxation a certain sum on each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the annual budget for the purpose of paying for public safety operations for fiscal year ending the 30th day of June, 2026, to fix, levy and assess the Town’s primary property tax for FY 2025-26. 9. CONSENT AGENDA (Matters listed under the Consent Agenda are considered to be routine and will be enacted by one motion and one vote. Members of the Town Council and/or staff may comment on any item without removing it from the Consent Agenda or remove any item for separate discussion and consideration.) A. Consideration and possible approval of the May 21, 2025 Regular Session minutes. B. Consideration and possible appointment of Council Member Jeff Brown as the Town's representative on the Mesa Gateway Airport Authority Board of Directors as of August 1, 2025. C. Consideration and possible authorization of the principal prepayment of $1,430,000 to the Greater Arizona Development Authority for the early redemption of the Town’s 2014A Obligations; delegating to the Mayor, Manager and Deputy Town Manager/CFO of the Town the authority to designate the amount in total to be defeased and redeemed and other matters with respect to such defeasance and redemption; and authorizing the payment of transaction costs and all other actions necessary to the consummation of the proposed transaction, and necessary budget adjustments. D. Consideration and possible approval of a budget adjustment for the Community Recycle Center Relocation (SW100) in the amount of $322,000, which includes a 15% contingency. E. Consideration and possible approval of the Service and License Agreement between the Queen Creek Chamber of Commerce and the Town of Queen Creek in the amount of $75,000 for Fiscal Year 2025-2026. F. Consideration and possible approval of the Agreement between the Queen Creek Cultural Foundation (QCCF) and the Town of Queen Creek in the amount of $135,000 for Fiscal Year 2025-2026. G. Consideration and possible approval of the Agreement between the Greater Phoenix Economic Council and the Town of Queen Creek in the amount of $40,047 for Fiscal Year 2025-2026.  H. Consideration and possible approval for a variance to the $3 million single Job Order limit, in accordance with Procurement Policy section 5-104, approval of Job Order #06 (Contract 2023-096) with TF Contracting Services, Inc for Pre-construction and Construction services on the Union Pacific Railroad (UPRR) Sewer Crossing Project (CIP Project WW100), in an amount not to exceed $3,278,100, and related budget adjustments and transfers totaling $772,954 from CIP Contingency. I. Consideration and possible approval of Contract Agreements between Water Infrastructure Finance Authority of Arizona (WIFA) and the Town of Queen Creek, to accept grant awards to implement two (2) incentive programs (Residential Turf Conversion and Water Efficient Technology for Non-Residential Properties) as well as any associated budget adjustments as needed. J. Consideration and possible approval of a Purchase Agreement with Taylor Morrison/Arizona, Inc. for the purchase of 1,224.90 groundwater extinguishment credits in an amount not to exceed $346,108. K. Consideration and possible approval of a one-year graphic design & printing services contract, with up to four possible one-year renewals, with Esser Design, LLC, Firebrand Agency Partners, LLC, Hackett Advertising Public Relations Interactive dba HAPI, Jonathan Price Design, LLC, Pat Davis Design Group, Inc., Sarit and State Creative Studio, LLC and Small Giants, LLC, Visual Graphx, LLC, AZCAL Enterprises dba Fastsigns Chandler, LLC, BC Graphics dba Blank Canvas, LLC, Kyrene School District, Mesa Print Shop & Design, LLC, BNM Press dba Minuteman Press, LLC and Multi Office Products, Inc., all on an as needed basis not to cumulatively exceed $500,000 for FY 25/26. L. Consideration and possible approval of Expenditures over $75,000 and items that are of Public Policy and Interest, pursuant to Town Purchasing Policy and to authorize the purchase from a new awarded vendor/contract based on the expiration of the current contract and authorize the purchase from another approved vendor/contract based on availability and price. (FY24/25 and FY25/26 Budget Items) The following items being requested are budgeted in FY24/25: 1. Sargent Town Planning – Queen Creek Downtown Plan Phase 2: Additional spending authority of $150,000. The Town Manager approved the original contract for $65,000 on November 6, 2024. This request will increase the total contract amount to $215,000. (Development Services) 2. Corporate Technology Solutions – Security Camera & Door Access Equipment for Well Sites: Additional spending authority of $180,000. Council approved $200,000 on June 5, 2024. This request will increase the total contract amount to $380,000 (Utilities) 3. Commercial Cleaning Services – Custodial Services: Additional spending authority of $40,000. Council approved $500,000 on an annual basis May 19, 2021. This request will increase the total contract amount to $540,000. 4. Michael Baker International – Project Order #1 for Technical Engineering, GIS, and Surveying Services: $170,133 (CIP/Public Works) 5. Commercial Computer Services DBA CCS Presentation Systems: Technology and Audio Visual Solutions: $160,000 (Parks and Recreation) 6. ODP, Anova, Forms & Surfaces – Outdoor Furniture: Additional spending authority of $50,000. Council previously approved $493,920 in spending authority for Parks & Recreation on June 5, 2024. This request will increase spending authority by $50,000 for a total of $543,920. (Parks and Recreation) The following items are of Public Policy and Interest and are budgeted in FY25/26: 7. League of Arizona Cities and Towns - FY26 Annual Membership Dues: $49,000 (Central Services) 8. Mesa Gateway Airport Authority - FY26 Annual Capital Contribution: $135,000 (Central Services) 9. Capital Edge - Government Relations Services: $36,000 (Central Services) 10. Kutak Rock - Government Relations Services: $70,000 (Central Services) The following items being requested are budgeted in FY25/26: 11. ACRO – Temporary Staffing Service: $590,000 (Town-Wide) 12. Dickinson Wright – Legal Services: $1,849,186 (Town-Wide) 13. Commercial Cleaning Services (PBC Phoenix), Hillyard, Waxie Sanitary Supplies – Janitorial Supplies Equipment and Services: $742,000 (Town-Wide) 14. Home Depot, Grainger, Lowes – Maintenance, Repair and Operating Supplies: $335,000 (Town-Wide) 15. Makinen Professional Services – Public Outreach Services: $160,000 (Town-Wide) 16. Queen Creek Unified School District, Fleet Fueling, Supreme Oil, Western States Petroleum, and Pilot Travel Center – Fuel Purchases: $2,770,000 (Town-Wide) 17. Wist, Office Depot, Staples, Amazon Business – Office Supplies: $675,200 (Town- Wide) 18. Maricopa County Library District – FY26 Library Operations IGA: $1,944,525(Town Manager) 19. AZ Code Consultants, Shums Coda, and Wildan Engineering – Building Plan Review and Inspection: $200,000 (Development Services) 20. Sunrise Engineering, Entellus, Westwood Professional Services, Michael Baker International – Civil Engineering Plan Review Services: $97,400 (Development Services) 21. Arcosa Aggregates dba SW Rock – Arena Sand for Equine Events: $120,000 (Economic Development-HPEC) 22. Queen Horse Bedding and Winners Circle – Wood Shavings for Horse Bedding: $191,500 (Economic Development-HPEC) 23. Plan B – Temporary Labor Services: $160,000 (Economic Development-HPEC/Parks and Recreation-Recreation) 24. Christmas Lights Decorators – Downtown Queen Creek Christmas Lights: $95,000 (Economic Development) 25. Clifton Larson & Allen – Town Audit: $80,000 (Finance) 26. Infosend – Utility Bill Printing Services: $245,000 (Community Services-Marketing, Finance) 27. Public Trust Advisors, LLC – Investment Management Services: $180,000 (Finance) 28. Harris Computer System – Utility Billing, Mobile and Customer Portal Software License, Maintenance and Support Fees, and Additional Services: $550,000 (Finance/Water Customer Service, Solid Waste, Utilities) 29. Bound Tree, McKesson Medical Surgical Inc., Safeware, Zoll Medical, Teleflex LLC – Medical Equipment & Supplies: $342,000 (Fire & Medical) 30. City of Mesa – Fire Dispatch Services: $494,000 (Fire & Medical) 31. LN Curtis Tools for Heroes, SeaWestern Firefighting Equipment – Personal Protective Equipment, Firefighting Equipment & Supplies: $470,500 (Fire & Medical) 32. IFC Radios – Radio Maintenance & Repair Services, Firefighting Equipment and Emergency Vehicle Upfitting: $76,000 (Fire & Medical) 33. East Valley Wellness Center LLC, Heartfit for Duty – Annual Medical Exams Required for Fire Personnel/Cancer Screenings: $200,000 (Fire & Medial) 34. Town of Gilbert; Hughes Fire Equipment, Velocity, City of Mesa – Fire Apparatus Repairs and Maintenance Services: $500,000 (Fire & Medical) 35. United Fire; Galls, Skaggs – Fire Uniforms/PPE: $153,780 (Fire & Medical) 36. EMS Management & Consultants Inc. – Ambo Transport Billing Services: $100,000 (Fire & Medical) 37. Universal Background Screening, Banner Occupational Health, Concentra, True Results Polygraph Services, Precision Polygraph, Litchfield Tactical LLC, L&D Investigations and Consulting, Jeni McCutcheon Psy D PPLC, Erwin's Investigative Services – Employee Processing Services: $112,875 (Human Resources) 38. Accela – Annual Support for Accela Civic Platform: $450,000 (Information Technology) 39. Apple – Apple Computer and iPad Equipment Purchases: $170,000 (Information Technology) 40. Compunet – Artic Wolf-Cybersecurity Management. As-Needed Conference Room Labor and Equipment: $160,000 (Information Technology) 41. Corporate Technology Solutions (CTS) – Annual Security Camera & Door Access Licensing Support: $1,230,000 (Information Technology / Utilities) 42. Code 3 Technologies – Getac Equipment: $385,000 (Information Technology) 43. Custom Storage (dba CStor)/MicroAge – Annual Support for Cylance and Blackberry Protect Licensing Agreements, Fees Associated with Amazon Web Service: $220,000 (Information Technology) 44. Dell Corporation – Dell Hardware Lease Agreements, As-Needed Peripheral Computer Equipment Purchases: $370,000 (Information Technology) 45. DITO – Google Mail Platform Licensing: $390,000 (Information Technology) 46. E-Plan – Annual Subscription Renewal and Support: $200,000 (Information Technology) 47. End Solutions, Technology Integrators, Graybar – As-Needed Cabling Supplies and Cabling Installation Services: $220,000 (Information Technology) 48. Granicus – Annual Support for Public Records Request System, Voting System, and the Town’s Website: $145,000 (Information Technology) 49. Government Jobs/Neogov – Workforce, Learning ad Training Management Software: $115,000 (Information Technology) 50. Info Tech Research Group – Research and Advisory Services: $200,000 (Information Technology) 51. OpenGov - Annual Support for Work and Asset Management, SeeClickFix Request Management Software: $335,000 (Information Technology) 52. Questica – Budget Software: $135,000 (Information Technology) 53. Ron Turley Associates, Inc. – Fleet Maintenance Software Support Renewal: $148,000 (Information Technology) 54. Sentinel – Annual Service Agreements to Cover all of the Town’s Cisco Server and Network and Security Related Equipment: $1,700,000 (Information Technology) 55. SHI International Corp - Annual Software Support Fees for Network Security, and Cloud Collaboration and Storage Services. Annual Maintenance Agreement for Adobe and Microsoft Annual License Agreements, OpenGov -Procurement and Approval: $550,000 (Information Technology) 56. Teamdynamix – IT Service Management Platform: $130,000 (Information Technology) 57. Thin Client – Technical and Support Services: $550,000 (Information Technology) 58. Tyler Technologies – Annual Support Fees for Town's Financial System (MUNIS, Executime); One-Time Projects; Training Programs: $265,000 (Information Technology) 59. Miracle Playground, Dave Bang, Play it Safe – Playground Equipment: $160,000 (Parks and Recreation-Parks Maintenance) 60. West Coast Sand, Pioneer Landscape, MDI Rock, Rock Pros – Landscape Rock and Gravel: $117,000 (Parks and Recreation-Parks Maintenance/HPEC) 61. Dynamic Officials and Sports – Sports Officials: $122,040 (Parks and Recreation- Recreation) 62. Axon – Subscription Services and Equipment Purchases: $1,000,000 (Police) 63. Brinc – UAV Public Safety System: $400,000 (Police) 64. City of Mesa – Forensic Lab Services: $175,000 (Police) 65. City of Mesa – Police Dispatch Services: $1,400,000 (Police) 66. Flock Safety – ALPR Subscription: $185,000 (Police) 67. FX Tactical; Universal Police Supply; Curtis Blue Line; Mallory Safety; Galls; Safeware; Aardvark; Skaggs, BlueForce Gear, Haven Defense – Police Uniforms/Body Armor/Police Equipment: $550,000 (Police) 68. Maricopa County Community College District – Communiversity Facility Annual Lease Agreement and Security Deposit: $180,000 (Police) 69. Motorola – Portable and Mobile Radios and Related Software, Services and Equipment: $1,909,865 (Police) 70. Power Marketplace – Lease Agreement and Deposit: $170,000 (Police) 71. ProForce Law Enforcement; San Diego Police Equipment Company; Dooley Enterprises; OTL Firearms; Miwall; Diamondback Police Supply; Curtis Blue Line; Adamson Police Products; Less Lethal, LLC; Aardvark, Blue Force Gear, Spragues’s Sports – Ammunition, Firearms, Less-lethal Platforms/Weapons, Tactical Munitions & Related Equipment/Supplies: $750,000 (Police) 72. Reparto Veloce – Motorcycle Repair & Maintenance: $100,000 (Police) 73. SHI, Axon – Fuses Subscription – RTIC Software: $175,000 (Police) 74. Town of Gilbert – Services for Property & Evidence and Training: $125,000 (Police) 75. Versaterm, Inc. – Annual Maintenance for Police RMS: $375,000 (Police) 76. A to Z Equipment – Boom Lift: $75,900 (Public Works) 77. AED Everywhere – AED Equipment for Police Vehicles: $250,000 (Public Works) 78. AT&T – GPS Tracking Service: $175,000 (Public Works) 79. AZ Fuel Mgmt Specialist LLC, Eaton Sales and Service LLC, Shields, Harper & Co. – Fuel Tank Maintenance, Repairs and Supplies: $100,000 (Public Works) 80. AZ Truck Pros, JB Poindexter & Co., Pride Outfitting – Outfitting Town Vehicles: $500,000 (Public Works) 81. AWI, Balar Equipment, Bingham Equipment, Day Auto Supply, Colorado Petroleum Products, Courtesy Chevrolet, RWC International, USD Inc, Empire Southwest, United Rotary, Hi-Line Electric, Norwood Equipment, Go AZ Motorcycles, John Deer, Lacal, RDO Equipment, RWC International, Altec LLC, Western Truck Equipment, W. W. Grainger, Colorado Petroleum (dba AZ Petroleum), Kann Enterprise (Interstate Batteries) – Fleet Vehicle Maintenance, Shop Supplies, Batteries, Tools Parts and Repair Services – Heavy Equipment & Light Duty: $980,000 (Public Works) 82. C&S Sweeping, Cands Sweeping Services, Clean Sweep Companies, Precision Sweeping – Street Sweeping Services: $350,000 (Public Works) 83. Climatec – Fire Suppression Systems: $165,000 (Public Works) 84. JVI Arizona LLC, HACI Services – Repair and Maintenance for Chiller Units: $125,000 (Public Works) 85. Epifini Landscaping – Roadside & Municipal Grounds Landscape Maintenance Services: $435,000 (Public Works/ Parks and Recreation-Parks Maintenance) 86. EPS Group, Kimley-Horn, Lee Engineering, WSP Environmental and Infrastructure, Inc (Wood Environmental), Y2K, Burgess & Niple, Michael Baker, Dibble & Associates, Logan Simpson, RAS, Olssen Engineers – Maintenance Studies and Signal Design: $1,050,000 (Public Works) 87. Ewing Irrigation, SiteOne Landscape Supply – Misc. Landscape & Irrigation Supplies: $130,000 (Public Works/Parks and Recreation-Parks Maintenance) 88. Fluoresco Services, CS Construction, Power Tech Contracting – Street Light Maintenance: $195,000 (Public Works/Parks and Recreation-Parks Maintenance) 89. Hill Brothers Chemicals, Leslie's Pool Supplies, Phoenix Pumps, Superior Pool Products, Pencco, Aquafit Chlorination Systems – Pool Chemicals and Supplies: $125,000 (Public Works) 90. Hunter Guardrail, Great Solutions – Repairs to guard rails throughout the Town: $75,000 (Public Works) 91. Inter-West, Centerline Supply West – Street Maintenance Supplies, Signage, Posts, Parts, and Repairs $120,000 (Public Works) 92. Invader Pest Management – Town Wide Pest Control Services: $100,000 (Public Works) 93. Poolside Inc – Pool Maintenance Services: $300,000 (Public Works) 94. SD Crane, Midstate, Cyclone Doors, Imperial Windows, Coit, Ghaster Painting, Continental Flooring – General Contracting, Electrical, Plumbing and Carpentry: $720,000 (Public Works) 95. Solar Traffic, Sierra Transportation, Wesco Dba Brown, Clark Transportation, Advanced Traffic, Econolite, Wesco Dba CSC, CS Construction, Roadway Electric, Fonroche Lighting, Contractors West, Fluoresco Services, Power Tech – Traffic Signal Poles and Components, Electrical Work and Fiber Installation: $1,296,000 (Public Works) 96. Southern TireMart, Bridgestone Americas Inc, Division of Bridgestone Direston North, Michelin North America Inc, Goodyear Tire & Rubber Co, Majco LLC – New and Replacement Tires for Town Vehicles and Equipment: $250,000 (Public Works / Fire) 97. Sunbelt (A to Z Equipment) – New Equipment for Town Vehicles and Equipment: $165,000 (Public Works) 98. Superior Protection Services – Security Services: $310,000 (Public Works) 99. Target Specialty, URW LLC, Nutrien AG Solutions, Helena Chemical Co., Wilbur-Ellis - Vegetation and Landscape Management Supplies & Chemicals: $130,000 (Public Works/Parks and Recreation-Parks Maintenance) 100. Toter – Residential Trash & Recycle Cart Purchases: $350,000 (Public Works) 101. VSS Inc, ViaSun, Pavement Restoration Inc, Holbrook Asphalt, Cactus Asphalt, MR Tanner, Franklin Striping, Morgan Asphalt, Crafco Inc, Road Runner, TF Contracting, PMI, AZ Lines, Ellison Miles, Sunland – Pavement Preservation, Repair, Maintenance and New Facilities: $6,575,000 (Public Works/Utilities) 102. West Coast Arborists – Tree Services: $80,500 (Public Works/Parks and Recreation- Parks Maintenance) 103. Larry H. Miller Toyota, San Tan Ford, Courtesy Chevrolet – New and Replacement Vehicles: $6,273,700 (Public Works/Development Services/Utilities/Information Technology) 104. Allchem – Water Quality and Safety: $200,000 (Utilities) 105. Core and Main, Winwater, Ferguson – Water Distribution Parts, Pipe, Fittings: $3,500,000 Cumulative (Utilities) 106. Core and Main – Meters, Meter Fittings and Service for Water: $3,000,000 (Utilities) 107. Gammage & Burnham – Legal Services: $150,000 (Utilities) 108. Graybar Electric Company – Electrical Components: $150,000 (Utilities) 109. Hill Brothers – Water Quality: $400,000 (Utilities) 110. Industrial Service and Supply – Water Treatment Equipment: $250,000 (Utilities) 111. Instrumentation & Controls – Well Equipment: $500,000 (Utilities) 112. Legend Technical – Water and Wastewater Laboratory Services: $150,000 (Utilities) 113. MISCO – Well Equipment: $250,000 (Utilities) 114. Pumpman's DBA Southwest Waterworks – Well Maintenance, Repairs and New Construction: $5,000,000 (Utilities) 115. RDH – Wastewater Flow Monitoring Services: $200,000 (Utilities) 116. Sunrise – Engineering Services for Water & Wastewater Distribution: $500,000 (Utilities) 117. Western Environmental Equipment Company – Wastewater Equipment: $100,000 (Utilities) 118. Cintas – Uniform Services: $110,000 (Utilities / Public Works) 119. Cleanview, Stormwater Pros – Sewer and Storm Drain Video Inspection Services: $175,000 (Utilities/Public Works/Development Services)  120. Swain – Electrical Services: $3,446,300 (Utilities/Public Works/CIP/IT/HPEC) 121. Valleywide Generator Service – Generator Maintenance Service and Repairs: $145,000 (Utilities / Public Works) 122. Vertech, Hennesy Mechanical Sales, LLC – Well Equipment: $780,000 (Utilities / Public Works) 123. Empire Southwest, Sunbelt Rentals, United Rentals, Herc Rentals – Replacement Equipment, Repair Parts, Tools, Supplies, Pump Equipment and Various Heavy Equipment Rentals, Replacement Equipment - Kubotas: $282,500 (Utilities/Public Works/Parks & Recreation-Parks Maintenance/HPEC) 10. ADJOURNMENT