City Council

Tuesday, September 2, 2025 7:00 PM Council Chambers CITY OF QUINCY CITY COUNCIL AGENDA Note: All items presented are subject to final action. 1. PRAYER/SELF-REFLECTION 2. PLEDGE OF ALLEGIANCE 3. PRESENTATION - Update on Sports Commission - Co-Chairs David Adam and Kelly Mays 4. CALL TO ORDER 5. ROLL CALL 6. APPROVAL OF MINUTES 7. PUBLIC COMMENT CONSENT AGENDA 8. PETITIONS 8a. By St. Dominic School PTA requesting permission to have the Survival Flight of Hannibal, MO helicopter land at St. Dominics School, 4100 Columbus Road, September 18th between 5:00 p.m. – 7:00 p.m. for the Mighty Machine event. The Quincy Fire Department will be handling securing the landing zone during landing and takeoff. 8b. Revocable Permit for Encroachment of City right-of-way from Connect Child and Family Solutions of Quincy requesting permission to hold a rummage sale on Saturday, September 20th on Parking Lot F with barricades to block the parking lot entrances and exits. Department of Utilities and Engineering presents this request subject to organizers not creating any trip hazards on the parking lot; the Petitioner is responsible for any damages to curbs, gutters, sidewalks, parkways, pavement, landscaping, trees and signage; the applicant shall notify surrounding businesses of the parking lot closure prior to the event and the applicant submit a Certificate of General Liability Insurance. 8c. Special Event Application requesting permission to hold the Octoberfest Marching Band 1 Parade on Saturday, October 18, 2025 starting at 10:00 a.m. at 33rd and Maine Street, proceeding west to Quincy Junior High School parking lot on 14th and Maine Street. The closure of Maine Street, 12th to 33 rd Streets; 14 th Street, Jersey to Maine Streets; Jersey Street, 12th to 16 th Streets are requested and also “No Parking” signs be placed on both sides of Maine Street, 12th to 33 rd Streets; 25 th Street, Maine to Hampshire Streets; Jersey Street, 14th to 16 th Streets; 14 th Street, Jersey to Maine Streets (east side of street) by 5:00 p.m. on Friday, October 17th: The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering. 8d. Special Event Application requesting permission to hold the Quincy Notre Dame’s Homecoming Parade on Thursday, October 23, 2025 beginning at 6:30 p.m. at 9th and Hampshire Street, proceeding west to 5th Street, turning south to Maine Street, and then proceeding east to 12th Street. Closure of Hampshire Street, 9 th to 12 th Streets (close at 5:15 p.m.); Hampshire Street, 9th to 5 th Streets; 5 th Street, Maine to Hampshire Streets; Maine Street, 5th to 12 th Streets are requested with barricades and also “No Parking” signs be placed along the parade route by 1:30 p.m. The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering. 8e. Special Event Application requesting permission to hold the Quincy Senior High School Homecoming Parade on Thursday, September 25, 2025 beginning at 6:00 p.m. at 14th and Maine Street and going east to 33rd and Maine Street. Closure of Maine Street, 12 th to 33 rd Streets (barricades placed at all intersecting streets) and South 14th Street, Maine to Jersey Streets at 5:00 p.m. with barricades are requested. “No Parking” signs placed on both sides of Maine Street, 12th to 33 rd Streets by 1:30 p.m. on Thursday, September 25 th are requested. The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering. 8f. Special Event Application requesting permission to hold “A Storybook Christmas” parade on Saturday, November 29, 2025 beginning at 4:30 p.m. at 14th and Maine Street and going west to 5th Street. The closure of Maine Street, 5 th to 14 th Streets (barricades placed at all intersecting streets) from 4:00 p.m. until 5:30 p.m. and “No Parking” signs placed on the parade route are requested with barricades. The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering. 8g. Special Event Application requesting permission to hold the Pink Pass It On walk benefiting the Blessing Assistance Program on Saturday, October 25, 2025 beginning at 10:00 a.m. starting at 5th and Maine Street, going east to 12 th Street where the walkers will move to the sidewalk proceeding east along Maine Street to 24th Street, turning around at 24 th and Maine Street and continuing back to 5th Street on the sidewalk. The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering. 2 9. MONTHLY REPORTS Monthly Reports of various City Departments for the months of July and August 2025. 10. Report of the Quincy Metropolitan Exposition Auditorium & Office Building Authority Income and Expense Reports for the 1st Quarter 2025-2026 11. REPORT OF THE ZONING BOARD OF APPEALS Recommending approval of the variance to allow for the construction of a 624-square foot accessory building (garage) and a 208-square foot porch on the required yard setbacks at 1503 Maas Road. 12. RESOLUTIONS (CONSENT AGENDA) Resolution Authorizing The Extended Term Of The Municipal Insurance Cooperative Agency Insurance Pool And Approving It’s Amended By-Laws. Human Resources Director and Personnel Committee recommending approval of the updated Military Leave policy to be implemented to the employees of the City of Quincy. 12c. Human Resources Director and Personnel Committee recommending approval of the updated Business Travel Expenses and Reimbursement policy to be implemented to the employees of the City of Quincy. 12d. Resolution Authorizing Demolition – Fix or Flatten Program. (H & D Construction to perform demolition of 804 S. 8th for the bid amount of $13,000.) REGULAR AGENDA 13. RESOLUTIONS (REGULAR AGENDA) 13a. Resolution to enter into an agreement with the County of Adams for the jurisdictional transfer of roadway unto the Municipal Street System of the City of Quincy and accept payment of $650,000. (Seminary Road, east edge of North 12th Street and a portion of North 18th Street 50’ north of Seminary Road southerly to the south edge of Locust Street.) 14. ORDINANCES 14a. Adoption of an Ordinance entitled: An Ordinance Amending The 2025-2026 Fiscal Year Budget, as amended. ($24,000 of the current Sales Tax Revenue excess collected over budget to increase the General Fund budget.) 14b. Adoption of an Ordinance entitled: An Ordinance Authorizing Loan Agreement (Water Pollution Control Loan Program – Home Rule Entity). 3 14c. First presentation of an Ordinance entitled: An Ordinance Authorizing the Jurisdictional Transfer Of Roadway Into The City Of Quincy Municipal Street System. (Seminary Road, east edge of North 12th Street and a portion of North 18th Street 50’ north of Seminary Road southerly to the south edge of Locust Street.) 14d. First presentation of an Ordinance entitled: An Ordinance Granting A Variation From Zoning Regulations. (1503 Maas Road, to allow construction of an garage and porch to encroaches required yard setback.) 15. REPORT OF FINANCE COMMITTEE 16. NEW BUSINESS 17. Adjournment MISCELLANEOUS 4