Financial Advisory Board Meeting

AGENDA Financial Advisory Board Hybrid Meeting Reno City Hall, 12th Floor Conference Room 1 East First Street, Reno, NV 89501 Thursday, April 11, 2024 3:30 p.m. Members: Daren McDonald, Chair James Christman Judi Rought, Vice-Chair Charlene Hart Kenneth Becker, Second Vice-Chair Richard Jay Kelly Bland Jillian Keller Bryan Carano Brian Wadsworth Council Liaison: Mayor Hillary Schieve Staff Liaison: Mark Stone Public Notice: This agenda has been physically posted in compliance with NRS 241 (notice of meetings) at Reno City Hall – 1 East First Street, Reno, Nevada 89501. In addition, this agenda has been electronically posted in compliance with NRS 241 at https://www.reno.gov, and NRS 232 at https://notice.nv.gov/. To obtain further documentation regarding posting, please contact the City Clerk’s Office at 775-334-2030 or cityclerk@reno.gov. This meeting will be held at Reno City Hall in the 12th-floor conference room and via the Zoom video conference platform. Members of the public wishing to attend the meeting may do so at the designated physical location or may hear, observe, and provide public comment virtually by pre-registering using the following link which will provide the Webinar ID and call-in phone number: https://links.reno.gov/FinancialBoard4-11-24 You can also join the meeting by typing https://zoom.us/join into your computer browser and entering the Webinar ID: 828 8482 3550. NOTE: This option will require a computer with audio and video capabilities. Alternatively, you can join the meeting by telephone only by dialing 1-669-444-9171, entering the Webinar ID: 828 8482 3550, and pressing #. Accommodation: The City of Reno, in compliance with the Americans with Disabilities Act, wishes to make all its public meetings accessible to the public. Persons who require special accommodation or assistance in attending this meeting may contact Mark Stone at 775-334-3105 at least 48 hours in advance so that arrangements can be made. Supporting Material: Staff reports and supporting material for the meeting are available by contacting Mark Stone at 775-334-3105 or stonema@reno.gov, and on the City’s website at https://www.reno.gov/meetings. Pursuant to NRS 241, supporting material is made available to the general public at the same time it is provided to the public body. Order of Business: The presiding officer shall determine the order of the agenda and all questions of parliamentary procedure at the meeting. Items on the agenda may be taken out of order. The public body may combine two or more agenda items for consideration, remove items from the agenda, and/or delay discussion on or continue scheduled agenda items at any time. Items scheduled to be heard at a specific time will be heard no earlier than the stated time but may be heard later. Public Comment: In-Person Persons wishing to address the public body at the meeting shall submit a “Request to Speak” form to Mark Stone. Virtual Pursuant to NRS 241, persons not in attendance who wish to submit public comment may do so by (1) completing the online public comment form found at https://www.reno.gov/publiccomment; (2) sending an email to stonema@reno.gov; (3) leaving a voicemail at 775-334-3105; or (4) during the virtual public comment period of the meeting. To provide public comment via Zoom, log in to the Zoom webinar at the above link and utilize the “Raise Hand” feature during any public comment period. To provide public comment via telephone only, press *9 to “Raise Hand” and *6 to mute/unmute. Public comment is limited to three (3) minutes per person. Unused time may not be reserved by the speaker, nor allocated to another speaker. No action may be taken on a matter raised under general public comment until the matter is included on a subsequent agenda as an action item. Comments received prior to 4:00 p.m. on the day preceding the meeting will be transcribed, provided to the public body for review, and entered into the record. Comments received after 4:00 p.m. on the day preceding the meeting will be provided to the public body for review prior to adjournment and entered into the record. A. Introductory Items A.1 Call to Order/Roll Call A.2 Public Comment – This item is for either public comment on any action item or any general public comment and is limited to no more than three (3) minutes for each commentator. A.3 Approval of the Agenda (For Possible Action) – April 11, 2024 A.4 Approval of the Minutes (For Possible Action) – March 14, 2024 A.5 Council Liaison Report – Item for general announcements and informational items only. No action may be taken on this item.  A.6 Staff Liaison Report - Item for general announcements and informational items only. No action may be taken on this item. B. Business Items B.1 Presentation and discussion regarding Financial Advisory Board Work Plan Tasks: (For Information Only) a) Interim Financial Report/Budget Update, including augmentations and revisions, for Fiscal Year to Date 2024. b) Debt Update c) Update on annual risk assessments of City departments, activities and processes performed by the City’s Internal Audit Division. B.2 Discussion of the first iteration of the City of Reno Internal Audit Division Procedural Manual and the edits made since the Financial Advisory Board’s review comments provided at the March 14, 2024 Financial Advisory Board meeting. (For Possible Action) B.3 Discussion of which performance audit topics should be included on the FY 2024/25 Internal Audit Plan and any external audits suggested for FY 2024/25, as applicable. (For Information Only) B.4 Presentation, discussion and possible action on Policy 306 - The City of Reno’s Policy and Procedures on Travel Reimbursement. (For Possible Action) B.5 Discussion and potential appointment of second vice chair to the Financial Advisory Board from the following list of persons, listed in alphabetical order: Kenneth Becker, Kelly Bland, Bryan Carano, James Christman, Charlene Hart, Richard Jay, Jillian Keller, Brian Wadsworth. (For Potential Action) B.6 Discussion and potential recommendation to staff and City Council recommending the appointment of one individual to the Financial Advisory Board to fill the vacant position from the following pool of applications, listed in alphabetical order: Ric Rosario. (For Possible Action) C. Board/Commission/Committee Member Reports and Announcements – Limited to items that do not appear elsewhere on the agenda. No action may be taken on this item. D. Future Agenda Items – Discussion of items for future agendas. No action may be taken on this item. E. Public Comment – This item is for either public comment on any action item or for any general public comment and is limited to no more than three (3) minutes for each commentator. F. Adjournment (For Possible Action)