HxGN OnCall Suite Change Management Board Meeting

AGENDA HxGN OnCall Suite Change Management Board Meeting Hybrid Regular Meeting Reno City Hall, 7th Floor Conference Room Monday, March 4, 2024 01:00 p.m. Members: Elaina Hooper, City of Reno Joanna Jenkins, Washoe County Mary Bieth, City of Reno Shannon Hardy, Washoe County Kimberly Hice, City of Reno Quinn Korbulic, Washoe County Connie Shepperd, City of Sparks Kenny Kitts, REMSA Lisa Rose-Brown, City of Sparks Sarah Vonarx, REMSA Kevin Cross, City of Sparks Staff Liaison: Krysti Smith Public Notice: This agenda has been physically posted in compliance with NRS 241 (notice of meetings) at Reno City Hall – 1 East First Street, Reno, Nevada 89501. In addition, this agenda has been electronically posted in compliance with NRS 241 at http://www.reno.gov, and NRS 232 at https://notice.nv.gov/. To obtain further documentation regarding posting, please contact the City Clerk’s Office at (775) 334-2030 or cityclerk@reno.gov. This meeting will be held at Reno City Hall in the 7th Floor Conference Room and via the Zoom video conference platform. Members of the public wishing to attend the meeting may do so at the designated physical location or may hear, observe, and provide public comment virtually by pre-registering using the following link: https://us06web.zoom.us/s/85921418220 You can also join the meeting by typing https://zoom.us/join into your computer browser and entering this Webinar ID: 859 2141 8220. NOTE: This option will require a computer with audio and video capabilities. Alternatively, you can join the meeting by telephone only by dialing 1 (253) 205-0468 and entering the Webinar ID: 85921418220#. Accommodation: The City of Reno, in compliance with the Americans with Disabilities Act, wishes to make all of its public meetings accessible to the public. Persons who require special accommodation or assistance in attending this meeting may contact Krysti Smith at (775)433-8681 at least 48 hours in advance so that arrangements can be made. Supporting Material: Staff reports and supporting material for the meeting are available by contacting Krysti Smith at (775)433-8681 or smithk@reno.gov, and on the City’s website at http://www.reno.gov/meetings. Pursuant to NRS 241, supporting material is made available to the general public at the same time it is provided to the public body. Order of Business: The presiding officer shall determine the order of the agenda and all questions of parliamentary procedure at the meeting. Items on the agenda may be taken out of order. The public body may combine two or more agenda items for consideration, remove items from the agenda, and/or delay discussion on or continue scheduled agenda items at any time. Items scheduled to be heard at a specific time will be heard no earlier than the stated time but may be heard later. Public Comment: In-Person Persons wishing to address the public body at the meeting shall submit a “Request to Speak” form to Krysti Smith. Pursuant to NRS 241, persons not in attendance who wish to submit public comment may do so by (1) completing the online public comment form found at reno.gov/publiccomment; (2) sending an email to smithk@reno.gov; (3) leaving a voicemail at (775) 393-4499; or (4) during the virtual public comment period of the meeting. To provide public comment via Zoom, log in to the Zoom webinar at the above link and utilize the “Raise Hand” feature during any public comment period. To provide public comment via telephone only, press *9 to “Raise Hand” and *6 to mute/unmute. Public comment is limited to three (3) minutes per person. Unused time may not be reserved by the speaker, nor allocated to another speaker. No action may be taken on a matter raised under general public comment until the matter is included on a subsequent agenda as an action item. Comments received prior to 4:00 p.m. on the day preceding the meeting will be transcribed, provided to the public body for review, and entered into the record. Comments received after 4:00 p.m. on the day preceding the meeting will be provided to the public body for review prior to adjournment and entered into the record. A Introductory Items A.1. Call to Order/Roll Call A.2. Public Comment (Non-Action Item) A.3. Approval of the Agenda (For Possible Action) – 04 March 2024 B Consent Agenda C Business Items C.1. Discussion and potential appointment of one individual as the HxGN OnCall Suite Change Management Board Meeting Chair from the following board members: Mary Bieth, City of Reno; Kevin Cross, City of Sparks; Shannon Hardy, Washoe County; Kimberly Hice, City of Reno; Elaina Hooper, City of Reno; Joanna Jenkins, Washoe County; Kenny Kitts, REMSA; Quinn Korbulic, Washoe County; Lisa Rose-Brown,  City of Sparks; Connie Shepperd, City of Sparks; Sarah Vonarx, REMSA. (For Possible Action) C.2. Discussion and potential appointment of one individual as the HxGN OnCall Suite Management Board Meeting Vice Chair from the following board members: Mary Bieth, City of Reno; Kevin Cross, City of Sparks; Shannon Hardy, Washoe County; Kimberly Hice, City of Reno; Elaina Hooper, City of Reno; Joanna Jenkins, Washoe County; Kenny Kitts, REMSA; Quinn Korbulic, Washoe County; Lisa Rose-Brown, City of Sparks; Connie Shepperd, City of Sparks; Sarah Vonarx, REMSA. (For Possible Action) C.3. Review, discussion, and possible approval of changes to the HxGN OnCall Suite that will have an impact on all Partner and User Agencies utilizing the agreed upon change management process. (For Possible Action) D Announcements/Reports D.1. Update on general HxGN OnCall Suite implementation project, including, but not limited to, facility accommodations and technological accommodations, project adjustments (current/future) and the timeline. (Non-Action Item) E Public Comment (Non-Action Item) F Adjournment (For Possible Action)