HxGN OnCall Suite Executive Board

AGENDA HxGN OnCall Suite Executive Board Hybrid Regular Meeting Reno City Hall, 12th Floor Conference Room 1 E. 1st St. Reno, NV 89501 Tuesday, March 4th, 2025 1:00 PM Members: Cody Shadle, City of Reno – Chair Jennifer Felter, Washoe County Chief Kathryn Nance, City of Reno Sheriff Darin Balaam, Washoe County Tara Edmonson, City of Sparks – Vice-Chair Shannon Popovich, REMSA Sheila Lichius-Ill, City of Sparks Staff Liaison: Krysti Smith Public Notice: This agenda has been physically posted in compliance with NRS 241 (notice of meetings) at Reno City Hall – 1 East First Street, Reno, Nevada 89501. In addition, this agenda has been electronically posted in compliance with NRS 241 at http://www.reno.gov, and NRS 232 at https://notice.nv.gov/. To obtain further documentation regarding posting, please contact the City Clerk’s Office at (775) 334-2030 or cityclerk@reno.gov. This meeting will be held at Reno City Hall in the 12th Floor Conference Room and via the Zoom video conference platform. Members of the public wishing to attend the meeting may do so at the designated physical location or may hear, observe, and provide public comment virtually by pre-registering using the following link: https://links.reno.gov/M03-04-25 You can also join the meeting by typing https://zoom.us/ into your computer browser, clicking “Join a Meeting” on the Zoom website, and entering this Webinar ID: 857 1629 5868. NOTE: This option will require a computer with audio and video capabilities. Alternatively, you can join the meeting by telephone only by dialing 1(669)444-9171 entering the Webinar ID: 857 1629 5868. Accommodation: The City of Reno, in compliance with the Americans with Disabilities Act, wishes to make all of its public meetings accessible to the public. Persons who require special accommodation or assistance in attending this meeting may contact Krysti Smith at (775) 433-8681 at least 48 hours in advance so that arrangements can be made. Supporting Material: Staff reports and supporting material for the meeting are available by contacting Krysti Smith at (775) 433-8681 or smithk@reno.gov, and on the City’s website at http://www.reno.gov/meetings. Pursuant to NRS 241, supporting material is made available to the general public at the same time it is provided to the public body. Order of Business: The presiding officer shall determine the order of the agenda and all questions of parliamentary procedure at the meeting. Items on the agenda may be taken out of order. The public body may combine two or more agenda items for consideration, remove items from the agenda, and/or delay discussion on or continue scheduled agenda items at any time. Items scheduled to be heard at a specific time will be heard no earlier than the stated time but may be heard later. Public Comment Public comment is limited to three (3) minutes per person. Unused time may not be reserved by the speaker, nor allocated to another speaker. No action may be taken on a matter raised under general public comment until the matter is included on a subsequent agenda as an action item. Comments received prior to 4:00 p.m. on the day preceding the meeting will be transcribed, provided to the public body for review, and entered into the record. Comments received after 4:00 p.m. on the day preceding the meeting will be provided to the public body for review prior to adjournment and entered into the record. On specific agenda items, the presiding officer may prohibit comment if the content of comments is a topic that is not relevant to, or within the authority of, the public body, or if the content is willfully disruptive of the meeting by being irrelevant, repetitious, slanderous, offensive, inflammatory, irrational or amounting to personal attacks or interfering with the rights of the other speakers. Any person making willfully disruptive remarks while addressing the public body or while attending the meeting may be removed from the room by the presiding officer, see NRS 241, and the person may be barred from further audience before the public body during that session. See, Nevada Attorney General Opinion No. 00-47 (April 27, 2001); Nevada Open Meeting Law Manual, §8.05. Other examples of disruptive conduct include, without limitation, yelling, stamping of feet, whistles, applause, heckling, name-calling, use of profanity, personal attacks, physical intimidation, threatening use of physical force, assault, battery, or any other acts intended to impede the meeting or infringe on the rights of the public body or meeting participants. In-Person Persons wishing to address the public body at the meeting shall submit a “Request to Speak” form to Krysti Smith. Virtual Pursuant to NRS 241, persons not in attendance who wish to submit public comment may do so by: (1) completing the online public comment form found at reno.gov/publiccomment; (2) sending an email to smithk@reno.gov; or (3) during the virtual public comment period of the meeting. To provide public comment via Zoom, log in to the Zoom webinar at the above link and utilize the “Raise Hand” feature during any public comment period. To provide public comment via telephone only, press *9 to “Raise Hand” and *6 to mute/unmute. A Introductory Items A.1. Call to Order/Roll Call A.2. Public Comment - This item is for either public comment on any action item or any general public comment and is limited to no more than three (3) minutes for each commentator. A.3. Approval of the Agenda (For Possible Action) – March 4, 2025 A.4. Approval of the Minutes (For Possible Action) – February 20, 2024 B Business Items B.1. Review, discussion, and possible action to make a formal recommendation of the annual operating budget for the HxGN OnCall Suite not to exceed $388,863.06, to be sent to the Chair of the HxGN OnCall Suite Manager’s Board, for that Board’s approval on or before March 15th; discussion to include, but not be limited to, a review of the HxGN OnCall Suite accounts, review of project expenditures to date, and anticipated expenditures in the current fiscal year and fiscal year 2026-2027. (For Possible Action.) B.2. Review, discussion, and possible approval of Change Orders One (1) and Two (2) recommended for implementation of the Hexagon OnCall Suite in total amounts not to exceed $190,004.99. (For Possible Action.) C Announcements/Reports C.1. Update on general HxGN OnCall Suite implementation project, including, but not limited to, facility accommodations and technological accommodations, project adjustments (current/future) and the timeline. (For Discussion Only.) D Public Comment - This item is for either public comment on any action item or for any general public comment and is limited to no more than three (3) minutes for each commentator. E Adjournment (For Possible Action)