City Council

City Council Agenda City Council - Regular Session March 3, 2025 6:00 p.m. Attending and Viewing the Meeting: Attend the Meeting in Person: Government Center Council Chamber, 151 4th Street SE View Meeting: Cable TV on Channels 180 or 188 Watch & Listen via Zoom: https://bit.ly/2OGnZYB Telephone in and Listen via Zoom: Call: 1-312-626-6799 Webinar ID: 912 4541 8192 Passcode: 162027 If you have a disability and require a reasonable accommodation to fully participate in the City Council meeting, please contact the City Clerk’s office at least 2 business days before the Council meeting via email (cityclerk@rochestermn.gov) or telephone (507-328-2900) or TTY/TDD (507-328-2900) to discuss your accessibility needs. Pledge of Allegiance Vision, Principles, and Priorities for the City of Rochester A. Open Comment Period View the open comment period guidelines online. A.1. Sign-up In Person 30 Minutes before the meeting. View Open Comment guidelines for additional ways to participate. Virtual participation is not available at this time. B. Call to Order/Roll Call C. City Administrator's Report D. Mayor's Report E. Order of Agenda F. Consent Agenda F.1. Minutes for the City Council Special Meeting of February 10, 2025 Accepting the minutes and video of the February 10, 2025, special meeting as the official record of the City Council. F.2. Minutes for the City Council Meeting of February 19, 2025 Accepting the minutes and video of the February 19, 2025, meeting as the official record of the City Council. 1 F.3. Accounts Payable for March 3, 2025 Approving the listing of total disbursements for March 3, 2025, in the amount of $19,498,651.61, including investment purchases of $9,938,000.45 and accounts payable of $9,560,651.16. F.4. Parking Restriction Changes in Various Locations for March 3, 2025 Adopting a Resolution amending the Comprehensive Traffic and Parking Resolution Book to amend parking restrictions on various streets as of March 3, 2025. F.5. City Clerk Appointment Adopting a Resolution appointing Ann Kasel as the City Clerk of the City of Rochester, Minnesota, with an effective date of March 20, 2025. F.6. 2025-27 Collective Bargaining Agreement – City of Rochester Inspectors Association Adopting a Resolution approving the recommended changes to the collective bargaining agreement with the City of Rochester Inspectors Association, for the years 2025-27. F.7. Council Support for 2025-2026 Minnesota GreenCorps Member Application Adopting a Resolution acknowledging the City's support and sponsorship of an application to the Minnesota Pollution Control Agency for a 2025-2026 GreenCorps member to support the City’s sustainability outreach, education, and engagement efforts at no direct salary cost to the City. F.8. Sister City Relationship with Tbong Khmum City of Tbong Khmum Province, Cambodia Seeking support to pursue a Sister City relationship with Tbong Khmum City of Tbong Khmum Province, Cambodia and to develop a non-binding MOU defining our goals and future relationship. F.9. Mayo Community Engagement Grant application - Rochester Police Department's Drone as First Responder (DFR) project. Adopting a Resolution supporting the submission of a Mayo Community Engagement grant for the purchase of two drones for the Rochester Police Department's Drone as First Responder project. F.10. Bid Advertisement – 37th St NW Sidewalk Improvements from 18th Ave NW to W River Pkwy NW - Project No. J4714 Authorizing the advertisement for bids for the 37th St NW Sidewalk Improvements Project - Project No. J4714. F.11. Use of the Third Street Ramp Skywalk for the Location of an Elevate Wellness Installation Authorizing approval for the use of the Third Street Ramp skywalk for the location of an Elevate Wellness installation. F.12. Replacement Purchase of a Trimble R12i Global Positioning System (GPS), TSC5 data collector, and Trimble S5 Robotic Total Station Authorizing the purchase of a Trimble R12i Global Positioning System (GPS), TSC 5 data collector, and Trimble S5 Total Station survey equipment from Frontier Precision in the amount of $57,254.30. F.13. Contract with Pember Companies, Inc. for improvements to the Government Center Lot - Project No. J2585 Adopting a Resolution approving a contract with Pember Companies, Inc., in the amount of $424,033.76, for improvements to the Government Center surface parking lot. 2 F.14. Contract with Elcor Construction - Link Bus Rapid Transit (BRT) West Transit Village Underground Utilities - Project No. J8707 Adopting a Resolution awarding a contract to Elcor Construction, Inc in the amount of $7,687,422.08 for the Link Bus Rapid Transit (BRT West Transit Village Underground Utilities - Project No. J8707). F.15. Contract with WHKS for Final Design of the Reconstruction of 2nd Ave SW from 2nd St SW to Center St W - Project No. J7858 1. Authorizing a contract with WHKS, in the amount of $81,870 from March 4, 2025, to December 30, 2025, for the Final Design of the Reconstruction of 2nd Ave SW from 2nd St SW to Center St W - Project No. J7858 and; 2. Authorizing City staff to advertise for bids and schedule a bid opening once the project's design is completed. F.16. City-Owner Contract: Public Improvements to Serve Mayo Clinic BFUiR (Package A) - Project No. J5632 Authorizing: 1. A City-Owner contract for Project No. J5632, "Public Improvements to Serve Mayo Clinic BFUiR (Package A)," with City execution conditional upon full execution of the contract by Owner, Contractor, and Engineer, project and grading plan approvals, and Contractor's submission of the appropriate bond and insurance documentation and; 2. A professional technical services contract with WSB LLC, for $197,564, for work related to Project No. J5632, "Public Improvements to Serve Mayo Clinic BFUiR (Package A)," subject to City execution of the City-Owner contract. F.17. Revocable Permit and Agreement with Zumbro Valley Congregation of Jehovah's Witnesses, Inc., for a Fence in a Utility Easement Authorizing a Revocable Permit and Agreement ("the agreement") with Zumbro Valley Congregation of Jehovah's Witnesses, Inc., for the placement of a fence within a utility easement. F.18. Revocable Permit and Agreement with Mayo Clinic - Electrical Duct Banks in Right-of- Way Authorizing a revocable permit and agreement ("the agreement") with Mayo Clinic for placement of electrical duct banks within the right-of-way of 5th Ave SW, 6th Ave SW, and 3rd St SW. F.19. Pedestrian Facilities Agreement & Temporary Construction Easement - Christ's Church of the Jesus Hour Authorizing a pedestrian facilities agreement and temporary construction easement with Christ's Church of the Jesus Hour to ensure the installation of pedestrian facilities along the entire frontage of its property abutting 24th St NW right-of-way. F.20. Utility Connection Agreement with Carole A. Warnes - 1429 20th St SW Authorizing the following: 1. A Utility Connection Agreement with Carole A. Warnes to allow connection of the Owner's property to the municipal sanitary sewer system and; 2. A Certification with the Olmsted County Auditor for the collection of unpaid associated charges and interest as outlined in the agreement. F.21. Commissioning Services for Parks and Forestry Relocation - Project No. J3069 Authorizing a contract for professional services with Questions and Solutions Engineering in the amount of $95,800 for commissioning services throughout the design and construction phases of the Parks and Forestry Relocation Project No J3069. 3  F.22. Revised Annexation by Ordinance Application No. CD2024-005ANX by the City of Rochester 1. Approving a revised Annexation by Ordinance Application No. CD2024-005ANX, by the City of Rochester, to correct an Ordinance associated with the annexation of a 49.90-acre site, located south of Wheelock Dr NE and north of Silver Creek Rd NE, previously approved by Council and adopted on October 21, 2024; and 2. Directing the City Attorney to prepare a revised Ordinance for first reading. F.23. Competitive Negotiated Sale of $10,985,000 General Obligation Abatement Bonds, Series 2025A for the Relocation of Parks & Forestry Operations to the Public Works & Transit Operations Center (PWTOC) Campus Adopting a Resolution providing for the competitive negotiated sale of $10,985,000 general obligation abatement bonds, series 2025A for the relocation of Parks & Forestry Operations to the Public Works & Transit Operations Center (PWTOC) Campus to be awarded at the April 7th City Council meeting. F.24. Reject Bids and Rebid Advertisement - Link Bus Rapid Transit (BRT) Civil Underground Utilities and Architecture - Project No. J8707 1. Rejecting bids received on February 4, 2025, for the Link Bus Rapid Transit (BRT) Civil Underground Utilities and Architecture Project from 23rd Ave SW to 6th Street SE - Project No. J8707 due to bidding irregularities and good faith errors for omitting of items noticed after bid opening. 2. Authorizing the advertisement for bids for the Link Bus Rapid Transit (BRT) Civil Underground Utilities and Architecture Project from 23rd Ave SW to 6th Street SE - Project No. J8707 as separates contracts if deemed necessary by City Staff upon re- design and value engineering efforts are identified. Public Hearing Guidelines View the public hearing guidelines online. Sign-up In Person 30 Minutes before the meeting. View Public Hearing guidelines for additional ways to participate. Virtual participation is not available at this time. G. Public Hearings G.1. Zoning Map Amendment No. CD2025-001ZC by SHS Construction 1. Approving Zoning Map Amendment No. CD2025-001ZC, by SHS Construction, to change the zoning district designation of an approximately four-acre parcel from R-2 (Single- Family Small Lot) to MX-C (Mixed-Use Center) located south of Marion Rd SE and west of Pearl Ct SE at 2221 Marion Rd SE and; 2. Directing the City Attorney to prepare an Ordinance for first reading. G.2. Vacation Petition No. CD2025-001VAC by Stack Downtown Investments, LLC Adopting a Resolution approving Vacation Petition No. CD2025-001VAC, by Stack Downtown Investments LLC., with one condition, for the vacation of a 15-foot wide alley right-of-way within Block 33 of the Northern Addition Subdivision. H. Reports and Recommendations H.1. Contract Award - Center Street Ramp Restoration with RAM Construction Services of Minnesota, LLC - Project No. J2592 Adopting a Resolution awarding a contract to RAM Construction Services of Minnesota, LLC in the amount of $3,798,275, plus a 20% contingency, for Center Street Ramp Restoration - Project No. J2592 and rejecting the bids from Paragon Restoration II, Inc., Restoration Systems Inc., and Western Specialty Contractors as unresponsive, for failure to submit the required Concrete Surface Repair Technician (CSRT) Certification. 4  H.2. Geometric Layout for 18th Ave SW Reconstruction - Project No. J7346 Approving geometric layout and authorizing advancement of plans from preliminary design to final design on 18th Ave SW from 40th St SW to Mayowood Rd SW - Project No. J7346. I. Council Initiated Actions J. Ordinance First Readings J.1. Revised Annexation by Ordinance Application No. CD2024-005ANX by the City of Rochester Receiving and Filing the First Reading of Annexation by Ordinance Application No. CD2024- 005ANX, by the City of Rochester, to correct an Ordinance associated with the annexation of a 49.90-acre site, located south of Wheelock Dr NE and north of Silver Creek Rd NE. K. Ordinance Second Readings L. Tabled Items M. Other Business N. Adjournment 5