City Council

City Council Agenda City Council - Regular Session July 7, 2025 6:00 p.m. Attending and Viewing the Meeting: Attend the Meeting in Person: Government Center Council Chamber, 151 4th Street SE View Meeting: Cable TV on Channels 180 or 188 Watch & Listen via Zoom: https://bit.ly/43C0wM0 Telephone in and Listen via Zoom: Call: 1-312-626-6799 Webinar ID: 857 4265 2922 Passcode: 252432 If you require a reasonable accommodation to fully participate in the City Council meeting, please complete our reasonable accommodations form at least 2 business days prior to the Council meeting. You can also reach the City Clerk's Office via email (cityclerk@rochestermn.gov), telephone (507-328- 2900), or TTY/TDD (507-328-2900) to discuss your accessibility needs. Pledge of Allegiance Vision, Principles, and Priorities for the City of Rochester A. Open Comment Period View the open comment period guidelines online. A.1. Sign-up In Person 30 Minutes before the meeting. View Open Comment guidelines for additional ways to participate. Virtual participation is not available at this time. B. Call to Order/Roll Call C. City Administrator's Report D. Mayor's Report E. Order of Agenda F. Consent Agenda F.1. Minutes for the City Council Meeting of June 16, 2025 Accepting the minutes and video of the June 16, 2025, meeting as the official record of the City Council. F.2. Accounts Payable for July 7, 2025 Approving the listing of total disbursements for July 7, 2025, in the amount of $50,304,939.41, including investment purchases of $30,064,766.04 and accounts payable of $20,240,173.37. 1 F.3. Appointments to Boards and Commissions Approving the Mayoral appointment of: 1. Allen Chad Boeddeker to the Heritage Preservation Commission, effective immediately, to fill the unexpired term of A. Napier ending December 31, 2025. 2. Steven D. Scholz to the Music Board-Ward 2, effective immediately, to fill the unexpired term of S. Robbins ending December 31, 2027. 3. Deborah Cannon to the Music Board-Ward 5, effective immediately, to fill the unexpired term of R. Klein ending December 31, 2027. 4. Cynthia Morgan to the Park Board-Ward 3, effective immediately, to for a first term ending June 30, 2029 (replacing V. Anderson). 5. Ethan Swanson to the Pedestrian and Bicycle Advisory Commission, effective immediately, to fill the unexpired term of G. Grigsby-Rocca ending December 31, 2025. F.4. Reappointments to Boards and Commissions Approving the Mayoral reappointments of: 1. Mark Bilderback to the Park Board-Ward 4, effective immediately for the remainder of his first term, and ending June 30, 2026. 2. Rebekah Kunz to the Park Board-Ward 5, effective June 30, 2025, for their first four-year term ending June 30, 2029. 3. Gary Neumann to the Park Board-At Large, effective June 30, 2025, for a two-year term ending June 30, 2027. F.5. Off-Site Gambling Permit - Whitlock - Sonnenberg VFW Post 1215 Adopting a Resolution authorizing Whitlock-Sonnenberg VFW Post 1215 to conduct an off-site gambling event at the Olmsted County Fairgrounds, located at 107 Arena Dr SE, from July 21, 2025, through July 27, 2025. F.6. Updates to the Council Rules of Procedure & Code of Conduct Adopting the revised Council Rules of Procedure & Code of Conduct. F.7. Bid Advertisement - Cascade Creek Trail Crossing Improvements - Project No. J4737 Authorizing the advertisement for bids and scheduling a bid opening date upon approval of plans from Minnesota Department of Transportation (MnDOT) State Aid office for Cascade Trail Crossing Improvements. F.8. Contract with WHKS for Engineering Services Related to the Large Diameter Trunkline Inspection - Project No. J7836 1. Authorizing a professional services contract with WHKS in the amount of $75,530 for engineering services, and; 2. Approving an advertisement for bids on the project, bid opening to be determined once design inspection documents are complete for the 2025 Large Diameter Trunkline Inspection – Project No. J7836. F.9. Contract with Ti-Zack Concrete, LLC for the Construction of Pedestrian Facilities on 37th St NW from 18th Ave NW to W River Pkwy NW - Project No. J4714. Adopting a Resolution awarding a contract to Ti-Zack Concrete, LLC in the amount of $530,120.06 for Construction of Pedestrian Facilities on 37th St NW from 18th Ave NW to W River Pkwy NW - Project No. J4714. F.10. Contract Amendment with Short Elliot Hendrickson for Professional Engineering Design Services for Reconstruction of Center St E - Project No. J7348 Authorizing a contract amendment with Short Elliot Hendrickson (SEH) Inc. in the amount of $191,157 for Reconstruction of Center St E from the Zumbro River Bridge to 11th Ave E- Project No. J7348. 2 F.11. Contract with KATS Excavating for the 36th Ave SE Culvert Replacement Project - Project No. J6741 Adopting a Resolution approving a contract with KATS Excavating in the amount of $85,104.40 for the 36th Ave SE Culvert Replacement Project - Project No. J6741. F.12. Contract Award - Link Bus Rapid Transit (BRT) Volume D Maintenance Bay Addition, Project No. J8707 Adopting a Resolution to award a contract to Brennan Construction of MN, Inc. in the amount of $4,592,000 for the Link Bus Rapid Transit Volume D Maintenance Bay Addition- Project No. J8707. F.13. Voluntary Agreement - Link Bus Rapid Transit (BRT) Architecture, Stations, and Transit Center - Project No. J8707 Adopting a Resolution to enter into a voluntary agreement with Elcor Construction Inc. for the Link Bus Rapid Transit Architecture, Stations and Transit Center - Project No. J8707. F.14. Prairie Ridge Boulevard Tree Green Facilities Agreement Authorizing execution of a Boulevard Tree Green Facilities Agreement with Bigelow Homes for the planting of Boulevard Trees within the Prairie Ridge Subdivision. F.15. Personal Property Sale Authorization for a Surplus Sherman Reilly Underground Cable Puller Adopting a Resolution approving the sale of the Sherman Reilly underground cable puller. F.16. Renewing State of Minnesota Hazardous Material Response Team Contract Authorizing a contract with the State of Minnesota for the Rochester Fire Department (RFD) to continue serving as a Minnesota State Hazmat Response Team (HMRT) through the Minnesota Department of Public Safety Hazardous Materials Regional Response Team Program (HMRRTP) through June 30th, 2027. F.17. Utility Connection Agreement with Skyler and Sydney Moon - 1521 Wilshire Dr NE Authorizing the following: 1. A Utility Connection Agreement with Skyler and Sydney Moon to allow connection of their property to the municipal sanitary sewer and water systems and; 2. A Certification with the Olmsted County Auditor for the collection of unpaid associated charges and interest as outlined in the agreement. F.18. Revocable Permit and Agreement with Forte of Rochester III, LLC, DAL Properties LLC, and Neal and Carolyn DeRaad for Retaining Walls within Various Easements Authorizing a Revocable Permit and Agreement ("the agreement") with Forte of Rochester III, LLC, DAL Properties LLC, and Neal and Carolyn DeRaad for the placement of two retaining walls within a watermain utility easement and a public drainage and utility easement. F.19. Joint Powers Agreement between the City of Rochester and High Forest Township for Environmental Assessment Worksheet No. CD2025-001ENV by Olmsted Aggregate Approving a Joint Powers Agreement between the City of Rochester and High Forest Township for the review of Environmental Assessment Worksheet (EAW) No. CD2025-001ENV, by Olmsted Aggregate, for the future conversion of an existing golf course to operate a new aggregate quarry. 3  F.20. Purchase Agreement for the Conveyance of a Portion of City Land Near 4th St SE 1. Authorizing a Purchase Agreement with Rochester I Limited Partnership for the conveyance of a portion of City land near 4th St SE to enable the developer to better utilize their site for redevelopment. 2. Adopting a Resolution initiating vacation of 6th Ave SE lying north of Bear Creek to 4th Street adjoining Block 35 and 36 of Morse & Sargeant's Addition, contingent upon successful fulfillment of the Purchase Agreement conditions. F.21. Final Construction Manager at Risk Contract Pricing for Relocation of Parks & Forestry Operations to the Public Works & Transit Operations Center (PWTOC) Campus – Project No. J3069 Authorizing the following budget neutral changes: 1. Authorizing a Change Order to the approved Benike Construction Guaranteed Maximum Price (GMP) contract reducing the GMP from $19,765,762 to $15,766,033 for the Relocation of Parks & Forestry operations to the Public Works & Transit Operations Center (PWTOC) – Project No. J3069; and 2. Authorizing a Change Order to increase approved budget from $10,044,985 to $ $14,137,971 for City and CMAR purchases of tax-exempt materials for the Relocation of Parks & Forestry operations to the Public Works & Transit Operations Center (PWTOC) – Project No. J3069. F.22. Center Street Ramp Temporary License Agreement Approving a temporary license agreement with PRE Holdings, LLC in order to complete restoration work at the Center Street Ramp. Public Hearing Guidelines View the public hearing guidelines online. Sign-up In Person 30 Minutes before the meeting. View Public Hearing guidelines for additional ways to participate. Virtual participation is not available at this time. G. Public Hearings G.1. Major Land Subdivision No. CD2025-020PLAT by Farmland LLC, to be known as Mercy Hill Third Adopting a Resolution approving Major Land Subdivision No. CD2025-020PLAT by Farmland LLC, to be known as Mercy Hill Third, with two conditions, for the subdivision of 13.8 acres into 50 residential lots. G.2. Major Land Subdivision No. CD2025-022PLAT by Lennar to be known as Pebble Creek Sixth Adopting a Resolution approving Major Land Subdivision No. CD2025-022PLAT, by Lennar, to be known as Pebble Creek Sixth, with seven conditions, for the subdivision of 185 acres into 454 residential lots and 12 Outlots. G.3. Interim Use Permit No. CD2025-001IUP by Lennar to Allow for Substantial Land Alterations Adopting a Resolution approving Interim Use Permit No. CD2025-001IUP, by Lennar, for substantial land alterations. H. Reports and Recommendations H.1. Rochester Sports and Recreation Complex - Project No. J2870 - Schematic Design Approving the schematic design for the Rochester Sports and Recreation Complex - Project No. J2870. 4  H.2. RPD Drone Program Update and Contract with Axon Enterprise, Inc. Adopting a Resolution supporting the acceptance of the Quote from Axon for the purchase of two (2) drones and related equipment, hardware, software and services to further RPD's Drones as First Responder's program. H.3. Local Designation for Central Park as a Historic Landmark Approving initiation of the evaluation of Central Park as a local historic landmark and asking the Heritage Preservation Commission to prioritize its review for designation. I. Council Initiated Actions J. Ordinance First Readings K. Ordinance Second Readings K.1. Annexation Petition No. CD2025-002ANX by North Rock Real Estate Adopting an Ordinance Approving Annexation Petition No. CD2025-002ANX, by North Rock Real Estate, to incorporate 33.56 acres of land into the Rochester City limits. L. Tabled Items M. Other Business N. Adjournment 5