Martin Luther King Jr. Community Center Board

Board of Directors Meeting Wednesday, April 17, 2024 Minutes prepared by JJ Members Present: Michael Glanz, Tameka Toney, Jessey Hullon, Moses Robinson, Heidi Huskamp- Collins, Jessica Sager Members Absent: Kai Swanson, James Jones, Kayla Babers Staff Present: Jerry Jones I. Call to Order by Moses at 5:03 pm II. Public Comment – No one present for public comment. Board members introduced themselves. III. *Approval of December Minutes - motion by Heidi, seconded Michael to approve December minutes, all approved with no corrections, motion carries unanimously. IV. Finance Report REVENUES EXPENDITURES EXCESS/(DEFICIENCY) % Prior Yr % Account YTD Prior Yr % Account Budget YTD Collections Budget % Expended Collected Collected Description Expenditure Expended Description s FUND 211: M L KING CENTER Federal Grant - - - Personnel 159,982 159,296 100% This fund was budgeted for a deficit of $47,875 and was Community Room 29,000 18,140 63% Supplies 11,200 13,466 120% exceeded by $16,856. Community room rental and lease revenue did not meet expectations explaining the unplanned Lease of Office Space 7,000 - 0% Services 97,105 95,661 99% larger deficit. MidAmerican Rebates - - - Transfer - - - Misc Donations - 1,055 - Interest - - - Transfers 185,962 185,962 100% Other 1,550 1,465 95% Fund 211 Total $ 221,962 $ 205,157 92% $ 269,837 $ 269,888 100% $ (64,731) FUND 212: MLK FACILITY IMPROVEMENT 0% - The City contributed $90,498 to eliminate the Transfer 90,498 90,498 Transfer $ - $ - negative deficit in this fund. 0% - Fund 212 Total $ 90,498 $ 90,498 $ - $ - $ 90,498 FUND 901: MLK ACTIVITY Fed Grant - PPP Loan - - - Personnel 342,633 409,508 120% The budgeted deficit of $16,906 was exceeded due to: REVENUE:CDBG fund allocation being reduced, grant revenue Fedral Grant - CDBG 162,000 84,884 52% Supplies 99,123 83,082 84% falling short of projections, EXPENSE: personnell costs Interest 300 23,577 7859% Services 221,162 166,717 75% exceeded projections. This was somewhat mitigated with all Merch Sales - Camp Shirts 500 255 51% Other 110,500 70,540 64% other expense categories falling underbusget. Misc Donations 178,555 210,651 118% Transfers - - - Admission Fees - - - - Misc Program Fees 4,450 4,087 92% - Misc Non-Operating - - - Contingency - Misc Grants 305,088 243,181 80% - Transfers 105,619 105,619 100% - Fund 901 Total $ 756,512 $ 672,253.02 89% $ 773,418 $ 729,845.95 94% $ (57,593) FUND 903: IL PUBLIC HEALTH Federal Grant-Revenue 40,500 88,196 218% Personnel 30,317 42,388 140% This one year grant provided revenue exceeding expenses for administratives costs. State Grant-Revenue - - - Supplies 750 - 0% Interest - 259 - Services 816 195 24% Transfers 1,125 1,125 100% Transfer 9,742 9,742 100% Other - - - Fund 903 Total $ 41,625 $ 89,579 215% $ 41,625 $ 126% $ 37,255 52,32 4 FUND 904: IL CJIA State Grant-Revenue 271,412 317,621 117% Personnel 75,702 80,185 106% Interest - 340 - Supplies 150 88 59%  Board of Directors Meeting Wednesday, April 17, 2024 Transfer 1,406 1,406 100% Services 742 706 95% Revenue exceeded expenses due to reimbursement for previous years of service being in 2023. Also, subcontracted Transfer 27,142 27,142 100% services were absorbed by MLK staff. Other 167,260 95,087 57% Fund 904 Total $ 272,818 $ 319,367 117% $ 270,996 $ 203,208 75% $ 116,159 FUND 905: IL DCFS State Grant - DCFS 236,385 228,559 97% Personnel 189,359 171,659 91% Interest - - - Supplies 5,470 5,242 96% Transfers 3,375 3,375 100% Services 23,007 22,723 99% 100% Transfer 25,775 25,775 Other - 1,599 - Fund 905 Total $ 239,760 $ 231,934 97% $ 243,611 $ 226,998 93% $ 4,936 FUND 906: DEPT OF HUMAN SERVICES Fed Grants - Preg Pre 250,229 625,676 250% Personnel 451,852 403,777 89% Revenue exceeded expenses due to increases to grant awards with Illinois Department to Human Services. Fed Grants - Drug Prevention - - - Supplies 3,521 3,037 86% Fed Grants - Teen Reach 368,211 - 0% Services 13,717 8,937 65% Donations - - - Transfer 43,984 43,984 100% Interest - - - Other 133,115 113,271 85% Tranfers 5,804 5,804 100% Fund 906 Total $ 624,244 631,480 101% $ 646,189 $ 573,006 89% $ 58,474 GRAND TOTAL $ 2,247,419 $ 2,240,269 100% #REF! $ 2,245,676 $ 2,055,271 92% #RE $ 184,998 F! Total Assets $ 455.00 $ 15,405.88 $ 22,877.81 $ 207,274.83 $ 339,058.13 $ -131,328.30 Total Liabilities $ 76,822.94 $ 1,895.17 $ 11,665.62 $ 140,687.93 $ 73,635.44 $ 9,770.45 Total Fund Equity $ -76,367.94 $ 35,663.74 $ 18,421.36 $ 289,653.68 $ 224,922.87 $ -141,098.75 Total Liabilities and Fund Equity $ 455.00 $ 37,558.91 $ 30,086.98 $ 430,341.61 $ 298,558.31 $ -131,328.30 FUND 212: MLK FACILITY IMPROVEMENT Account Number Account Name Beginning Balance CPTD Debit CPTD Credit CYTD Debit CYTD Credit Ending Balance Total Assets $ 0.00 $ 0.00 $ 0.00 $ 90,498.00 $ 90,497.70 $ 0.30 Total Liabilities $ 90,497.70 $ 0.00 $ 0.00 $ 90,497.70 $ 0.00 $ 0.00 Total Fund Equity $ -90,497.70 $ 0.00 $ 0.00 $ 0.00 $ 90,498.00 $ 0.30 Total Liabilities and Fund Equity $ 0.00 $ 0.00 $ 0.00 $ 90,497.70 $ 90,498.00 $ 0.30 FUND 901: MLK ACTIVITY Account Number Account Name Beginning Balance CPTD Debit CPTD Credit CYTD Debit CYTD Credit Ending Balance Total Assets $ 1,289,134.23 $ 330,976.54 $ 172,945.10 $ 1,587,664.36 $ 1,616,834.10 $ 1,259,964.49 Total Liabilities $ 855,783.54 $ 45,136.18 $ 213,276.91 $ 482,529.40 $ 510,952.59 $ 884,206.73 Total Fund Equity $ 433,350.69 $ 444,651.26 $ 434,541.97 $ 1,691,528.12 $ 1,633,935.19 $ 375,757.76 Total Liabilities and Fund Equity $ 1,289,134.23 $ 489,787.44 $ 647,818.88 $ 2,174,057.52 $ 2,144,887.78 $ 1,259,964.49 FUND 903: IL PUBLIC HEALTH Account Number Account Name Beginning Balance CPTD Debit CPTD Credit CYTD Debit CYTD Credit Ending Balance Total Assets $ 16,578.73 $ 182.85 $ 817.16 $ 104,381.05 $ 81,810.70 $ 39,149.08 Total Liabilities $ 14,801.52 $ 5.28 $ 122.23 $ 14,879.13 $ 194.56 $ 116.95 Total Fund Equity $ 1,777.21 $ 1,401.91 $ 650.65 $ 69,752.26 $ 107,007.18 $ 39,032.13 Total Liabilities and Fund Equity $ 16,578.73 $ 1,407.19 $ 772.88 $ 84,631.39 $ 107,201.74 $ 39,149.08 FUND 904: IL CJIA Account Number Account Name Beginning Balance CPTD Debit CPTD Credit CYTD Debit CYTD Credit Ending Balance Total Assets $ 72,463.68 $ 288,856.26 $ 93,148.76 $ 515,562.28 $ 415,629.13 $ 172,396.83 Total Liabilities $ 144,551.98 $ 81,893.77 $ 210,219.95 $ 309,622.54 $ 293,396.74 $ 128,326.18 Total Fund Equity $ -72,088.30 $ 416,373.06 $ 483,754.38 $ 692,994.90 $ 809,153.85 $ 44,070.65 Total Liabilities and Fund Equity $ 72,463.68 $ 498,266.83 $ 693,974.33 $ 1,002,617.44 $ 1,102,550.59 $ 172,396.83  Board of Directors Meeting Wednesday, April 17, 2024 FUND 905: IL DCFS Account Number Account Name Beginning Balance CPTD Debit CPTD Credit CYTD Debit CYTD Credit Ending Balance Total Assets $ 46,919.57 $ 120,007.50 $ 26,661.67 $ 290,098.20 $ 354,997.04 $ -17,979.27 Total Liabilities $ 113,523.79 $ 1,625.00 $ 45,313.90 $ 136,070.90 $ 66,236.01 $ 43,688.90 Total Fund Equity $ -66,604.22 $ 32,883.75 $ 82,540.68 $ 339,432.68 $ 344,368.73 $ -61,668.17 Total Liabilities and Fund Equity $ 46,919.57 $ 34,508.75 $ 127,854.58 $ 475,503.58 $ 410,604.74 $ -17,979.27 FUND 906: DEPT OF HUMAN SERVICES Account Number Account Name Beginning Balance CPTD Debit CPTD Credit CYTD Debit CYTD Credit Ending Balance Total Assets $ 120,333.22 $ 285,243.09 $ 132,579.18 $ 847,874.08 $ 883,428.50 $ 84,778.80 Total Liabilities $ 225,147.54 $ 16.19 $ 131,135.41 $ 275,085.37 $ 181,057.05 $ 131,119.22 Total Fund Equity $ -104,814.32 $ 585,135.39 $ 606,680.08 $ 1,242,306.34 $ 1,300,780.24 $ -46,340.42 Total Liabilities and Fund Equity $ 120,333.22 $ 585,151.58 $ 737,815.49 $ 1,517,391.71 $ 1,481,837.29 $ 84,778.80 Jessica reviewed the income statement explaining deficits and surpluses. Question was asked if there is any “feel” on the upcoming decision on CDBG funding. None could offer any insight other than the City Council vote should occur in the second meeting in May. Motion to accept the Finance Report by Heidi. Second by Jessey. Motion approved unanimously. V. Approval of fiscal signatory authority – Jessica A sub account for the Martin Luther King Center is being created within the City of Rock Island’s account at American Bank. This will allow for donations through social media and other platforms to donate to MLK without the need for another financial entity nor separate account. Currently to receive those donations, we do so through an account at IH Mississippi Valley Credit Union because our organizational name is on the account which is a requirement for many third-party processing organizations. Individuals must be identified to have authority on the sub account. None may take any action on the account without one other approval of one other. The City’s practice is to have three individuals identified. It is recommended that following individuals be approved for this role: Jessica Sager – Finance Director City of Rock Island & Board Treasurer Gerald Jones – MLK Executive Director Heather Hurtado – MLK Fiscal Manager Motion by Heidi seconded by Jessey to assign signatory authority for the Martin Luther King Center sub account to: Jessica Sager – Finance Director City of Rock Island & Board Treasurer Gerald Jones – MLK Executive Director Heather Hurtado – MLK Fiscal Manager Discussion: Is there a threshold amount to require signatures. No. All withdrawals would require signatures. Also, all accounts are reconciled daily. Motion passes unanimously VI. Election: Vice Chair and member – Moses The Governance Committee nominates Kai Swanson for Vice Chair and Lizandra Gomez-Ramirez for a three-year term.  Board of Directors Meeting Wednesday, April 17, 2024 Motion for Kai Swanson to serve as Vice-Chair by: Michael Seconded by: Heidi Discussion: Is there any concern about perception of conflict of interest with a sitting City Council member as chair and the spouse of a council member as vice-chair. Members discussed but expressed no concern and agreed that this may be a strong stragic decision to strengthen board-council relations. Motion carries unanimously Motion for Lizandra Gomez-Ramirez to serve a three-year term as member by: Tameka Seconded by: Heidi Discussion: Jerry described Lizandra’s legal expertise as Asst. DA and Rock Island residency. Motion carries unanimously VII. West End Revitalization – Jerry provided an overview of a three-year plan. Informed the board that the next 6 months will focus on building capacity to raise funds, recruiting a visioning committee for a Community Development Corporation and communication/community relations plan. Discussion: Members agreed that reaching out to DARI as they are “mandating” some partnerships would be helpful. Members asked when would John Deere be approached about their future involvement. Jerry informed that the meeting will be May 13th with Mara Downing and her team. MLK will bring the Mayor to the presentation as well. Members suggested that trying to anticipate and have a good understanding of potential community objections to the SSA would be beneficial. VIII. 50th Anniversary – Jerry Jerry reminds board that 2025 will be MLK 50th anniversary. Staff recommends: - A key note speaker of some renown for the January Memorial Service. Also, expansion of the I Have A Dream Award to two awards. One for Rock Island and one for the Quad Cities. - A volunteer recognition event in March and kick off an endowment campaign - A MLK reunion in September incorporated into the Family Fun Day/Soul of the City event. Jerry confirms that the following board members will participate in the planning: Heidi Huiskamp-Collins and Kai Swanson. Aimee Bland had committed but is no longer within the Quad Cities. IX. Director’s Report - Jerry - A large investment has been committed by Jeff and Reggie Goldstein. They have given permission for their names to be public but not gift amounts. As discussed in our presentation, we will seek to add to the team for resource development. - We have received a large contribution to our endowment from Jim Bertelsen. Inspired by BLM, Jim came to us, offering scholarship money for Black students from Rock Island. He gave us a total of $12,000 in 2 years for 5 scholarships at least 1 more in the works. He grew up in Cambridge, IL. Started college but did not finish because money ran out. This was his way of paying it forward.  Board of Directors Meeting Wednesday, April 17, 2024 In March, Jim Contacted Rebecca about a major gift (50,000). Rebecca prepared 3 options. Upon discussing with Jim, it became clear that he intended this to be a legacy gift; he wanted to complete his charitable giving while he was still alive. For this reason, he selected the MLK endowment option. Jim was placed in hospice on April 5, & has been non-responsive since April 7. His family has ensured that his wishes be fulfilled. We will certainly devise a way to best honor Jim and his contributions in consultation with his family. Jerry reminded the board that they voted on the creation of a board managed endowment and he will bring more information on the formation of that endowment in the June meeting. - MLK Moment/Birdies – Jerry shared the story of Jaiden who has been with the MLK Center. - Thanksgiving Event. Jerry informs the board that the staff recommends a hybrid of previous structure that would include carry-out, delivery and sit-down dinner. - Jerry updated the Board on Soul of the City. This is a collaborative event with RI Parks and Rec, Polyrythms, RI County NAACP, and QCAIR featuring Family Fun Day, the Jazz Fest, and rib contest. August 16-17th - Jerry thanked board member Jessey Hullon for the upcoming free vision and eye glasses clinic Virdi is sponsoring on July 18th at Virdi eye clinic. - Jerry informed the Board of three new members to the MLK Team: Heather Hurtado – Fiscal Manager Avery Pearl – West End Revitalization Joana Perez - Substance Use Prevention Adjourned at 6:02 pm