Martin Luther King Jr. Community Center Board

Board of Directors Meeting Wednesday, July 17, 2024 Minutes prepared by JJ Members Present: Michael Glanz,Jessey Hullon, Moses Robinson, Heidi Huskamp-Collins, Jessica Sager, Kai Swanson, James Jones, Kayla Babers Members Absent: Tameka Toney, Lizandra Gomez Staff Present: Jerry Jones, Rebecca Arnold I. Call to Order by Moses at 5:00 pm II. Public Comment – No one present for public comment. Board members introduced themselves. III. *Approval of April Minutes - motion by Kai, seconded Jessey to approve. No corrections. Motion carries unanimously. IV. Finance Report: Jessica reviewed the income statement explaining deficits and surpluses. REVENUES EXPENDITURES % Prior Account YTD Prior EXCESS/(DEFICIENCY) Account Description Budget YTD Collections Budget % Collected Yr % Description Expenditures Yr % Expended Colle Expe cted nded FUND 211: M L KING CENTER Federal - - - Personnel Supplies 107,954 52,856 49 Total revenues are near the targeted benchmark at Grant 25,000 8,20 33% Services 23,245 12,688 % 45%. Community room rentals were at 33% for this 6- Communit 7,000 5 0% 89,947 34,711 55 month report while transfers from the general fund y Room % were at the expected 49%. Expenditures are at 46%. - 39 Supplies were at 55% due and personnel expenses Lease of Office Space % were at 49%. Revenue exceed expenditures for this MidAmerican Rebates - - - Transfer - - - reporting period by $3,706. Misc Donations - - - Interest - - - Transfers 200,400 97,500 49% Other 2,000 1,745 87% Fund 211 Total $ 232,400 $ 105,705 45% $ 223,146 $ 101,999 46% $ 3,706 FUND 212: MLK FACILITY IMPROVEMENT Transfer - - - Transfer $ - $ - - The City contributed $90,498 to eliminate the Fund 212 Total $ - $ - - $ - $ - - negative deficit in this fund. FUND 901: MLK ACTIVITY Fed Grant - PPP Loan - - - Personnel 521,049 195,327 37% YTD revenue is at 69% of the targeted benchmark. Fedral Grant - 75,000 68,336 91% Supplies 138,627 37,522 27 Interest rates have increased due to changes in the % market resulting in larger than expected returns. CDBG Interest 5,250 11,088 211% Services 220,694 85,486 Misc donations and program fees are above the 39 % Merch Sales - Camp Shirts 200 - 0% Other 47,659 9,548 20% benchmark for this period. Expenditures are at 35% 128% Transfers - with personnel, services trending slightly higher at Misc 225,000 288,453 - - 37%. Overall revenues exceed expenses for this Donations - - - - reporting period by $282,376. Admission Fees Misc Program Fees 1,100 7,939 722% - Misc Non-Operating - - - Contingency - Misc Grants 437,598 169,839 39% - Transfers 136,947 64,603 47% - Fund 901 Total $ 881,095 $ 610,258.90 69% $ 928,029 $ 327,882.84 35% $ 282,376 FUND 903: IL PUBLIC HEALTH Federal Grant- - - - Personnel Supplies - - - Revenue in the form of interest has been received Revenue State - - - - - - and totals $812.00. There were no expenditures Services budgeted in this fund for 2024. Grant-Revenue - 812 - - - - Interest  Board of Directors Meeting Wednesday, July 17, 2024 Transfers - - - Transfer - - - Other - - - Fund 903 Total $ - $ 812 - $ - $ - - $ 812 FUND 904: IL CJIA State Grant-Revenue 271,412 - 0% Personnel 145,464 64,005 44% Revenue is reported at 0% of the budget with only Interest - 169 - Supplies - - - $169.00 in interest having been received. Grant funds are expected to be received later in the year. Transfer - - - Services 988 103 10% Expenses are below the benchmark at 30% and Transfer 27,142 13,571 50% exceed revenue by $82,788. 5% Other 101,000 5,277 Fund 904 Total $ 271,412 $ 169 0% $ 274,594 $ 82,957 30% $ (82,788) FUND 905: IL DCFS State Grant - DCFS 291,631 143,118 49% Personnel 193,908 96,749 50% Revenue is reported at 49% of the budget while Interest - 39 - Supplies 8,196 427 5% expenses are reporting at 45% for this six month - 35% period. Personnel is at the benchmark; while supplies Transfers - - Services 25,923 9,136 and services are under. Revenues exceed Transfer 59,104 24,784 42% expenses by $12,062. 0% Other 4,500 - Fund 905 Total $ 291,631 $ 143,158 49% $ 291,631 $ 131,096 45% $ 12,062 FUND 906: DEPT OF HUMAN SERVICES Fed Grants - Preg Pre 672,685 145,565 22% Personnel Supplies 549,954 219,770 40 Revenue is reported at 22% of the budget. Expenses are - % reporting at 43% of the budget. Expenditures exceed revenue Fed Grants - Drug - - Services 8,955 4,263 by $166,908. Prevention Fed Grants - - 48 - - 8,445 2,685 % Teen Reach 32 % Donations - - - Transfer 53,726 26,248 49% Interest - - - Other 99,110 59,507 60% Tranfers - - - Fund 906 Total $ 672,685 145,565 22% $ 720,190 $ 312,473 43% $ (166,908) $ 49,260 Motion to accept the Finance Report by Michael. Second by Heidi. Motion approved unanimously. V. Major Gift & Endowment Moses and the Governance Committee reports a generous pledge of $100,000 has been made to MLK for 2025 by Heidi Huiskamp Collins. Heidi has also allowed for use of half of the gift this year for a speaker at the Memorial Service if that is the direction the board would like to pursue. Governance met to discuss the best use of this funding and recommends that the $100,000 be used for the 2025 endowment campaign while leaving open the possibility of using a portion of the gift to pursue a speaker for a fundraising event in order to get best return on investment. There is real potential to use this gift to incentivize/leverage larger gifts to the endowment. Members discussed and agreed that using it to cultivate and encourage donations via a challenge pledge for the endowment, a speaker at a fundraising event, etc.. would be the best strategic use of this gift. VI. Roles and responsibilities discussion – Moses Governance discussed its continuing efforts to strengthening its relationship with the City Council. Governance recommends a core tactic of telling the story of our impact in compelling ways using a variety of voices targeting the community at large.  Board of Directors Meeting Wednesday, July 17, 2024 Jerry will be reaching out to the City Manager as well to concretely share our impact including economic, empowerment, support, etc… Board members will be asked to share our story/impact and to suggest other champions. Person-person meetings with Council members will be sought utilizing board members and other authentic community stakeholders. VII. Resource Development – Jerry/Rebecca Approximately $364,000 has been submitted for a Birdies for Charity match this year from donations and eligible grants. VIII. Director’s Report - Jerry Jerry informed the Board the After School Program (ASP) will reduce the amount of youth served from 85 daily to 60-65. This is due to several factors including funding cuts, difficulty in recruitment of qualified staff in combination with the intensity of behaviors exhibited by youth. The ASP strives to provide quality services which would be compromised otherwise. Jerry provided the following update on West End Revitalization: The team visited John Deere Foundation in May to request major funding support for West End Revitalization. The response fell short of expectations as the Foundation asked we present a request that falls within 10-20% of the overall budget. Staff will seek to present a budget in January. A new staff position to focus on resource development especially around local, state, and federal funding opportunities. This will allow Rebecca for focus on progress measurement. The WER team is making progress on the following supportive projects: grocery store, financial services, youth, and participatory budgeting. Jerry reported the Soul of the City planning is going well with the inclusion of marching band, jazz acts from Polyrhythms, QCAIR and 13 food trucks. Board members offered prospects to approach for sponsorship. The thanksgiving event will be 3 days including carry out and delivery of meals the first two days and dine in on the Thursday. This occurs the weekend before the Thanksgiving holiday. The planning committee for the 50th Anniversary of the MLK Center met and determined the key celebratory events will be The Annual Memorial/Honors Ceremony, a fundraising event and Soul of the City. Other activities and logistics will be explored in future meetings. Jerry shared he and Rebecca met with Congressman Sorenson to share our work with him. Adjourned at 6:02 pm