Parks and Recreation Board

Page 1 ROCK ISLAND PARKS & RECREATION – PARK BOARD March 18th, 2025 Park and Recreation Board Meeting – 5:30 p.m. Rock Island Fitness & Activity Center 4303 24th Street, Rock Island, Il. AGENDA 1. Call to order 2. Audience - Public Comment 3. Approval of the Minutes a. Approval of February Minutes 4. Correspondence a. Thank You: Jordan Catholic School b. Thank You: Farm Fresh Reading c. Thank You: Sherrard High School Post Prom Sponsor & Committee d. Thank You: Community Christian Fellowship 5. Finances: a. Monthly Report from Finance Department b. Bills for the month of February 2025: $293,804.17 6. Directors Reports: a. Director’s Report b. Assistant Director’s / Golf Services Report 7. Rock Island Fitness and Activity Center & Whitewater Junction: a. Managers’ Reports b. Preschool Report 8. Golf Maintenance: a. Golf Superintendents Reports i. Highland Springs  Page 2 ii. Saukie 9. Recreational Field Reports: a. Community Rec & Adaptive Programming b. Special Events & Fundraising Manager c. Marketing d. Sports Programming 10. Park Field Reports: a. Sports Fields Maintenance Manager Report b. Chief Horticulturist Report 11. Business: a. Staff Introduction: Kathryn Bailey-Preschool Director, and Nick Frey-Front Office Manager 12. Items Not on the Agenda (Action cannot be taken on an item not on the agenda) 13. Adjourn  Page 3 CITY OF ROCK ISLAND PARK BOARD MEETING RIFAC, Room 5 Rock Island IL 61201 2/18/25– Minutes 1. Call to Order President Fred Dasso called the meeting to order at 5:30 pm. 2. Attendance Members Present: Fred Dasso, Mike Foley, John McEvoy, Paul Hansen Members Absent: Bill Anderson, Venessa Taylor Staff Present: John Gripp, Executive Director; Todd Winter, Assistant Director; Kimberly Kruse, Parks Administrative Office Manager Staff Absent: none Audience: none 3. January Park Board Minutes Minutes are adopted as written. 4. Correspondence Thank you’s from Every Child and Lutheran Social Services were recognized. 5. Monthly Report from Finance Department as of December 2024. Finances through end of December are unaudited. 6. Approval of the Bills for the Month of January for $232,307.11 Mr. Dasso: Aye Mr. Foley: Aye Mr. McEvoy: Aye Ms. Taylor: Abs Mr. Hansen: Aye Mr. Anderson: Abs 7. Director’s Report and other reports Monthly Reports given by Executive Director and Assistant Director as written in the park board packet available on the rigov.org website. 8. New Business  Page 4 Motion to approve Easter Egg-Stravaganza event made by Mr. Foley. Seconded by Mr. McEvoy. All said yes. Motion to approve LoPro Open event made by Mr. Foley. Seconded by Hansen. All said yes. Motion to approve Eggstravaganza event made by Mr. McEvoy. Seconded by Mr. Foley. All said yes. Motion to approve National Night Out event made by Mr. Hansen. Seconded by Mr. Foley. All said yes. Realtor’s Park LLC has formed and the request to purchase the park has been approved by Council. This space will remain open to the public. USTA has expressed interest to fund resurfacing the tennis courts at Mel McKay. 9. Other Business The Executive Director will be gone for March meeting. The meeting was adjourned at 6:10 pm _________________________________________ Kimberly B Kruse, Parks & Recreation Admin Office Manager Page 5 Page 6 Page 7 Page 8  Page 9 PARKS AND RECREATION MONTHLY FINANCIAL REVIEW STATEMENT OF REVENUES AND EXPENDITURES For the One Month Ended January 31, 2025 REVISED % OF ORIGINAL BUDGET BUDGET YTD ACTUAL BUDGET ADMIN REVENUES 253,126.00 253,126.00 21,093.83 8% EXPENDITURES* 859,336.00 859,336.00 61,050.74 7% NET (606,210.00) (606,210.00) (39,956.91) PARKS MAINTENANCE REVENUES 1,445,405.00 1,445,405.00 45,092.73 3% EXPENDITURES* 1,386,515.00 1,398,736.00 50,803.55 4% NET 58,890.00 46,669.00 (5,710.82) RECREATION PROGRAMS REVENUES 1,263,262.00 1,263,262.00 34,647.57 3% EXPENDITURES* 814,783.00 804,658.00 38,356.13 5% NET 448,479.00 458,604.00 (3,708.56) WHITEWATER JUNCTION REVENUES 510,900.00 510,900.00 - 0% EXPENDITURES* 507,424.00 513,274.00 1,487.18 0% NET 3,476.00 (2,374.00) (1,487.18) HIGHLAND SPRINGS GOLF COURSE REVENUES 1,322,250.00 1,322,250.00 3,165.36 0% EXPENDITURES* 1,363,565.00 1,364,765.00 20,729.01 2% NET (41,315.00) (42,515.00) (17,563.65) SAUKIE GOLF COURSE REVENUES 704,750.00 704,750.00 1,884.14 0% EXPENDITURES* 810,778.00 811,778.00 11,940.64 1% NET (106,028.00) (107,028.00) (10,056.50) GOLF PRO SHOP REVENUES 45,050.00 45,050.00 - 0% EXPENDITURES* 30,200.00 30,200.00 - 0% NET 14,850.00 14,850.00 - ROCK ISLAND FITNESS AND ACTIVITY CENTER REVENUES 1,751,827.00 1,751,827.00 142,143.12 8% EXPENDITURES* 1,519,282.00 1,527,207.00 65,998.97 4% NET 232,545.00 224,620.00 76,144.15 SCHWIEBERT RIVERFRONT PARK REVENUES 156,916.00 156,916.00 585.00 0% EXPENDITURES* 161,603.00 161,603.00 225.44 0% NET (4,687.00) (4,687.00) 359.56 TOTAL (LESS CAPITAL PROJECTS) REVENUES 7,453,486.00 7,453,486.00 248,611.75 3% EXPENDITURES* 7,453,486.00 7,471,557.00 250,591.66 3% DEPRECIATION 566,970.00 566,970.00 - NET (566,970.00) (585,041.00) (1,979.91) CAPITAL PROJECTS (HODGE PARK TRAIL, HIGHLAND SPRINGS & SAUKIE CLUBHOUSES) REVENUES - - 2,100.48 #DIV/0! EXPENDITURES* 304,800.00 317,021.00 - 31% NET (304,800.00) (317,021.00) 2,100.48 *LESS DEPRECIATION  Page 10 PARKS AND RECREATION PRELIMINARY MONTHLY FINANCIAL REVIEW 2 YEAR COMPARISON FOR THE ONE MONTH ENDED JANUARY 31, 2025 & 2024 During the budget process for CY 2025, $507,866 was transferred from the General Fund surplus to the Parks and Recreation Fund to assist with balancing the 2025 budget. The City's annual audit for CY 2024 will be held in April 2025. All applicable audit adjustments will be performed once the audit is completed. Monthly depreciation for 2025 will not be calculated until after the annual audit adjustments have been performed, but are still reflected in the 2024 actuals. Some of the revenue received in January 2025, such as property tax revenue, was prior year revenue and has been accrued back to CY 2024. 1. Revenue: Golf Down $1,291 (24%) from the same period in 2024 Memberships Up $4,491 (7%) from the same period in 2024 Programs Up $1,924 (3%) from the same period in 2024 Concessions Down $563 (37%) from the same period in 2024 Rentals Down $2,773 (46%) from the same period in 2024 2. Wage Expenses are down $1,003 (1%) from the same period in 2024 3. Supply and Service Expenses are down $41,699 (36%) over the same period in 2024 4. Year-to-date Revenues and Transfers - All sources 2025 2024 $ 248,612 $ 197,038 5. Year-to-date Expenditures and Transfers - All sources - Excluding Depreciation Expense and Loss - Sale of Asset 2025 2024 $ 250,592 $ 302,028 6. Year-to-date Excess of Revenues over Expenditures excluding Depreciation Expense and Loss - Sale of Asset 2025 2024 $ (1,980) $ (104,989) Permanent Notes In 2017, the City of Rock Island adopted a new policy on the purchase of capital assets. Beginning in 2017, only purchases $25,000 and over would be considered capital assets and depreciated over a period of time. Purchases under the $25,000 threshhold would be recorded as an expense in the year of the purchase. The previous threshhold was $10,000. The City's auditors suggested staff retroactively apply the new threshhold to all capital assets regardless of when the asset was purchased. This resulted in a loss on the disposal of this equipment of $200,226 which was not been included in expenditures for comparison reasons. This is a one-time charge as all of Park's capital assets under $25,000 have been removed from the capital asset list as of this report. The removal of these assets reduced Park's annual depreciation expense by approximately $42,000 ($3,500 per month). During the 2018 audit, the auditors determined that the disposals were from prior years and created a journal entry to remove the loss from the 2018 books. 2018 also had an additional expense of approximately $370,000 due to payments for accelerated payouts to IMRF. These payouts were for the years 2015-2017 when a few employees retired and were paid for their unused vacation time. The severance pay raised the retirees annual income and also raised the amount of their pension benefit which is why IMRF requested these additional funds. Since the expenditures were for years that are closed to adjustments, they had to be posted to 2018. This large amount should be a one time event due to the limitations that the city has placed on vacation time carried over each year. This event also caused the audit pension liability adjustment to be an unusually high amount in just under $1 million dollars. Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAR1225 13:34 Page: 1 Page 11 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM FEBRUARY 01 2025 TO FEBRUARY 28 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- PARK/REC ADMINISTRATION 17608 ATHENA ENERGY SERVICES HOLDINGS LLC gas admin 100.00 555 PARK & RECREATION 03500 GRIPP/JOHN IPRA mileage reimbursement 249.20 555 PARK & RECREATION 16025 KIMBERLY KRUSE IPRA taxis reimbursement 42.89 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY admin elec 100.00 555 PARK & RECREATION admin elec 100.00 555 PARK & RECREATION elec admin 100.00 555 PARK & RECREATION ------------- 300.00 TOTAL : 692.09 RECREATION 18243 CHRIS ONTIVEROS tennis lessons teacher 280.00 555 PARK & RECREATION tennis lessons teacher 440.00 555 PARK & RECREATION ------------- 720.00 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 41.81 555 PARK & RECREATION 17917 ENTERPRISE FM TRUST Enterprise Lease 1352.40 555 PARK & RECREATION 13512 J & J LOCKS, SAFES & ALARMS, INC hcc carriage haus camera secur 642.00 555 PARK & RECREATION 02914 KONE INC hauberg elevator 1974.36 555 PARK & RECREATION 18777 LAUREN PANNIER IPRA mileage reimbursement 249.20 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/hauberg 700.56 555 PARK & RECREATION gas/hauberg 1774.01 555 PARK & RECREATION elec/complex 275.12 555 PARK & RECREATION ------------- 2749.69 01781 MILLENNIUM/BFI hauberg garbage 160.28 555 PARK & RECREATION 01067 PERFORMANCE FOOD GROUP TPC douglas food 25.43 555 PARK & RECREATION douglas food 159.46 555 PARK & RECREATION douglas napkins 90.56 555 PARK & RECREATION ------------- 275.45 15744 PETE PENA pena reimbursements 41.71 555 PARK & RECREATION 18183 QC CUSTOM TEES & MORE volunteer shirts 39.65 555 PARK & RECREATION staff shirts 328.75 555 PARK & RECREATION volunteer shirts 198.21 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAR1225 13:34 Page: 2 Page 12 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM FEBRUARY 01 2025 TO FEBRUARY 28 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- volunteer shirts 79.29 555 PARK & RECREATION ------------- 645.90 00892 REGALIA MANUFACTURIN flags 60.00 555 PARK & RECREATION 05600 THE PRINTERS MARK rec booklets 2024 highlights 113.00 555 PARK & RECREATION 11026 VERIZON WIRELESS 309-520-4520 35.01 555 PARK & RECREATION 17008 WP BEVERAGE LLC douglas drinks 992.36 555 PARK & RECREATION TOTAL : 10053.17 WHITEWATER AQUATIC CTR 00468 CRAWFORD COMPANY Whitewater Junction repairs 5850.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.36 555 PARK & RECREATION 18091 GLOBAL SECURITY SERVICES-IA wwj security repair 253.23 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY gas/whitewater 369.53 555 PARK & RECREATION elec/whitewater 1778.18 555 PARK & RECREATION ------------- 2147.71 TOTAL : 8282.30 SCHWIEBERT RIVERFRONT PA 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.23 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/schwiebert 1005.74 555 PARK & RECREATION TOTAL : 1010.97 PARKS 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.23 555 PARK & RECREATION TELEPHONE SERVICES 15.68 555 PARK & RECREATION ------------- 20.91 07972 DEMARLIE, MARCUS demarlie boot reimbursement 132.95 555 PARK & RECREATION 17917 ENTERPRISE FM TRUST Enterprise Lease 450.80 555 PARK & RECREATION 18547 ESI ENVIRONMENTAL SERVICES LLC parks portapots 205.00 555 PARK & RECREATION 03530 KINGS MATERIAL INC bricks for longview project 1895.62 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/parks 3396.78 555 PARK & RECREATION gas/parks 1524.04 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAR1225 13:34 Page: 3 Page 13 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM FEBRUARY 01 2025 TO FEBRUARY 28 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- ------------- 4920.82 01781 MILLENNIUM/BFI parks garbage 84.03 555 PARK & RECREATION 00607 RIVERSTONE GROUP INC parks screenings 19.80 555 PARK & RECREATION 15348 SUPERIOR SEAWALLS, INC Removal of boat ramp-1st payme 33700.00 555 PARK & RECREATION BAAD northwest boat ramp sunse 33700.00 555 PARK & RECREATION ------------- 67400.00 TOTAL : 75129.93 HIGHLAND GOLF MAINTENANC 15725 ARNOLD MOTOR SUPPLY LLP highland spark plugs 9.34 555 PARK & RECREATION highland spark plug 18.68 555 PARK & RECREATION highland 14awg, pk100 prim wir 117.35 555 PARK & RECREATION ------------- 145.37 16222 ARTHUR CLESEN INC Highland legacy, cutless, capt 14148.80 555 PARK & RECREATION highland rayora2 4904.00 555 PARK & RECREATION highland defendor 1624.00 555 PARK & RECREATION ------------- 20676.80 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 10.45 555 PARK & RECREATION 17720 H BROS ENTERPRISES INC highland tire repair 901.23 555 PARK & RECREATION 00164 ILLINOIS DEPARTMENT OF AGRICULTURE highland app license 120.00 555 PARK & RECREATION 15433 KIMBALL MIDWEST highland lub 93.42 555 PARK & RECREATION highland pins, term, fitt, adp 215.05 555 PARK & RECREATION ------------- 308.47 00482 MARTIN EQUIPMENT OF ILLINOIS INC highland elbows 36.80 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/highland 730.13 555 PARK & RECREATION gas/highland 924.13 555 PARK & RECREATION ------------- 1654.26 04257 PHELPS UNIFORM SPECIALISTS INC highland mats & towels 28.27 555 PARK & RECREATION highland laundry 9.61 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highland mats &towels 28.27 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highland laundry 9.61 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAR1225 13:34 Page: 4 Page 14 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM FEBRUARY 01 2025 TO FEBRUARY 28 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- highland laundry 9.61 555 PARK & RECREATION highland laundry 7.25 555 PARK & RECREATION ------------- 149.16 01168 R & R PRODUCTS INC highland roller, hardware 2303.95 555 PARK & RECREATION 00629 TOTAL MAINTENANCE IN highland maint blg heat repair 1077.93 555 PARK & RECREATION 12965 VAN WALL EQUIPMENT INC highland 12" bar & saw chain 78.97 555 PARK & RECREATION TOTAL : 27463.39 HIGHLAND CLUBHOUSE 01274 A & A AC & REFRIGERATION INC highland ice machine 175.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.36 555 PARK & RECREATION 18711 GOLF COMPETE INC highland golf software 428.00 555 PARK & RECREATION 15561 GPS TECHNOLOGIES, INC. highland gps on carts 630.00 555 PARK & RECREATION 01781 MILLENNIUM/BFI highand garbage 390.80 555 PARK & RECREATION 13776 RANGE SERVANT AMERICA, INC. highland range tokens and bask 876.25 555 PARK & RECREATION TOTAL : 2531.41 SAUKIE GOLF MAINTENANCE 15725 ARNOLD MOTOR SUPPLY LLP saukie returns 118.81- 555 PARK & RECREATION saukie filters 16.28 555 PARK & RECREATION saukie filters 33.14 555 PARK & RECREATION saukie spark plugs 9.12 555 PARK & RECREATION saukie filters 166.24 555 PARK & RECREATION ------------- 105.97 16222 ARTHUR CLESEN INC saukie cutless, stricore 1494.50 555 PARK & RECREATION saukie defendor 812.00 555 PARK & RECREATION ------------- 2306.50 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.23 555 PARK & RECREATION 15433 KIMBALL MIDWEST saukie lub 93.42 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec saukie temp trailer 166.97 555 PARK & RECREATION gas/saukie 662.40 555 PARK & RECREATION elec/saukie 127.26 555 PARK & RECREATION ------------- 956.63 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAR1225 13:34 Page: 5 Page 15 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM FEBRUARY 01 2025 TO FEBRUARY 28 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 01168 R & R PRODUCTS INC saukie tires 138.90 555 PARK & RECREATION 12965 VAN WALL EQUIPMENT INC saukie saw chain 68.97 555 PARK & RECREATION TOTAL : 3675.62 SAUKIE CLUBHOUSE 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.36 555 PARK & RECREATION 18547 ESI ENVIRONMENTAL SERVICES LLC saukie portapots 205.00 555 PARK & RECREATION 11313 ESTES CONSTRUCTION Saukie Const payment 115585.81 555 PARK & RECREATION 18711 GOLF COMPETE INC saukie golf software fees 428.00 555 PARK & RECREATION 01781 MILLENNIUM/BFI saukie garbage 178.98 555 PARK & RECREATION TOTAL : 116429.15 RIFAC 19074 AIDAN THOMAS BROKAW spring forward camp 126.00 555 PARK & RECREATION 18595 ANDREA LOPREATO basketball instructor 36.00 555 PARK & RECREATION 17608 ATHENA ENERGY SERVICES HOLDINGS LLC gas rifac 6563.57 555 PARK & RECREATION rifac gas adjustment 312.13 555 PARK & RECREATION ------------- 6875.70 04526 B & B DRAIN TECH QC INC Drain repair 309.00 555 PARK & RECREATION 18143 CARI WINTER tumbling teacher 300.00 555 PARK & RECREATION 18426 CENTRAL POOL SUPPLY QC de powder diatomaceous earth 549.01 555 PARK & RECREATION 00468 CRAWFORD COMPANY instal mainline knife valve 4500.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 67.94 555 PARK & RECREATION TELEPHONE SERVICES 20.91 555 PARK & RECREATION ------------- 88.85 18091 GLOBAL SECURITY SERVICES-IA RIFAC security monitor 70.00 555 PARK & RECREATION 00365 GRAINGER blind rivet/duct tape 31.70 555 PARK & RECREATION Plumbing supplies 526.26 555 PARK & RECREATION air filters 566.64 555 PARK & RECREATION 30 Gal Air Tank 674.13 555 PARK & RECREATION 6VDC Batteries (12) 174.72 555 PARK & RECREATION elbows/pipe nipples 116.14 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAR1225 13:34 Page: 6 Page 16 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM FEBRUARY 01 2025 TO FEBRUARY 28 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- batteries 66.34 555 PARK & RECREATION toilet paper holder,conduit 89.16 555 PARK & RECREATION ------------- 2245.09 00146 HANDY TRUE VALUE blk wired push button 6.99 555 PARK & RECREATION Parts 6.58 555 PARK & RECREATION rollder cover/tray/paint 29.78 555 PARK & RECREATION ------------- 43.35 03143 HAPPY JOES PIZZA racquetball awards banquet 50.00 555 PARK & RECREATION 19073 HARPER'S OUTDOOR FUN S CORP snowstar ski lessons 710.00 555 PARK & RECREATION 06030 HAWKINS INC azone,sodium bicarbonate, etc 4630.48 555 PARK & RECREATION 08664 INTEGRITY CLEANING S rifac cleaning 1440.00 555 PARK & RECREATION 06727 JEFFREY WHITTEN sweetheart dance dj 250.00 555 PARK & RECREATION 19013 JOHN DOPLER basketball ref 120.00 555 PARK & RECREATION 19048 JOY ROCKWELL ENTERPRISES, INC rifac ads 2530.00 555 PARK & RECREATION 01631 LAMAR COMPANIES rifac ads 650.00 555 PARK & RECREATION 18594 MEGHANNE FREEHILL basketball instructor 72.00 555 PARK & RECREATION 00528 MENARDS INC supplies 132.31 555 PARK & RECREATION utile modular soho 659.89 555 PARK & RECREATION u tile modular soho 59.99 555 PARK & RECREATION Bulbs, pliers, toggle, parts 139.90 555 PARK & RECREATION ------------- 992.09 16378 MICHAEL W PEPPING sweetheart dance pictures 367.50 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec rifac 2465.66 555 PARK & RECREATION rifac elec 5155.16 555 PARK & RECREATION rifac elec 2465.66 555 PARK & RECREATION ------------- 10086.48 01781 MILLENNIUM/BFI rifac garbage 266.68 555 PARK & RECREATION 18428 MODERN PIPING INC boiler 2 tripping off 1242.00 555 PARK & RECREATION 18183 QC CUSTOM TEES & MORE rifac fall cheer 7.50 555 PARK & RECREATION volunteer shirts 39.64 555 PARK & RECREATION volunteer shirts 198.21 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAR1225 13:34 Page: 7 Page 17 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM FEBRUARY 01 2025 TO FEBRUARY 28 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- rifac basketball 77.50 555 PARK & RECREATION rifac basketball 200.50 555 PARK & RECREATION rifac cheer 45.00 555 PARK & RECREATION ------------- 568.35 01119 STECKER GRAPHICS INC.,MINUTEMAN PRESS business cards, nikki, lauren 130.00 555 PARK & RECREATION 19076 TIMOTHY LEIBOLD basketball ref 120.00 555 PARK & RECREATION 00639 TRI STATE FIRE CONTR anmnual inspections nfpa 680.50 555 PARK & RECREATION 18181 UNIVERSAL BUILDING MAINTENANCE LLC rifac cleaning 8487.06 555 PARK & RECREATION TOTAL : 48536.14 GRAND TOTAL : 293804.17 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAR1225 13:34 Page: 8 Page 18 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM FEBRUARY 01 2025 TO FEBRUARY 28 2025 ----------------------------------------------------------------------------------------------------------------------------------- SUMMARY BY FUND ----------------------------------------------------------------------------------------------------------------------------------- 555 PARK & RECREATION 293804.17 -------------- TOTAL : 293804.17  Page 19 Rock Island Parks & Recreation Department: Director February 2025 Edition John Gripp • Saukie Clubhouse The clubhouse project is progressing nicely. We held a contractor meeting there with all of the sub-contractors. The walkthrough was very beneficial to ensure everyone is on the same page. Todd and I have been working with Estes on casework and finishes. We will be ordering furniture in March. • Realtor Park The transfer of Realtor Park passed the first reading by the city council. There will be a second reading in March. I am very pleased that the neighbors formed an LLC and will be caring for the property. • North Boat Launch – Lake Potter The boat ramp has been completed. The final step will be to construct and install the ADA gangway and dock. This will be completed over the next month, weather permitting. • Webinar I participated in the monthly webinar hosted by IPRA. This month’s webinar was on Going and Growing Beyond our Comfort Zone. These webinars provide great information and are necessary to maintain required continued education units. • USTA Todd and I met contractors at Mel McKay Park to review the scope of work for the tennis courts and basketball court at Mel McKay Park. The meeting went well and we will have cost estimates in a few weeks. This project is in  Page 20 partnership with the USTA and Madison Keys. Once I have the numbers I will meet with the City Manager to discuss the next steps. ARPA Projects Update – Note: All ARPA Project are Approved by City Council • Douglas Park The lighting project at Douglas Park has been completed. • RIFAC This project has been completed. • Highland Springs Clubhouse The clubhouse project has been completed. A new pavilion and sand trap work is being done by unused ARPA funds. The pavilion has been completed. Electrical will be ran to the pavilion in late April/early May. Many of the sand traps have been renovated, there are approximately six remaining that will be completed in 2025. • Denkmann Park This project is complete. Cameras are being installed in the park. • Mel McKay This project has been completed. • Friends of Longview Park The Friends of Longview Park received $60,000 in ARPA funding to begin preliminary work on the lagoon and conservatory. $50,000 is for the lagoon and $10,000 is for the conservatory. Work has begun on the conservatory and work will begin in the spring on the lagoon. • Genesius Guild The Genesius Guild has received $26,000 in ARPA funds to conduct a structural engineering study on the Genesius Guild building in Lincoln Park. They will use the structural engineering study to begin a fundraising campaign to refurbish the facility. They are currently working with IMEG. The play is scheduled to be completed in late April/mid May.  Page 21 Meetings: • Department Head • Budget Review • Management Meeting • Fundraising • Friends of Hauberg • Friends of Douglas Park • Safety Review • First Tee • City Council • TRI-Play Township Meeting • Park Foundation • Park Board • Construction Meetings • ARPA project meetings Submitted by: Todd Winter, Assistant Director • Saukie Clubhouse Update: Exterior walls and roof sheathing is up. Interior concrete slab poured. We met with all vendors to coordinate electrical outlets/wiring so everyone is on the same page. Shingles, siding, windows, drywall, etc will be installed in March. Progress is moving along! Still anticipating a completion date in late May. • We are developing a mobile app for the golf courses through Sagacity and ForeUp. The app will allow golfers to directly book tee times, access daily deals on tee times, enter contests to win prizes, and get updates on outings, leagues, and events. This will be a nice feature that separates us from many of the other local courses. • Highland Springs and Saukie will be part of the Iowa Golf Association this season. Representatives from IGA will visit the courses in the spring to rate them. This has not been done in several years. Our golfers will also have the option to sign up for an official USGA/GHIN handicap through IGA. • Saukie will be a part of the Youth On Course program this season. Junior golfers can sign up for a YOC membership and play Saukie for just $5. • Preseason staff meetings are scheduled for early March. Hopefully we have a nice start to the spring so we can open the courses in mid-March. • Attended Riverdale High School career day. This was a great opportunity to showcase the Parks & Recreation profession to seniors in high school.  Page 22 • Staff and I met with Spring Forward to discuss upcoming camps, swim lessons, sports clinics, and First Tee schedules for this summer. Our partnership with Spring Forward continues to expand! • Our new Front Office Manager, Nick Frey, and our new Preschool Director Kathy Bailey started in February. I’m excited to have them on-board and for their potential on helping us improve our programs and customer service!  Page 23 Submitted by: Nikki Carr, Community Recreation & Facilities Manager Special Interest Programs/Events Offered Revenue Tai Chi Chuan – Beginner & Intermediate $515.00 Sweetheart Dance $1,850.00 LEAD Q3 $936.00 RIFAC Revenue Membership $59,190.36 Guest Pass $3,508.00 Punch Pass (Fitness) $525.00 Land Fitness $2,703.00 Aquatic Fitness $1,731.00 Swim Lessons $4,174.00 Pickleball $863.00 Concessions $713.50 Rentals $1,230.00 Upcoming Activities/General Info • We hosted the Sweetheart Dance with Moline Parks and Recreation. We have been doing this event with them since 2018. We had over 275 participants attend. This  Page 24 year we changed the Dance back to a Saturday, which lead to higher attendance. We had a DJ, dance floor, crafts, dinner, and a professional photographer. • We are getting ready for the Whitewater Junction hiring season. Around 80% of the staff from last year are returning. • We hosted a Lifeguard class in February, and had 10 people pass the class. All ten will be hired on with RIFAC and WWJ. Submitted by: Lauren Pannier – RIFAC Front Office Manager 63 new members, not counting those sales that noted past member/transfer/renewal How People Heard About RIFAC: former/past member/renewal/transfer – 82 referral – 7 employer/school – 3 drive by/walk in/local - 15 programs – 2 Google/online – 0 Silversneakers - 13 Silver/Active and Fit - 1 Fitness Passport – 18 Health Alliance - 4 Cancellations ECP/Payroll Cancellations - 27 Top Reasons People Canceled their ECP in February: 1. Don’t use- 13 2. Financial Issues - 4 3. Health - 2 Babysitting Room – 123 RIFAC Rentals – 7 party rentals Guest Pass Revenue Type of Pass Amount Total Revenue Youth 0-17 192 $1,536.00 Adult 18+ 101 $1,212.00  Page 25 Family 38 $760.00 $3,508.00 Pickleball Revenue Type of Pass Amount Total Revenue Drop In Member 93 $186.00 Drop In Non-Member 169 $676.00 $862.00 Members Total- 4,177 Membership Scans – 12,879 February 25-Jan December November October September August July June May April March February Jan-24 0 2000 4000 6000 8000 10000 12000 14000 16000 # of scans Total # of Memberships Submitted by: Kathryn Bailey, RIFAC Preschool Director  Page 26 Hello, I am thrilled to introduce myself as the new director of RIFAC Preschool. I am honored to join this wonderful team and look forward to working with everyone. With over 20 years of experience in early childhood education, I am passionate about creating a nurturing environment that fosters social, emotional, and cognitive growth. My vision for our preschool is to provide a safe, inclusive, and engaging space where children can explore, learn through play, and thrive. Kathy Dental Health Month  Page 27 We are making our way through the alphabet! When learning the letter "R" in preschool, the focus is typically on recognizing the letter shape, saying the "r" sound, and associating it with familiar words that start with "r" like "robot," "rocket," "rain," "rabbit," and "red," often using visual aids, and activities to make learning fun and engaging. Letter of the Week The children were taught the importance of oral health and learned how flossing our teeth keeps them healthy. Developing good dental health habits helps children get a jump start on a lifetime of healthy teeth and gums. Exploring the Five Senses  Page 28 We looked at our food, touched our food, smelled our food, and tasted it! There are 4 basic flavors children can learn and identify: sweet, salty, sour, and bitter. Taste testing helps young children develop healthy eating patterns and become more open to trying new foods. Submitted by: Chris Steeber- Golf Course Superintendent Highland Springs • All golf course supplies have been painted. • Got an estimate for some brush clearing. This work will take place in March weather permitting. • All remaining reels have been ground. • Seasonal interviews were held and have a full staff for the upcoming season. • Pesticides and new golf course supplies have started to arrive. • We are done with tree work. Clean up has begun with a lot of raking and blowing. • New overhead doors were installed on buildings B and C. March Projects  Page 29 1. Open the course for the year. 2. Transplant trees. 3. Begin mowing as needed. 4. Second application of poa seed control onto greens. One of our new garage doors. Submitted by: Robert “Tanner” Thompson- Golf Course Superintendent Saukie • Tree trimming has continued this month when the weather cooperated • Equipment servicing is ongoing • Golf course supply painting is almost complete • We picked up the first half of our cutting reels that were sharpened by an outside vendor • We started doing spring clean up the last week of the month. The remaining will continue on the warmer days so we will be ready to open. Upcoming Work for March  Page 30 • Course cleanup will continue • Most of the seasonal employees will be back by the end of the month • The second half of our cutting reels will be sharpened and picked up • Equipment maintenance will continue. The majority will be completed so that we can open the course • Chemical deliveries will begin from the Bi-State orders that were placed earlier in the year • The course should be open by the end of the month depending on weather conditions Submitted by: Dan Gleason, Special Event & Fundraising Manager Events Offered Number of Participants Rev. for Program/Event Facility Rentals Number of Revenue from Rental Attendees Schweibert Events Offered Number of Participants Rev. for Program/Event Schwiebert Facility Number of Revenue from Rental Rentals Attendees Upcoming Activities/General Info • Work on Golf Sponsorship renewals for 2025. • Submitted grant through the Rock Island Rotary.  Page 31 • Had a meeting with Community leaders regarding the new Figge Lighting display. Looking at doing some sort of downtown event for it. • Attended the OMA and CivicClerk refresher meeting down at City Hall. • Worked on close out reports for OSLAD Grant as well as reporting for BAAD and PARC grants. Social Media: Channel Posts Reach Parks & Rec Facebook 19 65,353 Views Page Followers 8,318 Parks & Rec Instagram 13 Reach 1,232 1,520 followers Parks & Rec Twitter 0 159 followers Whitewater Junction 2 3,664 organic reach Facebook 8,163 followers Whitewater Junction 2 881 followers Instagram 2,187 views Golf Facebook Page 13 9,165 organic reach (total 1,815 followers) RIFAC Facebook Page 4 5,121 organic reach (followers 2,388) (Organic Reach: The number of unique people who saw your content) (New page likes: The number of new people who liked your page this month) (post clicks: The number of times your posts were clicked on) (Likes/Comments/Shares: the number of times people like, comment on or share your post) eBlasts: Channel Eblasts sent by staff Reach Golf Eclub 2 43% average open rate 1,502 opens 19 clicks Golf Fore UP 9 21,569 recipients Active Net Promotions WWJ rentals 47 Baseball 941  Page 32 Volleyball 941 Updates/Changes 3,770 Preschool Snow Day 61 Communications RIFAC Donations 1780 Total 3770 Grand Total 26,841 (Open Rate: Industry average is 23.9%, so whenever our open rate is above that we are doing very well) News Releases Text Messaging • RIFAC o Billboards up o Direct Mail postcards, Website lead pop ups, email drip campaign, and online ads ▪ 80 postcards sent to prospective members ▪ 39 web leads ▪ 10,621 google ads ▪ 7,980 facebook and Instagram ads ▪ 12,881 gmail ads ▪ 644 youtube ads ▪ 10,830 behavioral ads ▪ Our managed Google display ads: 15,855 impressions, 815 clicks  Page 33 o Sweat Equity Challenge in February (will post results next month) • Recreation o Donation requests o Spring sports flyers o Preschool webpages updated, flyers, socials for Registration date o Golf Flyers o Updating all park maps with Bi-State o Push job openings and summer jobs o WWJ rentals push ▪ Website updates for summer  Page 34 Submitted by: Pete Pena, Sports Recreation Manager Programs/Events Offered Number of Participants 325 Revenue YTD 1. Youth Tennis Lessons 12 $ 715 TOTAL $ 715 17,502 Facility Rental – Douglas Ball Diamonds Number of Events 0 Revenue  Page 35 TOTAL $ 0 0 Facility Rental – Intown Ball Diamonds Number of Events 0 Revenue TOTAL $ 0 0 Facility Rental – Rec Gym Number of Events 11 Revenue 1. Special Olympics Basketball practice 3 $ n/a TOTAL $ 0 1,033 Douglas Concessions Monthly Revenue: $ 0.00 PTD (Rev minus Exp): + $ 0.00 0.0 % Monthly Expenditures: $ 0.00 YTD (Rev minus Exp): + $ 0.00 0.0 % Yearly Revenue: $ 0.00 Upcoming Activities/General Info 18.535 • Winter Youth Basketball league started. o K/1 & 2/3 leagues rostered/played 4v4 o 28 teams this season • Internship program is going strong. Ellie started from Illinois State o Ellie school project – Basketball Skills Showdown • Took a tour of the RI YWCA with the rest of our team. • Met with Spring Forward to plan on Spring Break & Summer sports camps.  Page 36 Submitted by: David Driskill, Sports Field Maintenance Campbell Sports Complex • Routine checks on the park for damage with none found • Removed tool storage system and transferred it to Douglas Douglas Park • Continued to organize the Douglas shed to make room for Campbell supplies and equipment • Made upgrades to the press box/ concession interior. • Mulched some leaves and picked up litter. • Began opening the ballfields and making work list. • Turned the water on to Douglas and energized the concession stand. • Ordered replacement player’s bench for damaged bench at the Youth ballfield. In-town • Worked on a maintenance schedule for the ball fields • Started making supplies orders for the season. Submitted by: Marc DeMarlie, Chief Horticulturist Greenhouse prep for upcoming season is being done. Annuals will come in March 24 th and planted after that. Hodge path is being prepped and dug out. Calendar boxes have been planted. White water sign base being built. Bed maintenance has been done as we get to it. Fence behind maintenance garage being put up. Leaf cleanup and mulched when the weather allows. Looking for potential burn days. Projects: New areas developed or anything that is not our normal day-to-day tasks. Lawn Care: Areas that we mow every week. Irrigation systems: Multiple systems throughout the city. Landscape areas: Areas that we maintain and visit at least once a week. Watering: Areas that need to be watered on our weekly schedule. Lawn Care- Longview, Lincoln, SRP, RIFAC, Sylvan, Realtor. Irrigation systems-5 Bridge, SRP, WWJ. Watering- Longview greenhouse up to 3 times a week. Hanging baskets and planters as needed. Landscape areas-23 Parks and City entryways. Work as weather allows  Page 37 Projects- New signs at Longview, Lincoln and Shadybrook, mowing naturalized areas, Hodge walk path. White water sign.