Parks and Recreation Board

Page 1 ROCK ISLAND PARKS & RECREATION – PARK BOARD April 15th, 2025 Park and Recreation Board Meeting – 5:30 p.m. Rock Island Fitness & Activity Center 4303 24th Street, Rock Island, Il. AGENDA 1. Call to order 2. Audience - Public Comment 3. Approval of the Minutes a. Approval of March Minutes 4. Correspondence a. Thank You: Morrie Unterscheidt 5. Finances: a. Monthly Report from Finance Department b. Bills for the month of March 2025: $230,435.97 6. Directors Reports: a. Director’s Report b. Assistant Director’s / Golf Services Report 7. Rock Island Fitness and Activity Center & Whitewater Junction: a. Managers’ Reports b. Preschool Report 8. Golf Maintenance: a. Golf Superintendents Reports i. Highland Springs  Page 2 ii. Saukie 9. Recreational Field Reports: a. Community Rec & Adaptive Programming b. Special Events & Fundraising Manager c. Marketing d. Sports Programming 10. Park Field Reports: a. Sports Fields Maintenance Manager Report b. Chief Horticulturist Report 11. Business: a. Special Event Application: Pride Festival b. Special Event Application: Evening of Opera c. Special Event Application: Petting Zoo in the Park d. Special Event Application: Multi Church Service e. Special Event Application: Floatzilla f. Special Event Application: MoPars in Sunset g. Update on Mel McKay Tennis Courts 12. Items Not on the Agenda (Action cannot be taken on an item not on the agenda) 13. Adjourn  Page 3 CITY OF ROCK ISLAND PARK BOARD MEETING RIFAC, Room 5 Rock Island IL 61201 3/18/25– Minutes 1. Call to Order President Fred Dasso called the meeting to order at 5:30 pm. 2. Attendance Members Present: Fred Dasso, Mike Foley, John McEvoy, Paul Hansen, Venessa Taylor Members Absent: Bill Anderson Staff Present: Todd Winter, Assistant Director; Nick Frey, RIFAC Front Office Manager; Kathy Bailey, Preschool Director Staff Absent: John Gripp, Executive Director; Kimberly Kruse, Parks Administrative Office Manager Audience: none 3. February Park Board Minutes Minutes are adopted as written. 4. Motion to move to 11A by Mr. McEvoy. Seconded by Mr. Foley. All said yes. Introduction of Nick Frey and Kathy Bailey to the Parks & Recreation Department 5. Correspondence Thank you’s from Jordan Catholic School, Farm Fresh Reading, Sherrard High School, and Community Christian Fellowship were recognized. 6. Monthly Report from Finance Department as of January 2025 was given 7. Approval of the Bills for the Month of February for $293,804.17 Mr. Dasso: Aye Mr. Foley: Aye Mr. McEvoy: Aye Ms. Taylor: Aye Mr. Hansen: Aye Mr. Anderson: Abs 8. Director’s Report and other reports Monthly Reports given by Executive Director and Assistant Director as written in the park board packet available on the rigov.org website.  Page 4 9. New Business Covered previously with 11A item 10. Other Business None The meeting was adjourned at 5:56 pm _________________________________________ Kimberly B Kruse, Parks & Recreation Admin Office Manager Page 5  Page 6 PARKS AND RECREATION MONTHLY FINANCIAL REVIEW STATEMENT OF REVENUES AND EXPENDITURES For the One Month Ended February 28, 2025 REVISED % OF ORIGINAL BUDGET BUDGET YTD ACTUAL BUDGET ADMIN REVENUES 253,126.00 253,126.00 42,187.66 17% EXPENDITURES* 859,336.00 859,336.00 130,220.72 15% NET (606,210.00) (606,210.00) (88,033.06) PARKS MAINTENANCE REVENUES 1,447,505.48 1,445,405.00 600.00 0% EXPENDITURES* 1,386,515.00 1,686,159.82 171,950.47 10% NET 60,990.48 (240,754.82) (171,350.47) RECREATION PROGRAMS REVENUES 1,263,262.00 1,263,262.00 8,410.00 1% EXPENDITURES* 814,783.00 720,858.00 85,651.88 12% NET 448,479.00 542,404.00 (77,241.88) WHITEWATER JUNCTION REVENUES 510,900.00 510,900.00 - 0% EXPENDITURES* 507,424.00 513,274.00 10,573.34 2% NET 3,476.00 (2,374.00) (10,573.34) HIGHLAND SPRINGS GOLF COURSE REVENUES 1,322,250.00 1,322,250.00 4,894.51 0% EXPENDITURES* 1,142,565.00 1,143,765.00 71,951.46 6% NET 179,685.00 178,485.00 (67,056.95) SAUKIE GOLF COURSE REVENUES 704,750.00 704,750.00 3,672.56 1% EXPENDITURES* 810,778.00 811,778.00 29,063.79 4% NET (106,028.00) (107,028.00) (25,391.23) GOLF PRO SHOP REVENUES 45,050.00 45,050.00 - 0% EXPENDITURES* 30,200.00 30,200.00 - 0% NET 14,850.00 14,850.00 - ROCK ISLAND FITNESS AND ACTIVITY CENTER REVENUES 1,751,827.00 1,751,827.00 266,733.45 15% EXPENDITURES* 1,435,482.00 1,527,207.00 185,292.46 12% NET 316,345.00 224,620.00 81,440.99 SCHWIEBERT RIVERFRONT PARK REVENUES 156,916.00 156,916.00 1,775.00 1% EXPENDITURES* 161,603.00 161,603.00 3,024.95 2% NET (4,687.00) (4,687.00) (1,249.95) TOTAL (LESS CAPITAL PROJECTS) REVENUES 7,455,586.48 7,453,486.00 328,273.18 4% EXPENDITURES* 7,148,686.00 7,454,180.82 687,729.07 9% DEPRECIATION 566,970.00 566,970.00 - NET (260,069.52) (567,664.82) (359,455.89) CAPITAL PROJECTS (HODGE PARK TRAIL, HIGHLAND SPRINGS & SAUKIE CLUBHOUSES) REVENUES - - 2,100.48 #DIV/0! EXPENDITURES* 304,800.00 1,157,562.75 115,585.81 31% NET (304,800.00) (1,157,562.75) (113,485.33) *LESS DEPRECIATION  Page 7 PARKS AND RECREATION PRELIMINARY MONTHLY FINANCIAL REVIEW 2 YEAR COMPARISON FOR THE ONE MONTH ENDED FEBRUARY 28, 2025 & 2024 During the budget process for CY 2025, $507,866 was transferred from the General Fund surplus to the Parks and Recreation Fund to assist with balancing the 2025 budget. The City's annual audit for CY 2024 will be held in April 2025. All applicable audit adjustments will be performed once the audit is completed. Monthly depreciation for 2025 will not be calculated until after the annual audit adjustments have been performed, but are still reflected in the 2024 actuals. Some of the revenue received in through February 2025, such as property tax revenue, was prior year revenue and has been accrued back to CY 2024. 1. Revenue: Golf Down $3,628 (34%) from the same period in 2024 Memberships Up $10,828 (8%) from the same period in 2024 Programs Up $11,783 (12%) from the same period in 2024 Concessions Down $29 (1%) from the same period in 2024 Rentals Down $5,463 (52%) from the same period in 2024 2. Wage Expenses are down $659 (0.22%) from the same period in 2024 3. Supply and Service Expenses are up $69,920 (37%) over the same period in 2024 4. Year-to-date Revenues and Transfers - All sources 2025 2024 $ 330,374 $ 326,545 5. Year-to-date Expenditures and Transfers - All sources - Excluding Depreciation Expense and Loss - Sale of Asset 2025 2024 $ 803,315 $ 562,400 6. Year-to-date Excess of Revenues over Expenditures excluding Depreciation Expense and Loss - Sale of Asset 2025 2024 $ (472,941) $ (235,855) Permanent Notes In 2017, the City of Rock Island adopted a new policy on the purchase of capital assets. Beginning in 2017, only purchases $25,000 and over would be considered capital assets and depreciated over a period of time. Purchases under the $25,000 threshhold would be recorded as an expense in the year of the purchase. The previous threshhold was $10,000. The City's auditors suggested staff retroactively apply the new threshhold to all capital assets regardless of when the asset was purchased. This resulted in a loss on the disposal of this equipment of $200,226 which was not been included in expenditures for comparison reasons. This is a one-time charge as all of Park's capital assets under $25,000 have been removed from the capital asset list as of this report. The removal of these assets reduced Park's annual depreciation expense by approximately $42,000 ($3,500 per month). During the 2018 audit, the auditors determined that the disposals were from prior years and created a journal entry to remove the loss from the 2018 books. 2018 also had an additional expense of approximately $370,000 due to payments for accelerated payouts to IMRF. These payouts were for the years 2015-2017 when a few employees retired and were paid for their unused vacation time. The severance pay raised the retirees annual income and also raised the amount of their pension benefit which is why IMRF requested these additional funds. Since the expenditures were for years that are closed to adjustments, they had to be posted to 2018. This large amount should be a one time event due to the limitations that the city has placed on vacation time carried over each year. This event also caused the audit pension liability adjustment to be an unusually high amount in just under $1 million dollars. Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 1 Page 8 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- PARK/REC ADMINISTRATION 02411 IL ASSN PARK DISTRICTS Rock Island Parks 2025 dues 938.20 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY admin elec 100.00 555 PARK & RECREATION TOTAL : 1038.20 RECREATION 18243 CHRIS ONTIVEROS tennis lessons 480.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 42.42 555 PARK & RECREATION 17917 ENTERPRISE FM TRUST Enterprise Lease 1352.40 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/complex 257.49 555 PARK & RECREATION elec/hauberg 246.90 555 PARK & RECREATION gas/hauberg 1717.36 555 PARK & RECREATION ------------- 2221.75 01781 MILLENNIUM/BFI hauberg garbage 160.76 555 PARK & RECREATION 18067 THYMET PEST CONTROL / BCRGEHN INC carriage house bug spray 60.00 555 PARK & RECREATION hauberg bug spray 26.00 555 PARK & RECREATION ------------- 86.00 TOTAL : 4343.33 WHITEWATER AQUATIC CTR 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.81 555 PARK & RECREATION 16204 GLOBAL WIRELESS LTD wwj sirius music annual bill 599.88 555 PARK & RECREATION 18218 LILLICRAP INC wwj signs 723.67 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/whitewater junction 1483.04 555 PARK & RECREATION gas/whitewater junction 372.33 555 PARK & RECREATION ------------- 1855.37 18795 ORIGINAL WATERMEN INC wwj lifeguard suits 1764.90 555 PARK & RECREATION TOTAL : 4975.63 SCHWIEBERT RIVERFRONT PA 01200 C D FORD & SONS INC plants 650.00 555 PARK & RECREATION 10039 CLOWN-A-ROUND INC. RWB face painting 450.00 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 2 Page 9 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.30 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/schwiebert 849.11 555 PARK & RECREATION 18945 RANJANI GOPIKRISHNA refund for Revive RI 40.00 555 PARK & RECREATION TOTAL : 1994.41 PARKS 01200 C D FORD & SONS INC hort plants 151.20 555 PARK & RECREATION plants 845.00 555 PARK & RECREATION plants 1040.20 555 PARK & RECREATION ------------- 2036.40 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.30 555 PARK & RECREATION TELEPHONE SERVICES 15.91 555 PARK & RECREATION ------------- 21.21 17917 ENTERPRISE FM TRUST Enterprise Lease 450.80 555 PARK & RECREATION 18547 ESI ENVIRONMENTAL SERVICES LLC skafidas and douglas portapots 205.00 555 PARK & RECREATION 19097 HERITAGE TRACTOR LLC hort trade in 7900.00 555 PARK & RECREATION 13872 LAUTERBACH & AMEN LLP OSLAD '23 audit 5000.00 555 PARK & RECREATION 15622 MANATT'S INC pvsi f25 1103.13 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY gas/parks 1375.51 555 PARK & RECREATION elec/parks 3278.19 555 PARK & RECREATION ------------- 4653.70 14928 MILL CREEK MINING INC ca6 207.02 555 PARK & RECREATION 01781 MILLENNIUM/BFI parks garbage 84.28 555 PARK & RECREATION 00899 REPUBLIC ELECTRIC CAOMPNY LLC douglas outlets for rec cooler 42.34 555 PARK & RECREATION 14856 ROCK ISLAND COUNTY ETSB 309-429-3006 135.87 555 PARK & RECREATION 18067 THYMET PEST CONTROL / BCRGEHN INC chalet bug spray 26.00 555 PARK & RECREATION 00629 TOTAL MAINTENANCE IN hort boile sensor 611.50 555 PARK & RECREATION TOTAL : 22477.25 HIGHLAND GOLF MAINTENANC 16496 ADVANCED TURF SOLUTIONS INC highland supp 2701.30 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 3 Page 10 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- highland cup setter, marker, r 1163.40 555 PARK & RECREATION ------------- 3864.70 15725 ARNOLD MOTOR SUPPLY LLP highland tie wrap 68.99 555 PARK & RECREATION highland tie wraps 68.99 555 PARK & RECREATION ------------- 137.98 00297 BLICK & BLICK OIL highland diesel 1055.25 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 10.60 555 PARK & RECREATION 15433 KIMBALL MIDWEST highland extractor, term, disc 314.23 555 PARK & RECREATION 00528 MENARDS INC highland 110W T12 42K HO 99.90 555 PARK & RECREATION highland funnel, markers 97.01 555 PARK & RECREATION ------------- 196.91 00560 MIDAMERICAN ENERGY elec/highland springs 753.23 555 PARK & RECREATION gas/highland springs 889.73 555 PARK & RECREATION ------------- 1642.96 12083 MTI DISTRIBUTING INC highland bedknife, screw 308.34 555 PARK & RECREATION highland seat, parts 363.52 555 PARK & RECREATION highland drive assy parts 4244.31 555 PARK & RECREATION ------------- 4916.17 04257 PHELPS UNIFORM SPECIALISTS INC highland laundry 7.25 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highland laundry 7.25 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highland laundry 7.25 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highland laundry 7.25 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION ------------- 142.08 01168 R & R PRODUCTS INC highland mower blade 74.70 555 PARK & RECREATION TOTAL : 12355.58 HIGHLAND CLUBHOUSE 01274 A & A AC & REFRIGERATION INC highland ice machine rent 175.00 555 PARK & RECREATION 00387 CITY OF ROCK ISLAND food & bev permit 100.00 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 4 Page 11 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.81 555 PARK & RECREATION 09929 EUCLID BEVERAGE OF GALESBURG highland beer 524.10 555 PARK & RECREATION 16204 GLOBAL WIRELESS LTD highland sirius music annual b 599.88 555 PARK & RECREATION 18711 GOLF COMPETE INC highland golf software 428.00 555 PARK & RECREATION 15561 GPS TECHNOLOGIES, INC. highland gps on carts 630.00 555 PARK & RECREATION 02905 HIGHLAND PACKING CO INC highland sandwiches 663.12 555 PARK & RECREATION 01781 MILLENNIUM/BFI highland garbage 392.00 555 PARK & RECREATION 12284 MYERS COX CO highland can liners 5.09 555 PARK & RECREATION highland food 1297.04 555 PARK & RECREATION 2024 credits 191.42- 555 PARK & RECREATION ------------- 1110.71 19105 SAGACITY GOLF TECHNOLOGIES INC highland/saukie mobile app 1200.00 555 PARK & RECREATION 01174 STERN BEVERAGE INC highland beer 764.10 555 PARK & RECREATION 17008 WP BEVERAGE LLC highland drinks 1410.19 555 PARK & RECREATION TOTAL : 8028.91 GOLF PRO SHOP 01147 HORNUNGS PRO GOLF SA proshop martini tees 219.64 555 PARK & RECREATION proshop perf prints 706.17 555 PARK & RECREATION ------------- 925.81 11410 TAYLOR MADE GOLF COMPANY INC proshop hats/caps 475.50 555 PARK & RECREATION proshop gloves 182.89 555 PARK & RECREATION proshop caps 58.68 555 PARK & RECREATION ------------- 717.07 01181 TITLEIST proshop balls 1698.63 555 PARK & RECREATION proshop merch gloves 801.35 555 PARK & RECREATION ------------- 2499.98 12720 WILLICK CORP, DBA BURLINGTON GOLF proshop golf balls 6000.00 555 PARK & RECREATION TOTAL : 10142.86 SAUKIE GOLF MAINTENANCE 16496 ADVANCED TURF SOLUTIONS INC saukie supp 1614.56 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 5 Page 12 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- saukie cup setter, markers, ro 305.70 555 PARK & RECREATION ------------- 1920.26 15725 ARNOLD MOTOR SUPPLY LLP saukie ball bearings 8.93 555 PARK & RECREATION saukie safety pins 4.61 555 PARK & RECREATION saukie ball bearings 53.58 555 PARK & RECREATION saukie return core 32.00- 555 PARK & RECREATION ------------- 35.12 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.30 555 PARK & RECREATION 00164 ILLINOIS DEPARTMENT OF AGRICULTURE operator lic john lauer 90.00 555 PARK & RECREATION 12959 M & M GOLF CARS LLC saukie shoe kit, hardware, del 875.31 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY gas/saukie 664.41 555 PARK & RECREATION elec/saukie 144.60 555 PARK & RECREATION ------------- 809.01 04257 PHELPS UNIFORM SPECIALISTS INC saukie towels 14.55 555 PARK & RECREATION saukie laundry 11.86 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie laundry 11.86 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie laundry 11.86 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION ------------- 199.48 01165 PRESTIGE FLAG saukie flags, dirt guard 991.47 555 PARK & RECREATION TOTAL : 4925.95 SAUKIE CLUBHOUSE 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.81 555 PARK & RECREATION 18547 ESI ENVIRONMENTAL SERVICES LLC saukie portapots 205.00 555 PARK & RECREATION 11313 ESTES CONSTRUCTION suakie clubhouse construction 128507.07 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 6 Page 13 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 09929 EUCLID BEVERAGE OF GALESBURG saukie beer 836.80 555 PARK & RECREATION 18711 GOLF COMPETE INC saukie golf software 428.00 555 PARK & RECREATION 05159 JOSEPH ARCHITECTURAL GROUP PC Saukie const arch services 1250.00 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY saukie temp trail elec 136.64 555 PARK & RECREATION Saukie gas line install 3099.83 555 PARK & RECREATION ------------- 3236.47 01781 MILLENNIUM/BFI saukie garbage 179.52 555 PARK & RECREATION 12284 MYERS COX CO saukie food 422.93 555 PARK & RECREATION saukie cups, spoons 88.15 555 PARK & RECREATION ------------- 511.08 03063 RAGAN MECHANICAL Saukie RPZs 202.00 555 PARK & RECREATION 01174 STERN BEVERAGE INC saukie beer 791.10 555 PARK & RECREATION 17008 WP BEVERAGE LLC saukie drinks 496.60 555 PARK & RECREATION TOTAL : 136675.45 RIFAC 18142 ADAM JOHNSON basketball ref 60.00 555 PARK & RECREATION basketball ref 60.00 555 PARK & RECREATION ------------- 120.00 00101 AUGUSTANA COLLEGE spring break volleyball 310.00 555 PARK & RECREATION 18947 AUSTIN BORN basketball league 40.50 555 PARK & RECREATION 00386 CITY OF MOLINE sweetheart dance 2/8/25 521.97 555 PARK & RECREATION 19089 CRAIG YEOCUM basketball ref 120.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 68.93 555 PARK & RECREATION TELEPHONE SERVICES 21.21 555 PARK & RECREATION ------------- 90.14 08398 DANIEL P BAKER racquetball tourn cons fee 82.00 555 PARK & RECREATION 18757 DREW BOFFELI basketball ref 60.00 555 PARK & RECREATION basketball ref 60.00 555 PARK & RECREATION ------------- Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 7 Page 14 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 120.00 00365 GRAINGER supplies 135.13 555 PARK & RECREATION wire rope 60.49 555 PARK & RECREATION 90 extruded street elbow 6.12 555 PARK & RECREATION hex busing brass 15.06 555 PARK & RECREATION paper towel sheets 329.90 555 PARK & RECREATION ------------- 546.70 00146 HANDY TRUE VALUE snap links,connectors etc 59.69 555 PARK & RECREATION cleaner/battery 48.97 555 PARK & RECREATION brass rd swivel quick 19.77 555 PARK & RECREATION scour pad,wht liq rubber, brus 35.65 555 PARK & RECREATION ------------- 164.08 06030 HAWKINS INC azone 921.25 555 PARK & RECREATION 08664 INTEGRITY CLEANING S rifac cleaning 1440.00 555 PARK & RECREATION 00199 INTERSTATE BATTERY OF THE QC supplies 337.20 555 PARK & RECREATION 18693 JACOB PAUWELS basketball ref 60.00 555 PARK & RECREATION 19093 JAMES VANDEHEEDE basketball ref 60.00 555 PARK & RECREATION 19013 JOHN DOPLER basketball ref 60.00 555 PARK & RECREATION 19090 MARCELLOUS JOHNSON basketball ref 120.00 555 PARK & RECREATION 05685 MEDIACOM acct # 8384890010103896 393.90 555 PARK & RECREATION 00528 MENARDS INC door sweep commer 36 brz 44.37 555 PARK & RECREATION compr elbow tub/compunion 17.16 555 PARK & RECREATION supplies 98.34 555 PARK & RECREATION ------------- 159.87 00560 MIDAMERICAN ENERGY rifac elec 5407.73 555 PARK & RECREATION 01781 MILLENNIUM/BFI rifac garbage 267.49 555 PARK & RECREATION 18428 MODERN PIPING INC plumbing repairs/backwater val 226.50 555 PARK & RECREATION Preschool rm overheating 664.00 555 PARK & RECREATION ------------- 890.50 13395 MOLINE GLASS rifac mirrors replace 759.44 555 PARK & RECREATION 17397 PEISCH INC rifac detergent 319.50 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 8 Page 15 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 01067 PERFORMANCE FOOD GROUP TPC rec gym food 42.84 555 PARK & RECREATION rec gym food 25.43 555 PARK & RECREATION ------------- 68.27 18183 QC CUSTOM TEES & MORE basketball names/numbers 660.00 555 PARK & RECREATION 12822 RAUL CERVANTES SR. basketball ref 120.00 555 PARK & RECREATION 00899 REPUBLIC ELECTRIC CAOMPNY LLC supplies 383.88 555 PARK & RECREATION 17374 RUBEN RANGEL basketball ref 60.00 555 PARK & RECREATION 18181 UNIVERSAL BUILDING MAINTENANCE LLC rifac monthly cleaning 8487.06 555 PARK & RECREATION 17008 WP BEVERAGE LLC rec gym drinks 329.85 555 PARK & RECREATION rec gym drinks 57.07 555 PARK & RECREATION ------------- 386.92 TOTAL : 23478.40 GRAND TOTAL : 230435.97 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: THURSDAY APR0325 15:01 Page: 9 Page 16 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MARCH 01 2025 TO MARCH 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- SUMMARY BY FUND ----------------------------------------------------------------------------------------------------------------------------------- 555 PARK & RECREATION 230435.97 -------------- TOTAL : 230435.97  Page 17 Rock Island Parks & Recreation Department: Director March 2025 Edition John Gripp • Mel Mckay Park Tennis Courts I have been working with the USTA (United States Tennis Association) on refurbishing the tennis courts at Mel McKay Park. This project was spurred by Madison Keys winning the Australian Open tennis tournament. I met contractors at the courts to get estimates on refurbishing the tennis courts and replacing the fencing. The goal is to complete the project by September and possibly get Madison to come to Rock Island for a ribbon cutting. • Staff Appraisal Todd and I completed a staff appraisal in March. • Friends of Longview Park I met with Tom Sparkman, President of the Friends of Longview Park. While we did not get the OSLAD Grant to make many improvements in the park, the group continues to work on the conservatory and lagoon. We are also planning park cleanup days as well. The QC Disc Club is also volunteering to construct new tee boxes and installing new baskets. We will continue to work together to fundraise, stretch funding as far as we can and promote FOLP membership. • Saukie Clubhouse Todd and I went to the Great Escape to pick out furniture for the Saukie Clubhouse. We selected inside and outside tables and chairs. The furniture will be very similar to what was selected for Highland Springs. It is much more cost effective for us to do this compared to a contractor. • Downtown Events & Applications  Page 18 Todd and I met with the Mayor and other city staff to discuss the process for holding an event in the city. Right now, the city has several different event applications for various activities. The goal is to streamline the process to make it easier for staff and the customer. • Vacation I was able to take some time off in March. Our department has a number of staff that tend to build up time off and scramble to get it taken before it is lost at the end of the year. This year I am encouraging folks to take their earned time before they lose it. ARPA Projects Update – Note: All ARPA Project are Approved by City Council • Douglas Park The lighting project at Douglas Park has been completed. • RIFAC This project has been completed. • Highland Springs Clubhouse The clubhouse project has been completed. A new pavilion and sand trap work is being done by unused ARPA funds. The pavilion has been completed. Electrical will be ran to the pavilion in late April/early May. Many of the sand traps have been renovated, there are approximately six remaining that will be completed in 2025. • Denkmann Park This project is complete. • Mel McKay This project has been completed. • Friends of Longview Park The Friends of Longview Park received $60,000 in ARPA funding to begin preliminary work on the lagoon and conservatory. $50,000 is for the lagoon and $10,000 is for the conservatory. Work has begun on the conservatory and work will begin in the spring on the lagoon. • Genesius Guild  Page 19 The Genesius Guild has received $26,000 in ARPA funds to conduct a structural engineering study on the Genesius Guild building in Lincoln Park. They will use the structural engineering study to begin a fundraising campaign to refurbish the facility. They are currently working with IMEG. The play is scheduled to be completed in late April/mid May. Meetings: • Department Head • Budget Review • Management Meeting • Fundraising • Friends of Hauberg • Friends of Douglas Park • Safety Review • First Tee • City Council • TRI-Play Township Meeting • Park Foundation • Park Board • Construction Meetings • ARPA project meetings Submitted by: Todd Winter, Assistant Director • Saukie Clubhouse Update: Siding is complete. Drywall is installed. Interior painting will start in April. Concrete work in the parking lot will be completed in April. We received bids to replace the fence along the parking lot and install a fenced dumpster enclosure. John and I purchased furniture from the Great Escape. The furniture will be very similar to what we have at Highland Springs. The project is nearing the finish line with an anticipated opening date of May 24th. • The golf courses opened for the 2025 season on Friday March 21 st. It was a chilly opening weekend but the courses are starting to get busy! Golf leagues and outings will begin in late April. • John and I met with USTA representatives to discuss potential funding opportunities to redo the tennis courts at Mel McKay park. • John and I met with the Parks & Rec Foundation chairman, Daryl Empen, to discuss fundraising opportunities and activities for the Foundation to offer.  Page 20 • The Library presented their strategic plan to staff at our March Recreation Team meeting. The Library continues to be a core partner of ours and our planning will align in several ways. • Conducted interviews for the part time RIFAC office worker position. • Attended the Rock Island-Milan School District Community Power Hour event. This is a quarterly meeting the school district hosts to bring together a wide variety of service providers.  Page 21 Submitted by: Nikki Carr, Community Recreation & Facilities Manager Special Interest Programs/Events Offered Revenue Tai Chi Chuan – Beginner & Intermediate $515.00 RIFAC Revenue Membership $57,622.72 Guest Pass $4,304.00 Punch Pass (Fitness) $905.00 Land Fitness $2,306.00 Aquatic Fitness $1,950.00 Swim Lessons $4,918.00 Pickleball $786.00 Concessions $1,138.00 Rentals $2,480.00 Upcoming Activities/General Info • We have completed the hiring process for WWJ. We will have 108 staff this year, 32 of them are new. Training for WWJ starts on May 5th and we are no longer taking applications. • I finalized my summer Aquatics Management team for Whitewater Junction. We have six Lifeguard Instructors that will be leading the lifeguard team. • We hosted a CPR Review in March for our internal staff. • I have been working with the Preschools Director and Community Recreation Manager for summer camp training.  Page 22 Submitted by: Nick Frey – Front Office Manager 58 new members, not counting those sales that noted past member/transfer/renewal How People Heard About RIFAC: former/past member/renewal/transfer -- 49 referral – 18 employer/school – 1 drive by/walk in/local - 12 programs – 1 Google/online – 1 Silversneakers - 5 Silver/Active and Fit - 0 Fitness Passport – 15 Health Alliance - 5 Cancellations ECP/Payroll Cancellations - 37 Top Reasons People Canceled their ECP in March: 1. Don’t use - 12 2. Moved away - 8 3. Health – 4 Babysitting Room – 207 RIFAC Rentals – party rentals 15 Guest Pass Revenue Type of Pass Amount Total Revenue Youth 0-17 209 $1,672.00 Adult 18+ 136 $1,632.00 Family 50 $1,000.00 $3,304.00 Pickleball Revenue Type of Pass Amount Total Revenue Drop In Member 77 $154.00  Page 23 Drop In Non-Member 157 $628.00 $782.00 Members Total – 4,216 Membership Scans – 12,924 March February 25-Jan 0 2000 4000 6000 8000 10000 12000 14000 16000 # of scans Total # of Memberships  Page 24 Submitted by: Lauren Pannier – Community Recreation Manager Programs Revenue Day Trippers Spring Break Camp $10,066.50 Daily Average: 35 kids Total Number of kids that attended: 384 Upcoming Activities/General Info • Have completed some interviews for Summer Adventure Camp counselor positions. • Set up a table at the MLK Center to talk about some of our Spring programs coming up. Assisted parents with registering their child for those programs. • Spring Break Day trippers camp was held March 18 – 31st. We took a field trip to Elevate and swam multiple days at RIFAC. Augustana College students from the French Department visited and provided games and activities for 2 afternoons of camp. Rock Island Public Library visited and provided a craft 2 days of camp as well. Page 25  Page 26 Submitted by: Kathryn Bailey, RIFAC Preschool Director Registration for August opened on March 4. We had about 20 people come to sign up their children at 8:00 am. Spring Camp (March 17-28) was a success with about 30 children signed up each week. "I do so like green eggs and ham! Thank you! Thank you, Sam-I-am!”-Dr. Seuss  Page 27 Elevate Trampoline Park  Page 28 Submitted by: Chris Steeber- Golf Course Superintendent Highland Springs • Highland Springs opened Friday, March 21st. We mowed greens and had no restrictions on carts. The driving range opened on mats. We will open the grass tee on April 25th. • For the month we had 2.95 inches of rain and a small amount of snow. Only one cart path only day. • An application of Poa seed control was applied to the greens. • Crabgrass control was applied to various areas in the rough. • A lot of cleanup from this winter was completed throughout the course. • We transplanted 19 trees from our no-mows onto the golf course. These trees were placed in areas where we lost the ash trees. If these transplanted trees thrive I plan on moving more trees in the coming years. • We had a company come in and clean up a couple of our no-mows. The left side of eighteen next to the tee and in front of fifteen were cleaned up. This will make it easier for us to maintain in the future. I also plan on seeding these areas with native seed. • We’ve put out three truckloads of mulch. The clubhouse, tee signs and all but two flower beds are completed. • The new bunkers are looking great. In March we put out fertilizer and seeded the thin areas. Just waiting on some rain and warm days. Most of the bunkers will be open for play at the end of April. April Projects • Turn on irrigation and get restrooms open. • Begin applying fertilizer to greens, tees, fairways and rough. • Slice fairways. • Put dirt around new shelter and seed, fertilizer and cover. • Build berms for newly transplanted trees.  Page 29 Transplanted oak tree right side fifteen. Cleaning up the no-mow #18 tee box.  Page 30 Submitted by: Robert “Tanner” Thompson- Golf Course Superintendent Saukie • Course clean-up was continuing so that we will be ready to open • The course opened for play on March 21st • The second half of our cutting reels have been sharpened and were picked up so they could be installed on the mowers • Flowerbed clean-up has begun and will continue • BRL Land Improvements came to the course and worked on shredding some brush and small trees from the wood lines behind hole 12 and around to the nursery green area • Greens and tees were mowed for the first time in preparation for opening day Brush being cut on hole #12 Upcoming Work for April • Mowing frequency will increase as temperatures warm • Greens and tees will be brushed • Tees will be topdressed with left over sand from last season • Fairways will be aerified • Preemergent will be spread in flowerbeds • Our first applications of fungicides will be put out on greens, tees, and fairways • The backflow preventer will be reinstalled • The irrigation system will be charged once the low temperatures get above freezing at night  Page 31 Submitted by: Dan Gleason, Special Event & Fundraising Manager Events Offered Number of Participants Rev. for Program/Event Facility Rentals Number of Revenue from Rental Attendees Schweibert Events Offered Number of Participants Rev. for Program/Event Schwiebert Facility Number of Revenue from Rental Rentals Attendees Upcoming Activities/General Info • Filed quarterly BAAD grant reports • Sent out RWB vendor agreements and starting getting things tied up for the big event. • Had my annual report with John and Todd. Had a great mutual conversation that brought on some great ideas for things going forward. • Went to Rock Island Academy to read to the kids for the national Read Across America event. • Participated in the Quad Cities Arts Grant review panel and helped award funds.  Page 32 • Presented our two-grant request to United Way with Todd. I thought both went really well. Still waiting to hear back • Went to The Arc of the Quad Cities to do egg stuffing for the spring egg hunt. • Met with Moline and Bettendorf for a new event called QC Urban Scramble. • Worked with Pete on the sports schedules for Volleyball and soccer. Submitted by: Carrie Roelf, Marketing Manager Social Media: Channel Posts Reach Parks & Rec Facebook 21 40,581 Views Page Followers 8,407 Parks & Rec Instagram 11 Views 802 1,532 followers Parks & Rec Twitter 0 159 followers Whitewater Junction 446 organic reach Facebook 8,157 followers Whitewater Junction 878 followers Instagram views  Page 33 Golf Facebook Page 7 8,818 organic reach (total 1,839 followers) RIFAC Facebook Page 2 2,657 organic reach (followers 2,402) (Organic Reach: The number of unique people who saw your content) (New page likes: The number of new people who liked your page this month) (post clicks: The number of times your posts were clicked on) (Likes/Comments/Shares: the number of times people like, comment on or share your post) eBlasts: Channel Eblasts sent by staff Reach Golf Eclub 2 45% average open rate 1,611 opens 34 clicks Golf Fore UP 10 11,358 recipients Active Net Promotions Sports Sponsorships 822 Updates/Changes 962 Communications Daytrippers 140 Total Grand Total 13,931 (Open Rate: Industry average is 23.9%, so whenever our open rate is above that we are doing very well) News Releases Golf Courses Open 3/20/25  Page 34 Text Messaging • RIFAC o Billboards up o Direct Mail postcards, Website lead pop ups, email drip campaign, and online ads ▪ 130 postcards sent to prospective members ▪ 39 web leads ▪ 19.974. 341 clicks google ads ▪ 9,233, 233 clicks Facebook and Instagram ads ▪ 21,728 Gmail ads ▪ 803 YouTube ads ▪ 11,886 behavioral ads ▪ Our managed Google display ads: 20,857 impressions, 841 clicks • Recreation o Donation requests o Preschool webpages updated, flyers, socials for Registration date o New park maps from Bi-State updated on website o Daytripper’s flyer o Sports surveys o Sports shirts logo o Staff webinar o Started design on summer Activity Guide o Trained and set up new staff on our social media • Golf o PGA commercials ran in March on KWQC o Golf flyers o Opening news release  Page 35 Submitted by: Pete Pena, Sports Recreation Manager Programs/Events Offered Number of Participants 722 Revenue YTD 1. Youth Tennis Lessons 8 $ 440 2. Tumbling 17 $ 912 3. Spring Break Volleyball Camp 31 $ 1,270 4. Youth Volleyball League 60 $ 3,284 5. Spring Soccer 281 $ 15,278  Page 36 TOTAL $ 21,184 38,686 Facility Rental – Douglas Ball Diamonds Number of Events 0 Revenue TOTAL $ 0 0 Facility Rental – Intown Ball Diamonds Number of Events 0 Revenue TOTAL $ 0 0 Facility Rental – Rec Gym Number of Events 11 Revenue 1. Special Olympics Basketball practice 3 $ n/a TOTAL $ 0 1,033 Douglas Concessions Monthly Revenue: $ 0.00 PTD (Rev minus Exp): + $ 0.00 0.0 % Monthly Expenditures: $ 0.00 YTD (Rev minus Exp): + $ 0.00 0.0 % Yearly Revenue: $ 0.00 Upcoming Activities/General Info 39,719 • Spring Break Volleyball Camp went great. Registration was up +39% • Held a one-week Basketball Camp for Spring Forward Intercession • Youth Volleyball League started. This is the second season offering Spring League in March. Registration for the league is up +35% Six team league. • Spring Soccer Jamboree took place at Douglas Park.  Page 37 Submitted by: David Driskill, Sports Field Maintenance Campbell Sports Complex • Routine checks on the park for damage with none found • Removed storage items from Campbell for Douglas Douglas Park • Continued to organize the Douglas shed to make room for Campbell supplies and equipment • Made upgrades to the press box/ concession interior. • Continued trash and litter pick up around park. • Maintaining ballfields and preparing for rentals. • Clean bathrooms and make adjustments/repairs to plumbing • Installed player benches on youth field. • Set up soccer fields for programs. In-town • Set up in-town fields for public use. • Began weekly maintenance schedule for the ballfields. • Applied preemergent to infield material to control weeds Submitted by: Marc DeMarlie, Chief Horticulturist Greenhouse watering every couple of days. Annuals are all in and planted. Hodge path is being prepped and dug out. Calendar boxes have been planted. White water sign base being built. Bed maintenance has been done as we get to it. Fence behind maintenance garage being put up. Leaf cleanup and mulched when the weather allows. Looking for Projects: New areas developed or anything that is not our normal day-to-day tasks. Lawn Care: Areas that we mow every week. Irrigation systems: Multiple systems throughout the city. Landscape areas: Areas that we maintain and visit at least once a week. Watering: Areas that need to be watered on our weekly schedule. Lawn Care- Longview, Lincoln, SRP, RIFAC, Sylvan, Realtor.  Page 38 Irrigation systems-5 Bridge, SRP, WWJ. Watering- Longview greenhouse up to 3 times a week. Hanging baskets and planters as needed. Landscape areas-23 Parks and City entryways. Work as weather allows Projects- New signs at Longview, Lincoln and Shadybrook, mowing naturalized areas, Hodge walk path. White water sign.  Page 39 Memorandum Parks & Recreation Department To: Park Board Subject: 6.6 Quad Cities Pride Festival Date: Friday, April 4, 2025 Background Information: Quad Cities Pride Alliance is asking for use of Schwiebert Park again this year for a two-day festival. They are asking permission to sell alcohol, food, and have an Amplified Sound Permit. They have also provided the Park Board with a map of the Front Gate area where the organization plans to have concrete blocks from AAA Rents brought in for extra security. Recommendation: It is the staffs recommendation to approve the application as written. Fee: Deposit: $400 Rental: $2600 Amp Sound: $25 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director  Page 40 SPECIAL EVENT PERMIT APPLICATION A Special Event refers to an event that takes place on parks & Recreation property that is open to the public, or where an admission fee is charged, or food/alcohol is served or sold. This application to the Park Board should be submitted at least six weeks prior to the event; or eight weeks if requesting alcohol service or sales. The Park Board meets the third Tuesday of each month. The request MUST be received one week prior to the Park Board meeting to be included in agenda for approval. APPLICANT INFORMATION Name of Applicant/Event Organizer: Quad Cities Pride Alliance Organization/Production Company: Federal Tax ID or 501©3 #: 93-1356351 (attach current verification) Address: PO BOX 6654 Apt/Ste: City: Rock Island State: IL Zip: 61204 Email: Chad.qcpa@gmail.com Phone: Event Day On-Site Contact: Chad Rose Cell: 563-265-7635 Event Sponsor: (Are you, the applicant, organizing this event on behalf of another organization?) ✔ NO YES Only fill out if you answered YES above. Name of Organization: Sponsoring Organization Contact Name: Address: Apt/Ste: City: State: Zip: EVENT INFORMATION Event Name: Location/Facility Requested (Check all that apply): ○● Schwiebert Riverfront Park ○ Sunset Park ○ Lincoln Park ○ Martin Luther King Jr. Park ○ Main Stage & Great Lawn ● ○ Band Shell ○ Terry Brooks ○ Observation Shelter ● ○ Longview Park & Shelter Performance Stage ○ Triangle Lawn ● ○ Douglas Park ○ Gazebo & Shelter ○ Other _________________________________ ○ Wedding Plaza Event Date(s): 6/6/2025-6/7/2025 Event Time: Fri 5-12/Sat 12-12 to Set-Up Date(s): 6/5/2025-6/6/2025 Set-Up Time: 8:00 to 5:00 Tear-Down Date(s): 6/7/2025 Tear-Down Time: to Estimated Number of Attendees/Participants: 2500 Will this event interfere with/impede normal use of the area by the public? ✔ NO YES What actions will be taken to reduce impact to others? Previous Year Date/Location: Has this event been previously held? NO ✔ YES Location: Schwiebert Park Date: Do you plan to charge admission/participation fees? NO ✔ YES (Please fill out info below) Fee Per Adult: $ 10 Fee Per Child: $ or General Admission: $ Who is the recipient of the monies collected? Quad Cities Pride Alliance - Non-Profit Additional Fees may apply with admission/participation fees.  Page 41 EVENT INFORMATION Cont. Event Description: Provide a detailed description of your event. Additional information may be attached. The Quad Cities Pride Festival is a two-day celebration of diversity, inclusivity, and artistic expression. Featuring at least 25 performers, including musicians, drag artists, and spoken word acts, the event provides a vibrant and welcoming space for the LGBTQIA+ community and allies. Attendees of all ages enjoy live entertainment, community resources, and family-friendly activities. The festival fosters unity, supports local artists, and promotes cultural appreciation and equality. EVENT FEATURES All event features are subject to the approval of the Park Board. Additionally, certain features such as street closures and those mentioned below may require separate permits from the City of Rock Island. For more information regarding City of FOOD & NON-ALCOHOLIC BEVERAGES Are you requesting permission to sample food and/or beverages? ○ Yes (Event Participants only) ✔ ○ Yes (to the General Public) ○ No Are you requesting permission to sell food and/or beverages? ✔○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No IF FOOD IS DISTRIBUTED OR SOLD, THE CITY HEALTH INSPECTOR MUST BE CONTACTED AT 309-732-2915. If vendors/caterers are known please list: TBA Indicate the number of vendors and type of stand for each (tent/trailer/grill/table only/truck/etc.): Beverages: 2 Food: 3 Merchandise: Info/Registration: Other: ALCOHOL Alcohol for Special Events is only allowed on park property when a permit has been issued and the alcohol being provided is by a company that has appropriate licenses from the State of Illinois Liquor Commission, and has been approved by the Rock Island Park Board and given a license from the City of Rock Island. Request must be given to the Park Board eight-weeks in advance. Requests must be given to the City of Rock Island at least 30 days in advance. Approved copy of the appropriate licenses must be submitted to the Park Board within 30 days of the event. Please plan accordingly by submitting all appropriate paperwork at least eight week prior to your event date to allow the Park Board and City of Rock Island time to make recommendations to ensure participant and public Are you requesting permission to have beer or wine at your event? NO ✔ YES (Please continue) ○ Serve ✔○ Sell Please attach a detailed plan for serving alcohol and preventing underage drinking. Proof of dram show insurance coverage will be required. Who will be selling/serving the alcohol? Icons Martini Additional charges may apply with Serving/Selling Alcohol.  Page 42 EVENT FEATURES MERCHANDISE Are you requesting permission to sample merchandise? ○ Yes (Event Participants only) ○ Yes (to the General Public) ✔○ No Are you requesting permission to sell merchandise? ✔○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No ELECTRICAL (Additional fees may apply) Indicate the number of electrical outlets that will be needed, and attach a description or site map: Electrical outlets needed: Location: Purpose: Electrical outlets needed: Location: Purpose: AMPLIFIED SOUND (Additional fees may apply) Are you requesting permission to have amplified sound? NO ✔ YES (Please continue) Hours of Amplified Sound: 12:00 12:00 _____________ to ____________ Description (Please describe purpose and plans for amplified sound) Stage Entertainment Will music/sound be monitored for language content? NO ✔ YES Are you planning to provide live entertainment as a feature of your event? NO ✔ YES (Please continue) Description: Will you provide sound equipment or rent from Rock Island Parks & Recreation? (Renting only available to Schwiebert Park) ✔○ Provide ○ Rent Includes 2 speakers, 2 microphones with stands, and adaptor for CD player, MP3 Player or IPOD (players not included). System is designated for speaking and solo artists; not suitable for band amplification. How will you be using the System? VEHICLES The Park Board may consider granting permission for the delivery of equipment and supplies for event set-up and tear-down. Additional Fees apply. Driving and/or Parking vehicles on grass/athletic fields is STRICTLY PROHIBITED. Are you requesting permission to operate staff/supply vehicles on Park Board service roads for delivery of equipment and supplies? ✔ NO YES (Please continue) # Cars: # Trailers: # Buses: # Semi Trucks: # Golf Carts: # Other: Describe:  Page 43 EVENT ADDITIONS If you're planning to erect, install, or use any of these structures, describe below. A separate sheet with additional details may be attached. Will your event include the installation of STAGES/PLATFORMS? ✔ NO YES (Please continue) Description: Will your event include the use of PORTABLE TOILETS? NO ✔ YES (Please continue) Required at MLK Jr. Park & Park Board may require at other locations. Number of Toilets: 5 Locations: Will your event include the use of DUMPSTERS or Garbage Control? NO ✔ YES (Please continue) Park Board may require, Garbage May Not Overflow at any time during your event. Description: Are you requesting that your event include the installation of FENCING? NO ✔ YES (Please continue) Required at any park if Serving Alcohol. Describe purpose and location: Same as last year Will signage be used in the Park and what type: Will your event include the use of OTHER STRUCTURES OR FEATURES no identified above? (Inflatable's, Fireworks, Barricades, Bleachers, Table/Chairs, Etc…) NO ✔ YES (Please continue) Description: Entertainment Green Room Tent and front gate tent Will your event require the use of TENTS OR CANOPIES? NO YES (Please continue) Permit required for tents over 1,000 square feet. Additional fees may also apply. Number of Tents: Size: _____x_____ Number of Tents: Size: _____x_____ RENTAL OF EQUIPMENT Rental of Chairs, Tables, Stanchions & Fences are ONLY available at Schwiebert Riverfront Park. Are you requesting rental of any of the following from RI Parks & Rec? ✔ NO YES (Please continue) # Chairs: ________ # Tables: ________ # Stanchions: ________ # of Fence Sections: _______ (90 Available) (10 Available) (20 Available) (60 Available) (Each 8' wide x 4' high) (Required if serving alcohol) Attach a Site Map if you plan to include any of the previously mentioned features at your event. The Site Map should indicate the relative location of the following: all sources of amplifies sound and direction of sound, tents and canopies with sizes, stages, promotional cars, inflatable's, portable toilets, dumpsters, fences & barricades, and other structures; proposed driving paths for all equipment and supply vehicles, location of vehicles you wish to retain on Park Board property during the event; locations a alcohol, food and merchandise services/sales; and proposed street closures. Site Maps are subject to the approval of the Park Board.  Page 44 EVENT PLANS ADVERTISING AND MARKETING Please note that all costs incurred promoting and marketing events prior to the insurance of an approved Special Event Permit from the Rock Island Park Board and Changes/modifications relative to the event from the Park Board/or City of Rock Island is at the sole expense of the Event Organizer. How will your event attendees be notified or invited to the event? Facebook Will your event be publicly advertised? NO ✔ YES (Please continue) Description: Will your event have a Webpage and/or Social Media? NO ✔ YES (Please continue) Link: Link: SECURITY (Park Board may require) Have you made provisions for on-site security services? NO ✔ YES (Please continue) Security Company: Digital Security Solutions. Contact Name: Address: City: St: Zip: Email Address: Phone: Event Day Cell #: Insurance Company: MEDICAL SERVICES (Park Board may require) Have you made provisions for on-site medical services? ✔ NO YES (Please continue) Medical Company: Contact Name: Address: City: St: Zip: Email Address: Phone: Event Day Cell #: STREET CLOSURES OR USE OF PUBLIC WAY If you are requesting the closure of/use of park roads you must receive permission from the Park Board. For closure of public city street or public city way (including sidewalks or street closing) you must obtain approval and all necessary permits from the City of Rock Island. For more information, call 309-732-2010. If your event is a run, walk or other activity in which participants will be following a course, attach a map with a written description of the proposed Will you be requesting permission from the City of Rock Island to close a street/other public way for your event? ✔ NO Yes (Please continue) Location Description: Will you be requesting permission to close a park road from the Rock Island Park Board? NO ✔ Yes (Please continue) Location Description: See attached Map PARKING AND TRANSPORATION PLAN Parking is only allowed in parking lots and designated street parking. Have you made provisions for safe transportation and/or parking? ✔ NO Yes (Please continue) Description: INSURANCE "Certificate of Insurance in the amount of $1,000,000 worth of General liability coverage that name the Rock Island Park B Board as an additional insured" required by Park Board. ***Certificate required AFTER event approval by Park Board - Submit to Events Manager Is your agency covered by Liability Insurance? NO ✔ Yes Please attach letter of verification is applicable.  Page 45 POLICIES • Alcohol is not allowed in the park without proper documentation and fees. • No set-up or decorating may take place until RI Parks & Rec staff is present. • Refundable damage deposit is required for special event along with a valid credit card on file. • Applicant is responsible for set-up and tear-down of all chairs, tables, equipment and decoration, as well as clean-up and taking trash to dumpster. Failure to do so will result in additional fees. • Parks Staff will set up sound system (if rented) and applicant will appoint person to operate system. • Prohibited: confetti, bird seed, rice, silk petals, or any other material that may cause litter. • In case of inclement weather, equipment rental fees will be refunded. Park rental fee is non-refundable. • Stakes may not be used in lawn due to irrigation system. • Failure to clean up park after use may result in additional clean-up fees. • Glass bottles are not allowed in the park for safety reasons. • Cancellation policy: With at least a 30-day notice, the applicant will receive a refund of fees, less a cancellation of a $50 fee. With at least a 15-day notice, the applicant will receive a refund of fees, less a cancellation of a $100 fee. Within a 15-day notice, no refunds will be issued. Inclement Weather cancellations must be discussed with Parks Special Event Manager. SIGNATURE Approval of this application will reserve for the applicant the requested event date/place, providing all requirements outlined by the Special Event Policy in writing to the applicant are met. GENERAL CONDITIONS Applicant agrees: to bear all costs of policing; cleaning and restoring park property used pursuant to the permit, to reimburse the Park Board of all such costs incurred by the Park Board; to pay by credit card on file if damage cost are greater than the refundable deposit; to indemnify the Park Board and hold the Park Board harmless from any liability to any person resulting g from damage or injury occurring in connection with the permitted event proximity caused by the action of the applicant, its officers, employees, or agents or any person under applicant's contract; to limit all activities conducted on Park Board property to the terms of the permit; and that failure to abide by the terms of the permit or any other applicable laws, rules or regulations may result in revocation of the permit, retention of all or a portion of the damage deposit, fines or result in revocation of the permit. The undersigned agrees by the execution hereof to indemnify and hold harmless the Rock Island Park Board against all liabilities, costs, and expenses which may arise in consequence of the granting of this permit. I do solemnly swear (or affirm) that all answers given and statements made on this application are full and true to the best of my knowledge and beliefs. I acknowledge that I have received, read and agree to the terms of the event and facility rules and the Rock Island Park Board Code of Ordinances and I agree to abide by them. The Undersigned has full authority to represent the sponsoring organization: Printed Name: Chad Rose Signature: Chad Rose - QCPA Vice-President Date: 4/3/2025  Page 46 Extra Front Gate Security Measures for Quad Cities Pride Festival. Due to the nature of the political climate, the Quad Cities Pride Alliance (QCPA) is taking extra precautions this year to protect the attendees of the event. QCPA is asking for permission to place concrete barricades at the entrance of Schwiebert Park. These Barricades will be rented through AAA Rents and placed at the front entrance of 18th Street and 1st Ave. The function of these barricades will be to allow vehicles and emergency vehicles in and out of the park, but slow vehicles down that may try to drive into the park to disrupt the event and cause harm to the attendees. Below is the Draft of the layout that we plan on having. Front Gate Tent Cattle Gate Fencing. Moveable to let vehicles into the park. Concrete Barricades  Page 47 Memorandum Parks & Recreation Department To: Park Board Subject: 7.6 An Evening of Opera Date: Thursday, March 27, 2025 Background Information: Opera Quad Cities and Genesius Guild are looking at hosting, An Evening of Opera, at the Lincoln Park Band Shell. They are asking for Amplified Sound Permit. They are looking at options of bringing in a food truck or using the Rock Island Parks Concession Stand. Recommendation: It would be the staffs recommendation to approve the application as written. Fee: Amplified Sound Permit: $25 Park Rental: $125 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director Page 48 Page 49 Page 50 Page 51 Page 52 Page 53  Page 54 Memorandum Parks & Recreation Department To: Park Board Subject: 7.26 Petting Zoo in the Park Date: Thursday, March 27, 2025 Background Information: This will be the first year that the Rock Island Parks & Recreation Department along with the Rock Island Public Library will be partnering together to have a Petting Zoo in the Park. We are working with Miller’s Petting Zoo that will have around 25 small farm animals (pot belly pigs, sheep, goats, etc..). The Library will have their book mobile and different activity for kids there, and the parks department will be doing free popcorn for attendees and other activities. Recommendation: It would be the staffs recommendation to approve as written. Fee: This is an internal event happening, so fees will not be charged to use the park. Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director Page 55 Page 56 Page 57 Page 58 Page 59 Page 60  Page 61 Memorandum Parks & Recreation Department To: Park Board Subject: 8.3 Multi Church Service Application Date: Thursday, March 27, 2025 Background Information: The House – A Local Church, is asking to use Schwiebert Park again this year for a multi- church service in the park. They bring together people from around the Quad Cities for an outdoor prayer service with music. They are asking for a Amplified Sound Permit. Recommendation: It would be the staffs recommendation to approve the application as written. Fee: Amplified Sound Permit: $25 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director Page 62 Page 63 Page 64 Page 65 Page 66 Page 67  Page 68 Memorandum Parks & Recreation Department To: Park Board Subject: 8.16 Floatzilla Date: Wednesday, April 2, 2025 Background Information: River Action is looking at hosting their Floatzilla Event again down at Sunset Park/Potter’s Lake and Skafidas Parkway. They are asking to close down Sunset Lane and Skafidas Parkway for the event. Also asking for serving of Food and an Amplified Sound Permit. Daniel met with Chief Graff from RI Fire about this event. Mr. Graff has some major concerns with this event and the safety of the boaters. Daniel approached River Action and they provided us with their Emergency Action Plans which will be shared with Mr. Graff from RI Fire. River Action also has turned in their insurance policy as well with the City of Rock Island and Parks Department listed as additional insured. Recommendation: It would be the staffs recommendation to approve the application as written. Fee: Deposit: $200 Amplified Sound Permit: $25 All-Day Rental: $600 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director Page 69 Page 70 Page 71 Page 72 Page 73  Page 74 • Alcohol is not allowed in the park without proper documentation and fees. • No set-up or decorating may take place until RI Parks & Rec staff is present. • Refundable damage deposit is required for special event along with a valid credit card on file. • Applicant is responsible for set-up and tear-down of all chairs, tables, equipment and decoration, as well as clean-up and taking trash to dumpster. Failure to do so will result in additional fees. • Parks Staff will set up sound system (if rented) and applicant will appoint person to operate system. • Prohibited: confetti, bird seed, rice, silk petals, or any other material that may cause litter. • In case of inclement weather, equipment rental fees will be refunded. Park rental fee is non-refundable. • Stakes may not be used in lawn due to irrigation system. • Failure to clean up park after use may result in additional clean-up fees. • Glass bottles are not allowed in the park for safety reasons. • Cancellation policy: With at least a 330-day notice, the applicant will receive a retund ot tees, less a cancellation ot a $0 tee. With at least a 15-day notice, the applicant will receive a refund of fees, less a cancellation of a $100 fee. Within a 15-day notice, no refunds will be issued. Inclement Weather cancellations must be discussed with Parks Special Event Manager. Approval of this application will reserve for the applicant the requested event date/place, providing all requirements outlined by the Special Event Policy in writing to the applicant are met. GENERAL CONDITIONS Applicant agrees: to bear all costs of policing; cleaning and restoring park property used pursuant to the permit, to reimburse the Park Board of all such costs incurred by the Park Board; to pay by credit card on file if damage cost are greater than the refundable deposit; to indemnify the Park Board and hold the Park Board harmless from any liability to any person resulting g from damage or injury occurring in connection with the permitted event proximity caused by the action of the applicant, its officers, employees, or agents or any person under applicant's contract; to limit all activities conducted on Park Board property to the terms of the permit; and that failure to abide by the terms of the permit or any other applicable laws, rules or regulations may result in revocation of the permit, retention of all or a portion of the damage deposit, fines or result in revocation of the permit. The undersigned agrees by the execution hereof to indemnify and hold harmless the Rock Island Park Board against all liabilities, costs, and expenses which may arise in consequence of the granting of this permit. I do solemnly swear (or affirm) that all answers given and statements made on this application are full and true to the best of my knowledge and beliefs. I acknowledge that I have received, read and agree to the terms of the event and facility rules and the Rock Island Park Board Code of Ordinances and I agree to abide by them. The Undersigned has full authority to represent the sponsoring organization: Printed Name: Chris True Signature: Date: y,+ z S Page 75  Page 76 Floatzilla 2024 Safety Information Floatzilla 2025 Safety Information The following Information is provided to facilitate smooth communications between agencies and provide guidelines to support Floatzilla Safety Rules for Participation Page 77 Safety Boat Locations Page 78 Page 79 Page 80  Page 81 Prevents unauthorized vehicles from entering event space Food Vendors Bo at Un loa d Band Boat Unload Shuttle Busses to return participants to launch sites Ambulance City of Rock Island Police Department officers (2) being paid for by River Action River Action Tent Tented Area with Tables/Chairs for participants to sit/eat River Action Participant Parking Tent/Kayak Security Area Participant Parking  Page 82 Thunderstorm Shelter Locations  Page 83 Memorandum Parks & Recreation Department To: Park Board Subject: 9.14 MoPars in Sunset Date: Monday, April 7, 2025 Background Information: Randy Devoss is requesting to host the annual "MoPars in Sunset" Car Show at Sunset/Skafidas Park again in 2025. The event traditionally takes place along Skafidas Parkway, and he is asking for permission to close the roadway for the duration of the show. Additionally, he is requesting a sound permit and approval to have a food vendor on site. Recommendation: It is the staffs recommendation to approve the application as written. Fee: Damage Deposit: $100 Sound Permit: $25 Park Rental: $175 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director Page 84 Page 85 Page 86 Page 87 Page 88 Page 89