Parks and Recreation Board

Page 1 ROCK ISLAND PARKS & RECREATION – PARK BOARD June 17th, 2025 Park and Recreation Board Meeting – 5:30 p.m. Rock Island Fitness & Activity Center 4303 24th Street, Rock Island, Il. AGENDA 1. Call to order 2. Audience - Public Comment 3. Approval of the Minutes a. Approval of May Minutes 4. Correspondence a. Thank You: Habitat for Humanity b. Thank You: Unity Point Clinic c. Thank You: Christian Care d. Thank You: Quad City Animal Welfare Center 5. Finances: a. Monthly Report from Finance Department b. Bills for the month of May 2025: $429,167.85 6. Directors Reports: a. Director’s Report b. Assistant Director’s / Golf Services Report 7. Rock Island Fitness and Activity Center & Whitewater Junction: a. Managers’ Reports b. Preschool Report 8. Golf Maintenance: a. Golf Superintendents Reports i. Highland Springs  Page 2 ii. Saukie 9. Recreational Field Reports: a. Community Rec & Adaptive Programming b. Special Events & Fundraising Manager c. Marketing d. Sports Programming 10. Park Field Reports: a. Sports Fields Maintenance Manager Report b. Chief Horticulturist Report 11. Business: a. Hodge Walking Path: Update b. Special Event Application: Finein Wedding c. Special Event Application: Peniel Church Picnic Service d. Recreation Registration Software e. Saukie Open House 12. Items Not on the Agenda (Action cannot be taken on an item not on the agenda) 13. Adjourn  Page 3 CITY OF ROCK ISLAND PARK BOARD MEETING RIFAC, Room 5 Rock Island IL 61201 520/25– Minutes 1. Call to Order President Fred Dasso called the meeting to order at 5:30 pm. 2. Attendance Members Present: Fred Dasso, Mike Foley, John McEvoy, Paul Hansen, Bill Anderson, Venessa Taylor Members Absent: none Staff Present: John Gripp, Executive Director; Todd Winter, Assistant Director; Kimberly Kruse, Parks Administrative Office Manager Staff Absent: none Audience: Gene – Backwater Gamblers 3. April Park Board Minutes Minutes are adopted as written. 4. Motion to move to 11A. Backwater Gamblers presentation. Made by Mr. McEvoy and seconded by Mr. Foley. All said aye. Presentation available on request. 5. Correspondence Thank you from Alleman Catholic High School, Junior Board of Rock Island, Ministry of Hope and Healing to the Hurting, WQPT Quad Cities PBS, and Quad City Animal Welfare were recognized. 6. Monthly Report from Finance Department as of March 2025 was given 7. Approval of the Bills for the Month of April for $643,855.04 Mr. Dasso: Aye Mr. Foley: Aye Mr. McEvoy: Aye Ms. Taylor: Aye Mr. Hansen: Aye Mr. Anderson: Aye 8. Director’s Report and other reports  Page 4 Monthly Reports given by Executive Director and Assistant Director as written in the park board packet available on the rigov.org website. 9. New Business Motion to approve Family Fun Fest event made by Mr. Anderson. Seconded by Mr. Foley. All said yes. Motion to approve Bodies Race Company event made by Mr. McEvoy. Seconded by Mr. Foley. All said yes. 10. Other Business None The meeting was adjourned at 6:06 pm _________________________________________ Kimberly B Kruse, Parks & Recreation Admin Office Manager Page 5 Page 6 Page 7 Page 8  Page 9 PARKS AND RECREATION MONTHLY FINANCIAL REVIEW STATEMENT OF REVENUES AND EXPENDITURES For the One Month Ended April 30, 2025 REVISED % OF ORIGINAL BUDGET BUDGET YTD ACTUAL BUDGET ADMIN REVENUES 253,126.00 253,126.00 84,684.32 33% EXPENDITURES* 859,336.00 859,336.00 265,284.09 31% NET (606,210.00) (606,210.00) (180,599.77) PARKS MAINTENANCE REVENUES 1,445,405.00 1,445,405.00 2,350.00 0% EXPENDITURES* 1,386,515.00 1,686,159.82 424,015.26 25% NET 58,890.00 (240,754.82) (421,665.26) RECREATION PROGRAMS REVENUES 1,263,262.00 1,263,262.00 38,474.04 3% EXPENDITURES* 814,783.00 720,858.00 182,711.43 25% NET 448,479.00 542,404.00 (144,237.39) WHITEWATER JUNCTION REVENUES 510,900.00 510,900.00 2,064.59 0% EXPENDITURES* 507,424.00 513,274.00 38,212.68 7% NET 3,476.00 (2,374.00) (36,148.09) HIGHLAND SPRINGS GOLF COURSE REVENUES 1,322,250.00 1,327,250.00 166,391.42 13% EXPENDITURES* 1,142,565.00 1,148,765.00 245,611.83 21% NET 179,685.00 178,485.00 (79,220.41) SAUKIE GOLF COURSE REVENUES 704,750.00 704,750.00 359,959.38 51% EXPENDITURES* 810,778.00 811,778.00 155,998.80 19% NET (106,028.00) (107,028.00) 203,960.58 GOLF PRO SHOP REVENUES 45,050.00 45,050.00 7,052.71 16% EXPENDITURES* 30,200.00 30,200.00 2,569.57 9% NET 14,850.00 14,850.00 4,483.14 ROCK ISLAND FITNESS AND ACTIVITY CENTER REVENUES 1,751,827.00 1,751,827.00 532,505.91 30% EXPENDITURES* 1,435,482.00 1,527,207.00 455,991.26 30% NET 316,345.00 224,620.00 76,514.65 SCHWIEBERT RIVERFRONT PARK REVENUES 156,916.00 156,916.00 8,540.00 5% EXPENDITURES* 161,603.00 161,603.00 12,569.64 8% NET (4,687.00) (4,687.00) (4,029.64) TOTAL (LESS CAPITAL PROJECTS) REVENUES 7,453,486.00 7,458,486.00 1,202,022.37 16% EXPENDITURES* 7,148,686.00 7,459,180.82 1,782,964.56 24% DEPRECIATION 566,970.00 566,970.00 - NET (262,170.00) (567,664.82) (580,942.19) CAPITAL PROJECTS (HODGE PARK TRAIL, HIGHLAND SPRINGS & SAUKIE CLUBHOUSES) REVENUES - - - 0% EXPENDITURES* 304,800.00 1,157,562.75 531,160.40 31% NET (304,800.00) (1,157,562.75) (531,160.40) *LESS DEPRECIATION  Page 10 PARKS AND RECREATION PRELIMINARY MONTHLY FINANCIAL REVIEW 2 YEAR COMPARISON FOR THE ONE MONTH ENDED APRIL 30, 2025 & 2024 During the budget process for CY 2025, $507,866 was transferred from the General Fund surplus to the Parks and Recreation Fund to assist with balancing the 2025 budget. The City's annual audit for CY 2024 was held in April 2025 and will be approved by City Council in July. All applicable audit adjustments will be performed once the audit is completed. Monthly depreciation for 2025 will not be calculated until after the annual audit adjustments have been performed, but are still reflected in the 2024 actuals. The Parks and Recreation Fund will receive property tax revenue for 2025 beginning in May. 1. Revenue: Golf Down $25,732 (15%) from the same period in 2024 Memberships Up $19,613 (7%) from the same period in 2024 Programs Up $35,863 (15%) from the same period in 2024 Concessions Down $1,125 (2%) from the same period in 2024 Rentals Down $24,463 (26%) from the same period in 2024 2. Wage Expenses are down $16,244 (2%) from the same period in 2024 3. Supply and Service Expenses are up $96,752 (14%) over the same period in 2024 4. Year-to-date Revenues and Transfers - All sources 2025 2024 $ 1,202,022 $ 1,039,149 5. Year-to-date Expenditures and Transfers - All sources - Excluding Depreciation Expense and Loss - Sale of Asset 2025 2024 $ 2,314,125 $ 1,566,510 6. Year-to-date Excess of Revenues over Expenditures excluding Depreciation Expense and Loss - Sale of Asset 2025 2024 $ (1,112,103) $ (527,360) Permanent Notes In 2017, the City of Rock Island adopted a new policy on the purchase of capital assets. Beginning in 2017, only purchases $25,000 and over would be considered capital assets and depreciated over a period of time. Purchases under the $25,000 threshhold would be recorded as an expense in the year of the purchase. The previous threshhold was $10,000. The City's auditors suggested staff retroactively apply the new threshhold to all capital assets regardless of when the asset was purchased. This resulted in a loss on the disposal of this equipment of $200,226 which was not been included in expenditures for comparison reasons. This is a one-time charge as all of Park's capital assets under $25,000 have been removed from the capital asset list as of this report. The removal of these assets reduced Park's annual depreciation expense by approximately $42,000 ($3,500 per month). During the 2018 audit, the auditors determined that the disposals were from prior years and created a journal entry to remove the loss from the 2018 books. 2018 also had an additional expense of approximately $370,000 due to payments for accelerated payouts to IMRF. These payouts were for the years 2015-2017 when a few employees retired and were paid for their unused vacation time. The severance pay raised the retirees annual income and also raised the amount of their pension benefit which is why IMRF requested these additional funds. Since the expenditures were for years that are closed to adjustments, they had to be posted to 2018. This large amount should be a one time event due to the limitations that the city has placed on vacation time carried over each year. This event also caused the audit pension liability adjustment to be an unusually high amount in just under $1 million dollars. Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 1 Page 11 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- PARK/REC ADMINISTRATION 17608 ATHENA ENERGY SERVICES HOLDINGS LLC gas/admin 100.00 555 PARK & RECREATION 18201 ODP BUSINESS SOLUTIONS LLC admin legal pads, notes 45.48 555 PARK & RECREATION admin deposit bags 46.48 555 PARK & RECREATION ------------- 91.96 TOTAL : 191.96 RECREATION 19126 AUSTIN HICKS soccer ref 72.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 42.76 555 PARK & RECREATION 17318 EILEEN M. RYAN starlight band - Gray Wolf 595.00 555 PARK & RECREATION 17917 ENTERPRISE FM TRUST Enterprise Lease 1352.40 555 PARK & RECREATION 18825 GARY PEARSON starlight band - night people 800.00 555 PARK & RECREATION 12445 JOSHUA DUFFEE starlight band- Josh Duffee 700.00 555 PARK & RECREATION 18655 KARINA CASTANEDA soccer ref 54.00 555 PARK & RECREATION soccer ref 54.00 555 PARK & RECREATION ------------- 108.00 00560 MIDAMERICAN ENERGY elec/hauberg 433.94 555 PARK & RECREATION elec/plex 251.73 555 PARK & RECREATION gas/hauberg 465.20 555 PARK & RECREATION ------------- 1150.87 01781 MILLENNIUM/BFI hauberg garbage 160.15 555 PARK & RECREATION 18745 PAUL JOSEPH PALOS starlight band - Crooked Cactu 1000.00 555 PARK & RECREATION 01067 PERFORMANCE FOOD GROUP TPC douglas food 927.53 555 PARK & RECREATION douglas food 104.72 555 PARK & RECREATION douglas straws, trays 100.27 555 PARK & RECREATION douglas food 9.44 555 PARK & RECREATION douglas food 323.83 555 PARK & RECREATION douglas drinks 104.72 555 PARK & RECREATION douglas food 367.00 555 PARK & RECREATION douglas food 315.69 555 PARK & RECREATION douglas water 60.64 555 PARK & RECREATION douglas food 8.38 555 PARK & RECREATION ------------- 2322.22 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 2 Page 12 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 18183 QC CUSTOM TEES & MORE rifac coach pitch shirts 552.50 555 PARK & RECREATION tball shirt order 285.00 555 PARK & RECREATION tball shirts numbers/names 328.00 555 PARK & RECREATION adv camp shirts 102.00 555 PARK & RECREATION rifac seasonal shirts 94.50 555 PARK & RECREATION tball order 8.00 555 PARK & RECREATION coach pitch names/number 520.00 555 PARK & RECREATION coach pitch shirts 105.00 555 PARK & RECREATION ------------- 1995.00 18740 RAY D MCCOLLUM starlight band - totes mcgotes 500.00 555 PARK & RECREATION 13535 STEVE PEKIOS starlight band the tailfins 800.00 555 PARK & RECREATION 18739 THOMAS J CAMPBELL starlight band - Incredible 45 900.00 555 PARK & RECREATION 18067 THYMET PEST CONTROL / BCRGEHN INC hauberg carriage house pest co 60.00 555 PARK & RECREATION hauberg bug spray 26.00 555 PARK & RECREATION ------------- 86.00 15757 TROY T RANGEL starlight band - Troy Rangel&F 600.00 555 PARK & RECREATION 11026 VERIZON WIRELESS 309-520-4520 35.01 555 PARK & RECREATION 17008 WP BEVERAGE LLC douglas drinks 312.68 555 PARK & RECREATION starlight drinks 257.92 555 PARK & RECREATION douglas drinks 876.82 555 PARK & RECREATION douglas drinks 158.19 555 PARK & RECREATION ------------- 1605.61 TOTAL : 14825.02 WHITEWATER AQUATIC CTR 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 32.07 555 PARK & RECREATION 06336 DINGELDEIN PHILMS INC wwj logo update 385.00 555 PARK & RECREATION 17985 G & M DISTRIBUTORS INC wwj alcohol 960.00 555 PARK & RECREATION 15043 GOLD MEDAL PRODUCTS COMPANY wwj nacho trays 123.05 555 PARK & RECREATION wwj food 1919.01 555 PARK & RECREATION ------------- 2042.06 00373 GREAT WESTERN SUPPLY towels etc 160.50 555 PARK & RECREATION 00146 HANDY TRUE VALUE grinding disc/tank sprayer,etc 42.86 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 3 Page 13 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 06030 HAWKINS INC azone, sulfuric acid, sodium b 9651.41 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY gas/wwj 96.07 555 PARK & RECREATION elec/wwj 535.58 555 PARK & RECREATION ------------- 631.65 01781 MILLENNIUM/BFI wwj garbage 90.02 555 PARK & RECREATION 01067 PERFORMANCE FOOD GROUP TPC wwj food 1435.46 555 PARK & RECREATION wwj bags, cups, gloves 283.50 555 PARK & RECREATION ------------- 1718.96 18183 QC CUSTOM TEES & MORE wwj uniforms 955.00 555 PARK & RECREATION wwj safety 50.00 555 PARK & RECREATION ------------- 1005.00 01174 STERN BEVERAGE INC wwj beer 340.90 555 PARK & RECREATION 17008 WP BEVERAGE LLC wwj drinks 788.41 555 PARK & RECREATION wwj drinks 849.70 555 PARK & RECREATION wwj cups 173.00 555 PARK & RECREATION ------------- 1811.11 03096 WQPT PUBLIC TV wwj underwriting 2520.00 555 PARK & RECREATION TOTAL : 21391.54 SCHWIEBERT RIVERFRONT PA 00387 CITY OF ROCK ISLAND Schwiebert concessions 100.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.35 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/SRP 348.27 555 PARK & RECREATION 01067 PERFORMANCE FOOD GROUP TPC SRP food 183.00 555 PARK & RECREATION 17008 WP BEVERAGE LLC SRP drinks 194.96 555 PARK & RECREATION SRP drinks 306.16 555 PARK & RECREATION ------------- 501.12 TOTAL : 1137.74 PARKS 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 16.04 555 PARK & RECREATION TELEPHONE SERVICES 5.35 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 4 Page 14 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- ------------- 21.39 17917 ENTERPRISE FM TRUST Enterprise Lease 450.80 555 PARK & RECREATION 18547 ESI ENVIRONMENTAL SERVICES LLC parks portapots 650.00 555 PARK & RECREATION 14850 FINER FINISH GROUNDS CARE LLC parks mowing contract 9100.00 555 PARK & RECREATION 00373 GREAT WESTERN SUPPLY CO douglas can liners, deod, clea 773.06 555 PARK & RECREATION 07348 KYMBYL KOMPLETE KARE parks mowing contract 3698.59 555 PARK & RECREATION 00482 MARTIN EQUIPMENT OF ILLINOIS INC douglas seat assbly 473.97 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/parks 2737.65 555 PARK & RECREATION gas/parks 321.23 555 PARK & RECREATION ------------- 3058.88 01781 MILLENNIUM/BFI parks garbage 83.96 555 PARK & RECREATION 18319 OSTROM PAINTING & SANDBLASTING INC layout/paint lot sunset 1756.26 555 PARK & RECREATION 18183 QC CUSTOM TEES & MORE maint staff shirts 350.00 555 PARK & RECREATION maint staff shirts 22.00 555 PARK & RECREATION ------------- 372.00 00607 RIVERSTONE GROUP INC douglas mccausland sports ag 26.40 555 PARK & RECREATION douglas mccaus sports ag 28.92 555 PARK & RECREATION douglas mccausland sports ag 45.00 555 PARK & RECREATION douglas clean comm chip 37.74 555 PARK & RECREATION ------------- 138.06 07760 SITEONE LANDSCAPE SUPPLY HOLDINGS, LLC parks rain bird valves 76.14 555 PARK & RECREATION 04918 ULINE INC safety railing/socket 1230.55 555 PARK & RECREATION 12965 VAN WALL EQUIPMENT INC hort blade 254.97 555 PARK & RECREATION 00762 WESTERN STRUCTURAL COMPANY angles,bar 248.42 555 PARK & RECREATION 17703 WHITE CAP LP parks quik shot, tru-cut 144.27 555 PARK & RECREATION 00939 XYLEM LTD / MELYX INC munic mulch 1996.65 555 PARK & RECREATION TOTAL : 24527.97 HIGHLAND GOLF MAINTENANC Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 5 Page 15 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 15725 ARNOLD MOTOR SUPPLY LLP highland air filter 9.49 555 PARK & RECREATION highland air filter 25.18 555 PARK & RECREATION HS vulc cement, brown string 42.96 555 PARK & RECREATION ------------- 77.63 16222 ARTHUR CLESEN INC HS sand/micro-compost 2100.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 10.69 555 PARK & RECREATION 01141 D & K PRODUCTS Highland ignition 12797.00 555 PARK & RECREATION Highland tricure, plant food 7678.00 555 PARK & RECREATION highland ignition, green shade 1208.00 555 PARK & RECREATION highland ignition 848.00 555 PARK & RECREATION ------------- 22531.00 00795 LINDE GAS & EQUIPMENT INC / PRAXAIR highland tank 145.59 555 PARK & RECREATION highland tank 125.44 555 PARK & RECREATION highland tank 128.21 555 PARK & RECREATION ------------- 399.24 12959 M & M GOLF CARS LLC highland brake drum, shoe kit, 648.12 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY gas/highland 269.51 555 PARK & RECREATION elec/highland 347.90 555 PARK & RECREATION ------------- 617.41 12083 MTI DISTRIBUTING INC highland throttle cable kit 209.74 555 PARK & RECREATION 18970 PRECISION ENGINEERING STL highland reman eng 1292.45 555 PARK & RECREATION 12349 RANEY FORESTRY RECYCLING, INC. highland brown mulch 92.00 555 PARK & RECREATION 00607 RIVERSTONE GROUP INC highland river gravel 207.39 555 PARK & RECREATION 00639 TRI STATE FIRE CONTR HS Maint fire ext insp 141.38 555 PARK & RECREATION 09969 VAN DIEST SUPPLY CO. highland herbicides, fungicide 5748.25 555 PARK & RECREATION 12965 VAN WALL EQUIPMENT INC highland base unit kit 908.42 555 PARK & RECREATION 17980 WENDLING QUARRIES INC HS bunker sand 4262.77 555 PARK & RECREATION TOTAL : 39246.49 HIGHLAND CLUBHOUSE 01274 A & A AC & REFRIGERATION INC highland ice machine rent 175.00 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 6 Page 16 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 15731 BREAKTHRU BEVERAGE ILLINOIS, LLC highland alcohol 285.00 555 PARK & RECREATION highland vodka 378.00 555 PARK & RECREATION ------------- 663.00 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 32.07 555 PARK & RECREATION 18547 ESI ENVIRONMENTAL SERVICES LLC highland portapots 80.00 555 PARK & RECREATION 09929 EUCLID BEVERAGE OF GALESBURG highland beer 610.30 555 PARK & RECREATION highland beer 284.50 555 PARK & RECREATION highland beers 402.20 555 PARK & RECREATION highland beer 1427.25 555 PARK & RECREATION highland beer 207.90 555 PARK & RECREATION ------------- 2932.15 17985 G & M DISTRIBUTORS INC highland beer 430.00 555 PARK & RECREATION highland beer 262.00 555 PARK & RECREATION highland alcohol 220.00 555 PARK & RECREATION highland beer 136.00 555 PARK & RECREATION ------------- 1048.00 18711 GOLF COMPETE INC HS golf software 428.00 555 PARK & RECREATION 15561 GPS TECHNOLOGIES, INC. highland golf gps lease 630.00 555 PARK & RECREATION 19148 GRAY LOCAL MEDIA, INC highland ads 300.00 555 PARK & RECREATION 12721 HARRIS MOTOR SPORTS highland cart 131.85 555 PARK & RECREATION 02905 HIGHLAND PACKING CO INC highland food 484.98 555 PARK & RECREATION highland food 499.73 555 PARK & RECREATION highland food 371.24 555 PARK & RECREATION highland food 1021.53 555 PARK & RECREATION highland food 501.55 555 PARK & RECREATION highland food 202.05 555 PARK & RECREATION ------------- 3081.08 15260 IHEARTMEDIA highland ads 70.00 555 PARK & RECREATION 08664 INTEGRITY CLEANING S highland window cleaning 350.00 555 PARK & RECREATION 14433 JEFFREY LEE LARUE highland golf teacher 450.00 555 PARK & RECREATION highland golf teach 450.00 555 PARK & RECREATION highland golf teacher 450.00 555 PARK & RECREATION highland golf teacher 450.00 555 PARK & RECREATION highland golf teacher 450.00 555 PARK & RECREATION ------------- Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 7 Page 17 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 2250.00 16094 MICHAEL PHILHOWER highland mileage 471.80 555 PARK & RECREATION 01781 MILLENNIUM/BFI highland garbage 390.46 555 PARK & RECREATION 12284 MYERS COX CO highland food 598.93 555 PARK & RECREATION highland cups, napkins, liners 172.77 555 PARK & RECREATION highland food 833.97 555 PARK & RECREATION highland cups 75.05 555 PARK & RECREATION highland food 515.86 555 PARK & RECREATION highland liners, paper 60.23 555 PARK & RECREATION highland food 667.21 555 PARK & RECREATION highland kitch towels 38.31 555 PARK & RECREATION highland food 913.26 555 PARK & RECREATION highland cups, pills 113.50 555 PARK & RECREATION ------------- 3989.09 01174 STERN BEVERAGE INC highland beer 485.60 555 PARK & RECREATION highland beer 1224.40 555 PARK & RECREATION highland beers 626.40 555 PARK & RECREATION highland beer 221.00 555 PARK & RECREATION highland beer 603.90 555 PARK & RECREATION ------------- 3161.30 05600 THE PRINTERS MARK highland beer tickets 40.00 555 PARK & RECREATION highland drink tickets 20.00 555 PARK & RECREATION ------------- 60.00 14930 TOWNSQUARE MEDIA QUAD CITIES highland ads 434.00 555 PARK & RECREATION 00639 TRI STATE FIRE CONTR HS clubhouse fire ext insp 141.37 555 PARK & RECREATION 17008 WP BEVERAGE LLC highland drinks 967.22 555 PARK & RECREATION highland drinks 486.82 555 PARK & RECREATION highland drinks 544.67 555 PARK & RECREATION highland drinks 594.35 555 PARK & RECREATION highland drinks 715.30 555 PARK & RECREATION ------------- 3308.36 13074 YAMAHA MOTOR CORP USA highland golf carts 5140.79 555 PARK & RECREATION TOTAL : 29268.32 GOLF PRO SHOP 11410 TAYLOR MADE GOLF COMPANY INC proshop merch 2238.12 555 PARK & RECREATION proshop merch 1041.60 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 8 Page 18 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- proshop merch 814.15 555 PARK & RECREATION proshop merch 825.12 555 PARK & RECREATION proshop merch 342.95 555 PARK & RECREATION ------------- 5261.94 01181 TITLEIST proshop merch 113.00 555 PARK & RECREATION proshop merch 927.34 555 PARK & RECREATION ------------- 1040.34 TOTAL : 6302.28 SAUKIE GOLF MAINTENANCE 16222 ARTHUR CLESEN INC saukie nozzles 40.37 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.35 555 PARK & RECREATION 18555 CTL HYDRAULICS saukie lift inspection 85.00 555 PARK & RECREATION 12959 M & M GOLF CARS LLC saukie cart parts 251.79 555 PARK & RECREATION 00528 MENARDS INC saukie hex tools, sockets 83.91 555 PARK & RECREATION saukie concrete, cement mesh 230.93 555 PARK & RECREATION ------------- 314.84 00560 MIDAMERICAN ENERGY gas/saukie 357.15 555 PARK & RECREATION elec/saukie 441.29 555 PARK & RECREATION ------------- 798.44 12083 MTI DISTRIBUTING INC saukie diap asm, assy, hardwar 950.30 555 PARK & RECREATION saukie shim roller, bedknife 219.83 555 PARK & RECREATION ------------- 1170.13 04257 PHELPS UNIFORM SPECIALISTS INC saukie towels 15.54 555 PARK & RECREATION saukie laundry 10.05 555 PARK & RECREATION saukie towels 15.54 555 PARK & RECREATION saukie towels 15.54 555 PARK & RECREATION saukie laundry 10.05 555 PARK & RECREATION saukie laundry 10.05 555 PARK & RECREATION saukie laundry 10.05 555 PARK & RECREATION saukie towels 15.54 555 PARK & RECREATION saukie towels 15.54 555 PARK & RECREATION saukie laundry 10.05 555 PARK & RECREATION ------------- 127.95 01185 TYLER ENTERPRISES OF ELWOOD INC saukie truprill 1430.00 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 9 Page 19 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 17980 WENDLING QUARRIES INC saukie usga 35-60 3552.32 555 PARK & RECREATION TOTAL : 7776.19 SAUKIE CLUBHOUSE 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 32.07 555 PARK & RECREATION 18547 ESI ENVIRONMENTAL SERVICES LLC saukie portapots 285.00 555 PARK & RECREATION 11313 ESTES CONSTRUCTION Saukie construction pmt 220288.55 555 PARK & RECREATION Saukie construction pmt 29000.00 555 PARK & RECREATION ------------- 249288.55 09929 EUCLID BEVERAGE OF GALESBURG saukie beer 903.30 555 PARK & RECREATION saukie beer 675.35 555 PARK & RECREATION saukie beer 395.40 555 PARK & RECREATION ------------- 1974.05 18091 GLOBAL SECURITY SERVICES-IA Saukie alarm install 1771.68 555 PARK & RECREATION 18711 GOLF COMPETE INC saukie golf software 428.00 555 PARK & RECREATION 19148 GRAY LOCAL MEDIA, INC saukie ads 300.00 555 PARK & RECREATION 15260 IHEARTMEDIA saukie ads 72.00 555 PARK & RECREATION 18218 LILLICRAP INC saukie pt 2 of sign pmt 3301.25 555 PARK & RECREATION 01781 MILLENNIUM/BFI saukie garbage 178.82 555 PARK & RECREATION 12284 MYERS COX CO saukie food 421.39 555 PARK & RECREATION saukie food 632.89 555 PARK & RECREATION saukie food 713.06 555 PARK & RECREATION ------------- 1767.34 01174 STERN BEVERAGE INC saukie beer 771.50 555 PARK & RECREATION saukie beer 29.24 555 PARK & RECREATION saukie beers 527.40 555 PARK & RECREATION saukie beer 334.80 555 PARK & RECREATION saukie beer 321.70 555 PARK & RECREATION ------------- 1984.64 14930 TOWNSQUARE MEDIA QUAD CITIES saukie ads 435.00 555 PARK & RECREATION 00649 U S CELLULAR 309-373-5641 101.11 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 10 Page 20 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 17008 WP BEVERAGE LLC saukie drinks 386.59 555 PARK & RECREATION saukie drinks 468.43 555 PARK & RECREATION ------------- 855.02 13074 YAMAHA MOTOR CORP USA saukie golf carts 3572.41 555 PARK & RECREATION TOTAL : 266346.94 RIFAC 19112 ABBAGALE LIEBER volleyball camp 220.50 555 PARK & RECREATION volleyball instructor 117.00 555 PARK & RECREATION ------------- 337.50 18344 ALLISON SCHWEICKHARDT volleyball instructor 234.00 555 PARK & RECREATION volleyball instructor 85.50 555 PARK & RECREATION ------------- 319.50 17608 ATHENA ENERGY SERVICES HOLDINGS LLC gas/rifac 4343.67 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 69.49 555 PARK & RECREATION TELEPHONE SERVICES 21.38 555 PARK & RECREATION ------------- 90.87 18091 GLOBAL SECURITY SERVICES-IA rifac security monitor 70.00 555 PARK & RECREATION 00365 GRAINGER pipe insulation 283.58 555 PARK & RECREATION supplies 113.08 555 PARK & RECREATION supplies 108.15 555 PARK & RECREATION paper towel sheets 339.10 555 PARK & RECREATION supplies 276.56 555 PARK & RECREATION ------------- 1120.47 00373 GREAT WESTERN SUPPLY towels, etc 1813.90 555 PARK & RECREATION 00146 HANDY TRUE VALUE supplies 8.23 555 PARK & RECREATION 06030 HAWKINS INC azone 1147.29 555 PARK & RECREATION 08664 INTEGRITY CLEANING S rifac window cleaning 1440.00 555 PARK & RECREATION 00216 JOHANNES BUS SERVICE INC daytrippers field trip 310.00 555 PARK & RECREATION 16394 JOHNSON HEALTH TECH NORTH AMERICA INC pedal trap set/pedal set 234.87 555 PARK & RECREATION 05685 MEDIACOM rifac tv 262.73 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 11 Page 21 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 01781 MILLENNIUM/BFI rifac garbage 266.45 555 PARK & RECREATION 17397 PEISCH INC rifac detergent 319.50 555 PARK & RECREATION 18183 QC CUSTOM TEES & MORE preschool shirts 381.00 555 PARK & RECREATION preschol reprint shirts 25.00 555 PARK & RECREATION ------------- 406.00 01119 STECKER GRAPHICS INC.,MINUTEMAN PRESS rifac bus cards Frey, Bailey 130.00 555 PARK & RECREATION 12293 UNIPAK CORPORATION 38x58 24x 32 588.00 555 PARK & RECREATION 18181 UNIVERSAL BUILDING MAINTENANCE LLC rifac cleaning 4380.42 555 PARK & RECREATION 19125 YARETZI JIMENEZ volleyball instructor 198.00 555 PARK & RECREATION volleyball camp 216.00 555 PARK & RECREATION ------------- 414.00 TOTAL : 18003.40 DONATIONS PARKS 16056 FRANK R SLABY hort mem bricks 150.00 555 PARK & RECREATION TOTAL : 150.00 GRAND TOTAL : 429167.85 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: TUESDAY JUN1025 15:27 Page: 12 Page 22 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM MAY 01 2025 TO MAY 31 2025 ----------------------------------------------------------------------------------------------------------------------------------- SUMMARY BY FUND ----------------------------------------------------------------------------------------------------------------------------------- 555 PARK & RECREATION 429167.85 -------------- TOTAL : 429167.85  Page 23 Rock Island Parks & Recreation Department: Director May 2025 Edition John Gripp • Park Foundation Todd and I met with the Executive Park Foundation Committee to discuss setting annual foundation fundraising goals built around the department’s five-year capital improvement plan. Having the foundation efforts aligned with the department goals will have a bigger impact and will help the projects gain support. • Mayor Thoms I, along with several department heads, had lunch with Mayor Thoms prior to his departure. He shared a lot of information with us and talked about his support for Mayor Elect, Ashley Harris. He has Rock Island’s best interest in mind, and let us know he is always available to help promote Rock Island. • Douglas Park I worked a Friday night baseball game between Rocky and Moline with the Friends of Douglas Park. I helped take admission to the game and parking control. The evening at the park was amazing. The fans absolutely loved the park and had a great time. It was a very close game and Rocky eventually pulled out the win! • Newly Elected Official Orientation I met with the newly elected officials to talk about the Parks & Recreation Department. We discussed accomplishments, current projects, challenges, friend groups and grants. The meeting went well and I am looking forward to working with them. • FBG  Page 24 Staff and I met with FBG at RIFAC. FBG has taken over janitorial services at RIFAC. They will be adding an additional fulltime staff member compared to what we previously had. This will increase the services provided and allow for special projects. Public Works, City Hall and the Police Department use FBG. This is an extension of those services at a reduced cost. • Budget The department has begun work on the 2026 budget. We will be meeting with all of the managers to review all areas of operation. I will be working with the City Manager to discuss the sale of the Sports Complex and a plan for the proceeds from the sale and the annual tax benefits. We have items that will need to be addressed with us vacating the complex. We will need to expand storage at Douglas Park and other locations and relocate the Wallace Dog Park to name a few. • Tyler Staff has been spending a lot of time in Tyler training. Tyler is the new city software. They offer a more streamlined system that will have more internal and external customer service. ARPA Projects Update – Note: All ARPA Project are Approved by City Council • Douglas Park The lighting project at Douglas Park has been completed. • RIFAC This project has been completed. • Highland Springs Clubhouse The clubhouse project has been completed. A new pavilion and sand trap work is being done by unused ARPA funds. The pavilion has been completed. Many of the sand traps have been renovated, there are approximately three remaining that will be completed in 2025. • Denkmann Park This project is complete.  Page 25 • Mel McKay This project has been completed. • Friends of Longview Park The Friends of Longview Park received $60,000 in ARPA funding to begin preliminary work on the lagoon and conservatory. $50,000 is for the lagoon and $10,000 is for the conservatory. Work has begun on the conservatory and work has begun on the lagoon next week. • Genesius Guild The Genesius Guild has received $26,000 in ARPA funds to conduct a structural engineering study on the Genesius Guild building in Lincoln Park. They will use the structural engineering study to begin a fundraising campaign to refurbish the facility. They are currently working with IMEG. The plan is scheduled to be completed in June. Meetings: • Department Head • Budget Review • Management Meeting • Fundraising • Friends of Hauberg • Friends of Douglas Park • Safety Review • First Tee • City Council • TRI-Play Township Meeting • Park Foundation • Park Board • Construction Meetings • ARPA project meetings Submitted by: Todd Winter, Assistant Director • Saukie Clubhouse Update: The clubhouse will be ready in early June. Ribbon cutting event is scheduled for Friday June 27th.  Page 26 • The second session of First Tee and group lessons began in May. These are all selling out! Our Adaptive Golf Lessons will begin in June. • Hosted 6 Golf Outings in May: o RI Moose Par 3 Tournament – 100 Golfers o Jordan Catholic School – 130 Golfers o Habitat For Humanity – 100 Golfers o Transitions Mental Health Services – 100 Golfers o QC Animal Welfare – 136 Golfers o Don Morris (Alleman Booster Club) – 92 Golfers • Held our monthly 50+ and 60+ 2 man tournaments in May. We’ve had to start waiting lists for these tournaments. The June dates are already full. • Our new golf app went live in May. Golfers can book tee times directly through the app and also get deals on golf. • Submitted a grant request to the Day Foundation for Adaptive Sports Programming. • Met with representatives from FBG regarding janitorial services at RIFAC. They began servicing RIFAC in May. • Attended our youth soccer night at the Rock Island girls soccer game and the Alleman girls soccer game to promote our youth soccer program. • Met with representatives from World Relief to discuss potential collaboration opportunities.  Page 27 Submitted by: Nikki Carr, Community Recreation & Facilities Manager Special Interest Programs/Events Offered Revenue Tai Chi Chuan – Beginner & Intermediate 10 $425.00 LEAD Q4 32 $832.00 RIFAC Revenue Membership $52.804.01 Guest Pass $2,752.00 Punch Pass (Fitness) $865.00 Land Fitness $2,323.00 Aquatic Fitness $1,756.00 Swim Lessons $1,632.00 Pickleball $196.00 Concessions $596.50 Rentals $800.00 Upcoming Activities/General Info • We purchased new fitness equipment at RIFAC. We replaced all of our ellipticals with 8 new Matrix ellipticals. • RIFAC is open summer hours until Labor Day. • Whitewater Junction is open! The start of the season has been a little chilly. But we are looking forward to warmer days. • This year we are doing special themes on Thursdays.  Page 28 Submitted by: Nick Frey – Front Office Manager 32 new members, not counting those sales that noted past member/transfer/renewal How People Heard About RIFAC: former/past member/renewal/transfer -- 51 referral – 23 employer/school – 0 drive by/walk in/local - 3 programs – 0  Page 29 Google/online – 0 Silversneakers - 3 Silver/Active and Fit - 1 Fitness Passport – 0 Health Alliance - 2 Cancellations: ECP/Payroll Cancellations - 33 Top Reasons People Canceled their ECP in May: 1. Seasonal - 11 2. No Don’t Use – 7 3. Moved Away – 5 Babysitting Room – 143 RIFAC Rentals – party rentals 8 Guest Pass Revenue: Type of Pass Amount Total Revenue Youth 0-17 149 $1,184.00 Adult 18+ 89 $1,068.00 Family 25 $500.00 $2,752.00 Pickleball Revenue Type of Pass Amount Total Revenue Drop In Member 23 $46.00 Drop In Non-Member 36 $144.00 $190.00 Members Total – 4,112  Page 30 Membership Scans – 10,706 May April March February 25-Jan 0 2000 4000 6000 8000 10000 12000 14000 16000 # of scans Total # of Memberships Submitted by: Lauren Pannier – Community Recreation Manager Programs Summer Adventure Camp – Starts June 2nd Adaptive Swim Lessons – Starts June 7th Adaptive Golf Lessons – Starts June 5th General Info  Page 31 • Created a list for a variety of different equipment that is needed for our adaptive programming and other future programs. • Checked out the parks we will be utilizing at camp this summer for any safety hazards. Nick Border the Risk Manager joined as well. • Held a Summer Camp parent meeting along with two staff trainings. • We received a Junior Board Grant for $3,000 to help with our adaptive programming needs on May 28th. • Attended Rock Island Public Library’s Kickoff to Reading event at the QC Botanical Center on May 29th. We had a booth set up with information about Parks and Rec summer programming. Upcoming Activities: • Adventure camp starts Monday June 2nd. We will have 4-7th grade camp at Lincoln Park and K-3rd grade at Hodge Park. Each camp will get to go to Longview Park/WhiteWater Junction weekly for swimming. We will also be taking a weekly field trip to somewhere local in the Quad Cities. • Adaptive Swim lessons start Saturday June 7th. We have a few participants enrolled. Our life guards will be leading the lessons. • Adaptive Golf lessons start Thursday June 5th. Both sessions are almost full. Jeff LaRue and Lisa McClurg will be assisting with the lessons.  Page 32 Submitted by: Kathryn Bailey, RIFAC Preschool Director No report, out sick. She will report next month. Submitted by: Chris Steeber- Golf Course Superintendent Highland Springs • For the month we had 5 inches of rain. Four of that came in a day and a half. • Bi- weekly applications fungicides, wetting agents and plant growth regulators were applied to greens, tees and fairways. • Spring bunker renovations were completed. Six bunkers in total were redone and they look fantastic. We have three of them opened for play. All the rain and tornado damage have slowed us from getting sod and sand onto them. • Deep tine aerifcation was completed. • Greens were verticut. • Two greens were aerified with solid tine and the holes were filled with topdressing. • Spraying for broadleaf weeds for the spring was completed.  Page 33 • Greens were brushed once. June Projects • Continue clean up from the storm. • Start solid tinning greens and tees. • Finish new bunkers. • Mulch around new trees. New bunker #10 green.  Page 34 New bunker left side #18 green. Submitted by: Robert “Tanner” Thompson- Golf Course Superintendent Saukie • The greens were deep tine aerifyed by an outside contractor to help relieve soil compaction and improve root growth • Greens and tees were brushed and verticut • The back sprinkler head was removed on #1 tee box so new asphalt could be installed for cart parking at the new clubhouse • We removed the parking blocks around the clubhouse ahead of new asphalt being installed • Larry Denton has begun work on rebuilding #7 forward tee box and both tee boxes on hole #15 #7 tee box beginning renovation Upcoming Work for June • We will sod the banks of the tee boxes on #7 and #15. The tops will be seeded with bentgrass • New drainage will be installed in front of #10 tee box • We will also reshape the back of #1 tee box, the mounds to the left of #8, new drainage will be added, and one or two pot bunkers installed depending on available space • Sod will be installed on the mounds and around the new bunkers  Page 35 Submitted by: Dan Gleason, Special Event & Fundraising Manager Events Offered Number of Participants Rev. for Program/Event Facility Rentals Number of Revenue from Rental Attendees Meeting – Longview 10 0 Reunion – Sunset 75 95 Grad Party – Hodge 80 160 Grad Party – Longview 50 95 Party – Sunset 50 95 Grad Party- McKay 75 75 Party – Hodge 25 95 Grad Party – Sunset 100 95 Picnic – Hodge 25 65 Party – Hodge 50 65 Grad Party – Lincoln 75 95 Birthday – Lincoln 50 95 Birthday – Longview 30 65 Party – Sunset 70 95 Party – McKay 30 75 Party – Longview 50 95 Party – Longview 75 95 Birthday – Longview 50 95 Party – Lincoln 25 75  Page 36 Party – Longview 75 95 Reunion – McKay 50 75 Birthday – Lincoln 75 95 Party – Sunset 50 95 Party – Lincoln 30 75 Party – Lincoln 75 95 Picnic – Longview 75 95 Picnic – Hodge 30 95 Church – Sunset 100 95 Grad Party – Lincoln 50 75 Picnic – Lincoln 25 75 Picnic – Denkmann 50 75 Picnic – Longivew 30 65 Party – Hodge 75 95 Party – MCKay 50 75 Picnic – Lincoln 75 95  Page 37 Schweibert Events Offered Number of Participants Rev. for Program/Event Revive Rock Island 2000 $2980 Chalk Art Fest 2500 $2625 Summer Kick Off Concert 550 $1500 Schwiebert Facility Number of Revenue from Rental Rentals Attendees Birthday 25 95 Party 30 95 Upcoming Activities/General Info • Met with other city Event Planners for a group event coming to the Quad Cities called QC Urban Scramble. Plans are coming to together. • Starting preparing Schwiebert and Lincoln Parks for the summer rentals and concerts. • Interviewed on WHBF for our Revive Rock Island – Spring Market Fest. • Hosted the QC Rock Academy Summer Kick Off Concert  Page 38 • Hosted our annual Revive Rock Island – Spring Market Fest • Had TYLER training for Grants and Projects. • Hosted Chalk Art Fest at Schwiebert Park • Continued to stay up to date on Grant Reports and projects. Submitted by: Carrie Roelf, Marketing Manager Social Media: Channel Posts Reach Parks & Rec Facebook 11 24,640 Views Page Followers 8,595 Parks & Rec Instagram 4 Views 2,935 1,551 followers Parks & Rec Twitter 0 159 followers Whitewater Junction 14 45,233 organic reach Facebook 8,252 followers Whitewater Junction 2 900 followers Instagram 2,935 views  Page 39 Golf Facebook Page 11 8,729 organic reach (total 1,879 followers) RIFAC Facebook Page 4 3,342 organic reach (followers 2,421) (Organic Reach: The number of unique people who saw your content) (New page likes: The number of new people who liked your page this month) (post clicks: The number of times your posts were clicked on) (Likes/Comments/Shares: the number of times people like, comment on or share your post) eBlasts: Channel Eblasts sent by staff Reach Golf Fore UP 9 19,619 recipients Active Net Promotions Youth summer sports 800 WWJ VIP Night 91 Sensory Swim 50 Adaptive programs 85 Updates/Changes Communications 226 Adventure Camp 1,252 Total Grand Total 20,871 (Open Rate: Industry average is 23.9%, so whenever our open rate is above that we are doing very well) News Releases Revive Market Fest 5/5/25 Whitewater Junction Opening 5/15/25 Starlight Revue 5/23/25 Text Messaging  Page 40 • RIFAC o Update RIFAC to summer hours o Direct Mail postcards, Website lead pop ups, email drip campaign, and online ads ▪ 266 postcards sent to prospective members ▪ 30 web leads ▪ 21,000. 305 clicks google ads ▪ 10,000, 145 clicks Facebook and Instagram ads ▪ 22,000, 341 clicks Gmail ads ▪ 1,973 YouTube ads ▪ 11,776 behavioral ads ▪ Our managed Google display ads: 12,819 impressions, 822 clicks • Recreation o Donation requests o Staff webinar o RFP’s posted to website o New map with all parks made o Events posted to website calendar, QCCVB website • Whitewater Junction o TV/Radio Ads ready to start running o WWJ flyers o Weather Trivia Giveaways WHBF o Save Around coupons set up o IHMVCU contract set up • Golf o Golf Card Trade for Townsquare Media ads o Radio ads o TV ads o New golf app added on Golf webpages and Foreup o Printed giveaways for Outings and Foundation  Page 41 Submitted by: Pete Pena, Sports Recreation Manager Programs/Events Offered Number of Participants 880 Revenue YTD 1. T Ball 51 $ 2,421 2. Coach Pitch Modified 61 $ 3,590 3. Coach Pitch 46 $ 2,811 TOTAL $ 8,822 47,508 Facility Rental – Douglas Ball Diamonds Number of Events 8 Revenue 1. Douglas Cup 1 $ 90 2. Rock Town Showdown 1 $ 90 3. QC 76ers DH 1 $ n/a  Page 42 4. QC 76ers Game 1 $ n/a 5. QC Hitmen Tournament 2 day $ 1,000 6. QC Hitmen Tournament 2 days $ 1,740 TOTAL $ 2,920 2,920 Facility Rental – Intown Ball Diamonds Number of Events 7 Revenue 1. QC A’s baseball practices 1 $ 30 2. QC A’s baseball games 1 $ 50 3. 13u Bombers softball practice 5 $ 150 TOTAL $ 230 460 Facility Rental – Rec Gym Number of Events 11 Revenue 1. $ n/a TOTAL $ 0 1,033 Douglas Concessions Monthly Revenue: $ 5,749.00 PTD (Rev minus Exp): + $ 1,131.95 + 19.7 % Monthly Expenditures: $ 4,617.05 YTD (Rev minus Exp): - $ 680.40 - 7.0 % Yearly Revenue: $ 9,654.50 Upcoming Activities/General Info 51,921 • Youth Baseball programs (T Ball, Coach Pitch) begun. o Second year held at Douglas Park o Jamboree – May 5th • Friends of Douglas Park held the annual Douglas Cup & Rock Town Showdown. Attendance for these events were Great! • Interviews for the Sports Recreation Intern position were completed. • The Summer Sports Recreation Intern applicant, Campbell Gustafson, started May 19th Page 43  Page 44 Submitted by: David Driskill, Sports Field Maintenance Campbell Sports Complex • Weekly grass maintenance • Spray fence lines and weed areas • Move items to Douglas as possible Douglas Park • Clear area around shed • Continued trash and litter pick up around park. • Maintaining ballfields and preparing for rentals. • Prep fields and facilities for rentals and recreation programs • Spot control of weeds • Clean and edge plant beds before mulching. In-town • Continue weekly maintenance schedule for the ballfields. • Continue daily Rock Island Girls Softball game prep. • Prepare Hodge for periodic game rentals. Submitted by: Marc DeMarlie, Chief Horticulturist Greenhouse maintenance is ongoing as needed. Mowing is in full swing and fertilizer has been put down at SRP the pool and RIFAC. Watering is on a regular schedule now that beds are complete. Mulching at RIFAC and SRP being completed as we move towards our July 4th events. Memorial bench at Sunset is going in for Mark Parr. Natural areas are being clean up by removing the unwanted trees in them. Bed maintenance is also a regular scheduled task. Fall annuals will be coming in at the beginning of July along with Mums. Top dressing at Hodge walk path will begin once material is delivered. Working on new signs for our parks. Projects: New areas developed or anything that is not our normal day-to-day tasks. Lawn Care: Areas that we mow every week. Irrigation systems: Multiple systems throughout the city. Landscape areas: Areas that we maintain and visit at least once a week. Watering: Areas that need to be watered on our weekly schedule.  Page 45 Lawn Care- Longview, Lincoln, SRP, RIFAC, Sylvan, Realtor. Irrigation systems-5 Bridge, SRP, WWJ. Watering- Longview greenhouse up to 3 times a week. Hanging baskets and planters as needed. Landscape areas-23 Parks and City entryways. Work as weather allows Projects- New signs at Longview, Lincoln and Shadybrook, mowing naturalized areas, Hodge walk path.  Page 46 Memorandum Parks & Recreation Department To: Park Board Subject: 5.9 Rednour-Finein Wedding Date: Wednesday, May 28, 2025 Background Information: Rednour-Finein Wedding is asking for use of Schwiebert Riverfront Park for their wedding on May 9th, 2026. They will be renting chairs from the Parks Department, and maybe asking for Amplified Sound Permit. They will make a decision closer to the wedding as it will depend on how many people are going to come to the wedding. For this reason, they are asking for approval for the sound permit, but may not need it. Recommendation: It would be the Staff’s recommendation to approve the application as written. Fee: Deposit: $200 Rental: $500 Amplified Sound Permit: $25 Chair Rental: $45 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director Page 47 Page 48  Page 49 Memorandum Parks & Recreation Department To: Park Board Subject: 9.14 Iglesia Evan. Peniel Church Picnic Date: Wednesday, May 28, 2025 Background Information: The Iglesia Evangelica Peniel Church is asking to use the Lincoln Park Band Shell and Large Shelter for their Church Picnic and Service. They are asking to use the Band Shell for their service and the shelter area for the picnic. They are also asking for Amplified Sound Permit. Recommendation: It would be the staff’s recommendation to approve the application as written. Fee: Deposit: $200 Amplified Sound Permit: $25 Rental: $800 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director  Page 50 SPECIAL EVENT PERMIT APPLICATION A Special Event refers to an event that takes place on parks & Recreation property that is open to the public, or where an admission fee is charged, or food/alcohol is served or sold. This application to the Park Board should be submitted at least six weeks prior to the event; or eight weeks if requesting alcohol service or sales. The Park Board meets the third Tuesday of each month. The request MUST be received one week prior to the Park Board meeting to be included in agenda for approval. APPLICANT INFORMATION Name of Applicant/Event Organizer: OSCAR GUEVARA Organization/Production Company: IGLESIA EVANGELICA PENIEL Federal Tax ID or 501©3 #: 99-3013556 (attach current verification) Address: 1409 7TH AVE Apt/Ste: City: MOLINE State: IL Zip: 61265 Email: IGLESIAPENIEL1407@GMAIL.COM Phone: 7083723669 Event Day On-Site Contact: OSCAR GUEVARA Cell: 7083723669 Event Sponsor: (Are you, the applicant, organizing this event on behalf of another organization?) ✔ NO YES Only fill out if you answered YES above. Name of Organization: Sponsoring Organization Contact Name: Address: Apt/Ste: City: State: Zip: EVENT INFORMATION Event Name: CHURCH PICNIC Location/Facility Requested (Check all that apply): ○ Schwiebert Riverfront Park ○ Sunset Park ○● Lincoln Park ○ Martin Luther King Jr. Park ○ Main Stage & Great Lawn ○● Band Shell ○ Terry Brooks ○ Observation Shelter ○ Longview Park & Shelter Performance Stage ○ Triangle Lawn ○ Douglas Park ○ Gazebo ● & Shelter ○ Other _________________________________ ○ Wedding Plaza Event Date(s): SEPTEMBER 14 2025 Event Time: 10:00 AM to 4:00 PM Set-Up Date(s): SETEMBER 14 2025 Set-Up Time: 9:00 AM to 10:00 AM Tear-Down Date(s): SEPTEMBER 14 2025 Tear-Down Time: 4:00PM to 5:00PM Estimated Number of Attendees/Participants: 60 PEOPLE Will this event interfere with/impede normal use of the area by the public? ✔ NO YES What actions will be taken to reduce impact to others? Previous Year Date/Location: Has this event been previously held? NO ✔ YES Location: LINCOLN PARK Date: SEPTEMBER 18 2019 Do you plan to charge admission/participation fees? ✔ NO YES (Please fill out info below) Fee Per Adult: $ Fee Per Child: $ or General Admission: $ Who is the recipient of the monies collected? Additional Fees may apply with admission/participation fees.  Page 51 EVENT INFORMATION Cont. Event Description: Provide a detailed description of your event. Additional information may be attached. On the day of the event, we will have a church service for about 2 hours. Will have live music and a sermon. After the service we will have food available for all the church member and those who are invited. We are planning on renting a bounce house for the kids and have some family friendly games. EVENT FEATURES All event features are subject to the approval of the Park Board. Additionally, certain features such as street closures and those mentioned below may require separate permits from the City of Rock Island. For more information regarding City of FOOD & NON-ALCOHOLIC BEVERAGES Are you requesting permission to sample food and/or beverages? ○ Yes (Event Participants only) ○ Yes (to the General Public) ✔○ No Are you requesting permission to sell food and/or beverages? ○ Yes (Event Participants only) ○ Yes (to the General Public) ✔ ○ No IF FOOD IS DISTRIBUTED OR SOLD, THE CITY HEALTH INSPECTOR MUST BE CONTACTED AT 309-732-2915. If vendors/caterers are known please list: Indicate the number of vendors and type of stand for each (tent/trailer/grill/table only/truck/etc.): Beverages: Food: Merchandise: Info/Registration: Other: ALCOHOL Alcohol for Special Events is only allowed on park property when a permit has been issued and the alcohol being provided is by a company that has appropriate licenses from the State of Illinois Liquor Commission, and has been approved by the Rock Island Park Board and given a license from the City of Rock Island. Request must be given to the Park Board eight-weeks in advance. Requests must be given to the City of Rock Island at least 30 days in advance. Approved copy of the appropriate licenses must be submitted to the Park Board within 30 days of the event. Please plan accordingly by submitting all appropriate paperwork at least eight week prior to your event date to allow the Park Board and City of Rock Island time to make recommendations to ensure participant and public Are you requesting permission to have beer or wine at your event? ✔ NO YES (Please continue) ○ Serve ○ Sell Please attach a detailed plan for serving alcohol and preventing underage drinking. Proof of dram show insurance coverage will be required. Who will be selling/serving the alcohol? Additional charges may apply with Serving/Selling Alcohol.  Page 52 EVENT FEATURES MERCHANDISE Are you requesting permission to sample merchandise? ○ Yes (Event Participants only) ○ Yes (to the General Public) ✔○ No Are you requesting permission to sell merchandise? ○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No ✔ ELECTRICAL (Additional fees may apply) Indicate the number of electrical outlets that will be needed, and attach a description or site map: Electrical outlets needed: 3 Location: band shell Purpose: for instrument and speaker Electrical outlets needed: Location: Purpose: AMPLIFIED SOUND (Additional fees may apply) Are you requesting permission to have amplified sound? NO ✔ YES (Please continue) Hours of Amplified Sound: 11:00 am _____________ 2:00 pm to ____________ Description (Please describe purpose and plans for amplified sound) the main event (Service) Will have live music. For the family food activity we will just have soft music playing till the event is over. Will music/sound be monitored for language content? NO ✔ YES Are you planning to provide live entertainment as a feature of your event? NO ✔ YES (Please continue) Description: live performance from our church members during service Will you provide sound equipment or rent from Rock Island Parks & Recreation? (Renting only available to Schwiebert Park) ✔○ Provide ○ Rent Includes 2 speakers, 2 microphones with stands, and adaptor for CD player, MP3 Player or IPOD (players not included). System is designated for speaking and solo artists; not suitable for band amplification. How will you be using the System? for preaching and some songs from church member. VEHICLES The Park Board may consider granting permission for the delivery of equipment and supplies for event set-up and tear-down. Additional Fees apply. Driving and/or Parking vehicles on grass/athletic fields is STRICTLY PROHIBITED. Are you requesting permission to operate staff/supply vehicles on Park Board service roads for delivery of equipment and supplies? NO ✔ YES (Please continue) # Cars: 2 # Trailers: # Buses: # Semi Trucks: # Golf Carts: # Other: Describe:  Page 53 EVENT ADDITIONS If you're planning to erect, install, or use any of these structures, describe below. A separate sheet with additional details may be attached. Will your event include the installation of STAGES/PLATFORMS? ✔ NO YES (Please continue) Description: Will your event include the use of PORTABLE TOILETS? ✔ NO YES (Please continue) Required at MLK Jr. Park & Park Board may require at other locations. Number of Toilets: Locations: Will your event include the use of DUMPSTERS or Garbage Control? ✔ NO YES (Please continue) Park Board may require, Garbage May Not Overflow at any time during your event. Description: Are you requesting that your event include the installation of FENCING? ✔ NO YES (Please continue) Required at any park if Serving Alcohol. Describe purpose and location: Will signage be used in the Park and what type: Will your event include the use of OTHER STRUCTURES OR FEATURES no identified above? (Inflatable's, Fireworks, Barricades, Bleachers, Table/Chairs, Etc…) ✔ NO YES (Please continue) Description: Will your event require the use of TENTS OR CANOPIES? NO YES (Please continue) Permit required for tents over 1,000 square feet. Additional fees may also apply. Number of Tents: Size: _____x_____ Number of Tents: Size: _____x_____ RENTAL OF EQUIPMENT Rental of Chairs, Tables, Stanchions & Fences are ONLY available at Schwiebert Riverfront Park. Are you requesting rental of any of the following from RI Parks & Rec? ✔ NO YES (Please continue) # Chairs: ________ # Tables: ________ # Stanchions: ________ # of Fence Sections: _______ (90 Available) (10 Available) (20 Available) (60 Available) (Each 8' wide x 4' high) (Required if serving alcohol) Attach a Site Map if you plan to include any of the previously mentioned features at your event. The Site Map should indicate the relative location of the following: all sources of amplifies sound and direction of sound, tents and canopies with sizes, stages, promotional cars, inflatable's, portable toilets, dumpsters, fences & barricades, and other structures; proposed driving paths for all equipment and supply vehicles, location of vehicles you wish to retain on Park Board property during the event; locations a alcohol, food and merchandise services/sales; and proposed street closures. Site Maps are subject to the approval of the Park Board.  Page 54 EVENT PLANS ADVERTISING AND MARKETING Please note that all costs incurred promoting and marketing events prior to the insurance of an approved Special Event Permit from the Rock Island Park Board and Changes/modifications relative to the event from the Park Board/or City of Rock Island is at the sole expense of the Event Organizer. How will your event attendees be notified or invited to the event? Will your event be publicly advertised? ✔ NO YES (Please continue) Description: Will your event have a Webpage and/or Social Media? ✔ NO YES (Please continue) Link: Link: SECURITY (Park Board may require) Have you made provisions for on-site security services? ✔ NO YES (Please continue) Security Company: Contact Name: Address: City: St: Zip: Email Address: Phone: Event Day Cell #: Insurance Company: MEDICAL SERVICES (Park Board may require) Have you made provisions for on-site medical services? NO YES (Please continue) Medical Company: Contact Name: Address: City: St: Zip: Email Address: Phone: Event Day Cell #: STREET CLOSURES OR USE OF PUBLIC WAY If you are requesting the closure of/use of park roads you must receive permission from the Park Board. For closure of public city street or public city way (including sidewalks or street closing) you must obtain approval and all necessary permits from the City of Rock Island. For more information, call 309-732-2010. If your event is a run, walk or other activity in which participants will be following a course, attach a map with a written description of the proposed Will you be requesting permission from the City of Rock Island to close a street/other public way for your event? ✔ NO Yes (Please continue) Location Description: Will you be requesting permission to close a park road from the Rock Island Park Board? ✔ NO Yes (Please continue) Location Description: PARKING AND TRANSPORATION PLAN Parking is only allowed in parking lots and designated street parking. Have you made provisions for safe transportation and/or parking? ✔ NO Yes (Please continue) Description: INSURANCE "Certificate of Insurance in the amount of $1,000,000 worth of General liability coverage that name the Rock Island Park B Board as an additional insured" required by Park Board. ***Certificate required AFTER event approval by Park Board - Submit to Events Manager Is your agency covered by Liability Insurance? NO ✔ Yes Please attach letter of verification is applicable.  Page 55 POLICIES • Alcohol is not allowed in the park without proper documentation and fees. • No set-up or decorating may take place until RI Parks & Rec staff is present. • Refundable damage deposit is required for special event along with a valid credit card on file. • Applicant is responsible for set-up and tear-down of all chairs, tables, equipment and decoration, as well as clean-up and taking trash to dumpster. Failure to do so will result in additional fees. • Parks Staff will set up sound system (if rented) and applicant will appoint person to operate system. • Prohibited: confetti, bird seed, rice, silk petals, or any other material that may cause litter. • In case of inclement weather, equipment rental fees will be refunded. Park rental fee is non-refundable. • Stakes may not be used in lawn due to irrigation system. • Failure to clean up park after use may result in additional clean-up fees. • Glass bottles are not allowed in the park for safety reasons. • Cancellation policy: With at least a 30-day notice, the applicant will receive a refund of fees, less a cancellation of a $50 fee. With at least a 15-day notice, the applicant will receive a refund of fees, less a cancellation of a $100 fee. Within a 15-day notice, no refunds will be issued. Inclement Weather cancellations must be discussed with Parks Special Event Manager. SIGNATURE Approval of this application will reserve for the applicant the requested event date/place, providing all requirements outlined by the Special Event Policy in writing to the applicant are met. GENERAL CONDITIONS Applicant agrees: to bear all costs of policing; cleaning and restoring park property used pursuant to the permit, to reimburse the Park Board of all such costs incurred by the Park Board; to pay by credit card on file if damage cost are greater than the refundable deposit; to indemnify the Park Board and hold the Park Board harmless from any liability to any person resulting g from damage or injury occurring in connection with the permitted event proximity caused by the action of the applicant, its officers, employees, or agents or any person under applicant's contract; to limit all activities conducted on Park Board property to the terms of the permit; and that failure to abide by the terms of the permit or any other applicable laws, rules or regulations may result in revocation of the permit, retention of all or a portion of the damage deposit, fines or result in revocation of the permit. The undersigned agrees by the execution hereof to indemnify and hold harmless the Rock Island Park Board against all liabilities, costs, and expenses which may arise in consequence of the granting of this permit. I do solemnly swear (or affirm) that all answers given and statements made on this application are full and true to the best of my knowledge and beliefs. I acknowledge that I have received, read and agree to the terms of the event and facility rules and the Rock Island Park Board Code of Ordinances and I agree to abide by them. The Undersigned has full authority to represent the sponsoring organization: Printed Name: oscar Guevara Signature: oscar guevara Date: 5/21/2025