Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, June 5, 2019 6:23 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes June 5, 2019 Regular Meeting 1. CALL TO ORDER Roll Call Present 7- Trustee Jose Chavez, Trustee Linda Palmiter, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC Nancy Hackett- Announced that the Historical Society will be having their grand opening on June 8th from 3-6. They are located at 14 Belmont. Our regular hours are Tuesday from 6-10 p.m., Wednesday from 1-4 p.m. and every other Saturday from 1-4 p.m. 4. CONSENT AGENDA Trustee Chavez asked Mr Bjork to speak on the water survey item. Mr Bjork replied that there has been a lot of interest regarding the viability of the deep aquifer which is our primary source of water in addition to the shallow aquifer. In order to properly gauge and model the viability of the well system for the long term, a regional study is required. This study is being funded by the surrounding communities. Trustee Chavez stated that this is good data to have. Mayor Noak added that there are several efforts going forth with regards to this topic from several organizations such as the Will County Governmental League. A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Palmiter, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak MIN19-0759 Approval of Minutes-May 15, 2019 Special Meeting This Minutes Regular was Approved. Village of Romeoville Page 1 Printed on 6/27/2019 Village Board Meeting Minutes June 5, 2019 MIN19-0761 Approval of Minutes-May 15, 2019 Workshop Meeting This Minutes Workshop was Approved. MIN19-0760 Approval of Minutes-May 15, 2019 Regular Meeting This Minutes Regular was Approved. 19-2629 Approval of Bills-Schedule A This Approval Of Bills was Approved. 19-2630 Approval of Bills-Schedule B This Approval Of Bills was Approved. 19-2631 Approval of Bills-Schedule C This Approval Of Bills was Approved. 19-2632 Approval of Bills-Schedule D This Approval Of Bills was Approved. ORD19-1573 An Ordinance Approving the Annexation of Territory for the Swing Bridge Parcel This Ordinance was Approved. ORD19-1574 An Ordinance Adopting Amended Sections 136.35 through 136.44 of the Village Code of Ordinances This Ordinance was Approved. ORD19-1575 An Ordinance authorizing the execution and delivery of a Tax Exemption Certificate and Agreement relating to the potential tax "reissuance" treatment for Federal Income Tax purposes of the Village of Romeoville, Will County, Illinois revenue refunding bond (Lewis University), Series 2018A (The "Bond"); authorizing the execution and delivery of an information return for private activity bond issues, Form 8038; authorizing the execution and delivery of any other documents necessary or appropriate to effect the matters related to the potential tax "reissuance" treatment for Federal Income Tax purposes of the Bond; and authorizing certain related matters This Ordinance was Approved. RES19-2704 A Resolution Waiving the Public Bidding Process and Village of Romeoville Page 2 Printed on 6/27/2019 Village Board Meeting Minutes June 5, 2019 Authorizing a Contract for purchase of one 48’ x 70’ steel sided building shell This Resolution was Approved. RES19-2705 A Resolution Declaring Surplus Property and Authorizing the Disposition of Miscellaneous Excess Village Equipment This Resolution was Approved. RES19-2707 A Resolution Adopting the Will County Bikeway Plan for the Village of Romeoville, Illinois This Resolution was Approved. RES19-2708 A Resolution Declaring Surplus Property and Authorizing the Disposition of Surpluse Property for Two Files Cabinets This Resolution was Approved. RES19-2709 A Resolution Approving a Facility Use Agreement with BIG Gymnastics, Inc., an Illinois corporation This Resolution was Approved. RES19-2710 A Resolution Declaring Surplus Property and Authorizing the Disposition of Surplus Property for Six Urban Rebounders (Mini Trampolines) This Resolution was Approved. RES19-2711 A resolution authorizing the waiving of bids for the purchase of 26 sets of Monrning Pride Honeywell TAILS rescue coats and pants from MES (Municipal Emergency Services) of Deer Creek, Illinois This Resolution was Approved. RES19-2712 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements at the proposed Jiffy Lube located at the northeast corner of Airport and Weber (PZC#19-003). This Resolution was Approved. RES19-2713 A Resolution to Approve the Purchase of a 2019 Kubota D1105 for $33,497.01 from Burris Equipment Company This Resolution was Approved. RES19-2714 A Resolution to Approve the Purchase of a 2019 Ventrac Tractor Village of Romeoville Page 3 Printed on 6/27/2019 Village Board Meeting Minutes June 5, 2019 for $40,418.75 from Burris Equipment Company This Resolution was Approved. RES19-2715 A Resolution Approving the Purchase of a Ballfield Groomer for $18,671.00 from Burris Equipment Company This Resolution was Approved. RES19-2716 A Resolution to Waive the Bidding Requirements and Utilize the Sourcewell Municipal Cooperative Purchasing Program for the Purchase of One Elgin Street Sweeper and One Vactor Hydro-Excavation Truck This Resolution was Approved. RES19-2717 A Resolution to Waive the Bidding Requirements and Utilize the State Bid Contract for the Purchase of Two 2019 Ford F250 Pickup Trucks This Resolution was Approved. RES19-2718 A Resolution to Waive the Bid Process and Accept the Price Quote for the Purchase of a John Deere Pro Gator Turf Utility Vehicle (Sole Vendor) This Resolution was Approved. RES19-2719 A Resolution to Waive the Bid Process and Accept the Price Quote for the Purchase of a Vermeer CTX100 Mini Skidsteer Loader (Sole Vendor) This Resolution was Approved. RES19-2720 A Resolution Authorizing Waiving of Bids to Accept a Proposal from the Caliber Construction Company for Insulation for the Gymnasiums at the Recreation Center This Resolution was Approved. RES19-2721 A Resolution to Approve Payment for an Illinois State Water Survey Regional Groundwater Study This Resolution was Approved. 5. MAYOR'S REPORT Representative Connor gave a brief update on what has been happening in Springfield. Mayor Noak thanked him for his time. Condolences to Jim Bilotta on the passing of his father. Village of Romeoville Page 4 Printed on 6/27/2019 Village Board Meeting Minutes June 5, 2019 Thanks to all who attended our Memorial Day Service. The Mistwood Fireworks show was a great event. I attended the RHS Graduation this past Sunday. He has been able to see the youth of the community in a lot of different aspects recently. Surf’s Up Restaurant will be having a ribbon cutting on Friday at 11:00. They are located at 175 S Highpoint Dr. The Historical Society will be holding a Grand Opening Open House on Saturday from 3-6. The Secretary of State Mobile Unit will be at the Recreation Center on Friday, June 14th from 10:00-2:00. We had some changes with the chipper service. Waste Management will be picking up tree limbs. Limbs must be bundled in manageable lengths/widths. The chipper will be provided after major storms. Good luck and congratulations to the Classes of 2019. 19-2633 Accepting Resignation of Committee Member and Appointment of Commission Members Olivia Heger stated that she is happy to be serving on this commission. She has lived in Romeoville for 2 years now. This is a great opportunity for her. Rigo Valle introduced himself and stated that he appreciates the opportunity. He has been in Romeoville for 8 years. 6. CLERK'S REPORT The Community Service Council will meet on June 18th. The Valley View Enrichment Foundation's golf outing is tomorrow. All proceeds benefit the students of 365U. Hope to see you all there. Congratulations to the Citizen's Police Academy graduates. Welcome to the new commission members and thank you to the outgoing commissioner. Thank you to Representative Connor for your update and service to Romeoville. 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS Trustee Aguirre-Police and Fire Commission/Uptown Square The next Police and Fire Commission meeting will be June 11th at 6:30 p.m. Village of Romeoville Page 5 Printed on 6/27/2019 Village Board Meeting Minutes June 5, 2019 Trustee Richards-Planning and Zoning/REMA Thanks to REMA for all of their work during these storms. Follow them on social media for updates. The June 11th Planning and Zoning meeting has been cancelled. Trustee Clancy-Beautification/Parks and Recreation The Home of Month Awards judging has begun. A Recreation update was given. Trustee Griffin-Veteran's Commission/EDC EDC will meet tomorrow morning. The Veteran's Commission funded two scholarships this year. Congratulations to the recipients. Tomorrow is the 75th anniversary of D-Day. Trustee Palmiter-Special Events/Finance/Humane Society The next Special Events Commission meeting will be July 16th. The next Finance meeting will be next Wednesday. Trustee Chavez-Youth Outreach/Vor-Tv The Youth Outreach Commission awarded two scholarships this year. Thanks to all who participate in the fundraisers which allow us to award these scholarships. They will meet September 9th at 10:00 a.m. 8. VILLAGE MANAGER'S REPORT There will be an executive session today with no report after. With regards to the tree limb pickup, they need to be in 3 foot bundles. 9. NEW BUSINESS ORD19-1571 An Ordinance Approving a Special Use Permit for a Planned Unit Development - Final Development Plan for Jiffy Lube at 1332 W. Airport Road A motion was made by Trustee Chavez, seconded by Trustee Griffin, that this Ordinance be Approved. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak ORD19-1572 An Ordinance Approving a Special Use Permit for a Planned Unit Development - Final Development Plan for AFC at 780 S. Weber Road A motion was made by Trustee Griffin, seconded by Trustee Clancy, that this Ordinance be Approved. The motion carried by the following vote: Village of Romeoville Page 6 Printed on 6/27/2019 Village Board Meeting Minutes June 5, 2019 Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 10. BOARD COMMENTS Trustee Chavez- Many thanks to the residents who participated in CPAR. Thanks to all of the officers who participate as well. The Urgent Care facility on Weber is a great thing. Happy to see the Will County Bikeway Plan. The gymnastics contract is a big event at the Edwards Facility. This is good stuff that was on our agenda. Thanks to Eric for speaking on the water survey. Thanks to Representative Connor for the update and for helping to get the TIF extension. Thanks to all who worked during and after the storm last week. It was a bad storm that came through here. Congratulations to all of the graduates. Best of luck to them in the next step of their lives. Trustee Palmiter- Congratulations to the Academy graduates. Congratulations to our graduates. Trustee Griffin- Congratulations to all of the graduates. He recognized his friends of the muslim faith for the end of Eid al Fitr. Congratulations to our town for the good job they did during the storm. Some towns were not as fortunate and had flooding issues. Trustee Clancy- Congratulations to the CPAR graduates. The Historical Society grand opening will be June 8th from 3-6. The Memorial Day Ceremony was tremendous. Thanks to Representative Connor for his update. Chief Turvey participated in the torch run yesterday-thanks to him. Trustee Richards- Attended the RHS graduation. Congratulations to them. Special thanks to the students who have joined the military. Congratulations to our CPAR graduates. Welcome to Olivia and Rigo. It is nice to see people want to get involved. Thanks to Representative Connor for all you do for us. The Historical Society has been a labor of love, look forward to being there this Saturday. Village of Romeoville Page 7 Printed on 6/27/2019 Village Board Meeting Minutes June 5, 2019 Trustee Aguirre- Congratulations to the CPAR graduates. Thanks to Ed and Jean. Attended the high school graduation. Congratulations to the graduates. Welcome to Olivia and Rigo. Thanks to Representative Connor and all the other representation in Springfield. Thanks to Nancy Hackett. 11. EXECUTIVE SESSION-Land Acquisition/Threatened/Pending Litigation A motion was made by Trustee Richards, seconded by Trustee Griffin to Enter into Executive Session at 7:11 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak A motion was made by Trustee Richards, seconded by Trustee Clancy, to Return to the Regular meeting at 7:19 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 12. ADJOURNMENT A motion was made by Trustee Clancy, seconded by Trustee Griffin, that this Meeting be Adjourned at 7:20 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 8 Printed on 6/27/2019