Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, August 21, 2019 6:49 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes August 21, 2019 Regular Meeting 1. CALL TO ORDER Roll Call Present 7- Trustee Jose Chavez, Trustee Linda Palmiter, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC Victor Zak- He is here on behalf of Valley View School District as a Board Member. School has started and he is here to say thanks to the Village for all of the work they do for us. We are investing into this community. We are fortunate that we have the Village as partners. Dwight Bendel- Winter is coming and we need to address on street parking with the snowfall situation. The Village needs to institute odd/even parking all of the time. Also, vehicles blocking the sidewalk needs to be addressed. There is an issue with utility companies tearing up yards. Residents can call the ICC to get this rectified. Finally, the ordinance that the Village attempted to utilize regarding tents is not strong enough to address this subject and it could cost residents quite a bit of money to find this out. 4. CONSENT AGENDA A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Richards, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak MIN19-0768 Approval of Minutes-August 7, 2019 Workshop Meeting This Minutes Workshop was Approved. Village of Romeoville Page 1 Printed on 9/9/2019 Village Board Meeting Minutes August 21, 2019 MIN19-0769 Approval of Minutes-August 7, 2019 Regular Meeting This Minutes Regular was Approved. 19-2651 Approval of Bills-Schedule A This Approval Of Bills was Approved. 19-2652 Approval of Bills-Schedule B This Approval Of Bills was Approved. 19-2653 Approval of Bills-Schedule C This Approval Of Bills was Approved. 19-2654 Approval of Bills-Schedule D This Approval Of Bills was Approved. ORD19-1591 An Ordinance Amending Section 136.35 of the Village Code of Ordinances—Definition of Smoking Materials This Ordinance was Approved. RES19-2747 A Resolution Approving a License Agreement with NCWPCS MPL 26 – Year Sites Tower Holdings LLC, a Delaware limited liability company This Resolution was Approved. RES19-2754 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements at the U-Haul Storage Facility located at 681 W. Weber Road (PZC#18-002). This Resolution was Approved. RES19-2756 A Resolution to Accept the Public Improvements 340 Crossroads Parkway This Resolution was Approved. RES19-2757 A Resolution to Waive the Bid Process and Approve the Construction of Pressure Relief Valve Station Improvements This Resolution was Approved. RES19-2758 A Resolution to Approve of an Addition to the Current Water Main Rehabilitation Program Contract to Facilitate Project Completion and Close-Out Village of Romeoville Page 2 Printed on 9/9/2019 Village Board Meeting Minutes August 21, 2019 This Resolution was Approved. RES19-2759 A Resolution to Waive the Bid Process and Accept the Proposal from Denler, Inc. for the Placement of High Density Mineral Bond Pavement Surface Treatment This Resolution was Approved. RES19-2760 A Resolution Approving a Development Agreement with TOPE Corporation, Inc. (Haley Meadows Pond, Common Areas and Entrance Signage) This Resolution was Approved. RES19-2761 A Resolution to Accept a Proposal from Cyberdyne Masonry Corporation for Masonry Work at Deer Crossing Park's Amphitheater Wall and Columns and Playground Area This Resolution was Approved. RES19-2764 A Resolution Approving an Agreement between the Village of Romeoville and CGI Communications, Inc This Resolution was Approved. RES19-2765 A Resolution Declaring Surplus Property and Authorizing the Disposition of Surplus Property (Vehicles) This Resolution was Approved. RES19-2766 Amending Resolution 19-2691 Accepting a Proposal from Able Masonry - Renwick and Weber Sign This Resolution was Approved. 5. MAYOR'S REPORT Mayor stated that he wrote down copious notes regarding Mr Bendel's concerns. Condolences to Rich Vogel on the passing of his father. Thanks to all who joined me for the Ride Around Town yesterday. Let us know if you are interested in joining us for a Ride Around Town in the future. With Love Venue located at 338 S Budler will be holding a ribbon cutting on Friday at 12:00. Join us for Rockin the Ville on Thursday. CanLan Ice Centre will be holding a Touch a Truck on Saturday. Village of Romeoville Page 3 Printed on 9/9/2019 Village Board Meeting Minutes August 21, 2019 Offices will be closed on September 2nd in observance of Labor Day. 19-2655 Proclamation-National Payroll Week A motion was made by Trustee Richards, seconded by Trustee Clancy, that this Proclamation be Accepted. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 6. CLERK'S REPORT Welcome to Assistant Chiefs Murray and Pemble. Condolences to Rich Vogel. Congratulations to Chief Turvey on the birth of his granddaughter. The CSC met last night. I have been asked to chair a committee to evaluate the executive director. The Valley View Enrichment Foundation will meet tomorrow. 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS Trustee Aguirre-Police and Fire/Uptown Development The Fire test will be held on October 12th at the RHS Fieldhouse at 8:00 a.m. The Police test will be held on October 26th at the same venue and same time. Short applications are available at the Police Department. The next meeting will be September 10th. Trustee Richards-Planning and Zoning/Zoning Board of Appeals/REMA The August 27th Planning and Zoning meeting has been cancelled. Trustee Clancy-Beautification/Parks and Recreation The Beautification Home of the Month awards were picked. You will be notified by mail. A Recreation update was given. Trustee Griffin-EDC/Veteran's Commission The Veteran's Commission met on the 16th of July. They will meet again in October. The banner program is all sold out for this year, if you would like to reserve one for next year, the forms are available online. Trustee Palmiter-Finance/Special Events/Humane Society The next Special Events Commission meeting will be October 15th at 6:00 p.m. This is a very busy group of individuals. Village of Romeoville Page 4 Printed on 9/9/2019 Village Board Meeting Minutes August 21, 2019 A Finance update was given. Trustee Chavez-VorTV/Youth Outreach The Youth Outreach Commission scholarship applications are available at the Recreation Center or Highpoint Community Center. Scholarships are available year round. The next meeting will be September 16th at the Recreation Center. Thanks to all VorTv volunteers who helped with RomeoFest. Check them out on YouTube. 8. VILLAGE MANAGER'S REPORT RomeoFest is still happening. RibFest is not replacing RomeoFest. Condolences to Rich Vogel on the passing of his father. Thanks to all who worked on RibFest. The Exchange Club relayed to us how happy they are to be in Romeoville. Thanks to all who worked on the contract especially Dawn Caldwell. 9. NEW BUSINESS ORD19-1590 Consideration and Action on an Ordinance providing for the issuance of not to exceed $21,000,000 Taxable General Obligation Bonds, Series 2019B, of the Village of Romeoville, Will County, Illinois, and providing for the levy and collection of a direct annual tax sufficient for the payment of the principal of and interest on said bonds, the execution of a bond order in connection therewith, and authorizing the sale of said bonds to the purchaser thereof. A motion was made by Trustee Griffin, seconded by Trustee Aguirre, that this Ordinance be Approved. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak RES19-2762 A Resolution to Adopt an Early Retirement Incentive Program A motion was made by Trustee Clancy, seconded by Trustee Richards, that this Resolution be Approved. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 5 Printed on 9/9/2019 Village Board Meeting Minutes August 21, 2019 RES19-2763 A Resolution Approving an Agreement between the Village of Romeoville and the Naperville Exchange Club for the Planning and Operation of Ribfest A motion was made by Trustee Aguirre, seconded by Trustee Griffin, that this Resolution be Approved. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak RES19-2767 A Resolution with Respect to an Amendment to the Downtown Tax Increment Finance District Redevelopment Plan and Project, Establishing the Dates for a Public Hearing and Joint Review Board, and Other Matters with Respect to the Village of Romeoville Downtown TIF ("Downtown TIF") A motion was made by Trustee Chavez, seconded by Trustee Griffin, that this Resolution be Approved. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 10. BOARD COMMENTS Trustee Chavez- Congratulations to our two new Assistant Chiefs. Thanks to Mr Bendel for his concerns. Thanks for the information on the ICC. Thanks to all who worked on the RibFest Contract. We will live and learn as we go on. Trustee Palmiter- Congratulations to our new Assistant Chiefs. Condolences to Rich Vogel. I hope we do better in informing our residents in the future on happenings in town. Trustee Griffin- Condolences to Rich Vogel. Congratulations to the new Assistant Chiefs. School is back in session, watch out for the kids. The RibFest contract was a history making event. Trustee Clancy- Condolences to the Vogel Family. Congratulations to our two new Assistant Chiefs. Congratulations to Chief Turvey. Village of Romeoville Page 6 Printed on 9/9/2019 Village Board Meeting Minutes August 21, 2019 RibFest will be great for Romeoville. Trustee Richards- Congratulations to our new Assistant Chiefs. Congratulations to Chief Turvey. Condolences to Rich Vogel. There are great things happening at the High School. The band will be hosting their competition on October 5th. Trustee Aguirre- Congratulations to our new Assistant Chiefs. Congratulations to Chief Turvey. Condolences to Rich Vogel. Thanks to the Chambe of Commerce for having a great golf outing. Our Village does such a great job with a strong RomeoFest. I know it will be good for RibFest to be here. A lot of her clients are excited for this to be here. 11. EXECUTIVE SESSION-Land Acquisition/Personnel A motion was made by Trustee Richards, seconded by Trustee Clancy, to Enter into Executive Session at 7:28 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Exxecutive Session-Land Acquisition/Personnel A motion was made by Trustee Richards, seconded by Trustee Griffin, to Return to the Regular Meeting at 7:41 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 12. ADJOURNMENT A motion was made by Trustee Clancy, seconded by Trustee Griffin, that this Meeting be Adjourned at 7:42 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 7 Printed on 9/9/2019