Village Board - Workshop Meeting

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, November 1, 2017 6:07 PM Village Hall Board Room 1050 W. Romeo Rd. Village Board - Workshop Meeting Village Board - Workshop Meeting Meeting Minutes November 1, 2017 1. CALL TO ORDER-Roll Call Present 6- Linda Palmiter, Ken Griffin, Dave Richards, Brian A. Clancy Sr., John Noak, and Trustee Lourdes Aguirre Absent 1- Jose Chavez 2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE 3. ITEMS FOR DISCUSSION 17-2417 Recognition of Romeoville Youth Football Superbowl Winners Mayor Noak recognized the Romeoville Youth Flag Football Superbowl winning teams. Chris Braasch informed the Board that Harvest Saturday will take place on November 18th. Please donate if you can. Also, volunteers are always welcome. RES17-2410 A Resolution Awarding the Contract for the Windham Lakes Lift Station Improvements project to Genco Industries, Inc. in the amount of $219,875.00 (2 formal bids were received) Mr Zabrocki reported that a bid opening was held for the Windham Lakes Lift Station Improvement Project on October 20, 2017. Bids were received from 2 companies. The project includes replacement of pumps and appurtenances, SCADA integration, installation of a natural gas generator and repair of the existing segmental block wall surrounding the lift station. The low bid was received from Genco Industries, Inc. Genco has completed many projects within the Village. RES17-2411 A Resolution for the Participation in the State Bid Contract for the Supplying of Bulk Road Salt for the 2017/2018 Fiscal Year Mr Bjork reported that this is for the purchase of bulk road salt through the Illinois Joint Purchasing Requisition program utilizing the State Bid contract. The price per ton is $47.59. This was included in the 17/18 budget. The price for this year is 16% lower than the price for the previous two years. Mayor Noak stated that this is a necessity as winter is coming. RES17-2406 A Resolution Waiving the Public Bidding Process and Authorizing a Contract for the Purchase of One (1) New Police Department Van Chief Turvey reported that this is to purchase one new Police Department Village of Romeoville Page 1 Printed on 12/29/2017 Village Board - Workshop Meeting Meeting Minutes November 1, 2017 van. The vehicle will be purchased using the State Bid Contract. The vehicle will be purchased using state drug forfeiture funds. Mayor Noak stated that we waive the bidding process as this has been done already through the State. RES17-2413 A Resolution Authorizing a Contract with Passport Parking Inc.for Parking Solutions at the New Metra Station Mrs Caldwell reported that the Romeoville commuter parking lot has 123 parking stalls and one pay station that accepts credit cards. Passport provides a mobile ticketing platform that can be deployed fast so that riders can take advantage of planning, tracking and buying fare from their smartphones. There is a convenience fee for this option. The daily parking for customers will be $1.00 per space per day. Commuter parking permits will be issued through the Passport System as well. A total of 24 permits will be available at this time. There are many benefits for using this program. Also, reports will be available for the Romeoville Police Department to easily monitor the parking lot. There will be changes made to the contract relative to Freedom of Information that will be included in the final copy. We are asking the Board to approve this contract pending final attorney review. She than presented the next item as it pertains to the same project. Mrs Caldwell reported that the Metra Station is anticipated to be completed between December-February with the majority of the Village portion completed by December. In an effort to have the landscaping installed this year and ready when the station opens, staff is requesting the Board to waive the bids and authorize a contract with J. Hassert Landscaping. Funds will be reallocated from a landscape island project to this project to cover the costs. The total cost is $98,151.00. Mayor Noak stated that the station is included in Metra's new map. That is exciting. The final portions of this project have to be done by Canadian National which is out of our control. A preliminary date for service to begin is February. Trustee Richards asked if there will be a pay box and the response was yes or they can do it on their phone. Mayor Noak stated that this is a nice amenity for the community. RES17-2414 A Resolution Waiving the Bids and Authorizing a Contract with J. Hassert Landscaping-Metra Station See above. Village of Romeoville Page 2 Printed on 12/29/2017 Village Board - Workshop Meeting Meeting Minutes November 1, 2017 RES17-2412 A Resolution Approving a Development Agreement with ONEOK North System, L.L.C. Mr Vogel presented the next two items together. He reported that the proposed agreement authorizes the relocation of the existing OneOk pipeline currently running north and south near Weber Rd. on both sides of I-55. The relocation is being required by IDOT in connection with the Weber/I-55 interchange project. Under the agreement, OneOK will be granted permission to relocate its pipeline into the same right of way in which Kinder Morgan/Natural Gas Pipeline Company of America operates its existing natural gas pipeline. This will accommodate most of the needed relocation. However, there will be a few locations where the OneOk pipeline will cross existing Village easements or rights of way, and this agreement permits such crossings. The permission to relocate the pipeline under the agreement is granted on the condition that OneOk assumes all liability associated with the relocated line and fully indemnifies the Village against all potential claims and liability arising in connection therewith. He than reported that the annexation agreement annexes eleven parcels of right of way owned by Natural Gas Pipeline Company of America, LLC. This annexation will fill in gaps in the corporate limits of the Village, and will also facilitate the approval of a developmental agreement with OneOk to relocate a separate existing pipeline into this right of way that is being annexed. The agreement would permit the Village to construct recreational pathways, vehicle crossings and utility crossings within and/or through the pipeline right of way. Mayor Noak stated that this is necessary to get the road project done. ORD17-1415 An Ordinance Authorizing the Execution of an Annexation Agreement (NATURAL GAS PIPELINE COMPANY OF AMERICA LLC, a Delaware limited liability corporation) See above. ORD17-1416 An Ordinance Amending Sections 112A.01 and 112A.06 of the Village Code of Ordinances (Chapter 112A-Raffles) This Ordinance was Removed From Consideration. 4. ADJOURNMENT A motion was made by Griffin, seconded by Clancy, that this Meeting be Adjourned at 6:33 p.m. The motion carried by the following vote: Village of Romeoville Page 3 Printed on 12/29/2017 Village Board - Workshop Meeting Meeting Minutes November 1, 2017 Aye: 5- Palmiter, Griffin, Richards, Clancy, and Aguirre Absent: 1- Chavez Non-voting: 1- Noak Village of Romeoville Page 4 Printed on 12/29/2017