Village Board - Workshop Meeting

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, April 4, 2018 6:00 PM Village Hall Board Room 1050 W. Romeo Rd. Village Board - Workshop Meeting Village Board - Workshop Meeting Meeting Minutes April 4, 2018 1. CALL TO ORDER-Roll Call Present 6- Jose Chavez, Ken Griffin, Dave Richards, Brian A. Clancy Sr., John Noak, and Trustee Lourdes Aguirre Absent 1- Linda Palmiter 2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE 3. ITEMS FOR DISCUSSION RES18-2461 A Resolution Accepting a Quotation for the Purchase of Flooring at the Romeoville Recreation Center—Fitness Center—Connor Sports Ms. Rajzer reported that this accepts a quotation from Connor Sports to install new flooring in the Recreation Center Fitness Center. The total cost of the new flooring will be $53,550. The flooring will consist of a prefabricated 10 mm thick nonporous rubber surface. The flooring is ADA accessible and is warranted for 5 years. Installation is estimated to take 7 to 8 days from start to finish. The Fitness Center will need to be closed during this installation. We will notify our members of this closing. The Village will be responsible for moving fitness center equipment to permit the flooring install. The work is slated to begin on April 30th. The provider is a company that specializes in sports flooring. Mayor Noak has no concerns or questions with this. Trustee Chavez asked if we will use the same floor throughout and the response was yes and we are removing the large desk and replacing it with a smaller desk. Trustee Richards asked how this compares to what is there now and the response was what is there now is carpeting with rubber mats. He added that this is definitely necessary. RES18-2460 A Resolution Authorizing a Concession Stand License Agreement (Lightning Event and Management LLC—Volunteer Park, Village Park, and Snack Shack—Recreation Center) Ms. Rajzer reported that this approves a license agreement with Lightning Event and Management LLC to operate the concession stands at Volunteer Park and Village Park and the Snack Shack at the Recreation Center. The agreement is similar in substance to previous concession stand agreements approved by the Village, and would apply to the 2018 and 2019 seasons at these locations during their respective event/usage seasons. The licensee would pay a license fee to the Village equal to 15% of gross revenues less cost of goods sold. Village of Romeoville Page 1 Printed on 6/5/2018 Village Board - Workshop Meeting Meeting Minutes April 4, 2018 Trsutee Griffin asked if this is for Deer Crossing Park and the response was no. ORD18-1472 An Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues and Related Matters Mr. Openchowski reported that the Village receives Industrial Revenue Bond authority of $105.00/person, which is an increase of 5% from last year. The Village's Volume Cap authority for 2018 is $4,166,400. The Village has traditionally used its volume cap to participate in the Assist First Time Home Buyers Program over the last thirteen years if no other projects had need of it. The Assist program provides assistance to first time homebuyers in the low to moderate income level. The Village, along with 75 other communities use their Volume Cap authority to issue bonds to fund the program. The City of Aurora is the official issuer of the bonds. The bonds are not a debt of the Village or any of the participating communities. Last year, 20 residents purchased homes through the program. Mayor Noak stated that this is a housekeeping item. ORD18-1473 An Ordinance Approving a Policy Manual for Volunteers and Commissioners Ms. Mann stated that we created a Volunteer/Commission Policy Manual so that our volunteers and commissioners are aware of the policies and procedures that we would like them to follow in their capacity as volunteers and commisioners for the Village of Romeoville. Mayor Noak stated that we have been working on this for some time. This is a proactive item. ORD18-1474 An Ordinance Amending Chapter 122.60(A) (Motor Fuel Tax) Mr. Vogel reported that this amends Chapter 122.60 (A) to establish motor fuel tax rates within the Village at .06 cents per gallon for all motor fuel other than diesel fuel. The diesel fuel tax will be established at .09 cents per gallon for diesel fuel and its equivalents. The effective date of the change will be June 1, 2018. Mayor Noak stated that this still keeps us below our surrounding neighbors. RES18-2459 A Resolution Authorizing an Amendment to a Development Agreement with ONEOK North System, L.L.C. Mr. Vogel reported that OneOk North System LLC has requested the Village to consider the amendment of the existing development agreement Village of Romeoville Page 2 Printed on 6/5/2018 Village Board - Workshop Meeting Meeting Minutes April 4, 2018 with the Village that was approved last fall. The purpose of the amendment is to allow a modification of the Developer's plans to permit certain sections of the relocated line to be installed at a shallower depth than was originally contemplated, and to likewise allow certain of these shallower depth sections of the relocated line to be installed by means of an open excavation as opposed to the originally contemplated underground boring. The developer has requested this amendment due to the discovery that the existing underground geologic conditions are unsuitable for boring at the originally contemplated depth due to the potential for inadvertent offsite impacts outside of the construction area. The change in depth and associated open excavation method of construction will be located in part within the Kinder Morgan pipeline right of way running through the Marquette's Landing subdivision and the Marquette's Estates subdivision, and will involve an open cut of Grand Blvd., which was recently paved by the Village. In view of this impact on the Village's infrastructure and surrounding residences, the Village has required the developer to contribute $60,000 toward the Village's cost of improving Grand Blvd. with a pedestrian crossing in connection with the Village's future development of a multi-use trail within the Kinder Morgan pipeline right of way. Additionally, the disturbed areas will have to be restored in accordance with Village standards. Mr Gulden stated that they were worried about potential flooding in the area and we didn't want to have two seams so we came up with this idea to adress the issues. RES18-2462 A Resolution Authorizing an Economic Incentive Agreement (North Rock Real Estate, LLC—Ross Stores) Mr Vogel reported that this authorizes the execution of an economic incentive agreement with North Rock Real Estate, LLC in connection with its development of a Ross Store retail location at the shopping center located at the northeast corner of Weber Rd. and Airport Rd. Under the proposed agreement, the developer would receive an incentive in a total amount of $750,000 payable from all of the sales tax revenues generated by the Ross Stores location plus 12.5% of all sales tax revenues from the shopping center being capped at a maximum of $100,000. The incentive remains payable until paid in full. Mayor Noak stated that this goes to the developer, not to Ross. This is an opportunity to fill a space that has been vacant for about 6 years now. Trustee Chavez stated that this is an established store. They plan to open many new stores. He has a bad taste from Sam's and Target. What is the time line for this. Mr Gulden replied that the developer get 100% of the sales tax back and $100,000 from the other stores. Trustee Chavez asked Village of Romeoville Page 3 Printed on 6/5/2018 Village Board - Workshop Meeting Meeting Minutes April 4, 2018 if we have looked at the other stores numbers and Mr Gulden replied that we are not privy to those numbers. We took their estimates. We came up with about 3.5-4 years. Mr Vogel added that the $100,000 is included in the $750,000. 4. ADJOURNMENT A motion was made by Griffin, seconded by Clancy, that this Meeting be Adjourned at 6:19 p.m. The motion carried by the following vote: Aye: 5- Chavez, Griffin, Richards, Clancy, and Aguirre Absent: 1- Palmiter Non-voting: 1- Noak Village of Romeoville Page 4 Printed on 6/5/2018