Village Board - Workshop Meeting

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, May 16, 2018 6:00 PM Village Hall Board Room 1050 W. Romeo Rd. Village Board - Workshop Meeting Village Board - Workshop Meeting Meeting Minutes May 16, 2018 1. CALL TO ORDER-Roll Call Present 7- Jose Chavez, Linda Palmiter, Ken Griffin, Dave Richards, Brian A. Clancy Sr., John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE 3. ITEMS FOR DISCUSSION PROJ18-067 A Concept Plan for Interland Transportation at 1315 Lakeside 3 Drive Mr Rockwell reported that Interland Transportation has applied for a concept plan review for a new industrial building in the Marquette Industrial Center. Interland Transportation is a trucking company that is currently located in a multi-tenant building at 1312 Marquette Dr. They are looking to expand their operations and build a new building to house their office, warehouse and truck maintenance operations. They have chosen the two remaining vacant lots in the Marquette Industrial Park on Lakeside Dr. The proposed building would be 25,880 s.f. It would have 4,500 s.f. of offices in front and warehouse and truck maintenance areas in the rear. It would be accessed with two curb cuts off of Lakeside Dr. Additionally, the applicant is working with the surrounding property owners to get a fire access only connection on the northeast side of the building. 32 car parking spaces are located in front of the building by the office and 14 are located in the rear. Four drive in doors and 4 docks are located on the south side of the building. They are proposing 11 trailer spaces. Mayor Noak stated that this is a straight forward project. ORD18-1482 An Ordinance Approving an Amendment to the Zoning Ordinance (Chapter 159) for Permitted and Special Uses in the A-1, P-1, E-R, R-1, R-2, R-3, R-4, R-5, R-6, R-7, R-5A, B-1, B-2, B-3, B-4, D-D, P-B, M-R, M-1, M-2, and U-D Zoning Districts Mr Rockwell reported that this amendment will update our zoning code to be in better compliance with the Religious Land Use and Institutionalized Persons Act passed by Congress in 2000. This act restricted local government's ability to implement a land use regulation in a manner that imposes a substantial burden on the religious exercises of a person, including a religious assembly or institution. Our current code lists religious uses as a special use in most districts with special provisions. These special provisions are being removed. The text amendment also cleans up some language in the M-R and D-D Districts to clarify what is permitted and remove conflicting terms. Mayor Noak stated we periodically do updates as laws change. Village of Romeoville Page 1 Printed on 7/17/2018 Village Board - Workshop Meeting Meeting Minutes May 16, 2018 RES18-2496 Authorizing the Waiving of the Bid Requirement, the Execution of the Master Equity Lease Agreement with Enterprise FM Trust and the acceptance of the Open-End (Equity) Lease Quotes for Seven (7) 2018 Ford Police Interceptor Utility Vehicles and Open-End (Equity) Lease Quotes for Three (3) 2018 Ford Sedan Police Interceptor Vehicles from Enterprise Fleet Management Mr Openchowski reported that the Village wishes to move to a leasing program for fleet vehicles throughout the Village. The Police Department will be the first department to take advantage of the new program and will serve as the test case for the Village. Leasing in the long run may be slightly more expensive but the fleet will consist, on average, of newer, more reliable, more efficient vehicles and will provide a more consistent vehicle replacement pattern. The initial leased vehicles will include 7 marked 2018 Ford Interceptor Utility Squad Vehicles and 3 unmarked 2018 Ford Interceptor Sedan Squad Vehicles. The leases include the vehicles and the majority of the equipment needed to outfit the vehicles. However, it does not include AED's in all the vehicles and camera/computer systems needed in the marked squad cars. The leasing will cost the Village approximately $114,500 while the equipment not included in the lease will cost approximately $114,100 for a total cost of $228,600. The lease term is for 60 months. Mayor Noak stated that the bonus for this is the newer equipment on a regular basis. He asked Chief Turvey if they are supportive of this and he replied yes, this could be very beneficial for the department. Mr Gulden added as we progress with this we have flexibility as to how many cars are leased every year. This is dictated by the budget. Trustee Chavez asked if this will carry over to all Village vehicles. Mr Gulden replied that initially we looked at that and decided to do this first phase to test it to see how it goes. The second phase would be civilian vehicles for fire then public works as we progress along. Trustee Chavez asked if we have done this in the past and the reply was no. Trustee Richards stated that the advantage to this is the maintenance and down time. This makes sense. Mr Gulden added that the miles are very hard miles. Trustee Palmiter asked what other communities do this and the response was the City of Chicago and Rockford. A lot of places are starting to look at leasing vehicles. He stated that a lot of places do not have in house mechanics to do the maintenance that is why they offer maintenance contracts, we will not need this as we have our mechanics to maintain the vehicles. It is also under the manufacturer's warranty. Village of Romeoville Page 2 Printed on 7/17/2018 Village Board - Workshop Meeting Meeting Minutes May 16, 2018 ORD18-1483 An Ordinance Amending Chapter 37 of the Romeoville Code of Ordinances-Personal Manual Ms Mann reported that this amends the Employee Handbook to incorporate all the new State and Federal laws and all the addendums since 2006. Mr Gulden added that the biggest change is how the sick time is distributed. Employees now can bank their sick time up to 4,000 hours. Very few employees have that. The new policy states that if employees leave in good standing they can get 50% of the sick time (up to 1500 hours). This is motivation for employees to bank their sick time. RES18-2501 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Hitchcock Design Group for Professional Services - Route 53 Final Design and Engineering Services (Lewis University Corridor) Mrs. Caldwell reported that the Village is collaborating with Lewis University on improvements to the Route 53 corridor. Hitchcock Design Group has completed the schematic design phase. The next step in the process is to proceed with final design and engineering. The scope of the project is from Renwick Rd. to Airport Rd. The contract is for $150,000. Lewis University has agreed to reimburse the Village for 75% of these costs. Once the design work is completed, we will come before the Board to move on to the construction phase. She asked that this be approved pending Lewis' comments and final attorney review. 4. ADJOURNMENT A motion was made by Griffin, seconded by Clancy, that this Meeting be Adjourned at 6:21 p.m. The motion carried by the following vote: Aye: 6- Chavez, Palmiter, Griffin, Richards, Clancy, and Aguirre Non-voting: 1- Noak Village of Romeoville Page 3 Printed on 7/17/2018