Audit Committee

City of San Antonio AGENDA Audit and Accountability Committee City Hall Complex San Antonio, Texas 78205 Tuesday, June 13, 2023 10:00 AM City Hall Complex The Audit and Accountability Committee will hold its regular meeting in the City Hall Complex beginning at 10:00 AM. Once convened, the Audit and Accountability Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit and Accountability Committee shall consider the following: Approval of Minutes 1. Approval of minutes from the May 9, 2023 Audit and Accountability Meeting Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU23­037 Audit of Workforce Development AlamoPROMISE Contract. [Kevin W. Barthold, City Auditor] 3. Acceptance of the Office of the City Auditor Report AU22­041 Audit of SWMD Heavy Equipment Fleet Operations. [Kevin W. Barthold, City Auditor] ITEMS FOR INDIVIDUAL CONSIDERATION Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU23­037 Audit of Workforce Development AlamoPROMISE Contract. [Kevin W. Barthold, City Auditor] 3. Acceptance of the Office of the City Auditor Report AU22­041 Audit of SWMD Heavy Equipment Fleet Operations. [Kevin W. Barthold, City Auditor] ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 4. Briefing on the release of a solicitation for a contract to provide the San Antonio Police Department with Alarm Fee Collection and Permit Program services in the estimated total value of $5,000,000 in expenditures with anticipated revenue of $30,000,000 for 3 years with 1, 3­year option to renew. [Maria Villagomez, Deputy City Manager; Chief William McManus, Director, Police Department] 5. Briefing on the release of a solicitation for up to three on­call contracts to provide the Public Works Department with On­Call Traffic Engineering Services to support signal retiming and traffic calming program efforts in the estimated total value of $5,000,000 for 3 years with 2, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department] 6. Briefing on the release of a solicitation for three on­call contracts to provide the Public Works Department with On­Call Storm Water Engineering Services in the estimated total value of $20,000,000 for 3 years with 2, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] 7. Briefing on the release of a solicitation for up to six on­call contracts to provide the Public Works Departments with On­Call Civil Engineering Services in the estimated total value of $24,000,000 for 3 years with 2, 1 year renewal options. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] Post­Solicitation High Profile Briefings 8. Approval to proceed with scheduling two contracts for City Council consideration to provide dockless vehicles on the city right­of­way in the estimated total value of $1,038,200 for an initial 2­year term with 1, 1­year option to renew. [Lori Houston, Assistant City Manager; John Jacks, Director, Center City Development and Operations] 9. Approval to proceed with scheduling one contract for City Council consideration to provide the Public Works Department with a construction contract in the estimated amount not to exceed $22,066,250 for project duration of the Hemisfair Civic Park Phase 2 project located in Council District 1. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, P.E., Director, Public Works Department] 10. Approval to proceed with scheduling ten contracts for City Council consideration to provide On­ Call Geotechnical & Material Testing Services for the Public Works and Transportation Departments in the estimated total value of $23,000,000 for an initial 3­year term with 2, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, P.E., Director, Public Works Department] Consideration of items for future meetings  $22,066,250 for project duration of the Hemisfair Civic Park Phase 2 project located in Council District 1. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, P.E., Director, Public Works Department] 10. Approval to proceed with scheduling ten contracts for City Council consideration to provide On­ Call Geotechnical & Material Testing Services for the Public Works and Transportation Departments in the estimated total value of $23,000,000 for an initial 3­year term with 2, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, P.E., Director, Public Works Department] Consideration of items for future meetings Next Scheduled Meeting Date: August 8, 2023 ADJOURNMENT At any time during the meeting, the Audit and Accountability Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit and Accountability Committee Members Chair: John Courage, District 9 Mario Bravo, District 1 | Manny Pelaez, Dist. 8 Citizen Representative: Judy Treviño Citizen Representative: Philip M. Harris * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 06/09/2023 06:29 PM