Audit Committee

City of San Antonio AGENDA Audit Committee City Hall Complex San Antonio, Texas 78205 Tuesday, September 12, 2023 10:00 AM City Hall Complex The Audit Committee will hold its regular meeting in the Council Briefing Room, City Hall Complex beginning at 10:00 AM. Once convened, the Audit Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit Committee shall consider the following: Approval of Minutes 1. Approval of minutes from the August 8,2023 Audit Committee Meeting Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU23­015 Audit of Finance Bonfire Procurement Evaluation System [Kevin W. Barthold, City Auditor]. 3. Acceptance of the Office of the City Auditor Report AU23­020 Audit of Human Resources Employee Master Data [Kevin W. Barthold, City Auditor]. 4. Acceptance of the Office of the City Auditor Report AU22­023 Audit of Innovation Department ­ Operations [Kevin W. Barthold, City Auditor] 5. Acceptance of the Office of the City Auditor Report AU22­003 Audit of Aviation Parking Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU23­015 Audit of Finance Bonfire Procurement Evaluation System [Kevin W. Barthold, City Auditor]. 3. Acceptance of the Office of the City Auditor Report AU23­020 Audit of Human Resources Employee Master Data [Kevin W. Barthold, City Auditor]. 4. Acceptance of the Office of the City Auditor Report AU22­023 Audit of Innovation Department ­ Operations [Kevin W. Barthold, City Auditor] 5. Acceptance of the Office of the City Auditor Report AU22­003 Audit of Aviation Parking Operations [Kevin W. Barthold, City Auditor] ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 6. Briefing on the release of a solicitation to provide the Neighborhood and Housing Services Department with an estimated 9 affordable single­family homeownership housing development and affordable multi­family rental housing development projects in need of gap funding with estimated available HOME and CDBG funding of at least $8,214,248. [Lori Houston, Assistant City Manager; Veronica Garcia, Director, Neighborhood and Housing Services] 7. Briefing on the release of a solicitation for one contract to provide the Information Technology Services Department with the System Integrator for Human Resources Success Factors portion of the overall SAP Upgrade Program for an estimated value of $3,500,000 through project completion. [Ben Gorzell Jr., Chief Financial Officer; Craig Hopkins, Chief Information Officer, Information Technology Services] Post­Solicitation High Profile Briefings 8. Approval to proceed with scheduling one contract for City Council consideration to provide the Information Technology Services Department with Independent Verification and Validation Services for an estimated value of $6,800,000 for a three­year term, with two, one year renewal options. [Ben Gorzell Jr., Chief Financial Officer; Craig Hopkins, Chief Information Officer, Information Technology Services Department] 9. Approval to proceed with scheduling one contract for City Council consideration to provide the Office of Sustainability with an On­Site Municipal Solar provider with an estimated initial value of $30,000,000 for a 25 year term. [David W. McCary, Assistant City Manager; Douglas Melnick, Director, Office of Sustainability] Final Internal Audit Report 10. Acceptance of the Office of the City Auditor Report AU21­013 Audit of Finance Accounts Receivable [Kevin W. Barthold, City Auditor] 11. Acceptance of the Office of the City Auditor Report AU23­013 Audit of Finance Citywide Cash Receipts [Kevin W. Barthold, City Auditor] 12. Acceptance of the Office of the City Auditor Report AU22­029 Audit of Innovation and ITSD Connected Beyond the Classroom Initiative [Kevin W. Barthold, City Auditor]. Staff Briefing Final Internal Audit Report 10. Acceptance of the Office of the City Auditor Report AU21­013 Audit of Finance Accounts Receivable [Kevin W. Barthold, City Auditor] 11. Acceptance of the Office of the City Auditor Report AU23­013 Audit of Finance Citywide Cash Receipts [Kevin W. Barthold, City Auditor] 12. Acceptance of the Office of the City Auditor Report AU22­029 Audit of Innovation and ITSD Connected Beyond the Classroom Initiative [Kevin W. Barthold, City Auditor]. Staff Briefing 13. Status update of outstanding management action plans for prior audit recommendations [Kevin W. Barthold, City Auditor]. 14. Required Communication with Fiscal Year 2023 External Independent Audit [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] Consideration of items for future meetings Next Scheduled Meeting Date: October 10, 2023 ADJOURNMENT At any time during the meeting, the Audit Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit Committee Members Chair: Phyllis Viagran, District 3 John Courage, District 9 | Marc Whyte, Dist. 10 Citizen Representative: Judy Treviño Citizen Representative: Philip M. Harris * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 09/08/2023 07:22 PM  John Courage, District 9 | Marc Whyte, Dist. 10 Citizen Representative: Judy Treviño Citizen Representative: Philip M. Harris * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 09/08/2023 07:22 PM