Audit Committee

City of San Antonio AGENDA Audit Committee Council Briefing Room City Hall 100 Military Plaza San Antonio, Texas 78205 Council Briefing Room at Tuesday, November 12, 2024 10:00 AM City Hall Complex The Audit Committee will hold its regular meeting in the Council Briefing Room at City Hall Complex beginning at 10:00 AM. Once convened, the Audit Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit Committee shall consider the following: Approval of Minutes 1. Approval of minutes from the October 8, 2024 Audit Committee Meeting Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU24­035 Audit of Public Works Communication and Outreach [Kevin W. Barthold, City Auditor]. Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU24­035 Audit of Public Works Communication and Outreach [Kevin W. Barthold, City Auditor]. ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 3. Briefing on the release of a solicitation for one contract to provide the Development Services Department with biological services in support of the Southern Edwards Plateau Habitat Conservation Plan in the estimated total value of $2,040,000 for a 1­year term with 5, 1­year options to renew. [John Peterek, Interim Assistant City Manager; Amin Tohmaz, PE, CBO, Interim Director, Development Services Department] 4. Briefing on the release of a solicitation for one contract to provide the Department of Human Services with Meal Preparation Services for the City’s Healthy Eating, Aging and Living (HEAL) nutrition program, in the estimated total value of $17,129,146 for a 1­year term, with a 4, 1­year renewal options. [Lori Houston, Assistant City Manager; Melody Woosley, Director, Department of Human Services] Post­Solicitation High Profile Briefings 5. Approval to proceed with scheduling ten contracts for City Council consideration to provide the City of San Antonio Metropolitan Health District with Vaccine Education Outreach Services in the estimated total value of $1,080,000 for a contract term beginning upon award and ending June 30, 2025. [Erik Walsh, City Manager; Claude A. Jacob, Director, Health] 6. Approval to proceed with scheduling one contract for City Council consideration to provide the San Antonio Police Department with the installation and storage services of ballistic glass windshields and side panel windows for the estimated total value of $6,370,000 for a 3­year term, with 2, 1­year options to renew. [María Villagómez, Deputy City Manager; Chief William McManus, Director, Police Department] 7. Approval to proceed with scheduling one contract for City Council consideration to provide the San Antonio Public Library with Custodial Services in the estimated total value of $9,200,000 for a 3 year term with 2, 1­year options to renew. [David W. McCary, Assistant City Manager, City Manager’s Office; Kathy Donellan, Interim Director, San Antonio Public Library] Consideration of items for future meetings Next Scheduled Meeting Date: December 10, 2024 ADJOURNMENT At any time during the meeting, the Audit Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code.  a 3 year term with 2, 1­year options to renew. [David W. McCary, Assistant City Manager, City Manager’s Office; Kathy Donellan, Interim Director, San Antonio Public Library] Consideration of items for future meetings Next Scheduled Meeting Date: December 10, 2024 ADJOURNMENT At any time during the meeting, the Audit Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit Committee Members Chair: Phyllis Viagran, District 3 John Courage, District 9 | Marc Whyte, District 10 Citizen Representative: Dr. Judy Treviño Citizen Representative: Philip M. Harris * Other members of City Council may attend to observe, but not vote or participate in discussion, on matters before the Committee. Posted on: 11/08/2024 04:09 PM