City Council A Session

City of San Antonio AGENDA City Council A Session Municipal Plaza Building 114 W. Commerce Street San Antonio, Texas 78205 Thursday, January 25, 2024 9:00 AM Municipal Plaza Building The City Council will hold its regular meeting in the Norma S. Rodriguez Council Chamber in the Municipal Plaza Building located at 114 W. Commerce Street beginning at the above referenced date and time for the following items. Once convened, the City Council will take up the following items in any order during the meeting but no sooner than the designated times. 9:00AM: Call to Order Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. NOTE: Speaker registration closes 15 minutes before the start of the meeting. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Individuals signing up for public comment may register for VIA bus fare or parking validation at www.saspeakup.com. VIA bus fare or parking at City Tower Garage (located at 100 Blk N. Main) will be provided to individuals who request the assistance. Staff will provide VIA bus fare passes and parking validation tickets in the lobby of City Council Chambers. To view the Live meeting please view our Live Stream During the meeting, the City Council may meet in executive session for consultation with the City Attorney's Office concerning attorney­client matters under Chapter 551 of the Texas Government Code. Page: 1 ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­2098 or Relay To view the Live meeting please view our Live Stream During the meeting, the City Council may meet in executive session for consultation with the City Attorney's Office concerning attorney­client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­2098 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. Intérpretes en español estarán disponibles durante la junta del consejo de la ciudad para los asistentes que lo requieran. También se proveerán intérpretes para los ciudadanos que deseen exponer su punto de vista al consejo de la ciudad. Para más información, llame al (210) 207­7253. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. PROCEDURAL 1. Invocation 2. Pledge of Allegiance 3. Approval of minutes for the City Council meetings of January 10, 2024, January 11, 2024, and January 14, 2024. POINT OF PERSONAL PRIVILEGE CONSENT AGENDA Purchase of Services, Supplies and Equipment 4. Ordinance ratifying a contract and payment to Nueces Power Equipment for the rental of a milling machine for the Public Works Department’s Street Division for a total cost of $58,600. Funding is from the General Fund. [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] 5. Ordinance approving a contract with Burkett Arbor Care LLC for tree and palm trimming, maintenance and removal on an as­needed basis for the Parks and Recreation Department, beginning upon award and ending December 31, 2026, with two, one­year renewal options, for an estimated annual cost of $265,000. Funding of $75,000 for the remainder of FY 2024 is from the Parks Environmental Fund. Funding for subsequent years is contingent upon City Council approval of the annual budget. [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] Page: 2 6. Ordinance approving an amendment to Honeywell Building Solutions contract for the purchase and installation of security cameras with additional monitoring features and video storage licensing for an additional cost of $480,717.82 for the American Urological Association event. Funding is  Financial Officer] 5. Ordinance approving a contract with Burkett Arbor Care LLC for tree and palm trimming, maintenance and removal on an as­needed basis for the Parks and Recreation Department, beginning upon award and ending December 31, 2026, with two, one­year renewal options, for an estimated annual cost of $265,000. Funding of $75,000 for the remainder of FY 2024 is from the Parks Environmental Fund. Funding for subsequent years is contingent upon City Council approval of the annual budget. [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] 6. Ordinance approving an amendment to Honeywell Building Solutions contract for the purchase and installation of security cameras with additional monitoring features and video storage licensing for an additional cost of $480,717.82 for the American Urological Association event. Funding is from the Texas Public Facility Corporation and included in the FY 2024 – 2029 Capital Improvement Program. This ordinance also authorizes submission to the Texas Governor’s Office Events Trust Fund of up to $90,444 for the local contribution available from the State Reimbursement Fund and authorizes the acceptance of the reimbursement for qualified expenses of up to $655,718. [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] 7. Ordinance approving a contract with Davis Moving & Cleaning LLC for the San Antonio Metropolitan Health District to move, relocate, set up furniture and other miscellaneous supplies for an estimated cost of $90,000 annually, or an estimated total cost of $450,000 over the contract term including renewals, beginning upon award and ending September 30, 2024, with four, one­year renewal options. Funding is from the General Fund FY 2024 Adopted Budget. [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] 8. Ordinance approving a contract with Knox Company to provide Knox key equipment and licenses for the San Antonio Fire Department for a total cost of $287,723. Funding is from the FY 2024 General Fund budget. [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] 9. Ordinance approving a contract with D.H. Pace Company, Inc., for scheduled preventative maintenance and repair services on automated doors, door operators, automatic gates, gate operators, and supporting equipment for an estimated annual cost of $280,680 beginning upon award and ending September 30, 2026, with two additional one­year renewal options for an estimated total of $1,403,420 including renewals. Funding is from the respective department's FY 2024 Operating Budget. [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] Capital Improvements 10. Ordinance awarding the 2024 Pavement Preservation Package 3 – Onyx Seal Task Order Contract to Clark Construction of Texas, Inc. in an amount not to exceed $2,435,350. Funding is from the General Fund and the Advanced Transportation District Fund included in the FY 2024 – FY 2029 Capital Improvements Program. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] 11. Ordinance awarding the 2024 Pavement Preservation Package 4 – Onyx Seal Task Order Contract to Clark Construction of Texas, Inc. in an amount not to exceed $2,295,600. Funding is from the General Fund and the Advanced Transportation District Fund included in the FY 2024 – FY 2029 Capital Improvements Program. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] Page: 3 12. Ordinance approving the negotiation and execution of three On­Call Storm Water Civil Engineering Professional Service Agreements with HDR Engineering, Inc.; Maestas & Associates, LLC.; and Pape­Dawson Engineers, Inc. for stormwater engineering services for capital projects  from the General Fund and the Advanced Transportation District Fund included in the FY 2024 – FY 2029 Capital Improvements Program. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] 11. Ordinance awarding the 2024 Pavement Preservation Package 4 – Onyx Seal Task Order Contract to Clark Construction of Texas, Inc. in an amount not to exceed $2,295,600. Funding is from the General Fund and the Advanced Transportation District Fund included in the FY 2024 – FY 2029 Capital Improvements Program. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] 12. Ordinance approving the negotiation and execution of three On­Call Storm Water Civil Engineering Professional Service Agreements with HDR Engineering, Inc.; Maestas & Associates, LLC.; and Pape­Dawson Engineers, Inc. for stormwater engineering services for capital projects citywide as needed for a total of $19,800,000. Each agreement is for a three­year term with an option to renew for up to two additional one­year extensions at the City’s discretion for a total amount not to exceed $6,600,000 per agreement, inclusive of renewals. Funding is from various sources, including Storm Water Regional Facility, Storm Water Operating, General Fund, Certificates of Obligation, Tax Notes, and Neighborhood Access and Mobility Program funds included in the FY 2024 – FY 2029 Capital Improvements Program. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] 13. Ordinance approving the negotiation and execution of three On­Call Traffic Engineering Service Agreements with Kimley­Horn and Associates, Inc.; Pape­Dawson Consulting Engineers, Inc.; and RPS Infrastructure Inc. for a total of $4,980,000 for traffic engineering analysis and design services for capital projects citywide. Each agreement is for a three­year term with an option to renew for up to two additional one­year extensions for a total amount not to exceed $1,660,000 per agreement, inclusive of renewals. Funding is from various sources, including General Fund, Certificates of Obligations, Advanced Transportation District (ATD) Program, Neighborhood Access & Mobility Program (NAMP) funds, and other debt proceeds included in the FY 2024 – FY 2029 Capital Improvements Program. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] Acquisition, Sale or Lease of Real Property 14. Ordinance approving a five­year lease with Brooks Development Authority for office space at 3120 Sidney Brooks Street for the City Council District 3 Constituent Office with an annual rental amount of $33,000 and an amount not to exceed $249,999 for improvements to the space. Funding for monthly rent and one time improvement is from the General Fund FY 2024 Adopted Budget. Funding for subsequent years is contingent upon City Council approval of the annual budget. [Roderick Sanchez, Assistant City Manager; Jorge A. Perez, Director, Building and Equipment Services] Grant Applications and Awards 15. Ordinance approving the acceptance of supplemental funds upon award in an amount up to $2,752,559, for a total amount up to $5,720,726, from the Centers for Disease Control and Prevention (CDC) Office of Grants Services for the Immunization and Vaccines for Children Program from July 1, 2023 through December 31, 2024; and authorizing a revised budget and staffing. [Erik Walsh, City Manager; Claude A. Jacob, Director, Health] Boards, Commissions and Committee Appointments Page: 4 16. Approving the following board, commission and committee appointments for the remainder of an unexpired term of office to expire May 31, 2025 [Debbie Racca­Sittre, City Clerk] A. Appointing Leo “Carlos” Maestas (District 1) to the Brooks Development Authority Board B. Appointing Coda Rayo­Garza (District 7) to the Mayor's Commission on the Status of Women 15. Ordinance approving the acceptance of supplemental funds upon award in an amount up to $2,752,559, for a total amount up to $5,720,726, from the Centers for Disease Control and Prevention (CDC) Office of Grants Services for the Immunization and Vaccines for Children Program from July 1, 2023 through December 31, 2024; and authorizing a revised budget and staffing. [Erik Walsh, City Manager; Claude A. Jacob, Director, Health] Boards, Commissions and Committee Appointments 16. Approving the following board, commission and committee appointments for the remainder of an unexpired term of office to expire May 31, 2025 [Debbie Racca­Sittre, City Clerk] A. Appointing Leo “Carlos” Maestas (District 1) to the Brooks Development Authority Board B. Appointing Coda Rayo­Garza (District 7) to the Mayor's Commission on the Status of Women C. Appointing Vanessa Fierro (District 1) to the Parks and Recreation Board D. Appointing Dr. George Hinojosa Jr. (District 3) to the Zoning Commission Miscellaneous 17. Ordinance approving the update to the Airport Layout Plan for Stinson Municipal Airport which provides the framework to guide future airport development at the airport for the next twenty years. [Jeff Coyle, Assistant City Manager; Jesus Saenz, Director, Aviation] 18. Ordinance rescheduling City Council Meetings in February and March 2024. [Debbie Racca­ Sittre, City Clerk] 19. Approval of an appeal of a decision by the Board of Adjustment to deny a 29 foot, 8 inch variance from the maximum allowed sign height of 40 feet for a single­tenant digital sign located at 1956 S WW White Rd. Approval of this would allow the requested variance for the applicant. [Roderick Sanchez, Assistant City Manager; Michael Shannon, Director, Development Services Department]. 20. Ordinance approving the Master Tax­Exempt Lease Purchase Agreement for Solid Waste refuse collection containers with JP Morgan Chase Bank, N.A. and an Escrow and Account Control Agreement with JP Morgan Chase Bank, N.A. and Frost Bank; and approving Exhibits and related Schedules to the Master Tax­Exempt Lease Purchase Agreement in the amount of $4,716,887.20 for the acquisition of carts for the Solid Waste Management Department. [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] 21. Ordinance approving a contract with A&D Tests, Inc., to provide random computerized, reasonable suspicion, and post­accident drug testing services for the San Antonio Fire Department for a term beginning April 1, 2024, through December 31, 2027, with two additional one­year renewal options for a total contract value of $157,837.50, inclusive of renewals. Funding is from the General Fund. [María Villagómez, Deputy City Manager; Christopher Monestier, Interim Fire Chief] City Manager's Report 22. City Manager’s Report Executive Session At any time during the meeting, the City Council may recess into executive session in the B Room to consult with the City Attorney's Office (Texas Government Code Section 551.071) and deliberate or Page: 5 discuss any of the following: A. Economic development negotiations pursuant to Texas Government Code Section 551.087 (economic development). 22. City Manager’s Report Executive Session At any time during the meeting, the City Council may recess into executive session in the B Room to consult with the City Attorney's Office (Texas Government Code Section 551.071) and deliberate or discuss any of the following: A. Economic development negotiations pursuant to Texas Government Code Section 551.087 (economic development). B. The purchase, exchange, lease or value of real property pursuant to Texas Government Code Section 551.072 (real property). C. Legal issues related to litigation involving the City pursuant to Texas Government Code Section 551.071 (consultation with attorney). D. Legal issues related to emergency preparedness pursuant to Texas Government Code Sec. 551.071 (consultation with attorney). E. Legal advice regarding open meeting procedures pursuant to Texas Government Code Section 551.071 (consultation with attorney). F. Legal issues related to collective bargaining pursuant to Texas Government Code Section 551.071 (consultation with attorney). ADJOURNMENT THE CITY COUNCIL MAY RECESS FOR LUNCH AND RECONVENE TO CONSIDER ANY UNFINISHED COUNCIL BUSINESS 6:00 P.M. – If the Council has not yet adjourned, the presiding officer shall entertain a motion to continue the council meeting, postpone the remaining items to the next council meeting date, or recess and reconvene the meeting at a specified time on the following day. Posted on: 01/19/2024 06:07 PM Page: 6