City Manager Delegation

City of San Antonio Agenda Posted Date: Thursday, May 1, 2025 Contract Effective Date: Wednesday, May 7, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves and executes the following contracts, effective 7 calendar days after approval. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved at a City Manager Contract Approval Review meeting. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Delineators and Accessories ID#: 25-207050 Procurement Method: Invitation for Bid (IFB)  This annual contract will provide delineators and accessories for the Public Works Department’s Traffic Division, to be utilized for street and curb directional signage that meet the Texas Department of Transportation (TxDOT) specifications for highway traffic for flexible delineator and object marker posts. City Programs: SBEDA Program – due to lack of available firms/subcontracting opportunities, no SBEDA tool was applied; Local Preference Program – lowest responsive bid awarded to local vendor. Awarded Vendor(s): Impact Recovery Systems, Inc. Term of Contract: Upon award through December 31, 2027, with two, one-year renewal options Total Contract Value: $525,000 Annual Contract Value: $105,000 Funding Source: General Fund 2. Annual Contract for Honda Motorcycles Parts and Labor ID#: 25-207053 Procurement Method: Request for Offer (RFO) - Public Health or Safety This annual contract will provide the San Antonio Police Department (SAPD) with a certified contractor responsible for providing parts, maintenance, and repair services for Honda Gold Wing motorcycles from 2019 and newer, used by SAPD’s Traffic Patrol Unit for general traffic safety and traffic citation duties. City Programs: SBEDA Program – waived due to lack of small, minority, and/or women vendors available to provide these goods/supplies; Local Preference Program – not applied due to no bids from local bidders received. Awarded Vendor(s): Kent Powersports GP, LLC Term of Contract: Upon award through March 31, 2029, with two, one-year renewal options Total Contract Value: $430,000 Annual Contract Value: $86,000 Funding Source: General Fund 3. Annual Contract for Gelled-Electrolyte Solar Batteries ID#: 25-207057 Procurement Method: Invitation for Bid (IFB) This annual contract will provide and deliver gelled-electrolyte solar batteries for warning signals at various school zone locations throughout the City for the Public Works Department. City Programs: SBEDA Program - waived due to lack of small, minority and/or women vendors available to provide these goods/supplies; Local Preference Program - not applied due to local vendor not with 3% or 5% of lowest responsive bid from nonlocal vendor. Awarded Vendor(s): Atlantic Battery Co., Inc. Term of Contract: Upon award through December 31, 2027, with two, one-year renewal  options Total Contract Value: $660,000 Annual Contract Value: $132,000 Funding Source: General Fund 4. Annual Contract for Bunker Boots for San Antonio Fire Department (SAFD) ID#: 25-207058 Procurement Method: Request for Offer (RFO) - Public Health or Safety This annual contract will provide fire personnel at SAFD with bunker boots, ensuring proper protection from flames and heat during fire suppression activities. City Programs: SBEDA Program - waived due to lack of small, minority and/or women vendors available to provide these goods/supplies; Local Preference Program - not applied due to no bids from local bidders received. Awarded Vendor(s): Richardson Apparatus LLC Term of Contract: Upon award for a three-year period, with two, one-year renewal options Total Contract Value: $455,000 Annual Contract Value: $91,000 Funding Source: $59,998.75 - Municipal Lease; and funding for remaining years is contingent upon City Council approval of the annual budget. 5. Annual Citywide Contract for Ice ID#: 25-207169 Procurement Method: Invitation for Bid (IFB) This citywide contract will provide various departments with crush or cubed ice in 7 and 16 lbs bags, and freezer boxes for ice storage at no cost to the City, on an as needed basis. City Programs: SBEDA Program - due to lack of available firms/subcontracting opportunities, no SBEDA tool was applied; Local Preference Program - not applied due to no bids from local bidders received. Awarded Vendor(s): Reddy Ice LLC Term of Contract: Upon award through March 31, 2029, with two, one-year renewal periods Total Contract Value: $222,000 Annual Contract Value: $37,000 Funding Source: General Funds 6. Annual Contract for Airport Lighting Parts, Signs and Accessories for San Antonio International Airport ID#: 25-207170 Procurement Method: Invitation for Bid (IFB) This contract will provide airfield lighting parts and signs, and repairs for both San Antonio International Airport and Stinson Municipal Airport to include fixtures, lamps, bulbs, and accessories, including but not limited to, light bases, transformer housings, junction boxes, cover plates and all other accessories needed for the proper operation of the airfield lighting necessary to meet Federal Aviation Administration (FAA) requirements.  City Programs: SBEDA Program - due to lack of available firms/subcontracting opportunities, no SBEDA tool was applied; Local Preference Program - not applied due to no bids from local bidders received. Awarded Vendor(s): Airport Lighting Systems, Inc Term of Contract: Upon award through December 31, 2027, with two, one-year renewal options Total Contract Value: $1,175,000 Annual Contract Value: $235,000 Funding Source: Airport Operating and Maintenance Fund Other Services 7. Fire Suppression System Replacement at Tower of the Americas ID#: 25-207158 Procurement Method: Request for Offer (RFO) – Public Health or Safety This contract will provide all necessary labor and material for the replacement of the fire pump, jockey pump, controllers and associated piping and valves for the Tower of Americas fire suppression system for the Center City Development & Operations Department (CCDO). City Programs: SBEDA Program - waived due to lack of small, minority and/or women vendors available to provide these goods/services; Local Preference Program – not applicable to this contract. Awarded Vendor(s): Automatic Fire Protection, LLC Term of Contract: 180 calendar days Total Contract Value: $630,000 Funding Source: FY 2025 Capital Budget