City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Tuesday, August 12, 2025 Approval Date: Monday, August 18, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for San Antonio Fire Department (SAFD) Custom Mileage Interface for Computer Aided Dispatch (CAD) System ID#: 25-208424 Procurement Method: Amendment This amendment to the Annual Contract for Custom Mileage Interface for Computer Aided Dispatch (CAD) System utilized by the San Antonio Fire Department (SAFD), extends the contract term for continued maintenance and support through October 31, 2030. This interface system is used on SAFD fleet to track, calculate mileage and add this information  into SAFD’s Patient Care Reporting for EMS and Fire Dispatch. Maintenance and support to the CAD System includes system updates for optimal system performance, telephone support, updates for newly incorporated areas and for additional event triggers to calculate mileage data or to perform updates to mileage data after a transport event. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Programs – SBEDA tools were not applied; Local Preference Program – not applicable to this amendment. Awarded Vendor(s): CAD North Inc. Term of Contract: Extends term on a year-to-year basis, until October 31, 2030 Total Contract Value: Increased by $56,291.70; total contract value not to exceed $101,237.84 Annual Contract Value: $10,905 year 1; $11,123.10 year 2; $11,345.56 year 3; $11,345.56 year 4; $11,572.48 year 5 Funding Source: FY 2026 General Fund. Funding for FY 2026 and future years is contingent upon City Council approval of the annual budget. 2. Annual Contract for Backpacks and School Supplies for City Council Offices ID#: 25-208603 Procurement Method: Invitation for Bid (IFB) This annual contract is for the purchase, assembly and delivery of backpacks and school supplies to be utilized by City Council Offices in support of back-to-school events. This annual contract will ensure City Council Offices have assorted backpacks and school supplies to include pencils and crayons, white glue and glue sticks, markers, filler and construction paper, notebooks and binders, and other standard school supplies to provide to school children at these public back-to-school events. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applied due to no bids from local vendors. Awarded Vendor(s): D&W Sourceall Inc Term of Contract: Upon award through July 31, 2028, with two, one-year renewal options Total Contract Value: $334,175 Annual Contract Value: $66,835 Funding Source: FY 2025 General Fund Adopted Budget. Funding for future years is contingent on City Council approval of the annual budget. 3. Annual Contract for Bunker Boots for San Antonio Fire Department (SAFD) ID#: 25-208608 Procurement Method: Request for Offer (RFO) – Public Health or Safety This annual contract will provide bunker boots for the San Antonio Fire Department (SAFD) personnel who rely on this specialized footwear for protection from the flames and heat encountered during fire suppression activities. The bunker boots were tested and recommended by the SAFD Personal Protective Equipment Committee. A contract was previously awarded in May 2025; however, that vendor is no longer in business, and therefore, a new contract award is necessary. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applied due to no bids from local vendors. Awarded Vendor(s): Metro Fire Apparatus Specialists, Inc. Term of Contract: Upon award for a three-year period, with two, one-year renewal options Total Contract Value: $475,000 Annual Contract Value: $95,000 Funding Source: FY 2025 General Fund Adopted Budget. Funding for future years is contingent upon City Council approval of the annual budget. Fleet 4. Hybrid & Electric Vehicles ID#: 25-208785 Procurement Method: Invitation for Bid (IFB) This contract will provide ninety-five (95) hybrid & electric vehicles for various City Departments to be utilized for administrative purposes. Replacement vehicles are as follows: thirty-two (32) for Development Services, one (1) for Parks & Recreation, six (6) for Public Works, eleven (11) for the Fire Department, forty (40) for the Police Department, one (1) for Municipal Courts, one (1) for Neighborhood & Housing Services, and one (1) for the Solid Waste Management Department. Two (2) vehicles will be new additions for the Aviation Department. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied. Local Preference Program – bid items 1, 2, 7, 8, 9, and 12 - not applied due to no bids from local vendors; bid items 10 and 16 - lowest responsive bid awarded to local vendor; bid items 11 and 15 - not applied due to local vendor not within 3% of lowest responsive bid from nonlocal vendor. Awarded Vendor(s): Donalson-Hiner Automotive Group, Inc. and Cavender Ford Motor Company, Ltd. Term of Contract: One Time Buy Total Contract Value: $3,303,978.88; ($2,861,698.88 for Donalson-Hiner Automotive Group, Inc. and $442,280 for Cavender Ford Motor Company, Ltd.) Annual Contract Value: $782,934.82 for FY 2025 and $2,521,044.06 for FY 2026 Funding Source: For FY 2025, $659,262.82 is available from Equipment Renewal and Replacement Fund FY 2025 Adopted Budget, and $123,672 from the Airport Operating and Maintenance Fund FY 2025 Adopted Budget; Funding for FY 2026 is contingent upon City Council approval of the annual budget.