City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, August 21, 2025 Approval Date: Wednesday, August 27, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Citywide Electrolyte Replacement Drinks ID#: 25-208602 Procurement Method: Invitation for Bid (IFB) This citywide annual contract is for the purchase and delivery of electrolyte thirst replacement drinks to be utilized by various City departments such as the San Antonio Fire Department, the San Antonio Police Department, and the Public Works Department. These drinks include a variety of flavors, brands, forms and sizes. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]  City Programs: SBEDA Program - SBEDA tools were not applied Local Preference Program - lowest responsive bid awarded to a local vendor Awarded Vendor(s): Triple-S Steel Supply, LLC Term of Contract: Upon award through June 30, 2028, with two, one-year renewal options Total Contract Value: $105,000 Annual Contract Value: $21,000 Funding Source: Funds are not encumbered; expenditures will be in accordance with the departments’ adopted budget approved by City Council. 2. Annual Contract for Subscription for Digital Library Powered by MakeMake for the San Antonio Public Library (SAPL) ID#: 25-208784 Procurement Method: Request for Offer (RFO) – Sole Source This annual contract will provide an online digital platform for the San Antonio Public Library (SAPL) for patrons to access over 500 eBooks, animated and interactive in Spanish for juvenile readers, ages 3 to 16 years. This subscription will allow 24/7 unlimited remove access and at all library locations for patrons with library cards. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied Local Preference Program – not applicable to this contract Awarded Vendor(s): Lectorum Publications, Inc. Term of Contract: Upon award for 3 years (year-to-year basis) with two, one year renewal options Total Contract Value: $130,000 Annual Contract Value: $26,000 Funding Source: General Fund FY 2025 Adopted Budget. Funding for future years is contingent upon City Council approval of the annual budget. Architecture and Engineering 3. New Regional Park Phase I (District 6) Additional Design Services ID#: 25-209089 Procurement Method: Amendment This is an amendment to a professional design services agreement for additional schematic design services for the entire 22-acre New Regional Park in Council District 6, beyond Phase I design elements, to further develop the approved master plan. Focus will be on four vignettes with multiple and different areas of activity and features detailed in the rendered plans and elevations. [John Peterek, Assistant City Manager; Razi Hosseini, Director, Public Works]  City Programs: SBEDA Program – SBEDA tools were not applied Local Preference Program – not applicable to this amendment Awarded Vendor(s): Halff Associates, Inc. Term of Contract: Until completion of services Total Contract Value: Increased by $159,420; total contract value not to exceed $933,997 Funding Source: 2022 General Obligation Bond Construction 4. Public Service Tech Center (Central Police Substation) Chiller Replacement ID#: 25-208723 Procurement Method: Invitation for Bid (IFB) This is a construction contract to be managed by the Building and Equipment Services Department (BESD) for the replacement of two air-cooled 90-ton chillers and associated chilled water pumps, new filter feeder, air separator, and expansion tank at the San Antonio Police Central Substation, located at 515 S. Frio St. Work will also include reinsulating and heat tracing the existing outdoor chilled water piping within the chiller yard, and modifications to the existing chilled water piping and electrical power circuitry for extending and connecting to the new chillers and pumps. Testing, adjusting, and balancing of the new chillers and pumps will be performed to commission the new HVAC equipment system and the modified building controls systems. [John Peterek, Assistant City Manager; Jorge Perez, Director, Building & Equipment Services] City Programs: SBEDA Program - applied 16% Small Business Enterprise (SBE) subcontracting goal. Awarded vendor has committed to meet this goal Local Preference Program – not applicable to this contract. Awarded Vendor(s): Yates Company, LLC Term of Contract: 210 Calendar Days Total Contract Value: $691,500 Funding Source: Funding in the amount of $84,900 is available from the Facility Service Fund. Remaining $606,600 is within the Deferred Maintenance Program - Tax Notes. 5. Emergency Operations Center Chiller Replacement ID#: 25-208721 Procurement Method: Invitation for Bid (IFB) This is a construction contract to be managed by the Building and Equipment Services Department (BESD), for the replacement of two air-cooled 183-ton chillers and associated chilled water pumps, expansion tank, filter feeder, and the pump’s Variable Frequency Drives (VFDs) at the Emergency Operations Center. Scope of work also includes modifications to the existing chilled water piping and electrical power circuitry to extend and connect to the new equipment. Testing, adjusting, and balancing of the new chillers and pumps will be performed to commission the new HVAC equipment system. [John Peterek, Assistant City Manager; Jorge Perez, Director, Building & Equipment Services] City Programs: SBEDA Program - applied 16% Small Business Enterprise (SBE) subcontracting goal. Awarded vendor has committed to meet this goal Local Preference Program - not applicable to this contract. Awarded Vendor(s): Jack Laurence Corporation Term of Contract: 210 Calendar Days Total Contract Value: $742,730 Funding Source: Deferred Maintenance Program – Tax Notes