City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, August 28, 2025 Approval Date: Wednesday, September 3, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Construction 1. Generator Fuel Line System Repair for Convention and Sport Facilities Department (CSF) ID#: 25-209237 Procurement Method: Request for Offer (RFO) – Public Health or Safety This is a construction contract for the Convention & Sports Facilities Department for repairs to the generator fuel line system at the Alamodome. Scope of work includes installation of a new containment sump, replacement of fuel product line, replacement of overfill protection valve, upgrading automatic tank gauge system and testing to verify repairs are successful for the repair/upgrade to the generator fuel line system. [Ben Gorzell Jr., Chief of Financial  and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied Local Preference Program – not applicable to this contract Awarded Vendor(s): PSI JF Petroleum Group, Inc. Term of Contract: 60 calendar days upon award Total Contract Value: $112,486.93 Funding Source: Community and Visitor Facilities Fund - FY 2025 Adopted Budget Goods and Supplies 2. Electrical Floor Boxes for the Alamodome for the Convention and Sports Facilities Department (CSF) ID#: 25-209291 Procurement Method: Invitation for Bid (IFB) This contract will provide material and equipment for the replacement of electrical floor boxes at the Alamodome for Convention and Sports Facilities Department. The electrical floor boxes in designated areas of the Alamodome have experienced significant wear and tear over the years, presenting a potential safety hazard. The electrical boxes are used to provide power for events and are installed based on each event’s specific requirements and configurations. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied Local Preference Program – the lowest responsive bid is awarded to a local vendor Awarded Vendor(s): SA Smart Solutions LLC Term of Contract: One Time Buy Total Contract Value: $140,345.11 Funding Source: Capital Improvement Plan available through Certificates of Obligation 3. Annual Contract for Absorbents for the San Antonio Fire Department (SAFD) ID#: 25-209287 Procurement Method: Invitation for Bid (IFB) This annual contract will provide the San Antonio Fire Department with 100% granular diatomaceous earth oil absorbents. The absorbent bags are utilized by SAFD to absorb oil, grease and other hazardous material in emergency and non-emergency incidents. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]  City Programs: SBEDA Program – SBEDA tools were not applied Local Preference Program – not applied due to no bids from local vendors Awarded Vendor(s): Genuine Parts Company Term of Contract: Upon award through June 30, 2028, with two, one-year renewal options Total Contract Value: $162,575 Annual Contract Value: $32,515 Funding Source: FY 2025 General Fund; funding for subsequent years is dependent upon Council's approval of the annual budget. 4. Annual Contract for San Antonio Fire Department (SAFD) Emergency Vehicle Alternators, Generators, Starters, & Components ID#: 25-209307 Procurement Method: Invitation for Bid (IFB) This annual contract will provide the San Antonio Fire Department (SAFD) with new or rebuilt alternators, generators, starters, related electronic components, to include rebuild of electric assemblies, sirens and diesel particulate filter cleaning. These parts are used by SAFD in-house mechanics to repair over 250 emergency response vehicles to maintain an operational and reliable fleet of emergency vehicles. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied Local Preference Program – lowest responsive bid awarded to local vendor Awarded Vendor(s): The McAdams Group, L.L.C. Term of Contract: Upon award through September 30, 2028, with two, one-year renewal options Total Contract Value: $354,820 Annual Contract Value: $70,964 Funding Source: FY25 General Fund; subsequent year funding is dependent on City Council approval of the annual budget