City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, October 2, 2025 Approval Date: Wednesday, October 8, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Chevrolet Parts and Service for the Building and Equipment Services Department (BESD) ID#: 25-209905 Procurement Method: Request for Offer (RFO) – Unforeseen Damage This annual contract will provide Chevrolet Parts and Services for the Building and Equipment Services Department (BESD) with original equipment manufacturer replacement parts and on-call repair services for approximately 400 Chevrolet brand vehicles, including police vehicles, currently in use in the City’s fleet. On-call maintenance  and repairs services will be performed at the vendor’s location. BESD will also order parts for delivery to Fleet Service Centers for repair services to be completed in-house. This contract is necessary to address the unpredictable nature of vehicle breakdowns and accidents by providing timely access to parts and repairs to maintain operational readiness for the City fleet. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Awarded Vendor(s): Tejas Chevrolet Company, LLC Upon award through June 30, 2028, with two, one-year renewal Term of Contract: options Total Contract Value: $1,500,000 Annual Contract Value: $300,000 Funding Source: BESD Fleet Services Fund 2. Annual Contract for Lubricant Equipment Parts and Service for Various City Departments ID#: 25-209906 Procurement Method: Invitation for Bid (IFB) This annual contract will provide parts, services, and repairs for Alemite, Lincoln, and Graco lubrication equipment for the Solid Waste Management Department, Building and Equipment Services Department, Aviation Department, and the Fire Department. Repair parts include but not limited to grease guns, hoses, fitting valves, pumps and service kits. The parts and services for lubrication equipment are used for vehicle maintenance at the various Fleet Service Centers located throughout the City. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Awarded Vendor(s): PSI JF Petroleum Group, Inc. Upon award through June 30, 2028, with two, one-year renewal Term of Contract: options Total Contract Value: $410,000 Annual Contract Value: $82,000 Funds are not encumbered; expenditures will be in accordance Funding Source: with the departments’ adopted budget approved by City Council 3. Annual Contract for Citywide Toner and Ink Cartridges ID#: 25-209907 Procurement Method: Invitation for Bid (IFB) This annual contract is for the purchase and delivery for Original Equipment Manufacturer (OEM), Remanufactured, Compatible, or Bio-Based categories for toner and ink cartridges for laser and inkjet printers utilized Citywide by various departments. Printer inventory consists of 3,165 printers to include 1,080 multifunctional devices, and 2,085 other smaller printers utilized in smaller office locations. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Awarded Vendor(s): Central Jersey Office Equipment – OEM category B2B Supplies USA LLC – Remanufactured category & Compatible category Zapopan Business Group, LLC – Bio-Based category Upon award through August 31, 2028, with three, one-year Term of Contract: renewal options Total Contract Value: $397,433 estimated Central Jersey Office Equipment, $275,975, OEM category B2B Supplies USA LLC, $113,404, Remanufactured category B2B Supplies USA LLC, $2,637, Compatible category Zapopan Business Group, LLC, $5,416, Bio-Based category Annual Contract Value: $79,486 Funds are not encumbered; expenditures will be in accordance Funding Source: with the departments’ adopted budget approved by City Council. Fleet 4. Wildland Fire Apparatus Trucks for the San Antonio Fire Department (SAFD) ID#: 25-210000 Procurement Method: Request for Offer (RFO) – Public Health or Safety This contract will provide four (4) replacements of the 2026 Dodge Ram Tradesman 5500 chassis with Skeeter body for the San Antonio Fire Department (SAFD). These trucks are specialty off-road fire fighting vehicles that combat brush fires. These trucks carry 1,000- gallon water tanks and foaming system necessary for putting out wildland fires where the standard fire pumper trucks cannot access. These trucks have a Skeeter brand body which is currently in use by SAFD and ensures continuity, so all personnel are trained to operate equipment in high intensity situations. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Awarded Vendor(s): Gunn CDJR, Ltd. Term of Contract: One Time Buy Total Contract Value: $1,918,640 Funding Source: FY 2026 Equipment Replacement and Renewal Fund 5. Purchase of Trailers for Various Departments ID#: 25-209904 Procurement Method: Invitation for Bid (IFB) Five contracts will provide a total of twenty-six (26) trailers to include twenty-four (24) replacement trailers and two (2) new additional trailers to be added to the City’s fleet. The Public Works Department will receive two (2) replacement half round end dump trailers with electric tarp cover; eight (8) replacement 29 cubic yard live bottom trailers with hydraulic or electric tarp cover; two (2) replacement 12 ft deck, min 6k lbs. Gross Vehicle Weight Rating (GVWR) utility trailers with ramp; one (1) replacement 20 ft deck, min 20 k lbs. GVWR equipment transport trailer with pintle hitch; and one (1) replacement min 60 ton, self-lifting, detachable trailer. The Fire Department will receive four (4) replacement tandem axle enclosed utility trailers. The Solid Waste Management Department will receive one (1) replacement 20 ft deck, min 7k lbs. GVWR equipment transport trailer with pintle hitch. The Parks & Recreation Department will receive three (3) replacement 12 ft deck, min 6k lbs. GVWR utility trailers with ramp; one (1) replacement 24 ft deck, min 30k lbs. GVWR, equipment transport trailer with pintle hitch; one (1) replacement 20 ft deck min 10k lbs. GVWR equipment transport trailer with pintle hitch; one (1) unit addition for 10 ft deck 7k lbs. GVWR tandem axle utility drop deck trailer; and one (1) unit addition for 16 ft deck tandem axle flat trailer with dove tails min 9k lbs. GVWR. These trailers will be used  by the various City departments to transport equipment, materials and other cargo as needed for existing programs between various City locations. These trailers range from 10 ft. to 24 ft. in length and cargo capacities to meet hauling requirements of these departments. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Awarded Vendor(s): Bruckner Truck Sales, Inc., Items 1 and 9 Cooper Equipment Company, Item 2 Trailer Country USA, LLC, Item 3 San Antonio Southwest Trailers, Ltd., Items 4, 5, 6, 7, 8, and 11 Verde, Inc., Item 10 Term of Contract: One Time Buy Total Contract Value: $1,384,988 Bruckner Truck Sales Inc., $242,300 Cooper Equipment Company, $929,420 Trailer Country USA, LLC, $61,888 San Antonio, Southwest Trailers, Ltd., $143,385 Verde, Inc., $7,995 FY 2026 General Fund and FY 2026 Equipment Replacement & Funding Source: Renewal Fund Professional Services 6. Americans with Disabilities Act (ADA) Assessment and Transition Plan for the Parks and Recreation Department (Parks) ID#: 25-209695 Procurement Method: Request for Proposals (RFP) This contract will provide services in developing an ADA self-evaluation and transition plan for the City’s parks, park trails, recreational facilities and natural areas as required to comply with accessibility mandated by the ADA, the state of Texas and the City. Services also include conducting public outreach and engagement to identify creative solutions using universal design and principles in removing barriers. [David W. McCary, Assistant City  Manager; Homer Garcia III, Director, Parks and Recreation] Awarded Vendor(s): Force Asset Management, LLC Term of Contract: Upon award until project completion Total Contract Value: $327,000 Funding Source: FY 2026 General Fund Local Preference Program & Veteran-Owned Small Business City Programs: Preference Program – applied; awarded firm is a local businessand a veteran-owned small business 7. Community Health Worker Hub – Mini Grant Distribution and Support for the San Antonio Metropolitan Health District (Metro Health) ID#: 25-208985 Procurement Method: Request for Proposals (RFP) This contract will support the San Antonio Metropolitan Health District’s (Metro Health) Community Health Worker Hub by providing professional services for grant application development, review coordination, selection assistance, and administration of awarded funds. The Hub addresses health disparities in behavioral health, food security, housing stability, and prenatal care across San Antonio and Bexar County. The San Antonio Area Foundation will retain $50,943 annually for contractor administration, coaching, and performance tracking. The remaining $203,772 will be distributed to selected community organizations. [Claude A. Jacob, Director, Health] Awarded Vendor(s): San Antonio Area Foundation Upon award through September 30, 2026, with one, one- year Term of Contract: renewal option $509,430 ($101,886 for contractor administration fee; $407,544 Total Contract Value: for mini-grants to awarded community organizations) $254,715 ($50,943 for contractor administration fee; $203,772 Annual Contract Value: for mini-grants to awarded community organizations) General Fund FY 2026 Adopted Budget. Future funding is Funding Source: contingent upon City Council approval of the annual budget.  Local Preference Program – applied; awarded vendor is a local City Programs: vendor