City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, October 9, 2025 Approval Date: Thursday, October 16, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Fluorine-Free Foam (F3) for San Antonio International Airport (SAT) ID#: 25-210116 Procurement Method: Request for Offer (RFO) – Sole Brand This annual contract will provide the San Antonio International Airport (SAT) with Fluorine-Free Foam (F3) meeting the Mil-Spec requirements of Aqueous File-Forming Foam (AFFF) extinguishing agents, capable of extinguishing Class B Fires as required by  the Federal Aviation Administration (FAA). This foam is contained within the Airport Rescue and Fire Fighting (ARFF) vehicle to extinguish fires. The volume of this foam is measured in totes (265 gallons per tote). Twenty (20) totes will be provided to SAIA on year 1 and refills will be provided as needed as part of this annual contract. This is a sole brand product for F3 foam meeting the required Mil-Spec requirements mandated by the FAA. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Awarded Vendor(s): North America Fire Equipment Company, Inc Term of Contract: Upon award through September 31, 2027, with two, one-year renewal options Total Contract Value: $143,882 estimated Annual Contract Value: $123,360 year 1, $6,496 year 2, $6,846 year 3, and $7,180 year 4 Funding Source: FY 2026 Airport Operating & Maintenance Fund; funding for subsequent years is contingent upon Council approval of department budget 2. Annual Contract for Ice Sheet Chiller Maintenance at the Alamodome for the Convention and Sports Facilities Department (CSF) ID#: 25-210157 Procurement Method: Invitation for Bid (IFB) This annual contract will provide monthly and annual preventative maintenance, parts and repair services for two (2), 240-Ton reciprocating ice sheet chillers at the Alamodome for the Convention and Sports Facilities Department. These services are needed to maintain the operations of the starters, condensers, compressors, controls, pumps, and other chiller parts for two (2) ice skating sheets year-round for various types of events at the Alamodome. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Awarded Vendor(s): Texas Chiller Systems, LLC Term of Contract: Upon award through September 30, 2028, with two, one-year renewal options Total Contract Value: $381,000 estimated Annual Contract Value: $76,175 estimated  Funding Source: Community and Visitor Facilities Fund Construction 3. Demolition of Badge and Identification (ID) Office for San Antonio International Airport (SAT) ID#: 25-210118 Procurement Method: Invitation for Bid (IFB) This is a construction contract for the demolition of the Badge and ID Office, Building 1322, located at San Antonio International Airport (SAT) which contains historically significant architectural and structural elements. The demolition will be performed in compliance with Federal Aviation Administration (FAA), Environmental Protection Agency (EPA), the Occupational Safety and Health Administration (OSHA), and local regulatory requirements, while preserving designated historical components for future restoration, display, or reuse. [Jeff Coyle, Assistant City Manager; Jesus H. Saenz, Director, Aviation] Awarded Vendor(s): Amstar, Inc. Term of Contract: 42 Calendar Days Total Contract Value: $200,000 Funding Source: Interim Airport Financing included in the FY 2026 Capital Budget City Programs: The SBEDA goals applied to this contract are no longer applicable pursuant to the City of San Antonio City Manager’s direction regarding SBEDA ordinance application to certain contracts memo issued on September 10, 2025. Professional Services 4. American Sign Language (ASL) Emergency Alert System for the San Antonio Fire Department (SAFD) ID#: 25-209873 Procurement Method: Amendment  This is a ratification of a contract amendment in the amount of $82,072 to extend the current professional services agreement for the American Sign Language Emergency Alert System for one (1) year, that began October 1, 2025, for continuation of services in support of the San Antonio Fire Department’s efforts to communicate with and engage all residents with disabilities and break down communication barriers. The services include creating emergency alerts in ASL video, voice and text in broadcast quality formats for accessibility on all web and video enabled cell phones, computers, tablets and braille readers. [María Villagómez, Deputy City Manager; Valerie Frausto, Fire Chief, Fire Department] Awarded Vendor(s): Deaf Link, Inc. Term of Contract: October 1, 2025, through September 30, 2026 Total Contract Value: $647,036 Funding Source: FY 2026 General Fund Adopted Budget Other Services 5. Four Winds Digital Signage Software Maintenance and Support for Convention and Sports Facilities Department (CSF) ID#: 25-209908 Procurement Method: Amendment This is a ratification of a contract amendment in the amount of $259,949.51 to extend the contract term for five (5) years with Four Winds Interactive LLC, to provide software licenses, maintenance, and support for digital displays used at the Henry B. Gonzalez Convention Center to display information, graphics in the meeting rooms, video walls and way finders for the Convention and Sports Facilities Department (CSF), that began October 1, 2025. The amendment includes a one-time upgrade to the digital signage setup and configuration of Remote Monitoring and Management (RMM) Player device and Poppulo Player device; Windows Celeron Player and Windows i3 Player both with a 3-year swap it advanced replacement warranty and provides for a 6” right angle extension cord, in the first year of the amendment. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Awarded Vendor(s): Four Winds Interactive LLC Term of Contract: October 1, 2025 through September 30, 2030 Total Contract Value: $521,984.04 Annual Contract Value: $100,806.59 ($65,640 one-time upgrade to Digital Signage, $35,166.59 maintenance, and support) Year 1 $36,922.79 Year 2 $38,769.12 Year 3 $40,707.73 Year 4 $42,743.28 Year 5 Funding Source: Community and Visitor Facilities Fund FY 2026 Adopted Budget for Year 1; funding for subsequent years is contingent upon approval of budget