City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, December 11, 2025 Approval Date: Thursday, December 18, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Fluorine-Free Foam (F3) for San Antonio International Airport (SAT) ID#: 25-211304 This annual contract will provide the San Antonio International Airport with Fluorine-Free Foam (F3), a firefighting agent that meets military specification standards for Aqueous Film-Forming Foam (ARFF) and is approved by the Federal Aviation Administration (FAA) for extinguishing Class B fires. The foam will be delivered in 265-gallon totes, with an initial provision of twenty (20) totes in the first year. Additional refills will be provided as needed throughout the contract term. A previous contract awarded in August 2025 was  rescinded after the selected vendor withdrew due to inability to meet the submitted bid price. The next responsive bidder has been reviewed and is recommended for award. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Sole Brand Awarded Vendor(s): BIOEX Systems, Inc. Term of Contract: Upon award through November 31, 2027, with two, one-year renewal options Total Contract Value: $166,061.96 estimated Annual Contract Value: $142,676 Year 1 $7,454.82 Year 2 $7,790.29 Year 3 $8,140.85 Year 4 Funding Source: Airport Operating & Maintenance Fund FY 2026 Adopted Budget; funding for subsequent years is contingent upon Council approval of the annual department’s budget 2. Annual Contract for Fleet Vehicle Window Tint Services for Various Departments ID#: 25-211541 This annual contract will provide window tinting and window tint film removal services for City vehicles, including sedans, SUVs, pickup trucks, vans, and minivans. This contract is maintained by the Building and Equipment Services Department (BESD) and utilized for various City department vehicles. Services will be provided at various City locations, and the City has the option to take vehicles to vendor locations. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Automotive Tint & Alarm Co. Term of Contract: Upon award through December 31, 2028, with two, one-year renewal options Total Contract Value: $797,600 estimated Annual Contract Value: $159,520 estimated  Funding Source: Fleet Services Fund FY 2026 Adopted Budget; funding for subsequent years is contingent upon City Council approval of the annual budget Professional Services 3. Insurance Appraisal Services for the Office of Risk Management (ORM) ID#: 25-210603 This professional services agreement provides appraisal services for City-owned structures for the Office of Risk Management (ORM). This agreement includes optional services for roof evaluations and FEMA identification services upon request. These appraisal services support the City’s efforts, in coordination with its Broker of Record, to secure commercial insurance coverage. Proper and current property valuations are essential for insurance underwriters to determine appropriate coverage levels. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Debra Ojo, Director, Office of Risk Management] Procurement Method: Request for Proposals (RFP) Awarded Vendor(s): CBIZ Valuation Group, LLC Term of Contract: Upon award through October 31, 2028, with two, one-year renewal options Total Contract Value: $229,600 estimated Annual Contract Value: $43,000 Year 1 $44,100 Year 2 $45,400 Year 3 $47,900 Year 4 $49,200 Year 5 Funding Source: Liability Self Insurance 4. Mixed-Used Zoning Unified Development Code (UDC) Amendments for the Planning Department ID#: 25-211192 This professional services agreement for the Planning Department will provide review of existing documents, recommend revisions to the draft Unified Development Code amendments, create development illustrations, facilitate a technical review committee and public engagement efforts, and provide support throughout the 2027 UDC update and adoption process. [John Peterek, Assistant City Manager; Bridgett White, Director, Planning] Procurement Method: Request for Proposals (RFP) Awarded Vendor(s): Astelle LLC dba Work5hop Term of Contract: January 5, 2026, through January 4, 2027, with two, one-year renewal options Total Contract Value: $300,000 Annual Contract Value: Not Applicable Funding Source: FY 2026 General Fund