City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, March 26, 2026 Approval Date: Thursday, April 2, 2026 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Rental of Air Conditioning Units and Fans for the Center City Development & Operations Department (CCDO) ID#: 26-213423 This is a ratification of payment and contract with Sunbelt Rentals, Inc. in the amount of $70,493.30 for the rental of two 12-ton air conditioning units and six large water-cooling fans for the Center City Development & Operations Department. The fans were required at the Historic Farmer’s Market to assist the failing heating ventilation and air conditioning (HVAC) units. The initial rental period was extended utilizing an exemption for unforeseen  damages to maintain safe temperature levels in Farmer’s Market for patrons and customers occupying the space. Continued high temperatures in the later months of 2025 required the units to remain on site longer than anticipated. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Ratification Awarded Vendor(s): Sunbelt Rentals, Inc. Term of Contract: One Time Buy Total Contract Value: $70,493.30 Annual Contract Value: Not Applicable Funding Source: Funding is available in the amount of $52,662.10 from the Market Square Fund FY 2025 Adopted Budget and in the amount of $17,831.20 from the Market Square Fund FY 2026 Adopted Budget. 2. Purchase and Delivery of Ballistic Shields for the San Antonio Police Department (SAPD) ID#: 26-213425 This contract will provide for the replacement of ballistic protection equipment, including seventeen ballistic shields for the San Antonio Police Department. The new shields will replace units that are nearing the end of their 10-year useful life. The equipment will be used by Patrol Division officers, Special Weapons and Tactics (SWAT), and other specialized units during emergency response operations. This equipment was reviewed and approved by the Labor Relations Committee. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): G T Distributors, Inc. Term of Contract: One Time Buy Total Contract Value: $76,322.50 Annual Contract Value: Not Applicable Funding Source: Funding is available in the 2024/2025 Urban Areas Security Initiative Police Department Regional Response Grant. 3.  Purchase and Delivery of Meridian Archer Trailer Kit with Barriers and Hauler Mount for the San Antonio Police Department (SAPD) ID#: 26-213427 This contract will provide a new Meridian Archer Trailer Kit with barriers and hauler mount for the San Antonio Police Department. The purchase includes two Archer T1000 Drop Deck trailers, thirty-three Mobile Archer 1200 mobile vehicle barriers, and two Archer Manual Hauler 2.0 units. These components function as a rapid deployment system, with the trailers transporting the barriers and the manual haulers positioning each unit to form a mitigation securing event areas, perimeters, and emergency access points with minimal personnel. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): Meridian Rapid Defense Group LLC Term of Contract: One Time Buy Total Contract Value: $296,294.81 Annual Contract Value: Not Applicable Funding Source: Funding is available in the 2024/2025 Urban Areas Security Initiative Grant. Architecture and Engineering 4. Amendment to Professional Service Agreement for the District 3 Aquatics Facility Project (2022 Bond) for the Capital Delivery Department (CDD) ID#: 26-213530 This amendment, in the amount of $99,939, increases the professional services agreement for the District 3 Aquatics Facility Project for the Capital Delivery Department. It expands the contract scope to include additional design services, including a lazy river feature, geotechnical investigation, data and communication design. [John Peterek, Assistant City Manager; Michael Shannon, Director, Capital Delivery] Procurement Method: Amendment Awarded Vendor(s): Rialto Studio, Inc. Term of Contract: Upon award until completion  Total Contract Value: $688,069 (base contract + previous amendments = $588,130; this amendment = $99,939) Annual Contract Value: Not Applicable Funding Source: ​Funding in the amount of $99,939 is available from the 2022 General Obligation Bond Program. Construction 5. Maverick Park Improvements (2022 Bond) for the Capital Delivery Department (CDD) ID#: 26-211998 This is a construction contract for the Capital Delivery Department for improvements to Maverick Park, located in Council District 1. The scope of work includes concrete flatwork with demolition of existing sidewalks, electrical service upgrades, pedestrian lighting, shade trees with irrigation, a new bike rack, and a new plaza. Additional amenities include pickleball courts, entry paver courtyard, lawn seeding and irrigation, dog park shade structure, Broadway mid-block flatwork, site and site furnishings. [John Peterek, Assistant City Manager; Michael Shannon, Director, Capital Delivery] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Lone Star Civil, LLC Term of Contract: 150 Calendar Days Total Contract Value: $610,150 Annual Contract Value: Not Applicable Funding Source: Funding in the amount of $120,000 is available from Tree Preservation and Mitigation Funds, $355,150 is available from the 2022 General Obligation Bond Program, $124,998 is available from the FY 2024 Tax Notes and $10,001 is available from FY 2025 Certificates of Obligation City Programs: SBEDA Program – applied 20% Small Business Enterprise (SBE) subcontracting goal. Awarded vendor is a small and emerging business enterprise. Professional Services 6. Housing Base Web Portal Subscription Services for the Neighborhood and Housing Services Department (NHSD)  ID#: 26-213358 This is a ratification of an amendment in the amount of $200,000 for services that began February 28, 2026, and extends the professional services agreement for the Housing Base Web Portal for one year, with one additional one-year renewal option, for the Neighborhood and Housing Services Department. This portal provides an affordable housing locator tool that enables residents to identify properties within the City that have received public funding. Continuation of services was needed to keep these services available, after this agreement expired, that resulted in this ratification. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Ratification Awarded Vendor(s): Housing Base, Inc. Term of Contract: Extends term through February 28, 2027, with one, one-year renewal option Total Contract Value: $695,100 estimated (base contract + previous extensions = $495,100; this amendment = $200,000) Annual Contract Value: $100,000 Funding Source: Funding in the amount of $100,000 is available from the General Fund FY 2026 Adopted Budget. Funding for subsequent year is contingent on City Council approval of FY 2027 annual budget. 7. Chronic Disease Program Insulin Support Services for the San Antonio Metropolitan Health District (Metro Health) ID#: 26-213392 This agreement will provide the San Antonio Metropolitan Health District with a pharmacy contractor to support and promote the Diabetes Prevention and Control Program. The contractor operates multiple pharmacy locations through the City to serve community members in areas with significant diabetes disparities. The contractor will establish and administer insulin support within its system to distribute financial assistance to community members in need. [Justina Tate, Interim Assistant City Manager; Claude Jacob, Director, Metro Health] Procurement Method: Professional Service Agreement (PSA) Awarded Vendor(s): H-E-B, LP  Term of Contract: Upon award through September 30, 2026, with one, one-year renewal option Total Contract Value: $200,000 Annual Contract Value: $100,000 Funding Source: Funding in the amount of $100,000 is available in the General Fund FY 2026 Adopted Budget. Funding for future years is contingent upon City Council approval of the annual budget. Other Services 8. Annual Contract for Mobile Hotspots for the San Antonio Public Library (SAPL) ID#: 26-213426 This contract is for the purchase of 1000 mobile hotspot units for a total of $49,990 and associated network services for one year for $143,880, for the San Antonio Public Library’s grant-funded mobile hotspot lending pilot program. The program will operate at 10 library branches located within Methodist Healthcare Ministries’ priority zip codes in Council Districts 1, 3, 4, 5, 7, and 10. These hotspots will offer no-cost internet access to residents, helping bridge the digital divide and support education and workforce development in economically disadvantaged communities. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): Kajeet, Inc. Term of Contract: Upon award through April 30, 2027 Total Contract Value: $193,870 Annual Contract Value: Not Applicable Funding Source: Funding in the amount of $193,870 is available from the Methodist Health Ministries 2026 Grant. 9. Aircraft Emergency System (AES) & Fire Station Alerting (FSA) System for the Aviation Department ID#: 26-213252 This contract will provide the San Antonio International Airport (SAT) with a new Aircraft Emergency System (AES) and an upgraded Fire Station Alerting (FSA) System, both designed to shorten notification time between the Air Traffic Control Tower and the Aircraft Rescue and Fire Fighting (ARFF) station. Together, these systems improve emergency communications to ARFF staff by delivering clear audio and visual alerts through a new wall-mounted display. Replacing the existing ringdown system will reduce outages, improve sound quality, and prevent dropped calls between the air traffic controller and the fire station. This contract also provides maintenance support and unlimited 24-hour emergency support. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): Westnet, LLC Term of Contract: Upon award through June 30, 2031, with three, one-year renewal options Total Contract Value: $604,667.07 Annual Contract Value: $331,380.07 Year 1 $39,041 Years 2-8 Funding Source: Funding is available from the Airport Improvement & Contingency Fund. Funding for subsequent year’s maintenance and support will be funded from the Airport Operating and Maintenance Fund and is contingent upon City Council approval of the annual budgets.