City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, April 23, 2026 Approval Date: Thursday, April 30, 2026 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Hydraulic, Air, Water, Fuel, and Industrial Hoses and Fittings for the Solid Waste Management Department (SWMD) ID#: 26-214176 This annual contract will provide the fabrication of hydraulic, air, water, fuel, and industrial hoses and fittings for refuse trucks, brush and bulky collection trucks, heavy equipment tractors, and tractor trailers, primarily for the Solid Waste Management Department. This contract will also provide these items for other departments such as Fire, Building and Equipment Services, Public Works, Parks and Recreation, and the Aviation Department. In  addition, the contractor will perform repair services for damaged hoses and fittings to ensure equipment reliability, reduce downtime, and maintain operational readiness across the various department operations. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): San Antonio Belting & Pulley Company, Inc. Term of Contract: Upon award through March 31, 2029, with two, one-year renewal options Total Contract Value: $2,000,000 estimated Annual Contract Value: $400,000 estimated Funding Source: Funds are not encumbered by this ordinance. Purchases will be in accordance with each Department’s annual budget. Funding for subsequent years is contingent upon City Council approval of the annual budget. 2. Annual Contract for Language Materials for the San Antonio Public Library (SAPL) ID#: 26-214175 This annual contract will provide full-service books and media representing 26 official languages from India, including the national language of Hindi and various regional languages, for the San Antonio Public Library. These materials will support patrons of all ages across all library locations and will significantly expand SAPL’s multilingual collection to meet growing demand for Indian language resources. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Sole Source Awarded Vendor(s): India Children’s Press Term of Contract: Upon award through March 31, 2029, with two, one-year renewal options Total Contract Value: $100,000 estimated Annual Contract Value: $20,000 estimated Funding Source: Funding is available from the General Fund FY 2026 Adopted Budget; Funding for subsequent years is contingent upon City Council approval of the annual budget. Fleet 3. Purchase of Animal Kennel Trucks for the Animal Care Services (ACS) Department ID#: 26-214172 This contract will provide six replacement animal transport trucks equipped with driver-side mounted spotlights and directional light bars for the Animal Care Services Department. These purpose-built vehicles include climate-controlled kennel bodies designed to support daily field operations, ensure humane and secure animal transport, and deliver the durability needed for ACS’s operational needs. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Public Health or Safety Awarded Vendor(s): Cavender Ford Motor Company, Ltd. Term of Contract: One Time Buy Total Contract Value: $589,782 Annual Contract Value: Not Applicable Funding Source: Funding is available from the FY 2026 Equipment Replacement & Renewal Fund Adopted Budget. 4. Light & Medium-Duty Vehicles for Various Departments ID#: 26-214113 This contract provides one replacement diesel 1-ton crew cab 4x2 long bed dual-rear-wheel truck for the Parks and Recreation Department and one replacement diesel 1-ton crew cab 4x4 dual-rear-wheel truck with a gooseneck hitch for the Public Works Department. These vehicles support daily operations by transporting equipment and staff to facilities and work sites. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Gunn CDJR, Ltd. Term of Contract: One Time Buy Total Contract Value: $126,352  Annual Contract Value: Not Applicable Funding Source: Funding is available from the Equipment Replacement & Renewal Fund FY 2026 Adopted Budget. City Programs: Local Preference Program – applied to items 12 and 13 and awarded to local vendor, resulting in an additional cost of $1,501 Other Services 5. Annual Contract for Fire Safety Systems Inspection and Maintenance Services for the San Antonio Fire Department (SAFD) ID#: 26-214051 This annual contract will provide inspection, maintenance, and repair services for fire alarm and fire sprinkler systems at San Antonio Fire Department (SAFD) facilities. The contractor will supply all supervision, labor, service reports, and materials needed to ensure these life- safety systems remain reliable, functional, and compliant. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Competitive Sealed Proposals (RFCSP) Awarded Vendor(s): Johnson Controls Fire Protection LP Term of Contract: Upon award through February 28, 2029, with two, one-year renewal options Total Contract Value: $632,500 estimated Annual Contract Value: $126,500 estimated Funding Source: Funding is available from the FY 2026 General Fund Adopted Budget. Funding for subsequent funding is dependent upon City Council approval of the annual budget.