City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, April 30, 2026 Approval Date: Thursday, May 7, 2026 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Asphalt Oil & Emulsion for the Public Works Department (PWD) ID#: 26-214370 This is an annual contract to provide asphalt oil and emulsion materials for the Public Works Department to support the maintenance and repair of City streets and bridges. All materials will comply with published specifications outlined in Texas Department of Transportation (TXDOT) standards. Materials will be picked up by City personnel on an as-needed basis from vendor distribution locations within Bexar County or its surrounding counties. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott,  Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Ergon Asphalt & Emulsions, Inc. Term of Contract: Upon award through March 31, 2029, with two, one-year renewal options Total Contract Value: $1,932,500 estimated Annual Contract Value: $386,500 estimated Funding Source: Funding in the amount of $386,500 is available from the FY 2026 General Fund Adopted Budget. Funding for subsequent years is contingent upon Council approval of department annual budget. 2. Annual Contract for Lease and Installation of Remote Surveillance Units (RSU) for the San Antonio Police Department (SAPD) Fusion Center ID#: 26-214371 The continuation of this contractual service agreement will provide the San Antonio Police Department (SAPD) with leased Remote Surveillance Units (RSUs) for deployment at major public events, including the San Antonio Marathon, New Year’s Eve, and Fiesta (NIOSA, Market Square, and Carnival) events. RSUs are portable, contractor-installed mobile surveillance systems equipped with high-definition cameras and an independent power source, providing temporary monitoring coverage where the vendor manages all setup and repositioning of the units as part of the service. These RSUs are essential for SAPD’s operational readiness and ability to maintain real-time situational awareness during large-scale public events, supporting timely decision-making and coordinated public safety operations. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Public Health or Safety Awarded Vendor(s): Pro View Digital Security, LLC Term of Contract: Upon award through January 31, 2029, with two, one-year renewal options Total Contract Value: $174,485.70 estimated Annual Contract Value: $34,598.34 Year 1 $34,748.34 Year 2  $34,898.34 Year 3 $35,045.34 Year 4 $35,195.34 Year 5 Funding Source: Funding for the first year of the contract is available from the FY 2026 General Fund Adopted Budget; Funding for subsequent years is contingent upon Council approval of the annual budget. 3. WIC Naco-Perrin Clinic Repairs for San Antonio Metropolitan Health District (SAMHD) ID#: 26-214372 This is a ratification of payment and contract with Texas SRC, Inc., in the amount of $52,688 for services rendered to repair the roof, two exam rooms, and the adjacent hallway at the Women, Infants and Children (WIC) Naco-Perrin Clinic, for the San Antonio Metropolitan Health District. Immediate services were required to repair damage to the roof caused by overnight freezing temperatures and water infiltration in January 2026, that resulted in this ratification. Given the extent of the damage, Metro Health approved immediate repair of the roof, utilizing an exemption for unforeseen damages. Closure of the clinic would have delayed participants’ access to essential food and formula benefits, directly affecting families in the community, and reduced program funding reimbursements. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Ratification Awarded Vendor(s): Texas SRC, Inc. Term of Contract: One Time Buy Total Contract Value: $52,688 Annual Contract Value: Not Applicable Funding Source: Funding in the amount of $52,688 is available in the General Fund FY 2026 Adopted Budget. 4. Purchase of Thermal Imaging Cameras for the San Antonio Fire Department (SAFD) ID#: 26-214171 This contract will provide 42 replacement handheld thermal imaging cameras for the San Antonio Fire Department. These devices enhance SAFD’s operational effectiveness by enabling emergency responders to assess flow paths, locate objects and hazards in low- visibility and smoke-filled environments, and support rapid data-informed decision-making to improve situational awareness and overall safety. This equipment was reviewed and  approved by SAFD’s Tool and Equipment Committee. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Public Health or Safety Awarded Vendor(s): Metro Fire Apparatus Specialists, Inc. Term of Contract: One Time Buy Total Contract Value: $394,128 Annual Contract Value: Not Applicable Funding Source: Funding is available from the 2026 Master Tax-Exempt Lease Purchase Agreement. The initial lease payment is included in the FY 2026 General Fund Adopted Budget. Funding for the future lease payments is contingent on City Council approval of the annual budget. Architecture and Engineering 5. Civil Engineering Street Maintenance Program (SMP) Comprehensive Review for the Public Works Department (PWD) ID#: 26-214045 This professional services agreement provides the Public Works Department with a consultant to evaluate the Street Maintenance Program’s project selection criteria and methodology. The consultant will review the program’s overall management process, assess project development and execution practices, reevaluate program goals, and analyze the tools used by PWD staff. [John Peterek, Assistant City Manager; Arthur Reinhardt, Director, Public Works] Procurement Method: Request for Qualifications (RFQ) Awarded Vendor(s): Tetra Tech, Inc. Term of Contract: Upon award for one year, with one, one-year renewal option Total Contract Value: $500,000 Annual Contract Value: $400,000 – Year 1 $100,000 – Year 2  Funding Source: Funding is available from the FY 2026 General Fund Adopted Budget. Construction 6. Task Order Contract for the 2026 Wheelchair Ramp Installation & Paving Striping Package 1 for the Public Works Department (PWD) ID#: 26-214090 This task order contract for the Public Works Department will provide citywide wheelchair ramp installation and paving striping services to support the Street Maintenance Program (SMP). The scope of work includes asphalt surface overlay, wheelchair ramp improvements, and other work necessary to complete various street projects. [John Peterek, Assistant City Manager; Arthur Reinhardt, Director, Public Works] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): San Antonio Concepts Construction, LLC Term of Contract: 1 year Total Contract Value: $859,910 Annual Contract Value: Not Applicable Funding Source: Funding in the amount of $856,710 is available from the FY 2026 General Fund, Advanced Transportation District, and Right of Way Funds and is included in the FY 2026 Capital Budget. Funding in the amount of $3,075 will be reimbursed by San Antonio Water System (SAWS), and $125 will be reimbursed by CPS Energy. 7. Water Mitigation and Reconstruction Services at the Alamodome for the Convention & Sports Facilities (CSF) Department ID#: 26-213939 This is a ratification of payment and contract with Cotton Commercial USA, Inc., in the amount of $374,612.73 for water mitigation and reconstruction services at the Alamodome for the Convention & Sports Facilities Department. On January 23, 2026, a coil failure in Air Handling Unit (AHU) #2 caused a chilled-water leak. Due to the severity of the incident and scheduled events planned at the Alamodome, immediate mitigation and repairs were required to ensure the facility remained operational and safe for the scheduled events. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Ratification Awarded Vendor(s): Cotton Commercial USA, Inc. Term of Contract: Project Completion on March 3, 2026 Total Contract Value: $374,612.73 Annual Contract Value: Not Applicable Funding Source: Funding for this purchase is available through the Alamodome Improvement and Contingency Fund