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Finance Committee

Regular Meeting

Santa Fe, NM · February 14, 2022

Agenda

Agenda

REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA FEBRUARY 14, 2022 5:00 PM ATTEND VIRTUALLY SPECIAL PROCEDURES FOR FINANCE COMMITTEE MEETING Attendance: In response to the State’s declaration of a Public Health Emergency, the Mayor’s Proclamation of Emergency, and the ban on public gatherings in excess of those permitted in the current Public Health Order, the Finance Committee meeting will be conducted virtually. Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The video recording of this meeting will also remain available for viewing at any time on the City’s YouTube channel at https://www.youtube.com/user/cityofsantafe. Staff is available to help members of the public access pre-recorded meetings on-line at any time during normal business hours. Please call 955-6521 for assistance. Join on Zoom: https://santafenm-gov.zoom.us/j/84821437282? pwd=RkNBL1lmQm9ZZVRDUTB3dFVubzNYQT09 Passcode: 057372 By Phone: 312 626 6799 Webinar ID: 848 2143 7282 - Passcode: 057372 Agenda: The agenda for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. APPROVAL OF MINUTES FINANCE COMMITTEE MEETING Monday, February 14, 2022 Page 1 of 60 REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA FEBRUARY 14, 2022 5:00 PM ATTEND VIRTUALLY a. Finance Committee – January 31, 2022 6. PRESENTATION a. FY21 Audit Status Update (Mary McCoy, Finance Director) 7. ACTION ITEMS: CONSENT a. CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber) An Ordinance Granting NTS Communications, LLC, DBA Vexus Fiber, a Non-Exclusive Franchise, to Operate a Telecommunications Network Within the City of Santa Fe; the Right to Use City Public Rights-of-Way to Provide Telecommunications Services Within the City; and Fixing the Terms and Conditions Thereof. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov) Committee Review: Introduced: 12/08/21 Public Works and Utilities Committee: 01/10/2022 (Postponed) Finance Committee: 01/31/22 (Item Pulled from Agenda) Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Governing Body (Public Comment): 02/09/2022 Finance Committee: 02/14/2022 Governing Body (Public Hearing and Final Approval): 03/09/2022 b. CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber, Councilor Cassutt, and Councilor Chavez) A Resolution Adopting Next Steps for the Reuse and Redevelopment of the Midtown Property Including Applying for Land Use Rezoning, General Plan Amendment, and a Master Plan; Adopting a Community Development Plan; Issuing Certain Requests for Proposals; Conducting Certain Studies and Assessments; and Seeking the Acquisition of Land Located Within or Adjacent to the Midtown Site. (Rich Brown, Community and Economic Development Director: rdbrown@santafenm.gov, 505-955-6625) Committee Review: Introduced: 01/26/2022 Quality of Life Committee: 02/02/2022 Public Works and Utilities Committee: 02/07/2022 FINANCE COMMITTEE MEETING Monday, February 14, 2022 Page 2 of 60 REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA FEBRUARY 14, 2022 5:00 PM ATTEND VIRTUALLY Economic Development Advisory Committee: 02/09/2022 Finance Committee: 02/14/2022 Governing Body: 02/23/2022 c. Request for Approval of the Amended and Restated Lease Agreement between the City of Santa Fe and the Boys & Girls Club, Inc. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 505-955-6344) Committee Review: Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Finance Committee: 02/14/2022 Quality of Life: 02/16/2022 Governing Body: 02/23/2022 d. Request for Approval of the Allocation of the 2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFA 22/01/R for Homewise Los Canales Housing Development Affordability Project in the Amount of $700,000. (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 e. Request for Approval of the Allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFA 22/01/R for Community Solutions Santa Fe Suites Project in the Amount of $910,000. (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 f. Request for Approval of the Allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFA 22/01/R for Youth Works Housing First Rental Voucher Program in the FINANCE COMMITTEE MEETING Monday, February 14, 2022 Page 3 of 60 REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA FEBRUARY 14, 2022 5:00 PM ATTEND VIRTUALLY Amount of $90,000. (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 g. Request for Approval of the Allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFA 22/01/R for Santa Fe Civic Housing Authority's Paseo Del Sol Apartments Project in the Amount of $500,000. (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 h. Request for Approval of CES Contract No. 2020-31B-C105-ALL, Medium and Heavy Duty Trucks, Truck Bodies, Accessories, Parts, and Service in the Amount of $707,950 for the Purchase of a Heavy Rescue Apparatus Truck from 411 Equipment, LLC. (Brian Moya, Fire Chief: bjmoya@santafenm.gov, 505-955-3111 and Daniel Garcia, Fire Fleet Manager: dagarcia@santafenm.gov, 505-231-8561) Committee Review: Finance Committee: 02/14/2022 Public Works Committee: 02/21/2022 Governing Body: 02/23/2022 i. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $750,000 from the New Mexico Department of Finance and Administration for Severance Tax Bond Appropriation to the Electric Vehicles Project No. 20-E2735, to Fund the Purchase of Electric Vehicles and Charging Stations. (Neal Denton, Sustainability Officer: nhdenton@santafenm.gov, 505-955-2229) Committee Review: Public Works and Utilities Committee: 02/07/2022 Finance Committee: 02/14/2022 Governing Body: 02/23/2022 FINANCE COMMITTEE MEETING Monday, February 14, 2022 Page 4 of 60 REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA FEBRUARY 14, 2022 5:00 PM ATTEND VIRTUALLY j. Request for Approval of Purchase for a Komptech X63 Windrow Turner for the Wastewater Management Compost Section through the Source Well Cooperative Procurement in the Total Amount of $631,942. (Julian Gonzales, WWMD Plant Operator: jrgonzales@santafenm.gov, 505-470-0291) 1. Request for Approval of a BAR (Budget Adjustment Resolution) in the Amount of $631,942 for the Windrow Turner. Committee Review: Public Works and Utilities Committee: 02/07/2022 Finance Committee: 02/14/2022 Governing Body: 02/23/2022 k. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $160,478 from FY22 Public Works Admin Engineering Service Budget to Capital Improvement Projects Henry Lynch Reconstruction and Bishops Lodge Road Reconstruction. (Romella Glorioso-Moss, Senior Project Administrator: rsglorioso-moss@santafenm.gov , 505-955-6623) Committee Review: Finance Committee: 02/14/2022 Public Works & Utilities Committee: 02/21/2022 Governing Body: 02/23/2022 l. Request for Approval of a State of New Mexico Children, Youth and Families Department (CYFD) Amendment No. 2 to CYFD Professional Services Agreement No. 21-690-3200-20846 (City Contract No. 21-20846) to the Scope of Work to Reflect an Update in Language and Increase in Compensation of $64,749, for a New Contract Total of $410,073 and the Addition of a Community Restorative Justice Program for Juvenile Justice Alternative to Detention Programs in the City of Santa Fe: (CYFD Alternatives to Detention Grant). (Julie Sanchez, jjsanchez@santafenm.gov, 505-955-6678) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 FINANCE COMMITTEE MEETING Monday, February 14, 2022 Page 5 of 60 REGULAR MEETING OF THE FINANCE COMMITTEE AGENDA FEBRUARY 14, 2022 5:00 PM ATTEND VIRTUALLY 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, February 28, 2022 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, February 14, 2022 Page 6 of 60 VOTE SUMMARY Meeting Name - Public Works and Utilities Committee Meeting Start Date - 08/02/2022 Meeting Committee - Public Works and Utilities Committee Item Title - CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber) An Ordinance Granting NTS Communications, LLC, DBA Vexus Fiber, a Non- Exclusive Franchise, to Operate a Telecommunications Network Within the City of Santa Fe; the Right to Use City Public Rights-of-Way to Provide Telecommunications Services Within the City; and Fixing the Terms and Conditions Thereof. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov) Committee Review: Introduced: 12/08/21 Public Works and Utilities Committee: 01/10/2022 (Postponed) Finance Committee: 01/31/22 (Item Pulled from Agenda) Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Governing Body (Public Comment): 02/09/2022 Finance Committee: 02/14/2022 Governing Body (Public Hearing and Final Approval): 02/23/2022 Item Type - bill Item Owner - Terry Lease Item Sponsor - Alan Webber Item Tracking Number - 22-13241 Motion Type - Approve Motion Mover - Carol Romero-Wirth Motion Seconder - Michael Garcia Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 VOTE SUMMARY Vote Absent Count - 0 Vote For Names - Chris Rivera, Michael Garcia, Carol Romero-Wirth, Lee Garcia, Amanda Chavez Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Jamie-Rae Diaz User Email - jldiaz@santafenm.gov VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber) An Ordinance Granting NTS Communications, LLC, DBA Vexus Fiber, a Non- Exclusive Franchise, to Operate a Telecommunications Network Within the City of Santa Fe; the Right to Use City Public Rights-of-Way to Provide Telecommunications Services Within the City; and Fixing the Terms and Conditions Thereof. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov) Committee Review: Introduced: 12/08/21 Public Works and Utilities Committee: 01/10/2022 (Postponed) Finance Committee: 01/31/22 (Item Pulled from Agenda) Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Governing Body (Public Comment): 02/09/2022 Finance Committee: 02/14/2022 Governing Body (Public Hearing and Final Approval): 03/09/2022 Item Type - bill Item Owner - Terry Lease Item Sponsor - Alan Webber Item Tracking Number - 22-13241 Motion Type - Approve Motion Mover - Renee Villarreal Motion Seconder - Signe Lindell Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 VOTE SUMMARY Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Economic Development Advisory Committee Meeting Start Date - 02/09/2022 Meeting Committee - Economic Development Advisory Committee Item Title - CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber) An Ordinance Granting NTS Communications, LLC, DBA Vexus Fiber, a Non- Exclusive Franchise, to Operate a Telecommunications Network Within the City of Santa Fe; the Right to Use City Public Rights-of-Way to Provide Telecommunications Services Within the City; and Fixing the Terms and Conditions Thereof. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov) Committee Review: Introduced: 12/08/21 Public Works and Utilities Committee: 01/10/2022 (Postponed) Finance Committee: 01/31/22 (Item Pulled from Agenda) Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Governing Body (Public Comment): 02/09/2022 Finance Committee: 02/14/2022 Governing Body (Public Hearing and Final Approval): 03/09/2022 Item Type - bill Item Owner - Terry Lease Item Sponsor - Alan Webber Item Tracking Number - 22-13241 Motion Type - Approve Motion Mover - John Feins Motion Seconder - Ryan Gallagher Motion Status - approved Vote For Count - 6 Vote Against Count - 0 Vote Abstain Count - 0 VOTE SUMMARY Vote Absent Count - 3 Vote For Names - Kate Kennedy, Robert Lurcott, Ryan Gallagher, Melissa Coleman, Jamie Cassutt, John Feins Vote Against Names - Vote Abstain Names - Vote Absent Names - Johanna Nelson, Ryan Cordova, Meghan McGarrity User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Economic Development Advisory Committee Meeting Start Date - 02/09/2022 Meeting Committee - Economic Development Advisory Committee Item Title - CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber) An Ordinance Granting NTS Communications, LLC, DBA Vexus Fiber, a Non- Exclusive Franchise, to Operate a Telecommunications Network Within the City of Santa Fe; the Right to Use City Public Rights-of-Way to Provide Telecommunications Services Within the City; and Fixing the Terms and Conditions Thereof. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov) Committee Review: Introduced: 12/08/21 Public Works and Utilities Committee: 01/10/2022 (Postponed) Finance Committee: 01/31/22 (Item Pulled from Agenda) Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Governing Body (Public Comment): 02/09/2022 Finance Committee: 02/14/2022 Governing Body (Public Hearing and Final Approval): 03/09/2022 Item Type - bill Item Owner - Terry Lease Item Sponsor - Alan Webber Item Tracking Number - 22-13241 Motion Type - Approve Motion Mover - John Feins Motion Seconder - Ryan Gallagher Motion Status - approved Vote For Count - 6 Vote Against Count - 0 Vote Abstain Count - 0 VOTE SUMMARY Vote Absent Count - 3 Vote For Names - Kate Kennedy, Robert Lurcott, Ryan Gallagher, Melissa Coleman, Jamie Cassutt, John Feins Vote Against Names - Vote Abstain Names - Vote Absent Names - Johanna Nelson, Ryan Cordova, Meghan McGarrity User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 01/02/2022 Meeting Committee - Finance Committee Item Title - CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber) An Ordinance Granting NTS Communications, LLC, DBA Vexus Fiber, a Non-Exclusive Franchise, to Operate a Telecommunications Network Within the City of Santa Fe; the Right to Use City Public Rights-of-Way to Provide Telecommunications Services Within the City; and Fixing the Terms and Conditions Thereof. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov) Committee Review: Introduced: 12/08/21 Public Works and Utilities Committee: 01/10/22 (postponed) Governing Body (request to publish): 01/26/22 Finance Committee: 01/31/22 Economic Development Advisory Committee: 02/09/22 Governing Body (public hearing): 02/23/22 Item Type - bill Item Owner - Terry Lease Item Sponsor - Alan Webber Item Tracking Number - 22-13241 Motion Type - Approve Motion Mover - Jamie Cassutt Motion Seconder - Renee Villarreal Motion Status - approved Vote For Count - 4 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 1 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - Chris Rivera User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Quality of Life Committee Meeting Start Date - 03/02/2022 Meeting Committee - Quality of Life Committee Item Title - CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber, Councilor Cassutt, and Councilor Chavez) A Resolution Adopting Next Steps for the Reuse and Redevelopment of the Midtown Property Including Applying for Land Use Rezoning, General Plan Amendment, and a Master Plan; Adopting a Community Development Plan; Issuing Certain Requests for Proposals; Conducting Certain Studies and Assessments; and Seeking the Acquisition of Land Located Within or Adjacent to the Midtown Site. (Rich Brown, Community and Economic Development Director: rdbrown@santafenm.gov, 505- 955-6625) Committee Review: Introduced: 01/26/2022 Quality of Life Committee: 02/02/2022 Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Finance Committee: 02/14/2022 Governing Body: 02/23/2022 Item Type - resolution Item Owner - Rich Brown Item Sponsor - Alan Webber Item Tracking Number - 22-13477 Motion Type - Approve Motion Mover - Motion Seconder - Motion Status - Vote For Count - 0 VOTE SUMMARY Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Jeff Norris User Email - jtnorris@santafenm.gov VOTE SUMMARY Meeting Name - Economic Development Advisory Committee Meeting Start Date - 02/09/2022 Meeting Committee - Economic Development Advisory Committee Item Title - CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber, Councilor Cassutt, and Councilor Chavez) A Resolution Adopting Next Steps for the Reuse and Redevelopment of the Midtown Property Including Applying for Land Use Rezoning, General Plan Amendment, and a Master Plan; Adopting a Community Development Plan; Issuing Certain Requests for Proposals; Conducting Certain Studies and Assessments; and Seeking the Acquisition of Land Located Within or Adjacent to the Midtown Site. (Rich Brown, Community and Economic Development Director: rdbrown@santafenm.gov, 505- 955-6625) Committee Review: Introduced: 01/26/2022 Quality of Life Committee: 02/02/2022 Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Finance Committee: 02/14/2022 Governing Body: 02/23/2022 Item Type - resolution Item Owner - Rich Brown Item Sponsor - Alan Webber Item Tracking Number - 22-13477 Motion Type - Approve Motion Mover - John Feins Motion Seconder - Ryan Gallagher Motion Status - approved Vote For Count - 6 VOTE SUMMARY Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 3 Vote For Names - Kate Kennedy, Robert Lurcott, Ryan Gallagher, Melissa Coleman, Jamie Cassutt, John Feins Vote Against Names - Vote Abstain Names - Vote Absent Names - Johanna Nelson, Ryan Cordova, Meghan McGarrity User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber, Councilor Cassutt, and Councilor Chavez) A Resolution Adopting Next Steps for the Reuse and Redevelopment of the Midtown Property Including Applying for Land Use Rezoning, General Plan Amendment, and a Master Plan; Adopting a Community Development Plan; Issuing Certain Requests for Proposals; Conducting Certain Studies and Assessments; and Seeking the Acquisition of Land Located Within or Adjacent to the Midtown Site. (Rich Brown, Community and Economic Development Director: rdbrown@santafenm.gov, 505- 955-6625) Committee Review: Introduced: 01/26/2022 Quality of Life Committee: 02/02/2022 Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Finance Committee: 02/14/2022 Governing Body: 02/23/2022 Item Type - resolution Item Owner - Rich Brown Item Sponsor - Alan Webber Item Tracking Number - 22-13477 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 VOTE SUMMARY Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Economic Development Advisory Committee Meeting Start Date - 02/09/2022 Meeting Committee - Economic Development Advisory Committee Item Title - Request for Approval of the Amended and Restated Lease Agreement between the City of Santa Fe and the Boys & Girls Club, Inc. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 505-955-6344) Committee Review: Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Finance Committee: 02/14/2022 Quality of Life: 02/16/2022 Governing Body: 02/23/2022 Item Type - lease amendment Item Owner - Terry Lease Item Sponsor - Item Tracking Number - 22-13495 Motion Type - Approve Motion Mover - John Feins Motion Seconder - Ryan Gallagher Motion Status - Vote For Count - 6 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 3 Vote For Names - Kate Kennedy, Robert Lurcott, Ryan Gallagher, Melissa Coleman, Jamie Cassutt, John Feins VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - Johanna Nelson, Ryan Cordova, Meghan McGarrity User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Review and Approval of the Amended and Restated Lease Agreement between the City of Santa Fe and the Boys & Girls Club, Inc. (Terry Lease, Asset Development Manager, 505-955-6344, tjlease@santafenm.gov) Committee Review: Public Works and Utilities Committee: 2/7/2022 Economic Development Advisory Committee: 2/9/2022 Finance Committee: 2/14/2022 Quality of Life: 2/16/2022 Governing Body: 2/23/2022 Item Type - lease amendment Item Owner - Terry Lease Item Sponsor - Item Tracking Number - 22-13495 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - VOTE SUMMARY Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Quality of LIfe Committee Meeting Start Date - 02/17/2022 Meeting Committee - Quality of Life Committee Item Title - Request for Approval of the Amended and Restated Lease Agreement between the City of Santa Fe and the Boys & Girls Club, Inc. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 505-955-6344) Committee Review: Public Works and Utilities Committee: 02/07/2022 Economic Development Advisory Committee: 02/09/2022 Finance Committee: 02/14/2022 Quality of Life: 02/16/2022 Governing Body: 02/23/2022 Item Type - lease amendment Item Owner - Terry Lease Item Sponsor - Item Tracking Number - 22-13495 Motion Type - Approve Motion Mover - Renee Villarreal Motion Seconder - Amanda Chavez Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez Vote Against Names - VOTE SUMMARY Vote Abstain Names - Vote Absent Names - User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Review and Approval of the allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the attached contracts awarded in response to RFA 22/01/R for Homewise Los Canales Housing Development Affordability Project in the amount of $700,000 (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov; 505-955-6346). Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract Item Owner - Alexandra Ladd Item Sponsor - Item Tracking Number - 22-13498 Motion Type - Approve Motion Mover - Chris Rivera Motion Seconder - Renee Villarreal Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Quality of LIfe Committee Meeting Start Date - 02/17/2022 Meeting Committee - Quality of Life Committee Item Title - Request for Approval of the Allocation of the 2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFA 22/01/R for Homewise Los Canales Housing Development Affordability Project in the Amount of $700,000. (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract Item Owner - Alexandra Ladd Item Sponsor - Item Tracking Number - 22-13498 Motion Type - Approve Motion Mover - Renee Villarreal Motion Seconder - Amanda Chavez Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Review and Approval of the allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the attached contracts awarded in response to RFA 22/01/R for Community Solutions Santa Fe Suites Project in the amount of $910,000. (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov; 505- 955-6346 ). Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract Item Owner - Alexandra Ladd Item Sponsor - Item Tracking Number - 22-13499 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Quality of LIfe Committee Meeting Start Date - 02/17/2022 Meeting Committee - Quality of Life Committee Item Title - Request for Approval of the Allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFA 22/01/R for Community Solutions Santa Fe Suites Project in the Amount of $910,000. (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract Item Owner - Alexandra Ladd Item Sponsor - Item Tracking Number - 22-13499 Motion Type - Approve Motion Mover - Renee Villarreal Motion Seconder - Amanda Chavez Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Review and Approval of the allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the attached contracts awarded in response to RFA 22/01/R for Youth Works Housing First Rental Voucher Program in the amount of $90,000. (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov; 505- 955-6346). Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract amendment Item Owner - Alexandra Ladd Item Sponsor - Item Tracking Number - 22-13508 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Quality of LIfe Committee Meeting Start Date - 02/17/2022 Meeting Committee - Quality of Life Committee Item Title - Request for Approval of the Allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFA 22/01/R for Youth Works Housing First Rental Voucher Program in the Amount of $90,000. (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract amendment Item Owner - Alexandra Ladd Item Sponsor - Item Tracking Number - 22-13508 Motion Type - Approve Motion Mover - Renee Villarreal Motion Seconder - Amanda Chavez Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez Vote Against Names - VOTE SUMMARY Vote Abstain Names - Vote Absent Names - User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Review and Approval of the allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the attached contracts awarded in response to RFA 22/01/R for Santa Fe Civic Housing Authority's Paseo Del Sol Apartments Project in the amount of $500,000. (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov , 505-955- 6346). Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract Item Owner - Alexandra Ladd Item Sponsor - Item Tracking Number - 22-13525 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - VOTE SUMMARY Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Quality of LIfe Committee Meeting Start Date - 02/17/2022 Meeting Committee - Quality of Life Committee Item Title - Request for Approval of the Allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFA 22/01/R for Santa Fe Civic Housing Authority's Paseo Del Sol Apartments Project in the Amount of $500,000. (Alexandra Ladd, Director, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract Item Owner - Alexandra Ladd Item Sponsor - Item Tracking Number - 22-13525 Motion Type - Approve Motion Mover - Renee Villarreal Motion Seconder - Amanda Chavez Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Elizabeth Martin User Email - max4martin@yahoo.com VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for the Approval of CES Contract #2020-31B-C105-ALL, Medium and Heavy Duty Trucks, Truck Bodies, Accessories, Parts, and Service. In the amount of seven hundred seven thousand nine hundred fifty dollars ($707,950) for the purchase of a Heavy Rescue Apparatus Truck from 411 Equipment, LLC. (Brian Moya, Fire Chief; bjmoya@santafenm.gov; 505-955-3111 / Daniel Garcia, Fire Fleet Manager; dagarcia@santafenm.gov; (505)231-8561) Committee Review: Finance Committee: 02/14/2022 Public Works Committee: 02/21/2022 Governing Body: 02/23/2022 Item Type - purchase Item Owner - Brian Moya Item Sponsor - Item Tracking Number - 22-13529 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - Vote Abstain Names - VOTE SUMMARY Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Public Works and Utilities Committee Meeting Start Date - 02/22/2022 Meeting Committee - Public Works and Utilities Committee Item Title - Request for Approval of CES Contract No. 2020-31B-C105-ALL, Medium and Heavy Duty Trucks, Truck Bodies, Accessories, Parts, and Service in the Amount of $707,950 for the Purchase of a Heavy Rescue Apparatus Truck from 411 Equipment, LLC. (Brian Moya, Fire Chief: bjmoya@santafenm.gov, 505-955-3111 and Daniel Garcia, Fire Fleet Manager: dagarcia@santafenm.gov, 505-231-8561) Committee Review: Finance Committee: 02/14/2022 Public Works Committee: 02/21/2022 Governing Body: 02/23/2022 Item Type - purchase Item Owner - Brian Moya Item Sponsor - Item Tracking Number - 22-13529 Motion Type - Approve Motion Mover - Amanda Chavez Motion Seconder - Lee Garcia Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Chris Rivera, Michael Garcia, Carol Romero-Wirth, Lee Garcia, Amanda Chavez Vote Against Names - Vote Abstain Names - VOTE SUMMARY Vote Absent Names - User Name - Jamie-Rae Diaz User Email - jldiaz@santafenm.gov VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Approval of a Budget Amendment Resolution (BAR) in the amount of $750,000 from the New Mexico Department of Finance and Administration for Severance Tax Bond Appropriation to the Electric Vehicles Project # 20-E2735, to fund the Purchase of Electric Vehicles and Charging Stations. (Neal Denton, Sustainability Officer, nhdenton@santafenm.gov, 955-2229) Committee Review: Public Works and Utilities Committee: 02/07/2022 Finance Committee: 02/14/2022 Governing Body: 02/23/2022 Item Type - budget adjustment resolution (BAR) Item Owner - Neal Denton Item Sponsor - Item Tracking Number - 22-13531 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - Vote Abstain Names - VOTE SUMMARY Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Approval of purchase for a Komptech X63 Windrow Turner for the Wastewater Management Compost Section through the Source Well Cooperative Procurement in the total amount of $631,942. (Julian Gonzales, WWMD Plant Operator, jrgonzales@santafenm.gov, 505-470-0291) 1) Request for Approval of a BAR (Budget Adjustment Resolution) in the amount of $631,942 for the Windrow Turner. Committee Review: Public Works and Utilities Committee: 02/07/2022 Finance Committee: 02/14/2022 Governing Body: 02/23/2022 Item Type - purchase Item Owner - Item Sponsor - Item Tracking Number - 22-13530 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - VOTE SUMMARY Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $160,478 from FY22 Public Works Admin Engineering Service budget to Capital Improvement Projects Henry Lynch Reconstruction and Bishops Lodge Road Reconstruction. (Romella Glorioso-Moss, Senior Project Administrator, rsglorioso- moss@santafenm.gov , 505-955-6623) Committee Review: Finance Committee: 02/14/2022 Public Works & Utilities Committee: 02/21/2022 Governing Body: 02/23/2022 Item Type - budget adjustment resolution (BAR) Item Owner - Romella Glorioso-Moss Item Sponsor - Item Tracking Number - 22-13583 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - Vote Abstain Names - VOTE SUMMARY Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Public Works and Utilities Committee Meeting Start Date - 02/22/2022 Meeting Committee - Public Works and Utilities Committee Item Title - Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $160,478 from FY22 Public Works Admin Engineering Service Budget to Capital Improvement Projects Henry Lynch Reconstruction and Bishops Lodge Road Reconstruction. (Romella Glorioso-Moss, Senior Project Administrator: rsglorioso- moss@santafenm.gov , 505-955-6623) Committee Review: Finance Committee: 02/14/2022 Public Works & Utilities Committee: 02/21/2022 Governing Body: 02/23/2022 Item Type - budget adjustment resolution (BAR) Item Owner - Romella Glorioso-Moss Item Sponsor - Item Tracking Number - 22-13583 Motion Type - Approve Motion Mover - Amanda Chavez Motion Seconder - Lee Garcia Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Chris Rivera, Michael Garcia, Carol Romero-Wirth, Lee Garcia, Amanda Chavez Vote Against Names - Vote Abstain Names - VOTE SUMMARY Vote Absent Names - User Name - Jamie-Rae Diaz User Email - jldiaz@santafenm.gov VOTE SUMMARY Meeting Name - Finance Committee Meeting Start Date - 02/15/2022 Meeting Committee - Finance Committee Item Title - Request for Approval of a State of New Mexico Children, Youth and Families Department (CYFD) amendment No. 2 to CYFD professional services agreement no. 21-690-3200-20846 (city Contract no. 21-20846) to the scope of work to reflect an update in language and increase of sixty-four thousand seven hundred forty-nine dollars ($64,749.00), for a new contract total of four hundred ten thousand seventy-three dollars and zero cents ($410,073.00) and the addition of a Community Restorative Justice Program for Juvenile Justice Alternative to Detention Programs in the City of Santa Fe: (CYFD Alternatives to Detention Grant) (Julie Sanchez, jjsanchez@santafenm.gov, (505)955-6678). Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract amendment Item Owner - Julie Sanchez Item Sponsor - Item Tracking Number - 22-13622 Motion Type - Approve Motion Mover - Signe Lindell Motion Seconder - Chris Rivera Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 VOTE SUMMARY Vote For Names - Renee Villarreal, Carol Romero-Wirth, Signe Lindell, Jamie Cassutt, Chris Rivera Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Carolynn Roibal User Email - clroibal@santafenm.gov VOTE SUMMARY Meeting Name - Quality of LIfe Committee Meeting Start Date - 02/17/2022 Meeting Committee - Quality of Life Committee Item Title - Request for Approval of a State of New Mexico Children, Youth and Families Department (CYFD) Amendment No. 2 to CYFD Professional Services Agreement No. 21-690-3200-20846 (City Contract No. 21-20846) to the Scope of Work to Reflect an Update in Language and Increase in Compensation of $64,749, for a New Contract Total of $410,073 and the Addition of a Community Restorative Justice Program for Juvenile Justice Alternative to Detention Programs in the City of Santa Fe: (CYFD Alternatives to Detention Grant). (Julie Sanchez, jjsanchez@santafenm.gov, 505-955-6678) Committee Review: Finance Committee: 02/14/2022 Quality of Life Committee: 02/16/2022 Governing Body: 02/23/2022 Item Type - contract amendment Item Owner - Julie Sanchez Item Sponsor - Item Tracking Number - 22-13622 Motion Type - Approve Motion Mover - Renee Villarreal Motion Seconder - Amanda Chavez Motion Status - approved Vote For Count - 5 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 0 Vote For Names - Jamie Cassutt, Michael Garcia, Renee Villarreal, Lee Garcia, Amanda Chavez VOTE SUMMARY Vote Against Names - Vote Abstain Names - Vote Absent Names - User Name - Elizabeth Martin User Email - max4martin@yahoo.com
Finance Committee — Santa Fe, NM