Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE JULY 05, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. APPROVAL OF MINUTES a. Finance Committee Meeting – June 20, 2022 6. PRESENTATION a. FY21 Audit Status Update; (Ricky Bejarano, Interim Assistant Finance Director) 7. ACTION ITEMS: CONSENT a. CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber, Councilor Lindell) An Ordinance Amending Section 23-5.2 SFCC 1987 to Specify that Major Commercial Events are Not Entitled to Use City Property that is Otherwise Leased by the City. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 629-2206) Committee Review: FINANCE COMMITTEE MEETING Tuesday, July 5, 2022 Page 1 of 9  REGULAR MEETING OF THE FINANCE COMMITTEE JULY 05, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Governing Body (Introduced): 05/25/2022 Governing Body (Public Comment): 06/08/2022 Public Works and Utilities Committee: 06/27/2022 Finance Committee: 07/05/22 Quality of Life Committee: 07/06/2022 Governing Body (Public Hearing): 07/13/22 b. Request for Approval of Sole Source Procurement for Services Contract with James, Cooke and Hobson, Inc. (JCH) for a Total Amount of $798,602.00. (Mike Dozier, Wastewater Management Division Director, mldozier@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $798,602. Committee Review: Public Works and Utilities Committee: 06/27/2022 Finance Committee: 07/05/2022 Governing Body: 07/13/2022 c. Request for Approval of a Professional Services Agreement (PSA) with Aecom Technical Services, Inc. to Provide On-Call Engineering Services for Capital Improvements In The Total Amount of $542,188.00 Inclusive of NMGRT. (John Del Mar, Engineering Supervisor, jpdelmar@santafenm.gov, 505-955-4231) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Total Amount of $542,188.00 Committee Review: Public Works and Utilities Committee: 06/27/2022 Finance Committee: 07/05/2022 Governing Body: 07/13/2022 d. Request for Approval of Three-Year Memorandum of Understanding (MOU) between the City of Santa Fe and Santa Fe County. (Noel Correia, Parking Division Director, 505-955-6611, npcorreia@santafenm.gov) Committee Review: Finance Committee: 07/05/2022 Public Works & Utilities Committee: 07/11/2022 FINANCE COMMITTEE MEETING Tuesday, July 5, 2022 Page 2 of 9  REGULAR MEETING OF THE FINANCE COMMITTEE JULY 05, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Governing Body: 07/13/2022 e. Request for Approval of Amendment #1 to Service Contract 20-0366 Increasing Compensation in the Amount of $250,000.00 to a Total Amount of $850,000.00 plus NMGRT for On-Call Vegetation Management Services with Steamer, Inc., dba Proscapes Landscape Management. (Scott A. Overlie, Parks Division Project Administrator, saoverlie@santafenm.gov, 505-955-2114) Committee Review: Finance Committee: 7/5/2022 Public Works & Utilities Committee: 7/11/2022 Governing Body: 7/13/2022 f. Request for Approval of Contract Amendment No. 1 Extending Term by One Year for Service Agreement with First Mesa Construction, Inc. to Replace Ft Marcy Roof and Skylights; (Josh Bohlman, jbohlman@santafenm.gov, (505) 955-5932) Committee Schedule: Finance Committee: 7/5/2022 Public Works and Utilities Committee: 7/11/2022 Governing Body: 7/13/2022 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, July 18, 2022 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Tuesday, July 5, 2022 Page 3 of 9  VOTE SUMMARY Meeting Name - Public Works and Utilities Committee Meeting Start Date - 06/27/2022 Meeting Committee - Public Works and Utilities Committee Item Title - CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber, Councilor Lindell) An Ordinance Amending Section 23-5.2 SFCC 1987 to Specify that Major Commercial Events are Not Entitled to Use City Property that is Otherwise Leased by the City. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 629-2206) Committee Review: Governing Body (Introduced): 05/25/2022 Governing Body (Public Comment): 06/08/2022 Public Works and Utilities Committee: 06/27/2022 Finance Committee: 07/05/22 Quality of Life Committee: 07/06/2022 Governing Body (Public Hearing): 07/13/22 Item Type - bill Item Owner - Terry Lease Item Sponsor - Alan Webber Item Tracking Number - 22-14705 Motion Type - No Recommendation Motion Mover - Michael Garcia Motion Seconder - Lee Garcia Motion Status - tabled Vote For Count - 3 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 2  VOTE SUMMARY Vote For Names - Chris Rivera, Michael Garcia, Lee Garcia Vote Against Names - Vote Abstain Names - Vote Absent Names - Carol Romero-Wirth, Amanda Chavez User Name - Jamie-Rae Diaz User Email - jldiaz@santafenm.gov  VOTE SUMMARY Meeting Name - Public Works and Utilities Committee Meeting Start Date - 06/27/2022 Meeting Committee - Public Works and Utilities Committee Item Title - Request for Approval of Sole Source Procurement for Services Contract with James, Cooke and Hobson, Inc. (JCH) for a total amount of $798,602.00. (Mike Dozier, Wastewater Management Division Director, mldozier@santafenm.gov) 1. Request for approval of a Budget Adjustment Resolution (BAR) in the total amount of $798,602. Committee Review: Public Works and Utilities Committee: 06/27/2022 Finance Committee: 07/05/2022 Governing Body: 07/13/2022 Item Type - contract Item Owner - Mike Dozier Item Sponsor - Item Tracking Number - 22-14927 Motion Type - Approve Motion Mover - Carol Romero-Wirth Motion Seconder - Lee Garcia Motion Status - approved Vote For Count - 4 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 1 Vote For Names - Chris Rivera, Michael Garcia, Carol Romero-Wirth, Lee Garcia Vote Against Names - Vote Abstain Names -  VOTE SUMMARY Vote Absent Names - Amanda Chavez User Name - Jamie-Rae Diaz User Email - jldiaz@santafenm.gov  VOTE SUMMARY Meeting Name - Public Works and Utilities Committee Meeting Start Date - 06/27/2022 Meeting Committee - Public Works and Utilities Committee Item Title - Request for Approval of a Professional Services Agreement (PSA) with Aecom Technical Services, Inc. to provide On-Call Engineering Services for Capital Improvements in the total amount of $542,188.00 inclusive of NMGRT. (John Del Mar, Engineering Supervisor, jpdelmar@santafenm.gov, 505-955-4231) 1. Request for approval of a Budget Adjustment Resolution (BAR) in the total amount of $542,188.00 Committee Review: Public Works and Utilities Committee: 06/27/2022 Finance Committee: 07/05/2022 Governing Body: 07/13/2022 Item Type - contract Item Owner - John Del Mar Item Sponsor - Item Tracking Number - 22-15083 Motion Type - Approve Motion Mover - Carol Romero-Wirth Motion Seconder - Lee Garcia Motion Status - approved Vote For Count - 4 Vote Against Count - 0 Vote Abstain Count - 0 Vote Absent Count - 1 Vote For Names - Chris Rivera, Michael Garcia, Carol Romero-Wirth, Lee Garcia Vote Against Names -  VOTE SUMMARY Vote Abstain Names - Vote Absent Names - Amanda Chavez User Name - Jamie-Rae Diaz User Email - jldiaz@santafenm.gov