Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 15, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe (http://www.youtube.com/user/cityofsantafe). The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal (https://santafe.primegov.com/public/portal) three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal (https://santafe.primegov.com/public/portal). 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. APPROVAL OF MINUTES a. Finance Committee – August 1, 2022 6. PRESENTATION a. FY21 Audit Update; (Ricky Bejarano, Interim Assistant Finance Director, 505.629.6988,rabjejaraon@santafenm.gov) b. City of Santa Fe Benefits FY22 End of Year Presentation; (Todd Berkley, FINANCE COMMITTEE MEETING Monday, August 15, 2022 Page 1 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 15, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE AON; Bernadette Salazar, HR Director, bjsalazar@santafenm.com, 505.955.6591; Ashley Barela, Assistant HR Director, ambarela@santafenm.gov, 505.955.6517) 7. ACTION ITEMS: CONSENT a. Request for Approval of a Sole Source General Services Contract with Parkson Corporation to Purchase and Install the Aqua Guard Screen Filter and Aqua Wash Press for the Headworks Facility for the Wastewater Treatment Plant Facility in The Total Amount of $274,699.00.excluding NMGRT. (P. Fred Heerbrandt, P.E. Engineer Supervisor, pfheerbrandt@santafenm.gov ) 1. Request for Approval of a Budget Adjustment Resolution (BAR) from the WWMD Cash Balance in the amount of $274,699.00 Committee Review: Public Works and Utilities Committee: 08/08/2022 Finance Committee: 08/15/2022 Governing Body: 08/31/2022 b. Request for Approval of Amendment No. 3 to the Lease Agreement between Garson Studios Santa Fe LLC and the City of Santa Fe for the Premises Located at 1600 St. Michael’s Drive, Santa Fe, NM. Allows Lessee to Request Several or All Holdover Extensions. (Lee Logston, Asset Development Manager: lrlogston@santafenm.gov, 505-955-6914) Committee Review: Public Works and Utilities Committee: 08/08/2022 Finance Committee: 08/15/2022 Quality of Life Committee: 08/17/2022 Governing Body: 08/31/2022 c. Request for Approval of Amendment No. 1 of the Amended Mortgage Agreement for Tierra Contenta which Authorizes the City Manager to Grant Releases of the Mortgage on behalf of the City in order to Facilitate Land Sales for Phase 3 Development of Tierra Contenta (Susan Vigil, Office of Affordable Housing Senior Planner: svigil@santafenm.gov, 505-955-6752; Alexandra Ladd, Office of Affordable Housing Director: agladd@santafenm.gov, 505-955-6346). FINANCE COMMITTEE MEETING Monday, August 15, 2022 Page 2 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 15, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Committee Review: Finance Committee: 08/15/22 Quality of Life Committee: 08/17/22 Public Works and Utilities Committee: 08/29/22 Governing Body: 08/31/22 d. Request for Approval of Amendment No. 3 to Item #19-503 between the City of Santa Fe and Granicus LLC, Previously Host Compliance LLC, for Short Term Rental Monitoring and Compliance Services. (Jason Sena, Zoning, STR and Code Compliance Supervisor, Inspections & Enforcement Division of Land Use Department, jdsena@santafenm.gov, 505-955-6336) Committee Review: Public Works and Utilities Committee: 08/08/2022 Finance Committee: 08/15/2022 Governing Body: 08/31/2022 e. Request for Approval of Bid # 22/38/B for the Wastewater Management Division, Paseo Real 4-Year Generator Maintenance Agreement with Smith Power Products, Inc.(P. Fred Heerbrandt, P.E. Engineer Supervisor,pfheerbrandt@santafenm.gov) 1.Request for Approval of the FY2023 Budget Adjustment Resolution (BAR)in the amount of $1,487,294.05 Committee Review: Public Works and Utilities Committee: 08/08/2022 Finance Committee: 08/15/2022 Governing Body: 08/31/2022 f. Request for Approval of Amendment No. 2 of the Lease Agreement between the City of Santa Fe and the Santa Fe Civic Housing Authority to Allow Non-Housing Uses for a Specific Part of the Property, as Shown on the Survey Exhibit (Alexandra Ladd, Office of Affordable Housing: agladd@santafenm.gov, 505-955-6346). Committee Review Finance Committee – 8/15/2022 Quality of Life Committee – 8/17/2022 Public Works & Utilities Committee – 8/29/2022 FINANCE COMMITTEE MEETING Monday, August 15, 2022 Page 3 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 15, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Governing Body – 8/31/2022 g. Request for Approval of Amendment No. 3 to the Amended and Restated Lease Agreement Between Santa Fe Recovery Center, Inc. and the City of Santa Fe for the Premises Located at 1600 St. Michaels Drive. Extends Terms Through November 1, 2023 and Reduces Rent to Fair Market Rental Value Based on 2017 Appraisal Adjusted for Inflation. (Lee Logston, Asset Development Manager: lrlogston@santafenm.gov, 505- 955-6914) Committee Review: Finance Committee: 08/15/2022 Quality of Life Committee: 08/17/2022 Public Works and Utilities Committee: 08/29/2022 Governing Body: 08/31/2022 h. CONSIDERATION OF BILL NO. 2022-17. (Councilwoman Villarreal and Councilor Rivera) An Ordinance Amending SFCC 1987 Section 23-5.1 to Add Definitions for “Cultural Event” and “Small Commercial Event”; and Amending SFCC 1987 Section 23-5.2 to Allow up to Eight (8) Commercial Permits for Cultural Events on the Plaza Including Juneteenth, Pride, Indigenous Peoples’ Day, and Five Additional Events Selected by Lottery. (Melissa McDonald, Parks Division Director: mamcdonald@santafenm.gov, 955- 6840) Committee Review: Governing Body (Introduced): 07/13/2022 Governing Body (Public Comment): 07/27/2022 Quality of Life Committee: 08/03/2022 Public Works and Utilities Committee: 08/08/2022 Economic Development Advisory Committee: 8/10/2022 Finance Committee: 08/15/2022 Governing Body (Public Hearing): 08/31/2022 i. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Romero- Wirth and Councilor Cassutt) A Resolution Adopting New Procedural Rules for City Council Standing Committees. (Jesse Guillen, Legislation and Policy Innovation Manager: jbguillen@santafenm.gov, 955-6518) FINANCE COMMITTEE MEETING Monday, August 15, 2022 Page 4 of 5  REGULAR MEETING OF THE FINANCE COMMITTEE AUGUST 15, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE Committee Review: Governing Body (Introduced): 07/13/2022 Quality of Life Committee: 07/20/2022 Public Works and Utilities Committee: 07/25/2022 Finance Committee: 08/1/2022 Finance Committee: 08/15/22 Governing Body: 08/31/2022 8. INTRODUCTION OF LEGISLATION a. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Chavez) A Resolution Adopting the 2024-2028 Senior Infrastructure Capital Improvements Plan (“ICIP”) for the Division of Senior Services, Community Health and Safety Department. (Gino Rinaldi, Senior Services Division Director: earinaldi@santafenm.gov, 955-4710; Anya Alarid, Senior Services Program Manager: aalarid@santafenm.gov, 955- 4744)) Committee Review: Introduced: 8/15/22 (Finance Committee) Quality of Life Committee: 8/17/22 Governing Body: 8/31/22 9. MATTERS FROM STAFF 10. MATTERS FROM THE COMMITTEE 11. MATTERS FROM THE CHAIR 12. NEXT MEETING: Tuesday, September 6, 2022 13. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, August 15, 2022 Page 5 of 5